[HRMS] Excess Annual Leave Rollover & Retention

[HR Important Message]

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An important message from FSU Office of Human Resources

This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.
Due to the COVID-19 pandemic's impact on personal activities/travel and employees' ability to utilize annual leave this calendar year, the University will increase the maximum year-end limits for calendar year 2020. Hours in excess of the 2020 maximum year-end annual leave balances as of December 24, 2020, will be converted to sick leave. Employees will not be eligible to retain annual leave beyond the 2020 maximum year-end limits.

2020 Maximum Year-End Annual Leave Balances:

Employee Type
Maximum Year-End Annual Leave Balance
USPS
320
A&P
432
Faculty (12-month)
432
Executive Service
560

Employees who do not want to retain the 80 hours of annual leave and would like to have all hours, including the 80 hours above the normal maximum year-end balance for their classification, converted to sick leave will need to complete the Request to Roll Over Excess Annual Leave Hours to Sick<https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Forms/compensation/RequesttoRolloverExcessAnnualLeaveHourstoSick.pdf> form. The completed form must be received in Human Resources no later than December 14, 2020, to be eligible for review and processing.
The increase to the 2020 maximum year-end annual leave balances will NOT impact the lifetime maximum leave payout limits outlined in policy<https://policies.vpfa.fsu.edu/policies-and-procedures/faculty-staff/attendance-and-leave#E1.4>. All leave payouts will be in accordance with normal maximum payout amounts.

How to Determine if Employees Have Excess Annual Leave Balances:

Departments can use this OMNI query to identify employees who have excess annual leave balances.

Query by Department (require DEPTID to run)
FSU_TL_LEAVE_BAL_MAX_BY_DEPT_2020

Shows employees in the department: annual leave balances, amount of annual leave they can carry over (based on the limit for their employee type), and each employee's individual rollover amount (for all employees who are over the 2020 maximum year-end limit).

Questions? Contact Sue Andres at sandres at fsu.edu<mailto:sandres at fsu.edu> or (850) 644-5052.

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