From HR-FSUimportantmessage at fsu.edu Mon Mar 2 08:59:53 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 2 Mar 2020 13:59:53 +0000 Subject: [HRMS] Guardian/I-9 eORR Security Role Message-ID: [cid:image003.png at 01D5F070.EF86A600] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The security role, FSU_I9_DEPT_USER, is now available in OMNI HR. This role is used to request access to the Guardian system used for I-9 completion and management. All current department representatives who need to maintain access to the Guardian system should complete an eORR online role request to add FSU_I9_DEPT_USER no later than March 13, 2020. Please list all applicable department numbers in the comment section to ensure appropriate access is granted. Role requests will route for supervisory approval before routing to HR for final approval. New department representatives requiring access should attend a Form I-9 training session and will be provided with instructions to complete the role request through eORR. Training Human Resources has two upcoming training sessions that provide an overview of the Form I-9 process, Guardian, and E-Verify. Sessions will be held at the Training Center on the following dates and times: Course Number: COI92 Session Number: 0070 Date: Wednesday, March 10 Time: 10:00 a.m. - 12:00 p.m. Location: Training Center Room 211 Course Number: COI92 Session Number: 0071 Date: Wednesday, April 11 Time: 10:00 a.m. - 12:00 p.m. Location: Training Center Room 211 To register, log into myFSU and navigate to: Employee Self Service > Learning and Development > Request Training Enrollment. Follow the prompts to search and submit your request. Questions? Please contact Christie Riley at cnriley at fsu.edu or (850) 644-4915. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Mar 6 11:33:06 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 6 Mar 2020 16:33:06 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image003.png at 01D5F3AB.00060790] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 117000 Accounting 1 064000 Admissions 6 193000 Art History 74 241023 Asian Student Union 10 006002 Athletics Administration 362 116005 B. Analytics InfoSys. S. Chain 2 241024 Black Student Union 2 099000 CARE (UGS) 56 214000 Chemical Engineering 102 075000 Chemistry & Biochemistry 68 161000 Coll of Social Sciences 120 144000 College of Law 487 080000 Computer Science 1 150002 Ctr Info Mang & Educate Serv 6 059000 Ctr Ocean Atmos Prediction Stu 27 154000 Ctr for Adv of Human Rights 1 225000 Ctr for Advanced Power Systems 4 234000 Ctr for Ldrsp & Social Change 20 131000 DRS Administration 5 194000 Dance Dep't Operation 65 171000 DeVoe Moore Center 32 070000 Dean Coll of Arts & Sciences 10 142000 Dean Coll of Social Work 3 114000 Dean College of Business 11 123000 Dean College of Education 19 212000 Dean College of Engineering 76 133000 Dean College of Human Sciences 2 187000 Dean College of Music 78 098000 Dean Undergraduate Studies 1093 230000 Dean of Students 155 239002 Dept of Student Government 7 069000 Earth, Ocean & Atmospheric Sci 169 164000 Economics 16 123006 Education OASIS 3 241028 Elections Office Bureau 28 212006 Engineer Comp & Multimedia Svc 1 212008 Engineer Undergrad Acad & Stdt 112 077000 English 20 011000 Enterprise Resource Planning 7 241002 Executive Branch 22 170001 FL Center for Public Managment 23 159000 FL Inst of Government 4 148000 FL Natural Areas Inventory 130 231000 FSU Childcare Centers 68 136000 Family & Child Sciences 4 206000 Family Medicine & Rural Health 11 166000 Geography 20 050000 Governmental Relations 2 108000 Information Technology Service 89 142027 Inst for Justice Res & Devt 53 202011 Instructional Design and Media 22 169000 International Affairs 1 186000 Learning Systems Institute 1 119000 Management 1 120000 Marketing 56 081000 Mathematics 10 218000 Mechanical Engineering 356 201001 Medicine Info Technology 3 201000 Medicine Instruction 4 625000 Moran School Entrepreneurship 20 227000 Natl High Magnetic Field Lab 135 241057 Ofc. of Entrepreneur & Innov. 4 107000 Office of Distance Learning 98 065000 Office of Financial Aid 128 250006 Oglesby Union Administration 109 051001 Opening Nights 2 019000 Parking & Transportation 268 163000 Pepper Inst on Aging & Pub Pol 19 084000 Physics 73 168000 Political Science 5 089000 Psychology 32 026000 Public Safety 245 118000 RMI, REE & Legal Studies 78 241001 SA&O Accounting 30 241052 SC- Research & Creativity 6 241020 SGA Inter-Resid Hall Council 2 241004 Senate Branch 22 161013 Soc Sci Living Learning Ctr 8 142002 Soc Work Multidisciplinary Aux 4 172000 Sociology 41 228000 Student Affairs 3 241011 Student Publications 96 001009 Student Veterans Center 2 030000 Univ Business Administrators 1 232000 University Counseling Center 41 237000 University Health Services 4 219000 VP Research 9 241021 Women Student Union 4 095000 Women in Math Sci & Engineer 26 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Mar 6 12:10:18 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 6 Mar 2020 17:10:18 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image001.png at 01D5F3B0.33271290] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 117000 Accounting 1 241023 Asian Student Union 10 006002 Athletics Administration 139 116005 B. Analytics InfoSys. S. Chain 2 241024 Black Student Union 2 099000 CARE (UGS) 10 214000 Chemical Engineering 102 075000 Chemistry & Biochemistry 8 161000 Coll of Social Sciences 2 144000 College of Law 220 154000 Ctr for Adv of Human Rights 1 114000 Dean College of Business 9 123000 Dean College of Education 19 212000 Dean College of Engineering 20 187000 Dean College of Music 46 098000 Dean Undergraduate Studies 804 230000 Dean of Students 55 239002 Dept of Student Government 7 069000 Earth, Ocean & Atmospheric Sci 57 212006 Engineer Comp & Multimedia Svc 1 212008 Engineer Undergrad Acad & Stdt 10 170001 FL Center for Public Managment 23 159000 FL Inst of Government 4 231000 FSU Childcare Centers 68 217000 Industrial & Manufacturing Eng 2 142027 Inst for Justice Res & Devt 53 119000 Management 1 120000 Marketing 4 218000 Mechanical Engineering 19 065000 Office of Financial Aid 11 250006 Oglesby Union Administration 109 019000 Parking & Transportation 268 163000 Pepper Inst on Aging & Pub Pol 19 084000 Physics 69 026000 Public Safety 227 118000 RMI, REE & Legal Studies 78 142002 Soc Work Multidisciplinary Aux 4 172000 Sociology 1 241011 Student Publications 96 001009 Student Veterans Center 2 189000 Theatre 8 232000 University Counseling Center 41 237000 University Health Services 4 241021 Women Student Union 4 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Mar 6 13:19:14 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 6 Mar 2020 18:19:14 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image001.png at 01D5F3B9.D4245D70] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'S' The first version of the Cost Center Report for Payroll 'S' (pay period ending 3/5/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, March 9, 2020. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Mar 9 07:42:36 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 9 Mar 2020 11:42:36 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image001.png at 01D5F5E6.4C1D27C0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'S' The second version of the Cost Center Report for Payroll 'S' (pay period ending 3/5/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Mar 10 07:51:19 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 10 Mar 2020 11:51:19 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image001.png at 01D5F6B0.AE6C7C80] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'S' The final version of the Cost Center Report for Payroll 'S' (pay period ending 3/5/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Thu Mar 12 11:56:15 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 12 Mar 2020 15:56:15 +0000 Subject: [HRMS] POSTPONED: HR Department Representative Meeting Message-ID: [cid:image002.png at 01D5F865.3B55ED10] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The Office of Human Resources is working diligently to assist University Administration, faculty, and staff with managing the impacts of COVID-19 preparation. This is an ever-evolving situation, and we want to ensure that the information we disseminate is timely and accurate. Because of this, we feel it is best to postpone the Spring 2020 Department Representative Meeting until further notice. Thank you for your patience and continued service to the University. We look forward to connecting with you at a later date. We will be sure to communicate any updated information about this event when available. Questions? Contact Shelley Lopez at s.lopez at fsu.edu or (850) 644-6602. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 19504 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Wed Mar 18 14:17:26 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 18 Mar 2020 18:17:26 +0000 Subject: [HRMS] Hiring Freeze Effective Immediately Until Further Notice Message-ID: [cid:image001.png at 01D5FD2F.F29E5290] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please see the attached memorandum regarding a hiring freeze for all positions, excluding 9-month faculty, effective immediately. Questions? Please contact Shelley McLaughlin at sscopoli at fsu.edu or (850) 644-7935. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Hiring Freeze Memo Final March 2020.pdf Type: application/pdf Size: 116466 bytes Desc: Hiring Freeze Memo Final March 2020.pdf URL: From HR-FSUimportantmessage at fsu.edu Thu Mar 19 17:19:36 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 19 Mar 2020 21:19:36 +0000 Subject: [HRMS] Fall 2020 Graduate Assistant and Post Doc Hiring Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. As previously communicated, the University implemented a hiring freeze for all positions, excluding 9-month faculty. We are providing additional clarification as it pertains to new hires for Graduate Assistants and Postdoctoral Scholars. Please see below: * Graduate Assistants and Postdoctoral hires are exempt from the hiring freeze. However, new hires for Fall 2020 will require language to be added to the appointment letters stating that the offer and start date are contingent upon the University resuming normal operations by the expected start date in the Fall. * This language will not be required for Graduate Assistants or Postdoctoral Scholars who have accepted offers prior to March 18, 2020. * Any pending and future offers must include this language in the offer/appointment letters. * Reappointments and funding extensions for currently employed Graduate Assistants and Postdoctoral Scholars are not being restricted. As a reminder, Faculty Relations provides an Appointment Letter Checklist to assist with ensuring all required elements are included in the letter. The Checklist has been updated with this requirement. All Graduate Assistant Appointments, including reappointments require an Appointment Letter. Questions? If you or members of your staff have any questions regarding this change, please contact the Rebecca Peterson at (850) 645-2022. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Mar 20 11:34:27 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 20 Mar 2020 15:34:27 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee?s unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee?s pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 166 205001 Autism Institute 14 046000 Budget Office 1 099000 CARE (UGS) 92 233000 Career Center 2 213000 Challenger Learning Center 4 075000 Chemistry & Biochemistry 107 076000 Classics 4 165000 Claude Pepper Center 2 141000 Coll of Criminology & Crim Jst 6 161000 Coll of Social Sciences 29 144000 College of Law 182 150002 Ctr Info Mang & Educate Serv 15 154000 Ctr for Adv of Human Rights 2 234000 Ctr for Ldrsp & Social Change 2 157000 Ctr for Prev & Early Intervent 9 250011 DSA Marketing 6 171000 DeVoe Moore Center 24 070000 Dean Coll of Arts & Sciences 44 142000 Dean Coll of Social Work 59 114000 Dean College of Business 20 123000 Dean College of Education 26 191000 Dean College of Fine Arts 6 187000 Dean College of Music 243 098000 Dean Undergraduate Studies 240 230000 Dean of Students 60 239002 Dept of Student Government 17 069000 Earth, Ocean & Atmospheric Sci 88 164000 Economics 2 129000 Edu Leadership & Policy Stds 29 126000 Edu Psychology & Learning Sys 1 123006 Education OASIS 7 212008 Engineer Undergrad Acad & Stdt 8 011000 Enterprise Resource Planning 1 170001 FL Center for Public Managment 18 159000 FL Inst of Government 20 148000 FL Natural Areas Inventory 20 162000 FL Public Affairs Ctr 1 231000 FSU Childcare Centers 95 053000 FSU Foundation 38 286000 Fl Center For Reading Res 52 166000 Geography 4 115000 Hospitality Administration 30 108000 Information Technology Service 35 142027 Inst for Justice Res & Devt 35 046005 Institutional Research 4 169000 International Affairs 6 120000 Marketing 20 202008 Med Outreach & Advising 10 204000 Medicine Biomedical Sciences 40 097000 Military Science 4 227000 Natl High Magnetic Field Lab 131 112000 Northwest Regional Data Center 13 086000 Nuclear Services 3 107000 Office of Distance Learning 88 051001 Opening Nights 12 302000 PCC Sponsored Programs 7 083000 Philosophy 18 084000 Physics 91 168000 Political Science 1 057000 Provost & VP Academic Affairs 7 089000 Psychology 8 118000 RMI, REE & Legal Studies 94 241001 SA&O Accounting 2 161003 Soc Sci Interdisciplinary Pgm 1 172000 Sociology 1 088000 Statistics 12 066000 Strozier Library 16 241011 Student Publications 44 054000 University Communications 8 232000 University Counseling Center 11 237000 University Health Services 2 047000 University Relations 39 095000 Women in Math Sci & Engineer 54 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 40156 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Mar 20 12:04:33 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 20 Mar 2020 16:04:33 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 166 046000 Budget Office 1 233000 Career Center 2 075000 Chemistry & Biochemistry 107 161000 Coll of Social Sciences 29 144000 College of Law 182 142000 Dean Coll of Social Work 2 114000 Dean College of Business 18 123000 Dean College of Education 3 187000 Dean College of Music 75 098000 Dean Undergraduate Studies 51 069000 Earth, Ocean & Atmospheric Sci 1 129000 Edu Leadership & Policy Stds 28 212008 Engineer Undergrad Acad & Stdt 8 159000 FL Inst of Government 14 148000 FL Natural Areas Inventory 20 162000 FL Public Affairs Ctr 10 231000 FSU Childcare Centers 95 166000 Geography 4 115000 Hospitality Administration 30 142027 Inst for Justice Res & Devt 1 169000 International Affairs 6 120000 Marketing 20 202008 Med Outreach & Advising 10 086000 Nuclear Services 3 140002 Nursing Department 2 051001 Opening Nights 12 084000 Physics 63 057000 Provost & VP Academic Affairs 7 118000 RMI, REE & Legal Studies 84 241001 SA&O Accounting 2 161003 Soc Sci Interdisciplinary Pgm 1 088000 Statistics 12 066000 Strozier Library 8 232000 University Counseling Center 1 047000 University Relations 13 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 40417 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Mar 20 14:09:26 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 20 Mar 2020 18:09:26 +0000 Subject: [HRMS] Cost Center Report - Delayed In-Reply-To: References: Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The Cost Center Report - Version 1 will be delayed. A listserv will be sent once it is available for review. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19798 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Mar 20 15:16:09 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 20 Mar 2020 19:16:09 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'T' The first version of the Cost Center Report for Payroll 'T' (pay period ending 3/19/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, March 23, 2020. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 29415 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Mar 23 07:23:45 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 23 Mar 2020 11:23:45 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'T' The second version of the Cost Center Report for Payroll 'T' (pay period ending 3/19/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Mar 23 16:47:49 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 23 Mar 2020 20:47:49 +0000 Subject: [HRMS] Contacting the Office of Human Resources Message-ID: [cid:image001.png at 01D60132.C8D393B0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. As previously communicated, the University has strongly encouraged remote work to promote social distancing in response to mitigating the spread of COVID-19. During this emergency period, the Office of Human Resources is closed to the general public with limited HR staff on campus. In-person meetings will take place by appointment only. The best way to reach us during this time is by email. The Office of Human Resources is still available to provide professional guidance and assistance as we navigate this time of ambiguity. We are working hard to remain adaptable and communicative as we respond to this ever-changing situation. For additional information, please visit the Human Resources COVID-19 page. Questions? Please contact Shelley Lopez at s.lopez at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Mar 24 07:58:04 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 24 Mar 2020 11:58:04 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image001.png at 01D601B1.F09C69B0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'T' The final version of the Cost Center Report for Payroll 'T' (pay period ending 3/19/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Mar 24 13:20:10 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 24 Mar 2020 17:20:10 +0000 Subject: [HRMS] Employee Assistance Program Available Services Message-ID: [cid:image001.png at 01D601DE.F0F03590] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please share the following information with your department. Florida State University values employees and the work that they do. Because of this, the Employee Assistance Program (EAP) was created in the spring of 1995 to improve the well-being of FSU employees by providing assistance through personal and/or work-place difficulties. To ensure the health and safety of both counselors and clients during this emergency period, all services are being offered via phone and video. Requests for in-person appointments will be assessed on a case-by-case basis. EAP's highest priority is to continue our commitment to FSU employees by providing the following services: Confidential Counseling Sessions Employees and their dependents have access to confidential and timely problem identification/assessment services. Through constructive confrontation, motivation, and short-term intervention with employee clients, these sessions address problems that affect job performance. When necessary, clients are referred for diagnosis, long-term treatment, monitoring, and follow-up services. Confidential Supervisor Consults Consultation, training, and support are available to those who manage employees seeking assistance (VP's, Deans, Directors, Department Heads, Department Chairs, managers, and all other supervisory personnel). The goal is to enhance the employee's work environment and improve job performance and satisfaction. Mediation/Guided Discussion Services Sometimes, parties need help to resolve their differences. When employees need help in resolving conflict, they may turn to the EAP Conflict Resolution Program which includes free, confidential Mediation and Guided Discussions to help resolve disputes. Emergency Loan Fund (ELF) Program EAP administers FSU's Emergency Loan Fund (ELF) which was established to aid employees facing unexpected financial emergencies. If eligible, an individual may receive an interest-free loan of up to $1,500, which is repaid through payroll deduction. Additionally, EAP has partnered with Debt Management Credit Counseling Corporation (DMCC) to assist those in the FSU community who may be struggling with debt or wanting to increase their credit rating. DMCC has a host of resources that can assist you in regaining the road to financial solvency, including Debt Management Plans and Online Financial Literacy Programs. Resources EAP is available 24/7 to respond to any emergency. For assistance by phone, call (850) 644-2288 or toll free at (877) 246-4679. For assistance by email, please click here. For tips on managing stress amid the COVID-19 pandemic, please read Coping with Stress and Anxiety during the Coronavirus. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Wed Mar 25 15:50:54 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 25 Mar 2020 19:50:54 +0000 Subject: [HRMS] HR Coronavirus Task Force Zoom Q&A Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The University's recent shift to predominantly remote work may have sparked some questions about how to guide employees in your departments. To better serve you during this time, the HR Coronavirus Task Force will host an open Zoom call on Friday, March 27, 2020 at 1:00 p.m. to answer questions from department representatives. Department representatives will be able to submit questions via the chat function in Zoom. This is a great opportunity to ask any questions you may have. The Office of Human Resources is here to assist you as much as possible. Attendance is strongly encouraged and the team looks forward to hearing from you. Meeting Information Friday, March 27, 2020 1:00 p.m. - 2:00 p.m. For instructions on using Zoom, click here. To access the meeting, click here. Questions? Please contact Shelley Lopez at s.lopez at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Thu Mar 26 15:00:28 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 26 Mar 2020 19:00:28 +0000 Subject: [HRMS] Payroll/Attendance & Leave Guidance for Remote Work Message-ID: [cid:image007.png at 01D6037F.48C3CDD0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. While a large portion of our employee population is performing their job responsibilities from a remote location, it is important that we continue to manage and monitor time and payroll. If you are working remotely, please be sure that you are able to access and perform all necessary functions in the payroll process. Here are some highlights for the current pay period schedule: Thursday - April 2 Friday - April 3 Monday - April 6 Time Entry deadline is 5:00 p.m. (EST) Approvals must be done by noon (EST) Review Cost Center #2 and report any unresolved discrepancies in an FSU Service Center (CRM) case by 10:30 a.m. (EST). Review Actives and report any appointments not yielding correctly in an FSU Service Center (CRM) case. Review Cost Center #1 and resolve any discrepancies. Only corrections to time and/or leave should be entered and must be done by 10:30 a.m. (EST) HR/Payroll Reports Actives Report On the day that time entry is due, the department should be running the Actives Report. This verifies that employees have been hired, reappointed, and terminated correctly. Appointment data should be submitted prior to the deadline. Submit a FSU Service Center (CRM) case if information is incorrect. Employee Time Verification Report Verify that employees have accurate hours and time reporting codes listed. The report also shows punch employees who have no reported or payable time. If recorded time is not accurate, correct it and check exceptions and approvals. Cost Center Report The first version of the Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Department's should have a representative in place to review the Cost Center Report to verify paycheck data. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If compensation is incorrect or an employee's appointment is not on the Cost Center please report the problem in an FSU Service Center case. Cases must be submitted before 10:30 a.m. Monday of payroll to be worked before the payroll calculation is completed. Timekeeping Guidance Please also continue to ensure that you are advising employees to report their time correctly. Employee Self Service Departments utilizing Employee Self Service (electronic entry) should continue to report time worked and leave on the OMNI timesheet by no later than 5:00 p.m. on the last day of the pay period. Supervisors should subsequently review and approve their employee's time in OMNI no later than 12:00 p.m. (noon) the following day. Email reminders are sent to all employees and supervisors notifying them of the University's time entry and approval deadlines. We encourage department representatives to also send reminders each pay period. It is important that the department continues to monitor late time entries for approval until 10:30 a.m. Monday of payroll. Paper Timesheets Departments that still use paper timesheets may download a PDF version of their timesheet through myFSU BI. An email of the timesheet will need to be sent to each employee for completion. Once completed, it must be sent to the supervisor for approval and then routed to the department representative for entry. Department representatives are responsible for obtaining their department's signed timesheets and completing the OMNI entry before 5:00 p.m. on the last day of the pay period. Regular Hours Worked Employees are expected to work their scheduled hours unless they have been approved for leave. Employees that work their standard hours for the week can report time under the Time Reporting Code Regular Hours Worked (REGHP) or Contract Hours (REGCP). Hours worked remotely are reported as Regular Hours Worked. Supplemental Leave Several employees may need to use leave as a supplement to their work hours. Employees and supervisors should accurately report the number of hours the employee worked remotely. Additional information is available on the COVID-19 Workplace Guidance. Below are some examples of why an employee may need to supplement leave with remote work: Vacation Leave * A percentage of the duties are not conducive for remote work and the department/supervisor did not assign a special project that can be performed remotely. * An employee must intermittently care for a child throughout the workday. Below is an example of an employee who can perform 75% of their duties from a remote location (Elapsed Timesheet): * Annual (vacation) leave cannot cause an employee to exceed their FTE for the work week. [cid:image008.png at 01D6037F.48C3CDD0] Sick Leave * If an employee falls sick with their own personal illness, they should cease work and begin fully reporting sick leave. * An employee who is required to self-quarantine due to exposure risk and 100% of the duties cannot be performed remotely should report sick leave. Below is an example of an employee who was working remotely and became ill on Wednesday (Punch Timesheet): * Sick leave cannot cause an employee to exceed their FTE for the work week. [cid:image009.jpg at 01D6037F.48C3CDD0] Questions? Please contact Attendance & Leave at hr-attendanceleave at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 19504 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 43780 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.jpg Type: image/jpeg Size: 32733 bytes Desc: image009.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Mar 27 15:32:42 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 27 Mar 2020 19:32:42 +0000 Subject: [HRMS] Remote Professional Development Resources for FSU Employees Message-ID: [cid:image001.png at 01D6044C.CDA81A60] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The Office of Training & Organizational Development is excited to announce the launch of The Weekly Spotlight, a virtual professional development curriculum. Each week, a new learning objective will be released along with supporting course work. This new training resource has been developed specifically for the remote work environment, and can be accessed here beginning Monday, March 30, 2020. As most employees are working remotely, we view this period as an opportunity to enhance and develop professional skills. Supervisors are encouraged to utilize this training module, along with other available online training, to provide their staff with continuing professional and personal development. We hope you take advantage of this opportunity and look forward to your participation. Please see the attached flyer for additional information. Questions? Contact Training & Organizational Development at training at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Weekly Spotlight.pdf Type: application/pdf Size: 9870530 bytes Desc: Weekly Spotlight.pdf URL: From HR-FSUimportantmessage at fsu.edu Mon Mar 30 16:12:55 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 30 Mar 2020 20:12:55 +0000 Subject: [HRMS] Families First Coronavirus Response Act Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. On March 18, 2020, the Families First Coronavirus Response Act (FFCRA) was signed into law. This new law contains two leave benefits that will be available to eligible employees (including OPS) at Florida State University. These leave benefits will be provided in addition to an employee's accrued leave balance. To assist departments with understanding and implementing the new law, the HR Coronavirus Taskforce will host another open Zoom call on Friday, April 3, 2020, to answer questions about FFCRA. Meeting Information Friday, April 3, 2020 2:00 p.m. - 3:00 p.m. For instructions on using Zoom, click here. To access the meeting, click here. FFCRA Posters The Department of Labor requires that employers provide employees with information on the Families First Coronavirus Response Act. Please post the FFCRA notice with the other federal/state posters located in your building. Additionally, email the FFCRA notice to employees in your department to ensure visibility and notice for employees working remotely. FFCRA Leave Provisions Highlights Emergency Family Medical Leave Act (FMLA) Expansion * Eligibility: An employee must be employed for a minimum of thirty (30) days and is unable to work remotely due to child care needs related to COVID-19 day care and school closures. * Provides employees with up to twelve (12) weeks of emergency FMLA. The first two weeks are unpaid followed by ten (10) weeks of paid emergency FMLA at two-thirds an employee's rate of pay. * Application: Emergency FMLA and the School/Childcare Certification form. Emergency Paid Sick Leave * Eligibility: Available to employees when remote work is not available or job duties cannot be performed remotely. * Provides fulltime employees up to 80 hours of paid sick leave when the employee is unable to work because the employee is quarantined and/or experiencing COVID-19 symptoms and seeking a medical diagnosis. * Provides fulltime employees up to 80 hours of paid sick leave at two-thirds the employee's regular rate of pay if the employee is unable to work onsite or work remotely due to the need to care for an individual subject to quarantine or care for a child whose school or childcare provider is closed or unavailable for reasons related to COVID-19. * May be used in addition to or in conjunction with the Emergency FMLA Expansion. * Application: Emergency Sick Leave and the School/Childcare Certification form. These leave benefits are available to employees with a qualifying reason when remote work cannot be performed. Supervisors and department heads are responsible for evaluating the ability of an employee to work remotely, even on a part-time basis. Questions? Contact Christine Conley at caconley at fsu.edu or 644-1978. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: