From HR-FSUimportantmessage at fsu.edu Fri May 1 10:32:46 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 1 May 2020 14:32:46 +0000 Subject: [HRMS] Weekly Virtual Spotlight Message-ID: [cid:image003.jpg at 01D61FA3.D54F6990] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The Office of Training & Organizational Development continues to offer a Weekly Spotlight that highlights resources to support employees' professional and personal growth while working in a remote environment. Each week a new theme is showcased that focuses on general professional development, leadership, technology, and health and happiness. Previous Spotlight information is still accessible on the Virtual Training Resources website. Upcoming Themes May 4 (Week 6): Taking Care of Yourself & Others - The COVID-19 pandemic can feel overwhelming due to new information, remote working, and caring for yourself and others. This week includes resources to help make yourself, others, and your organization stronger, including Kognito's mental health awareness training for faculty and staff. May 11 (Week 7): Virtual Inclusiveness - Join Michelle Douglas, Director of FSU Human Resources' Organizational Development and Equal Opportunity Compliance, as she presents a live workshop on Embracing Diversity: Cultivating Respect, Diversity & Inclusion on May 12. Additional resources and learning opportunities for supporting a strong sense of belonging and inclusion in the virtual workplace will be spotlighted in Week 7. Questions? Please contact the Office of Training & Organizational Development at training at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 3850 bytes Desc: image003.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri May 1 11:33:30 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 1 May 2020 15:33:30 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image003.png at 01D61FAC.5578BBA0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 75 160000 CAPD Deans Office 38 099000 CARE (UGS) 238 160027 Campus Reimagined Initiative 40 075000 Chemistry & Biochemistry 68 161000 Coll of Social Sciences 22 144000 College of Law 94 185000 College of Motion Picture Arts 30 080000 Computer Science 20 150002 Ctr Info Mang & Educate Serv 12 160017 Ctr for Intensive Engl Std 24 234000 Ctr for Ldrsp & Social Change 88 131000 DRS Administration 58 194000 Dance Dep't Operation 66 070000 Dean Coll of Arts & Sciences 1 142000 Dean Coll of Social Work 20 114000 Dean College of Business 2 187000 Dean College of Music 87 098000 Dean Undergraduate Studies 96 230000 Dean of Students 179 239002 Dept of Student Government 1 241028 Elections Office Bureau 14 011000 Enterprise Resource Planning 2 148000 FL Natural Areas Inventory 68 231000 FSU Childcare Centers 29 178000 FSU-Teach A&S/COE 4 286000 Fl Center For Reading Res 54 166000 Geography 22 115000 Hospitality Administration 8 108000 Information Technology Service 11 057050 Innovation Hub 12 146000 Inst of Sci & Public Affairs 6 218000 Mechanical Engineering 206 005000 Ofc of IG Services 23 107000 Office of Distance Learning 303 250006 Oglesby Union Administration 17 019000 Parking & Transportation 67 083000 Philosophy 14 084000 Physics 56 057000 Provost & VP Academic Affairs 10 026000 Public Safety 104 118000 RMI, REE & Legal Studies 8 188000 Ringling Center for the Arts 4 241001 SA&O Accounting 54 241004 Senate Branch 4 142002 Soc Work Multidisciplinary Aux 2 066000 Strozier Library 18 228000 Student Affairs 3 241011 Student Publications 71 113000 The Graduate School 13 232000 University Counseling Center 4 219000 VP Research 13 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 40156 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri May 1 12:07:12 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 1 May 2020 16:07:12 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image003.png at 01D61FB1.0A9AFC10] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 75 099000 CARE (UGS) 38 124000 COE Office of Research 10 075000 Chemistry & Biochemistry 68 161000 Coll of Social Sciences 3 144000 College of Law 94 185000 College of Motion Picture Arts 30 150002 Ctr Info Mang & Educate Serv 6 131000 DRS Administration 58 194000 Dance Dep't Operation 66 114000 Dean College of Business 2 187000 Dean College of Music 2 098000 Dean Undergraduate Studies 72 230000 Dean of Students 195 239002 Dept of Student Government 1 202200 FMPP Operations 4 231000 FSU Childcare Centers 33 286000 Fl Center For Reading Res 54 115000 Hospitality Administration 8 057050 Innovation Hub 12 005000 Ofc of IG Services 5 084000 Physics 56 057000 Provost & VP Academic Affairs 10 118000 RMI, REE & Legal Studies 8 188000 Ringling Center for the Arts 4 241001 SA&O Accounting 12 241011 Student Publications 71 232000 University Counseling Center 4 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 40156 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri May 1 13:02:24 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 1 May 2020 17:02:24 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image001.png at 01D61FB8.C0F5B520] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'W' The first version of the Cost Center Report for Payroll 'W' (pay period ending 4/30/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, May 4, 2020. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon May 4 07:22:55 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 4 May 2020 11:22:55 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image001.png at 01D621E4.D4EB0340] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'W' The second version of the Cost Center Report for Payroll 'W' (pay period ending 4/30/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue May 5 07:27:11 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 5 May 2020 11:27:11 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image001.png at 01D622AE.96F830B0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'W' The final version of the Cost Center Report for Payroll 'W' (pay period ending 4/30/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue May 5 12:33:43 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 5 May 2020 16:33:43 +0000 Subject: [HRMS] Ask the HR Coronavirus Task Force! Zoom Meeting Friday, May 8. Message-ID: [cid:image001.jpg at 01D622D9.69848B30] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. We understand there may be questions related to the Phase 1 Important Announcement that was distributed today. In an effort to consistently maintain support to departments as we navigate the COVID-19 pandemic together, the Human Resources Coronavirus Task Force will host an open Zoom meeting on Friday, May 8. Your questions are encouraged and we hope you will join us. Meeting Information Friday, May 8, 2020 1:00 p.m. - 2:00 p.m. Instructions for Using Zoom Zoom Meeting Link If you would like to submit your questions to the Task Force before the meeting, please follow the instructions outlined below. The Task Force will select the questions that are generally applicable to the group and provide answers during the meeting. Unique or highly specific questions that may not apply to the group will be addressed individually. The deadline to submit questions is 12:00 p.m. on Thursday, May 7. Instructions for submission * Email your questions to Gladys King at gmurray2 at fsu.edu by 12:00 p.m. on Thursday, May 7. * Include the subject line "Task Force Zoom Question". * If you have multiple questions, please submit all of the questions in one email. * There will be no identifying information included with the questions when answered during the meeting or posted online. We look forward to answering your questions! Questions? Please contact Shelley Lopez at s.lopez at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 3895 bytes Desc: image001.jpg URL: From HR-FSUimportantmessage at fsu.edu Wed May 6 09:02:44 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 6 May 2020 13:02:44 +0000 Subject: [HRMS] Start Dates for Approved Vacancies for Hire Message-ID: [cid:image001.png at 01D62383.8599B7A0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please see the attached memorandum regarding start dates for approved vacancies for hire. Questions? Contact Amy Espinosa at amy.espinosa at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Memo Start Dates for Approved Hires.pdf Type: application/pdf Size: 562670 bytes Desc: Memo Start Dates for Approved Hires.pdf URL: From HR-FSUimportantmessage at fsu.edu Thu May 7 09:01:08 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 7 May 2020 13:01:08 +0000 Subject: [HRMS] Updated Link: HR Coronavirus Task Force Zoom Meeting Reminder Message-ID: [cid:image003.jpg at 01D6244E.0BA610D0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please remember to join the Human Resources Coronavirus Task Force for our Q&A Zoom meeting. The deadline to submit questions before the meeting is 12:00 p.m. today. Meeting Information Friday, May 8, 2020 1:00 p.m. - 2:00 p.m. Instructions for Using Zoom Join URL: https://fsu.zoom.us/j/99896692624 Instructions for submission * Email your questions to Gladys King at gmurray2 at fsu.edu by 12:00 p.m. today. * Include the subject line "Task Force Zoom Question". * If you have multiple questions, please submit all of the questions in one email. * There will be no identifying information included with the questions when answered during the meeting or posted online. We look forward to answering your questions! Questions? Please contact Shelley Lopez at s.lopez at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 2693 bytes Desc: image003.jpg URL: From HR-FSUimportantmessage at fsu.edu Thu May 7 10:01:56 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 7 May 2020 14:01:56 +0000 Subject: [HRMS] 2020 Florida TaxWatch Productivity Awards Nomination Deadline Extended to July 17, 2020 Message-ID: [cid:image005.jpg at 01D62456.89AB7170] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. [TaxWatch Productivity Image] The Florida Taxwatch Productivity Awards nomination deadline has been extended to July 17, 2020. You are encouraged to submit your nominations as soon as possible, including any nominations related to COVID-19 response efforts. What It Is This annual award program recognizes state employees for innovation, creativity, and work products that significantly increase productivity in the delivery of state services. Over the course of the program, more than 16,000 nominations have been received, and awards have been given to state employees for saving or maximizing state dollars to the tune of approximately $10 billion. Winners are