[HRMS] Administrative & Emergency Sick Leave Timekeeping Guidance

[HR Important Message]

[Office-Human-Resources-V_for_email]

An important message from FSU Office of Human Resources
This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives.
Emergency Paid Sick Leave
Employees who have a qualifying reason under the Families First Coronavirus Act (FFCRA), and are unable to work remotely may be eligible for Emergency Paid Sick Leave. The Emergency Paid Sick Leave provides a total of 80 hours (prorated for part-time) at full or two-thirds of the rate of compensation, based on the qualifying reason. If used continuously, the Emergency Paid Sick Leave kept employees in pay status on or around the end of last pay period, April 16, 2020.
Departments may review the query FSU_TL_EMER_SICK_LEAVE_BY_DEPT to verify approved employees, payment type, and their balance as of the pay period beginning April 17, 2020. Applications that have not been submitted are due by Friday, April 24, 2020, to be guaranteed evaluation and if applicable processing for the current pay period ending April 30, 2020.
Intermittent Work and Emergency Paid Sick Leave
Employees who have been deemed on-campus essential may still be required to report to campus on a full-time or a reduced work schedule. Those who are reporting to campus on a reduced work schedule, may continue to report Emergency Paid Sick Leave to remain in full pay status until their Emergency Paid Sick leave entitlement is exhausted.
Employees who can perform a percentage of their responsibilities remotely should record the hours worked as Regular Hours Worked (REGHP) and any hours not worked under Emergency Paid Sick Leave until the leave is exhausted.
Emergency Administrative Leave
Employees (USPS, A&P, 12-month faculty) that were eligible for Emergency Paid Sick leave, and have exhausted the leave entitlement, may be eligible for Emergency Administrative Leave in pay period ending April 30, 2020. This only applies to employees that are not eligible for the Emergency FMLA Expansion. Employees (USPS, A&P, 12-month faculty) who were not approved for Emergency Paid Sick Leave and all OPS employees are not eligible for Administrative Leave. Employees approved for Administrative leave will report Administrative Leave Taken (ADMHT) with the Override Reason Code PRES4 (University Interest). On-campus essential employees who are required to perform work on a reduced schedule will be granted Administrative Leave on unscheduled days after the Emergency Paid Sick Leave has been exhausted.
Emergency FMLA Expansion
Employees who were approved for the Emergency FMLA Expansion should begin reporting the FMLA leave after the Emergency Paid Sick Leave has exhausted. Since Emergency FMLA leave pays at two-thirds of an employee's compensation rate, they are eligible to supplement in one-third of Administrative Leave for non-scheduled workdays.
Reporting hours worked and leave usage
Employees should navigate to their OMNI timesheet. If the employee worked remotely or on campus, all hours worked should be recorded as Regular Hours Worked (REGHP). Employees who were not scheduled to work, or worked intermittently, and were approved for Emergency Paid Sick Leave should record the balance of hours using the Paid Emergency Sick Leave reporting code. After the Emergency Paid Sick Leave has been exhausted, employees are eligible to record Administrative Leave Taken (ADMHT) through April 30, 2020, for any days or hours they were unable to work. The Emergency Administrative Leave allowance will end on April 30, 2020.

Example
The below is an example of an employee who was scheduled to work 12 hours during the second week of the pay period and had a remaining balance of 9 hours - Paid Emergency Sick Leave.

[cid:image006.jpg at 01D61A19.BA50CB50]
For additional time entry instructions, please access the job aids for full-payment<https://hr.fsu.edu/pdf/publications/training/PaidEmergencySickLeaveFullPayment.pdf> and two-thirds payment<https://hr.fsu.edu/PDF/publications/training/EmergencyPaidSick.pdf>.
Questions? Please contact an Attendance & Leave representative.<https://hr.fsu.edu/?page=about_hr/contact/contact&group=section>

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.fsu.edu/pipermail/hrms/attachments/20200424/bac8b107/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image005.png
Type: image/png
Size: 19504 bytes
Desc: image005.png
URL: <http://lists.fsu.edu/pipermail/hrms/attachments/20200424/bac8b107/attachment.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image006.jpg
Type: image/jpeg
Size: 25581 bytes
Desc: image006.jpg
URL: <http://lists.fsu.edu/pipermail/hrms/attachments/20200424/bac8b107/attachment.jpg>