From HR-FSUimportantmessage at fsu.edu Fri Jan 3 09:01:33 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 3 Jan 2020 14:01:33 +0000 Subject: [HRMS] REMINDER: 2020 Minimum Wage Increase Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. This is a reminder that effective January 1, 2020, the new Florida minimum hourly rate is $8.56. Accordingly, all employers are required to pay employees at least the new minimum rate of $8.56 an hour, or $5.54 plus tips for tipped employees. As a result, the current State Labor Law poster must be updated. Please remove the old poster (or the section of the All-in-One poster) and replace it with the new Notice to Employers, Minimum Wage in Florida poster. All other Labor Law posters are not affected and should remain posted in conspicuous locations that are accessible to all employees. Please use the link provided above to print a copy of the updated version and post it in the same area as your other Federal and State Labor Law posters immediately. Employee actions with an effective date of January 1, 2020, or after should be appointed at the new hourly rate. All OPS employees making less than $8.56 an hour will be systematically increased in OMNI HR. Questions? For questions regarding the minimum wage increase, please contact Abigail Lejeune at alejeune at fsu.edu or (850) 644-6470. For questions regarding Federal/State Labor Law posting obligations, please contact Tonya Edington at tonya.edington at fsu.edu or (850) 644-7703. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jan 6 09:01:20 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 6 Jan 2020 14:01:20 +0000 Subject: [HRMS] 2019 USPS Performance Evaluations Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please share this information with supervisors and managers of USPS employees. Performance evaluations for USPS employees are now available in OMNI HR for the 2019 rating period. * The evaluation period measures performance from January 1, 2019 - December 31, 2019. * Performance evaluations are not required for USPS employees who were hired or transferred to a new USPS position on or after May 1, 2019. These employees will not have evaluations available in OMNI HR. * An overall rating of Below Satisfactory requires a Performance Improvement Plan (PIP). Supervisors must contact Employee & Labor Relations (ELR) before initiating a Below Satisfactory performance evaluation. * A Performance Expectations Plan is recommended with a Marginal Satisfactory overall rating. * Supervisors can find contact information for their assigned ELR Specialist on the ELR Department Contact List. * Supervisors can access the performance documents by navigating to: myFSU >HR > Manager Self Service > Performance Management > Team Performance > Current Documents. * Track completed evaluations and status updates by using the query: FSU_ELR_EPERF_STATUS_DEPT. To run the query, insert Review Period End Date of 12/31/2019. * The deadline for all USPS ePerformance evaluations to be completed is March 1, 2020. * Supervisors and Department Representatives are encouraged to utilize the training resources provided by the Office of Human Resources. Online training guides for the ePerformance process may be accessed here. Questions? Please reference Florida State University Policy 4-OP-C-7-G1 or contact the Employee & Labor Relations section at (850) 644-6475. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jan 7 10:15:18 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 7 Jan 2020 15:15:18 +0000 Subject: [HRMS] January HR Forum Registration Open Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please join us at the January HR Forum, USPS Performance Evaluations and Performance Management, for a review of the USPS performance evaluation process. We will also provide an overview of resources available to help supervisors address performance or behavioral concerns. Registration is required in OMNI HR. To register, log into myFSU and navigate to: HR > Main Menu > Self Service > Learning and Development > Request Training Enrollment. Follow the prompts to search and submit your request. The course information is: Course Number: HRF001 Session Number: 0041 Course Name: HR Department Rep Forum Date: January 23, 2020 Time: 8:30 a.m. - 10:00 a.m. Location: Stadium Place Training Center To cancel enrollment, contact the Office of Training & Organizational Development at training at fsu.edu. Copies of the presentation will be provided at the forum and the PowerPoint file will be available online after the presentation. Questions? Contact Shelley Lopez at (850) 644-6602 or s.lopez at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jan 10 11:35:01 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 10 Jan 2020 16:35:01 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 250 006003 Athletics F&A 1 074000 Biological Science 8 229000 CARE (DSA) 2 099000 CARE (UGS) 62 235055 Camp Rec Intramurals 124 235060 Camp Rec Ropes Challenge 17 235059 Camp Rec Seminole Reservation 13 235012 Campus Rec Fitness Center 367 038006 Campus Sustainability 19 233000 Career Center 5 213000 Challenger Learning Center 1 214000 Chemical Engineering 27 075000 Chemistry & Biochemistry 8 215000 Civil & Environmental Engineer 4 141000 Coll of Criminology & Crim Jst 4 161000 Coll of Social Sciences 31 144000 College of Law 162 080000 Computer Science 2 150002 Ctr Info Mang & Educate Serv 2 234000 Ctr for Ldrsp & Social Change 4 070000 Dean Coll of Arts & Sciences 22 142000 Dean Coll of Social Work 26 114000 Dean College of Business 64 181000 Dean College of Communication 16 212000 Dean College of Engineering 33 191000 Dean College of Fine Arts 2 187000 Dean College of Music 6 098000 Dean Undergraduate Studies 27 239002 Dept of Student Government 7 164000 Economics 5 129000 Edu Leadership & Policy Stds 3 123006 Education OASIS 1 241028 Elections Office Bureau 2 212008 Engineer Undergrad Acad & Stdt 24 212004 Engineering Machine Shop 3 011000 Enterprise Resource Planning 5 241002 Executive Branch 2 170001 FL Center for Public Managment 37 156000 FL Ctr for Prevention Rsch 4 159000 FL Inst of Government 25 162000 FL Public Affairs Ctr 3 202200 FMPP Operations 1 231000 FSU Childcare Centers 52 224000 FSU Coastal & Marine Lab 9 202403 FSU PrimaryHealth 2 050000 Governmental Relations 8 108000 Information Technology Service 13 142027 Inst for Justice Res & Devt 64 221000 Intellec Property Devt & Comme 3 235000 Leach Center 594 235011 Leach Center Aquatics 228 186000 Learning Systems Institute 9 120000 Marketing 20 218000 Mechanical Engineering 114 202002 Medical Library 1 201001 Medicine Info Technology 2 201000 Medicine Instruction 1 097000 Military Science 1 195000 Museum of Fine Arts 2 227000 Natl High Magnetic Field Lab 49 048000 News & Research Communication 9 112000 Northwest Regional Data Center 3 086000 Nuclear Services 2 005000 Ofc of IG Services 11 107000 Office of Distance Learning 38 065000 Office of Financial Aid 1 250006 Oglesby Union Administration 22 051001 Opening Nights 4 235006 Outdoor Pursuits 9 301640 PCC Nurse Anesthesia Program 1 019000 Parking & Transportation 151 084000 Physics 37 168000 Political Science 6 563000 Program in Neuroscience 6 089000 Psychology 7 026000 Public Safety 219 241001 SA&O Accounting 6 137000 Scientific Computing 2 088000 Statistics 1 228000 Student Affairs 19 241011 Student Publications 4 202103 TMH Internal Med GME Program 1 113000 The Graduate School 11 054000 University Communications 3 232000 University Counseling Center 18 219000 VP Research 1 095000 Women in Math Sci & Engineer 6 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jan 10 12:06:16 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 10 Jan 2020 17:06:16 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 250 006003 Athletics F&A 1 074000 Biological Science 6 229000 CARE (DSA) 2 099000 CARE (UGS) 8 038006 Campus Sustainability 19 233000 Career Center 10 161000 Coll of Social Sciences 31 144000 College of Law 69 080000 Computer Science 2 114000 Dean College of Business 2 187000 Dean College of Music 11 098000 Dean Undergraduate Studies 4 241028 Elections Office Bureau 2 241002 Executive Branch 2 170001 FL Center for Public Managment 3 231000 FSU Childcare Centers 57 050000 Governmental Relations 8 142027 Inst for Justice Res & Devt 4 120000 Marketing 20 218000 Mechanical Engineering 20 201001 Medicine Info Technology 1 048000 News & Research Communication 1 250006 Oglesby Union Administration 12 019000 Parking & Transportation 149 026000 Public Safety 208 241001 SA&O Accounting 6 142002 Soc Work Multidisciplinary Aux 4 228000 Student Affairs 23 241011 Student Publications 4 054000 University Communications 2 232000 University Counseling Center 11 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jan 10 13:13:40 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 10 Jan 2020 18:13:40 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'O' The first version of the Cost Center Report for Payroll 'O' (pay period ending 1/9/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, January 13, 2020. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jan 10 13:49:37 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 10 Jan 2020 18:49:37 +0000 Subject: [HRMS] New 2020 W-4 Form Required for New Hires and Rehires Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The IRS has released a new version of the W-4 form effective January 1, 2020. Due to the late release of the 2020 form, the Smart Onboarding process has not been updated to include the form for electronic submission. We are working diligently to update the Smart Onboarding process with the new 2020 form. Effective January 24, 2020, a completed 2020 W-4 form must be uploaded into the Supplemental Documents page for all candidates completing an original onboarding invitation. This requirement includes new hires and rehires with a break in service. You must continue to follow this procedure until the Smart Onboarding electronic process includes the new 2020 form. A communication will be sent out when this step is no longer required. Please reach out to your candidates who are in the onboarding process with original invitations to instruct them to complete this required step. Candidates completing additional onboarding invitations are not required to complete the 2020 W-4 form. Existing employees are not required to make any updates to their W-4 withholding information. If an existing employee would like to make a change to their federal withholding, the 2020 W-4 is required and can be completed through Employee Self Service in the myFSU portal. Please see the Self Service W-4 Instructions if you need assistance making an update in the portal. Resources If you have questions about how to complete the 2020 W-4 form, refer to the IRS Instructions, IRS Tax Withholding Estimator, or the FAQs on the 2020 Form W-4. Questions? For questions about the Smart Onboarding process or required forms, please contact Abigail Lejeune at alejeune at fsu.edu or (850) 644-6470. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jan 13 07:48:02 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 13 Jan 2020 12:48:02 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'O' The second version of the Cost Center Report for Payroll 'O' (pay period ending 1/09/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jan 13 08:57:00 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 13 Jan 2020 13:57:00 +0000 Subject: [HRMS] ACTION REQUIRED - Federal/State Compliance Posters Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Action Required - Federal/State Compliance Posters The Office of Equal Opportunity and Compliance (EOC) will be conducting its annual Compliance Poster Audit from February 3 - March 6, 2020. Please take this opportunity to review all compliance poster locations to ensure they are up to date. You will be contacted by Shannon Byrum to schedule your audit date. The posters should be placed in a conspicuous location that is accessible to all employees. An ideal location is the building's lobby or a central corridor. Multiple posting locations within a building are only necessary if the site is not accessible to all employees within the building. Please coordinate with the other Department Representatives in your building to determine where each department has its compliance posters or to decide if a central location will be shared. Updated compliance posters can be found on the Human Resources website. Click on "Compliance Postings" to select posters and print. Questions? Contact Shannon Byrum at sbyrum at fsu.edu or (850) 645-6519. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jan 14 07:37:02 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 14 Jan 2020 12:37:02 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'O' The final version of the Cost Center Report for Payroll 'O' (pay period ending 1/9/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jan 17 08:59:40 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 17 Jan 2020 13:59:40 +0000 Subject: [HRMS] Timekeeping Guidance for Martin Luther King, Jr. Day Holiday Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. The Martin Luther King, Jr. Day holiday occurs on Monday, January 20, 2020. The payroll processing schedule for Pay Period 'P' is normal. To be paid for the holiday, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) at least a portion of the scheduled workday before the holiday. * Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of leave hours for holidays based on their FTE. * Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6 hours of paid holiday leave. * If you have employees on alternate schedules (full-time or part-time), they should be advised in advance to work the appropriate hours for the workweek of January 17, 2020 - January 23, 2020, based on the amount of holiday leave they receive for the holiday. Reporting MLK Day Holiday for workweek of January 17 - January 23: Elapsed Timesheet 1. DO NOT ENTER TIME FOR THE HOLIDAY for A&P, AEX, USPS, or Faculty employees using the elapsed timesheet. 2. The OMNI HR elapsed timesheet will show no hours (blank) for January 20. The holiday hours will be added in automatically by the system. See example below: [cid:image003.png at 01D5CD0F.C0B0BF70] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet (only) must enter their holiday hours for January 20. See example below: [cid:image004.png at 01D5CD0F.C0B0BF70] OPS Employees OPS employees are not eligible to receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours actually worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday period, the system will generate pay based on their appointment. Compensatory Leave If a full-time USPS or A&P employee worked on the holiday or beyond the required number of hours for the workweek, the Time Reporting Code of "Straight Time Comp Earned - REGCE" should be reported as described in the following scenarios: A&P Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked on the holiday (January 20) and worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). USPS and A&P Nonexempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE for the hours over 40. * To generate Overtime Pay - enter either OVHHP or REGHP for the hours over 40. USPS Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Straight-time Comp Leave Earned - enter REGCE for the hours over 40. * To generate Pay at the Straight-time Rate - enter REGHP for the hours over 40. Other Types of Leave Employees on Workers' Compensation Since most of these employees are receiving Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). Both the Workers' Compensation and the holiday amounts need to be reported on the timesheet. Elapsed timesheet example for the holiday workweek: Fri 1/17 Sat 1/18 Sun 1/19 Mon 1/20 Tue 1/21 Wed 1/22 Thu 1/23 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 Holiday - HOLHT Punch timesheet example for the holiday workweek: Time Reporting Code Quantity Fri - 1/17 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Sat - 1/18 Sun - 1/19 Mon - 1/20 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Tue - 1/21 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 1/22 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Thu - 1/23 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Employees on Military Leave All military time reporting codes allow the employee to be paid for holidays. They should not report anything on an official holiday. Refer to the Military Leave Checklist for departments located on the HR Forms page for a complete list of military time reporting codes. Elapsed timesheet example for the holiday workweek: Fri 1/17 Sat 1/18 Sun 1/19 Mon 1/20 Tue 1/21 Wed 1/22 Thu 1/23 8 8 8 8 Military Leave w/o Pay - MLWHP Employees on Family and Medical Leave If an employee is on continuous FMLA, they MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. (The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight time compensatory leave, overtime compensatory leave, or leave without pay). Elapsed timesheet example for the holiday workweek: Fri 1/17 Sat 1/18 Sun 1/19 Mon 1/20 Tue 1/21 Wed 1/22 Thu 1/23 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 Sick Leave Taken - SKCHT Employees on Parental Leave with Family and Medical Leave If an employee is on continuous PARENTAL LEAVE with FMLA, they MUST report PARLV and FMLAT on the holiday. Employees who are not in pay status the workday before the holiday are not eligible for holiday pay. (The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight time compensatory leave, overtime compensatory leave, or leave without pay). Elapsed timesheet example for the holiday workweek: Fri 1/17 Sat 1/18 Sun 1/19 Mon 1/20 Tue 1/21 Wed 1/22 Thu 1/23 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 8 Parental Leave - PARLV 8 8 8 8 Sick Leave Taken - SKCHT Resources Department Representatives should review time entry queries and myFSU BI reports to ensure their department's timekeeping is compliant with University guidelines. Please reference the time entry guidance on the HR website. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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It is important to remember that transferring or holding multiple appointments at the University or within a state agency impacts both employee eligibility for health insurance and enrollment options for state plans. Below are some helpful reminders for OPS and salaried employees (USPS, A&P, and Faculty): Full-time salaried position to an OPS position * If an employee is enrolled in benefits and transfers from a full-time salaried position to an OPS position (any Full Time Equivalent or "FTE"), all OPS-eligible benefits* will transfer to the OPS position. The OPS employee is entitled to keep the benefits at the full-time rate until the end of that calendar year. The employee's eligibility for the next calendar year will be determined by the Open Enrollment Measurement Period. * If an employee terminates their salaried position with benefits, but FSU keeps them in an OPS position (no matter what the FTE is), insurance benefits will continue for the OPS position.* OPS eligible benefits will continue at the full-time rate for the employee and the employer until the end of the calendar year or until they are terminated, whichever comes first. Full-time position to part-time FTE If any full-time employee drops to a part-time FTE without changing position type, they will remain enrolled in their benefits at the full-time rate until the end of that calendar year. However, the employee's hours will be measured during the Open Enrollment Measurement Period. At the end of the calendar year: * Salaried employees' coverage will continue, but the measurement period determines if the health insurance premium changes. * OPS employees will have their hours measured to determine if they may participate in open enrollment to continue their coverage. If they are working less than 30 hours per week, they may not be eligible to continue the benefits. Benefits-eligible OPS position to full-time salaried position * An employee in a benefits-ineligible OPS position who transfers into a full-time salaried position experiences a qualifying event as a new salaried employee and is eligible to enroll in all benefits. * If an OPS employee gains eligibility for benefits but does not elect coverage before transferring to a full-time salaried position, they do not experience a qualifying event. They cannot elect coverage until the next open enrollment unless they experience a different qualifying event. When benefits coverage is terminated or transferred * If an employee enrolled in benefits gains coverage outside of FSU, they must cancel their coverage with People First within 60 days. Otherwise, FSU and the employee are responsible for premiums until the employee is terminated from employment or loses eligibility. * If an employee enrolled in benefits terminates employment, but is not terminated in OMNI HR in a timely manner, the department and employee are responsible for the premiums until the month following the termination date in OMNI HR. People First will not accept backdated terminations. * If an employee transfers from other State employment to FSU and was enrolled in insurance benefits, then the insurance benefits transfer to FSU. This happens whether the position at FSU is hired OPS eligible, OPS ineligible, or salaried. Rehiring OPS and salaried employees - Break in Service * To be considered a new hire, an OPS employee must be separated from FSU or other State employment, for at least six calendar months. Any employee transitioning from OPS to salaried, OPS to OPS, or salaried to OPS and rehired within six months from their termination date, will be automatically re-enrolled into previously held coverage if they were enrolled before terminating employment. * To be considered a new hire, a salaried employee who is rehired into another salaried position must be separated from FSU or other State employment for at least one full calendar month. Resources Information is available on the Human Resources Benefits website under the Resources section. Questions? Please contact the Benefits Office at insurance at fsu.edu or (850) 644-4015. *Optional Life insurance plans are not available to OPS employees. This benefit will be discontinued if an employee becomes OPS. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Thu Jan 23 12:16:24 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 23 Jan 2020 17:16:24 +0000 Subject: [HRMS] ALERT: Fraudulent Email Phishing Attempt Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please share the following information with your department. If you received an email today entitled "Your Additional Pay & Paid Days Off Awarded", do not click on any of the links within the email. This is a fraudulent phishing attempt. The information in this email is also inaccurate and does not represent any actual views or actions taken by the University or FSU Human Resources. We are working closely with Information Technology Services to address this issue. For information on how to identify and report fraudulent emails, please visit the ITS Security website. Questions? Please contact Information Technology Services at (850) 644-HELP. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jan 24 11:34:14 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 24 Jan 2020 16:34:14 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 1 006002 Athletics Administration 90 006003 Athletics F&A 1 160000 CAPD Deans Office 6 229000 CARE (DSA) 2 099000 CARE (UGS) 135 235055 Camp Rec Intramurals 396 235060 Camp Rec Ropes Challenge 31 235059 Camp Rec Seminole Reservation 70 235012 Campus Rec Fitness Center 622 235004 Campus Recreation Adminstratio 49 233000 Career Center 1 075000 Chemistry & Biochemistry 94 201100 Clinical and Community Affairs 7 161000 Coll of Social Sciences 214 144000 College of Law 135 150002 Ctr Info Mang & Educate Serv 19 225000 Ctr for Advanced Power Systems 4 234000 Ctr for Ldrsp & Social Change 113 157000 Ctr for Prev & Early Intervent 6 194000 Dance Dep't Operation 3 070000 Dean Coll of Arts & Sciences 65 142000 Dean Coll of Social Work 54 114000 Dean College of Business 22 123000 Dean College of Education 9 212000 Dean College of Engineering 14 187000 Dean College of Music 55 098000 Dean Undergraduate Studies 36 239002 Dept of Student Government 2 069000 Earth, Ocean & Atmospheric Sci 115 164000 Economics 35 129000 Edu Leadership & Policy Stds 1 123006 Education OASIS 18 241028 Elections Office Bureau 12 023000 Employee Assistance Program 5 212008 Engineer Undergrad Acad & Stdt 120 241002 Executive Branch 28 170001 FL Center for Public Managment 50 228010 FL Ctr for Interactive Media 2 148000 FL Natural Areas Inventory 145 231000 FSU Childcare Centers 10 224000 FSU Coastal & Marine Lab 1 178000 FSU-Teach A&S/COE 22 136000 Family & Child Sciences 2 206000 Family Medicine & Rural Health 2 166000 Geography 4 241025 Hispanic-Latino Student Union 4 057050 Innovation Hub 8 142027 Inst for Justice Res & Devt 50 073000 Inst of Molecular Biophysics 24 046005 Institutional Research 2 177000 LeRoy Collins Institute 20 235000 Leach Center 877 235011 Leach Center Aquatics 369 209006 MRI Facility 1 218000 Mechanical Engineering 369 201008 Med Facilities and Operations 10 201003 Med Finance & Administration 2 204000 Medicine Biomedical Sciences 10 201001 Medicine Info Technology 9 625000 Moran School Entrepreneurship 66 227000 Natl High Magnetic Field Lab 68 005000 Ofc of IG Services 31 241057 Ofc. of Entrepreneur & Innov. 2 107000 Office of Distance Learning 79 250006 Oglesby Union Administration 3 235006 Outdoor Pursuits 28 303030 PCC Student Affairs & FA 6 019000 Parking & Transportation 179 163000 Pepper Inst on Aging & Pub Pol 2 084000 Physics 127 168000 Political Science 5 057000 Provost & VP Academic Affairs 4 026000 Public Safety 127 092000 Religion 1 241001 SA&O Accounting 44 241052 SC- Research & Creativity 4 241020 SGA Inter-Resid Hall Council 2 241004 Senate Branch 20 161003 Soc Sci Interdisciplinary Pgm 5 161013 Soc Sci Living Learning Ctr 10 220000 Sponsored Rsch Administration 1 228000 Student Affairs 24 054000 University Communications 1 232000 University Counseling Center 22 237000 University Health Services 10 219000 VP Research 3 055011 WFSU Content 23 055014 WFSU Membership 3 055016 WFSU Satellite Operations 1 055015 WFSU Underwriting 4 241013 WVFS V-89 Radio Station 12 095000 Women in Math Sci & Engineer 108 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jan 24 12:04:04 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 24 Jan 2020 17:04:04 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 28 006003 Athletics F&A 1 074000 Biological Science 2 160000 CAPD Deans Office 1 229000 CARE (DSA) 2 099000 CARE (UGS) 131 075000 Chemistry & Biochemistry 48 201100 Clinical and Community Affairs 7 161000 Coll of Social Sciences 15 144000 College of Law 118 150002 Ctr Info Mang & Educate Serv 2 234000 Ctr for Ldrsp & Social Change 38 142000 Dean Coll of Social Work 16 114000 Dean College of Business 22 123000 Dean College of Education 9 212000 Dean College of Engineering 14 187000 Dean College of Music 4 098000 Dean Undergraduate Studies 36 230000 Dean of Students 6 239002 Dept of Student Government 1 123006 Education OASIS 6 241028 Elections Office Bureau 12 212008 Engineer Undergrad Acad & Stdt 120 241002 Executive Branch 28 228010 FL Ctr for Interactive Media 2 148000 FL Natural Areas Inventory 74 231000 FSU Childcare Centers 10 206000 Family Medicine & Rural Health 2 241025 Hispanic-Latino Student Union 4 057050 Innovation Hub 8 142027 Inst for Justice Res & Devt 50 209006 MRI Facility 1 218000 Mechanical Engineering 62 201008 Med Facilities and Operations 10 204000 Medicine Biomedical Sciences 10 005000 Ofc of IG Services 2 241057 Ofc. of Entrepreneur & Innov. 2 107000 Office of Distance Learning 2 250006 Oglesby Union Administration 3 303030 PCC Student Affairs & FA 6 019000 Parking & Transportation 147 163000 Pepper Inst on Aging & Pub Pol 1 026000 Public Safety 115 241001 SA&O Accounting 44 241052 SC- Research & Creativity 4 241020 SGA Inter-Resid Hall Council 2 241004 Senate Branch 20 161003 Soc Sci Interdisciplinary Pgm 5 054000 University Communications 1 232000 University Counseling Center 22 237000 University Health Services 10 241013 WVFS V-89 Radio Station 12 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jan 24 13:06:32 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 24 Jan 2020 18:06:32 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'P' The first version of the Cost Center Report for Payroll 'P' (pay period ending 1/23/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, January 27, 2020. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jan 27 07:51:03 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 27 Jan 2020 12:51:03 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'P' The second version of the Cost Center Report for Payroll 'P' (pay period ending 1/23/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jan 28 07:35:08 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 28 Jan 2020 12:35:08 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'P' The final version of the Cost Center Report for Payroll 'P' (pay period ending 1/23/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jan 31 08:59:19 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 31 Jan 2020 13:59:19 +0000 Subject: [HRMS] Sick Leave Pool Open Enrollment Starts Monday Message-ID: [cid:image002.jpg at 01D5D814.B83404A0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Department Representatives and Supervisors: please share the following information with employees in your department. Open enrollment for University Sick Leave Pool membership is February 3 - February 21, 2020. To access Sick Leave Pool information, including the 2020 application, eligibility requirements, and related forms, please visit the HR Sick Leave Pool website. Applications must be submitted directly to Stephanie Saltos via email at ssaltos at fsu.edu no later than Friday, February 21, 2020, at 5:00 p.m. Current Sick Leave Pool Members Current Sick Leave Pool members do not need to reapply. The following query in OMNI HR identifies employees in your department who are currently members: FSU_TL_SICKPOOL_MEMBERS_5Z_DEP. You can also identify current members by looking at the leave plans listed on an employee's timesheet in OMNI HR. The leave plan "Sick Pool" will be listed (with a zero balance) if the employee is a member. [cid:image003.png at 01D5D814.B83404A0][cid:image005.jpg at 01D5D814.B83404A0] Questions? Contact Stephanie Saltos at ssaltos at fsu.edu or (850) 644-9610. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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