expected to be announced in September of this year, followed by local and regional award ceremonies in November. Award recipients will be presented with a cash prize or a commemorative plaque. Who to Nominate You may nominate individuals (including yourself), teams of up to five members, or an entire department whose efforts, performance, creativity, and ideas have resulted in measurable productivity gains and/or cost savings to an FSU service or product. Nominees must be full-time or OPS FSU employees. If you are aware of an individual or team that deserves recognition for their outstanding contributions to FSU, you are encouraged to submit a nomination. How to Nominate Nominations must be submitted through the Florida TaxWatch Productivity Awards website and are now due on July 17, 2020. Please note that cost saving estimates and FTE reductions will be verified by Florida TaxWatch staff. Remember to submit any appropriate supporting documentation. Questions? Please contact the FSU Agency Coordinator, Janet Fryman, at hr-ppacoordinator at fsu.edu or (850) 644-4579. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 3850 bytes Desc: image005.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 5898 bytes Desc: image006.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri May 8 12:56:11 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 8 May 2020 16:56:11 +0000 Subject: [HRMS] Link for HR Task Force Zoom Meeting Message-ID: [cid:image001.jpg at 01D62538.0C72E160] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please remember to join the Human Resources Coronavirus Task Force for our Q&A Zoom meeting. Meeting Information Friday, May 8, 2020 1:00 p.m. - 2:00 p.m. Instructions for Using Zoom Join URL: https://fsu.zoom.us/j/99896692624 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 2693 bytes Desc: image001.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri May 15 11:33:37 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 15 May 2020 15:33:37 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image001.png at 01D62AAC.AB4D9C20] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 049000 Alumni Affairs 1 193000 Art History 6 006002 Athletics Administration 38 099000 CARE (UGS) 34 124000 COE Office of Research 68 141000 Coll of Criminology & Crim Jst 30 161000 Coll of Social Sciences 112 144000 College of Law 7 150002 Ctr Info Mang & Educate Serv 24 142000 Dean Coll of Social Work 161 114000 Dean College of Business 1 212000 Dean College of Engineering 11 191000 Dean College of Fine Arts 18 187000 Dean College of Music 9 230000 Dean of Students 5 239002 Dept of Student Government 6 069000 Earth, Ocean & Atmospheric Sci 90 164000 Economics 12 123013 Educ Curriculum Reso Learn Ctr 8 216000 Electrical & Computer Engineer 7 212008 Engineer Undergrad Acad & Stdt 22 011000 Enterprise Resource Planning 8 170001 FL Center for Public Managment 19 162000 FL Public Affairs Ctr 183 231000 FSU Childcare Centers 22 053000 FSU Foundation 33 053500 FSU Real Estate Foundation 1 178000 FSU-Teach A&S/COE 6 057009 Faculty Development & Advment 1 206000 Family Medicine & Rural Health 7 166000 Geography 16 108000 Information Technology Service 17 057050 Innovation Hub 72 114007 Institute for Applied Business 2 120000 Marketing 24 218000 Mechanical Engineering 130 202008 Med Outreach & Advising 1 097000 Military Science 1 195000 Museum of Fine Arts 2 227000 Natl High Magnetic Field Lab 43 107000 Office of Distance Learning 6 250006 Oglesby Union Administration 41 051001 Opening Nights 20 301280 PCC Computer Science 8 019000 Parking & Transportation 63 163000 Pepper Inst on Aging & Pub Pol 1 168000 Political Science 2 563000 Program in Neuroscience 2 089000 Psychology 40 170000 Public Administration 12 026000 Public Safety 129 118000 RMI, REE & Legal Studies 6 066000 Strozier Library 62 241011 Student Publications 20 001009 Student Veterans Center 6 113000 The Graduate School 18 232000 University Counseling Center 1 219000 VP Research 1 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri May 15 12:06:44 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 15 May 2020 16:06:44 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image001.png at 01D62AB1.4BA7BB70] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 38 141000 Coll of Criminology & Crim Jst 30 161000 Coll of Social Sciences 1 150002 Ctr Info Mang & Educate Serv 24 142000 Dean Coll of Social Work 89 114000 Dean College of Business 1 187000 Dean College of Music 9 230000 Dean of Students 5 239002 Dept of Student Government 5 164000 Economics 12 123013 Educ Curriculum Reso Learn Ctr 8 170001 FL Center for Public Managment 19 148000 FL Natural Areas Inventory 14 231000 FSU Childcare Centers 22 206000 Family Medicine & Rural Health 1 120000 Marketing 20 201003 Med Finance & Administration 2 250006 Oglesby Union Administration 41 051001 Opening Nights 20 563000 Program in Neuroscience 2 089000 Psychology 40 170000 Public Administration 12 118000 RMI, REE & Legal Studies 6 241011 Student Publications 20 232000 University Counseling Center 1 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri May 15 13:05:58 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 15 May 2020 17:05:58 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image003.png at 01D62AB9.91F558A0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'X' The first version of the Cost Center Report for Payroll 'X' (pay period ending 5/14/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, May 18, 2020. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 40156 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Mon May 18 07:23:41 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 18 May 2020 11:23:41 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image001.png at 01D62CE5.2DB94DA0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'X' The second version of the Cost Center Report for Payroll 'X' (pay period ending 5/14/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40145 bytes Desc: image001.png URL: From s.lopez at fsu.edu Mon May 18 10:00:16 2020 From: s.lopez at fsu.edu (Shelley Lopez) Date: Mon, 18 May 2020 14:00:16 +0000 Subject: [HRMS] Personal Holiday Deadline (USPS Employees Only) Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please distribute this information to all supervisors and USPS employees so they will be aware of the need to use Personal Holidays before the deadline. All full-time USPS employees are eligible for one 8-hour Personal Holiday each fiscal year (July 1 - June 30). Part-time USPS employees are eligible for a prorated Personal Holiday based upon their full-time equivalent (FTE). USPS employees will lose their 2019-2020 Personal Holiday if it is not taken by June 30, 2020. Employees unable to use their Personal Holiday on or before June 30, 2020, can replace one previous vacation day with their Personal Holiday by adjusting their timesheet entry from VACHT to PHOLT. This action will reflect use of the Personal Holiday and return the vacation leave hours to their balance. The change from VACHT to PHOLT must be entered and approved by June 30, 2020. If the correction is more than 90 days in the past, submit a case to HR-Attendance & Leave requesting the change. The 2020-2021 Personal Holiday will be available for use by eligible USPS employees on July 1, 2020. Note: Employees who have not used their 2019-2020 Personal Holiday by June 25, 2020, will have a 16-hour balance on their timesheet for Pay Period A (June 26-July 9) reflecting their Personal Holidays for both fiscal years. Part-time employees will have fewer hours depending on their FTE. When time is entered during Pay Period A, the 2019-2020 Personal Holiday can only be used June 26-30. The 2020-2021 Personal Holiday may be used beginning July 1. Reminders Personal Holidays may only be taken with supervisory approval. The entire 8 hours (or prorated amount for part-time USPS employees) must be used in one workday. Employees with workdays that cross midnight may use the appropriate portion of their Personal Holiday on two dates. Personal Holiday Queries * FSU_TL_PERHOL_NOT_TAKEN_DEPT - Shows employees in a department who have not used their Personal Holiday for 2019-2020. * FSU_TL_PERHOL_NOT_TAKEN_GRP - Shows employees in a Group ID who have not used their Personal Holiday for 2019-2020. * FSU_TL_PERHOL_USED_BY_EE - Shows the date and the number of Personal Holiday hours used by an individual for the 2019-2020 fiscal year. Enter 7/1/2019 for the "FY beg date" and 6/30/2020 for the "FY end date." Questions? Contact Sue Andres at (850) 644-5052 or sandres at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 21216 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue May 19 07:33:28 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 19 May 2020 11:33:28 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image001.png at 01D62DAF.C92E26A0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'X' The final version of the Cost Center Report for Payroll 'X' (pay period ending 5/14/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue May 19 08:58:52 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 19 May 2020 12:58:52 +0000 Subject: [HRMS] HR Tasks for Department Representatives Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. While the COVID-19 pandemic has temporarily limited our ability to connect via our usual meetings, there are several ways that you can stay on top of HR-related tasks while working remotely. Typically, these reminders are announced during HR Forums. Since we are unable to meet in person, we have compiled these reminders in one place for your convenience. As time permits, you are encouraged to go through this list. Your role is so important to the work we do. Your continued service and effort is greatly appreciated. Compensation * Position Descriptions: Review all position description dates. Position descriptions older than three (3) years must be updated to ensure they are reflective of the incumbent's current job responsibilities and position requirements. * Working Titles: Review working titles both in OMNI and employee email signatures. Working titles are used to more clearly or precisely describe the nature or scope of work being performed. * Working titles should be brief and communicate an immediate understanding of the job. * Working titles should be consistent with others in higher education and at the University, and will be approved by Compensation Services. * Working titles should not misrepresent the job and its authority or agency within the University. The use of "inflated" working titles can result in expectations that do not match the classification of the job. * Working titles should not conflict with an approved classification at the University. Employee & Labor Relations * Position Descriptions: Review position descriptions in preparation for the A&P evaluation process that begins in August. Ensure that position descriptions are updated so that when the evaluations are created, the responsibilities are accurate. * Policies: Review department-specific policies related to dress code and attendance procedures, if you have them, and send to HR-EmployeeRelations at fsu.edu for review. * Telecommuting and ADA: Review any documents related to Telecommuting and the Americans with Disabilities Act (ADA). If any of those approvals have expired or are near expiring, please contact Amber Wagner, Telecommuting and ADA Coordinator, at amwagner at fsu.edu or (850) 645-1458. Employment & Recruitment * New ERS webpages: Become familiar with the new Confirming Qualifications on Your Top Candidate and Faculty Recruiting webpages. * Record Retention: Audit all hires for the past 12 months and ensure your department is in compliance with record retention. * Run FSU_HR_ALL_NEW_HIRE_BY_DEPT query to pull a list of hires for your department in the last year. o Audit hiring files to ensure required search documents have been retained. Search documents include, but are not limited to: external advertisement samples, interview questions/packets, checklists or ranking metrics, minutes related to committee deliberations, resumes, reference check forms, and records of contacts (direct, phone, email, and letter). * Records are required to be kept a minimum of four (4) years; five (5) years if a foreign national was hired, per the Department of Labor. * Records are required to be kept in a central location in the hiring department and be available for review if requested. * Review all hiring documents to ensure that files are complete and available when requested for the Affirmative Action Plan. As part of this review, for Faculty searches not advertised in OMNI, please ensure that all applicants have been provided the Florida State University Equal Employment Opportunity Survey for Faculty Applicants. * General information related to records management can be found at the F&A Records Management page. * Templates and Forms: Update your templates and forms. * There have been several updates to templates and forms used in hiring due to policy changes, FLSA implications, and updates to HR processes. Now is a great time to audit the templates and forms that your department uses during the hiring process. Some commonly used templates include: * Offer Letters * Sign-on bonus forms * Moving expenses * Hiring Checklists o The most current version of these templates and forms are available on the HR website on the Forms page. The most current hiring checklists can be found on the HR website under Department Hiring Resources. * Job Openings: Audit current job openings in your department. * Review job openings results under OMNI-HR > Recruiting > Search Job Openings > Search with your hiring managers. * Notify your recruiter if any jobs need to be cancelled at this time. Training * Staff & Faculty Search Committee Training: * All department Hiring Managers who lead searches and hiring committees are required to take this training. * Those involved in the hiring process are encouraged to take this training. * Run FSU_HR_TRN_COMP_COURSE_HIST query to quickly identify who in your department needs to complete the training. * Course Codes: Faculty search training (COFST1) and Staff search training (COSST1). * Training Transcript: Request a training report from Training & Organizational Development to determine those in your units who have not completed mandatory New Employee Orientation (NEO) training. Upon receipt of the report, contact the employee so that they can complete the training. Those who have not completed NEO can access the training on the NEO webpage. Employee Data Management * Employee Separation: Review FSU_ACTIVE_EMPLOYEE_LIST_SUPV query and identify any OPS employees that are currently not working and are not expected to return to work. * Submit an ePAF to terminate any OPS appointments that are no longer current, including: * unfunded OPS * students who have graduated * any OPS who are no longer working. o Departments should also utilize the separation checklist to ensure all University items are collected and security removed for OPS employees that have separated from the University. Attendance & Leave * Personal Holidays: Review FSU_TL_PERHOL_NOT_TAKEN_DEPT query to identify employees within your department who have not taken their Personal Holiday. Current fiscal year Personal Holidays must be used by June 30, 2020. Questions? Please contact Shelley Lopez at s.lopez at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 18386 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue May 19 15:06:24 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 19 May 2020 19:06:24 +0000 Subject: [HRMS] Notice of Change to Off-Cycle Paychecks Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Due to the Memorial Day holiday on Monday, May 25, 2020, the final deadline to request off-cycle paychecks has been extended to 10:30 a.m. on Tuesday, May 26. All CRM cases received by Payroll Services before Thursday, May 21 at 10:30 a.m. will be processed so that funds are in employee accounts on Friday, May 22. Any subsequent cases received by the Tuesday deadline will be processed with funds available in employee accounts on Wednesday, May 27. Questions? Contact Beverly Miller at (850) 645-2772 or bjmiller at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 18386 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Thu May 21 09:43:09 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 21 May 2020 13:43:09 +0000 Subject: [HRMS] Timekeeping Guidance for the Memorial Day Holiday Message-ID: [cid:image001.png at 01D62F54.285ADC90] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. The Memorial Day holiday occurs on Monday, May 25, 2020. The payroll processing schedule for Pay Period 'Y' is normal. To be paid for the holiday, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) at least a portion of the scheduled workday before the holiday. * Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of leave hours for holidays based on their FTE. * Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6 hours of paid holiday leave. * If you have employees on alternate schedules (full-time or part-time), they should be advised in advance to work the appropriate hours for the workweek of May 22, 2020 - May 28, 2020, based on the amount of holiday leave they receive for the holiday. Reporting Memorial Day holiday for workweek of May 22 - May 28: Elapsed Timesheet 1. DO NOT ENTER TIME FOR THE HOLIDAY for A&P, AEX, USPS, or Faculty employees using the elapsed timesheet. 2. The OMNI HR elapsed timesheet will show no hours (blank) for May 25. The holiday hours will be added in automatically by the system. See example below: [cid:image002.png at 01D62F54.285ADC90] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet (only) must enter their holiday hours for May 25. See example below: [cid:image003.png at 01D62F54.285ADC90] OPS Employees OPS employees are not eligible to receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours actually worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday period, the system will generate pay based on their appointment. Compensatory Leave Due to a reduced footprint on FSU campus, the majority of employees should not be working over their scheduled hours in a workweek. However, if a full-time USPS or A&P employee worked on the holiday and/or beyond the required number of hours for the workweek, the Time Reporting Code of "Straight Time Comp Earned - REGCE" should be reported as described in the following scenarios: A&P Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked on the holiday (May 25) and worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). USPS Nonexempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE for the hours over 40. * To generate Overtime Pay - enter either OVHHP or REGHP for the hours over 40. USPS Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Straight-time Comp Leave Earned - enter REGCE for the hours over 40. * To generate Pay at the Straight-time Rate - enter REGHP for the hours over 40. Other Types of Leave Employees on Emergency FMLA Emergency FMLA is available to employees who are unable to report to work, or work remotely, due to caring for a child where the school or place of care has been closed. Eligible employees must apply and be approved for the Emergency FMLA. If approved, the first two weeks is designated as either Emergency Sick Leave, their own personal leave, or leave without pay. Employees who are out on continuous leave MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. Elapsed/Exempt timesheet example for the holiday workweek: Fri 5/22 Sat 5/23 Sun 5/24 Mon 5/25 Tue 5/26 Wed 5/27 Thu 5/28 8 8 8 8 Paid Family Medical Leave - PDFML 2.67 2.67 2.67 2.67 Sick Leave Taken - SKCHT 8 8 8 8 8 Family Medical Leave Act - FMLAT Punch/Nonexempt timesheet example for the holiday workweek: Time Reporting Code Quantity Fri - 5/22 Paid Family Medical Leave - PDFML Sick Leave Taken - SKCHT Family Medical Leave Act - FMLAT 8 2.75 8 Sat - 5/23 Sun - 5/24 Mon - 5/25 Holiday - HOLHT Family Medical Leave Act - FMLAT 8 8 Tue - 5/26 Paid Family Medical Leave - PDFML Sick Leave Taken - SKCHT Family Medical Leave Act - FMLAT 8 2.75 8 Wed - 5/27 Paid Family Medical Leave - PDFML Sick Leave Taken - SKCHT Family Medical Leave Act - FMLAT 8 2.75 8 Thu - 5/28 Paid Family Medical Leave - PDFML Sick Leave Taken - SKCHT Family Medical Leave Act - FMLAT 8 2.75 8 Employees on Workers' Compensation Since most of these employees are receiving Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). Both the Workers' Compensation and the holiday amounts need to be reported on the timesheet. Elapsed timesheet example for the holiday workweek: Fri 5/22 Sat 5/23 Sun 5/24 Mon 5/25 Tue 5/26 Wed 5/27 Thu 5/28 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 Holiday - HOLHT Punch timesheet example for the holiday workweek: Time Reporting Code Quantity Fri - 5/22 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Sat - 5/23 Sun - 5/24 Mon - 5/25 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Tue - 5/26 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 5/27 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Thu - 5/28 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Employees on Military Leave All military time reporting codes allow the employee to be paid for holidays. They should not report anything on an official holiday. Refer to the Military Leave Checklist for departments located on the HR Forms page for a complete list of military time reporting codes. Elapsed timesheet example for the holiday workweek: Fri 5/22 Sat 5/23 Sun 5/24 Mon 5/25 Tue 5/26 Wed 5/27 Thu 5/28 8 8 8 8 Military Leave w/o Pay - MLWHP Employees on Family and Medical Leave If an employee is on continuous FMLA, they MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. (The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight time compensatory leave, overtime compensatory leave, or leave without pay). Elapsed timesheet example for the holiday workweek: Fri 5/22 Sat 5/23 Sun 5/24 Mon 5/25 Tue 5/26 Wed 5/27 Thu 5/28 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 Sick Leave Taken - SKCHT Resources Department Representatives should review time entry queries and myFSU BI reports to ensure their department's timekeeping is compliant with University guidelines. Please reference the time entry guidance on the HR website. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 56554 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 77025 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Thu May 21 10:15:29 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 21 May 2020 14:15:29 +0000 Subject: [HRMS] 2020 Fall Mass Appointments Message-ID: [cid:image001.png at 01D62F55.884CD2B0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Each semester, large volumes of Graduate Assistant and Faculty Reappointments must be completed. To aid in this procedure, the Mass Appointments process allows you to reappoint more than one employee at a time. Graduate Assistant Mass Appointments GA Mass Appointments are entered by Department Representatives in OMNI HR and then made available in batches to Department Managers and Sponsored Research (where applicable) for approval. As a reminder, effective August 7, 2020, the new minimum of $20 an hour will need to be applied for all fall appointments. Please ensure your period amount is calculated on this new hourly rate. Timeline for the Fall 2020 Graduate Assistant Mass Appointments Process Wednesday, June 10 - Monday, June 22 Graduate Assistant Mass Appointments open to Department Representatives (Originator) for entry. Tuesday, June 23 - Wednesday, July 1 Open for Manager approval for all Graduate Assistant changes. Thursday, July 2 - Wednesday, July 8 Open for Department Representatives (Originator) to review and update any changes per Manager. Thursday, July 9 - Friday, July 10 Open for Manager to approve final changes. Monday, July 13 - Friday, July 17 File sent to Sponsored Research for approval. Monday, July 20 File loaded in OMNI HR once released from Sponsored Research. Tuesday, July 21 Run queries and update any discrepancies. Faculty Mass Appointments With the exceptions noted below, the OMNI HR online Mass Appointments process will produce fall salaried appointments for 9-month faculty needing E&G, Auxiliary, and Contract and Grant appointments. Most salaried fall appointments, including existing appointments, should be entered into the OMNI HR "Enter Mass Appointments" screen by staff in each Dean's, Director's or Vice President's office. Faculty on Leave Faculty members who are currently on a paid or unpaid leave of absence (including sabbaticals) will not be included in the Mass Appointments screens. Please submit a pPAF to return these faculty members from leave and appoint for the fall. Visa Tab Note the "Visa" tab on the Faculty Mass Appointment screen. If a faculty member's work authorization information is not current in OMNI HR, you will not be able to appoint the faculty via Mass Appointment. Instead, send the updated work authorization documents and an ePAF to Human Resources to complete the fall appointment. Attach the work authorization to the ePAF. Timeline for the Fall 2020 Faculty Mass Appointments Process Wednesday, June 10 - Friday, July 10 Faculty Mass Appointments open to Department Managers (Originator) for entry. Monday, July 13 - Friday, July 17 File sent to Sponsored Research for approval. Monday, July 20 File loaded in OMNI HR close of business. Tuesday, July 21 Run queries and update any discrepancies. Questions? Please contact Shayna Harris at slharris3 at fsu.edu, or Amy Walker at azwalker at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 20198 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri May 29 10:42:58 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 29 May 2020 14:42:58 +0000 Subject: [HRMS] Important Information Regarding Appointments on FSURF Funds Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. As part of the FSU Research Foundation (FSURF) integration into OMNI, salary companion projects will no longer be utilized for FSURF projects. As a result, ePAFs must be processed through OMNI HR for all individuals currently appointed on FSURF salary companion projects if the award will still be active after June 30, 2020. Appointments on the existing salary companion projects should end on June 25, 2020, and appointments on new projects should begin on June 26, 2020. The new OMNI projects will be available in OMNI starting Monday, June 1, 2020. Departments will have until June 26, 2020, to have the ePAF processed through final approval. The FSURF to OMNI frequently asked questions (FAQs) have been updated to include information about the transition away from using existing salary companion projects for Research Foundation funds (see Personnel Action Questions). General information about this project, as well as a crosswalk of current salary companion project numbers to the new project numbers, can be found on the Controller's Office website. We look forward to a successful transition and thank you in advance for your cooperation and feedback. Questions? Project-specific questions related to the FSU Research Foundation transition should be directed to your Grants Analyst at FSURF. General questions about the FSU Research Foundation transition should be directed to Betsy Miller at bcmiller at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 18386 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri May 29 11:32:55 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 29 May 2020 15:32:55 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image003.png at 01D635AC.E46F8850] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 6 229000 CARE (DSA) 1 099000 CARE (UGS) 12 161000 Coll of Social Sciences 82 144000 College of Law 114 080000 Computer Science 2 150002 Ctr Info Mang & Educate Serv 1 234000 Ctr for Ldrsp & Social Change 7 171000 DeVoe Moore Center 18 070000 Dean Coll of Arts & Sciences 22 142000 Dean Coll of Social Work 22 114000 Dean College of Business 4 212000 Dean College of Engineering 16 187000 Dean College of Music 4 098000 Dean Undergraduate Studies 123 230000 Dean of Students 18 239002 Dept of Student Government 5 069000 Earth, Ocean & Atmospheric Sci 103 216000 Electrical & Computer Engineer 3 212008 Engineer Undergrad Acad & Stdt 56 077000 English 2 011000 Enterprise Resource Planning 2 241002 Executive Branch 36 283000 FL CTR for ADV Aero-propulsion 38 170001 FL Center for Public Managment 18 162000 FL Public Affairs Ctr 222 231000 FSU Childcare Centers 12 057009 Faculty Development & Advment 19 286000 Fl Center For Reading Res 38 079000 History 4 115000 Hospitality Administration 52 217000 Industrial & Manufacturing Eng 91 108000 Information Technology Service 14 142027 Inst for Justice Res & Devt 84 046005 Institutional Research 1 120000 Marketing 15 218000 Mechanical Engineering 89 201008 Med Facilities and Operations 38 201003 Med Finance & Administration 4 204000 Medicine Biomedical Sciences 1 227000 Natl High Magnetic Field Lab 6 005000 Ofc of IG Services 1 250006 Oglesby Union Administration 40 019000 Parking & Transportation 48 163000 Pepper Inst on Aging & Pub Pol 2 083000 Philosophy 2 084000 Physics 26 089000 Psychology 21 170000 Public Administration 78 026000 Public Safety 158 241004 Senate Branch 10 161010 Soc Sci Health Policy Research 20 161003 Soc Sci Interdisciplinary Pgm 3 172000 Sociology 1 066000 Strozier Library 4 228000 Student Affairs 1 241011 Student Publications 20 113000 The Graduate School 6 054000 University Communications 1 232000 University Counseling Center 12 237000 University Health Services 1 055011 WFSU Content 19 055020 WFSU Florida Channel 8 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 40156 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri May 29 12:07:06 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 29 May 2020 16:07:06 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image003.png at 01D635B1.AB2CC5D0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 074000 Biological Science 3 099000 CARE (UGS) 10 144000 College of Law 75 150002 Ctr Info Mang & Educate Serv 1 234000 Ctr for Ldrsp & Social Change 3 142000 Dean Coll of Social Work 1 114000 Dean College of Business 4 212000 Dean College of Engineering 7 187000 Dean College of Music 2 098000 Dean Undergraduate Studies 102 239002 Dept of Student Government 5 011000 Enterprise Resource Planning 1 241002 Executive Branch 36 283000 FL CTR for ADV Aero-propulsion 38 170001 FL Center for Public Managment 18 162000 FL Public Affairs Ctr 206 231000 FSU Childcare Centers 12 057009 Faculty Development & Advment 3 115000 Hospitality Administration 52 138001 Information Dept 10 046005 Institutional Research 1 120000 Marketing 10 201003 Med Finance & Administration 2 019000 Parking & Transportation 48 084000 Physics 26 089000 Psychology 1 170000 Public Administration 10 026000 Public Safety 138 241004 Senate Branch 10 161010 Soc Sci Health Policy Research 20 066000 Strozier Library 4 228000 Student Affairs 1 241011 Student Publications 20 054000 University Communications 1 232000 University Counseling Center 12 237000 University Health Services 1 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 40156 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri May 29 13:01:38 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 29 May 2020 17:01:38 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image003.png at 01D635B9.49658460] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'Y' The first version of the Cost Center Report for Payroll 'Y' (pay period ending 5/28/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, June 1, 2020. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 40156 bytes Desc: image003.png URL: