From HR-FSUimportantmessage at fsu.edu Thu Apr 2 10:32:11 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 2 Apr 2020 14:32:11 +0000 Subject: [HRMS] REMINDER: HR Coronavirus Task Force Zoom Meeting Message-ID: [cid:image001.png at 01D608D9.F72CEB90] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. This Friday, April 3, 2020, the HR Coronavirus Taskforce will host another open Zoom call to discuss the following: * Restricted Campus Operations * Payroll reminders * Families First Coronavirus Response Act (FFCRA) * General questions This is a great opportunity to ask any questions you may have. Attendance is strongly encouraged and we look forward to hearing from you. Meeting Information Friday, April 3, 2020 2:00 p.m. - 3:00 p.m. For instructions on using Zoom, click here. To access the meeting, click here. Questions? Contact Shelley Lopez at s.lopez at fsu.edu. For additional information, please visit the HR Workplace Guidance page and the recently updated FAQs page. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 32512 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Apr 3 11:34:12 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 3 Apr 2020 15:34:12 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 6 006002 Athletics Administration 248 208000 Behavioral Sci and Social Med 16 074000 Biological Science 6 099000 CARE (UGS) 1410 124000 COE Office of Research 12 075000 Chemistry & Biochemistry 75 215000 Civil & Environmental Engineer 15 161000 Coll of Social Sciences 119 144000 College of Law 166 080000 Computer Science 1 150002 Ctr Info Mang & Educate Serv 53 157000 Ctr for Prev & Early Intervent 14 250011 DSA Marketing 24 194000 Dance Dep't Operation 66 171000 DeVoe Moore Center 10 142000 Dean Coll of Social Work 166 114000 Dean College of Business 3 212000 Dean College of Engineering 26 187000 Dean College of Music 84 098000 Dean Undergraduate Studies 629 230000 Dean of Students 189 069000 Earth, Ocean & Atmospheric Sci 60 129000 Edu Leadership & Policy Stds 20 241028 Elections Office Bureau 6 212008 Engineer Undergrad Acad & Stdt 80 241002 Executive Branch 26 170001 FL Center for Public Managment 20 162000 FL Public Affairs Ctr 30 231000 FSU Childcare Centers 63 053000 FSU Foundation 15 286000 Fl Center For Reading Res 163 166000 Geography 40 108000 Information Technology Service 1 142027 Inst for Justice Res & Devt 6 202500 Interdisciplinary Medical Sci 10 192000 Interior Design 8 186000 Learning Systems Institute 8 120000 Marketing 22 218000 Mechanical Engineering 11 202008 Med Outreach & Advising 1 201001 Medicine Info Technology 1 625000 Moran College Entrepreneurship 62 227000 Natl High Magnetic Field Lab 72 086000 Nuclear Services 1 005000 Ofc of IG Services 8 107000 Office of Distance Learning 6 065000 Office of Financial Aid 10 250006 Oglesby Union Administration 58 051001 Opening Nights 12 305010 PCC Fin & Admin Director offic 7 019000 Parking & Transportation 25 163000 Pepper Inst on Aging & Pub Pol 2 084000 Physics 76 563000 Program in Neuroscience 1 057000 Provost & VP Academic Affairs 6 089000 Psychology 2 026000 Public Safety 67 118000 RMI, REE & Legal Studies 12 241001 SA&O Accounting 36 241052 SC- Research & Creativity 2 241004 Senate Branch 24 161003 Soc Sci Interdisciplinary Pgm 4 172000 Sociology 18 220000 Sponsored Rsch Administration 1 241011 Student Publications 76 113000 The Graduate School 10 232000 University Counseling Center 12 219000 VP Research 1 241013 WVFS V-89 Radio Station 16 095000 Women in Math Sci & Engineer 52 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Apr 3 12:03:32 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 3 Apr 2020 16:03:32 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 180 208000 Behavioral Sci and Social Med 16 074000 Biological Science 6 099000 CARE (UGS) 1358 075000 Chemistry & Biochemistry 11 161000 Coll of Social Sciences 119 144000 College of Law 115 080000 Computer Science 1 234000 Ctr for Ldrsp & Social Change 9 142000 Dean Coll of Social Work 166 098000 Dean Undergraduate Studies 629 230000 Dean of Students 119 069000 Earth, Ocean & Atmospheric Sci 22 231000 FSU Childcare Centers 63 057050 Innovation Hub 10 142027 Inst for Justice Res & Devt 8 202500 Interdisciplinary Medical Sci 10 202008 Med Outreach & Advising 1 201001 Medicine Info Technology 1 086000 Nuclear Services 1 250006 Oglesby Union Administration 12 163000 Pepper Inst on Aging & Pub Pol 2 084000 Physics 22 161003 Soc Sci Interdisciplinary Pgm 4 228000 Student Affairs 18 241013 WVFS V-89 Radio Station 16 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Apr 3 12:56:37 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 3 Apr 2020 16:56:37 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'U' The first version of the Cost Center Report for Payroll 'U' (pay period ending 4/2/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, April 6, 2020. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 29415 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Apr 3 12:58:57 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 3 Apr 2020 16:58:57 +0000 Subject: [HRMS] Departmental Postal Services Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please read the following message from FSU Postal Services Due to recent developments pertaining to COVID-19, Postal Services has adjusted on-campus mail and package delivery service to three days a week: Monday, Wednesday, and Friday. We understand that some mail and packages are time-sensitive. If mail or packages require immediate attention, contact us at postal at fsu.edu or (850) 644-2794 to arrange for expedited handling and delivery. Alternatively, mail pick-up is available at our main office at 800 West Madison Street on Monday, Wednesday, and Friday from 10:00 a.m. to 4:00 p.m. To maintain social distancing protocols in our lobby, contact us at postal at fsu.edu or (850) 644-2794 in advance to schedule pick-up. Mail Delivery Mail will be delivered to departmental mailrooms on Monday, Wednesday, and Friday during the standard delivery times posted online. Retrieval of Essential Packages When ordering essential items to support remote work, we recommend direct shipment to your home using these FSU Procurement guidelines. More Information FSU Postal Services is coordinating efforts with major postal carriers to have undeliverable packages redirected to our main office at 800 West Madison Street, and will attempt to contact recipients to arrange for an on-campus pick-up or delivery. Additionally, Postal Services will receive and store all essential packages and freight items at our main office at 800 West Madison Street until an authorized departmental representative can arrange for pick-up or on-campus delivery upon your department's building re-opening. To arrange for package pick-up at our main office at 800 West Madison Street, contact us in advance at postal at fsu.edu or (850) 644-2794 to schedule pick-up. Be prepared to give the full name of the person authorized for pick-up and the department they represent. Only University personnel are authorized to pick-up and receive packages and must present their FSUCard at that time. We appreciate your patience and understanding as we continue to best serve the evolving needs of the FSU community. Questions? Please contact FSU Postal Services at postal at fsu.edu, (850) 644-2794, or the FSU Postal Services website. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 19504 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon Apr 6 07:29:05 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 6 Apr 2020 11:29:05 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'U' The second version of the Cost Center Report for Payroll 'U' (pay period ending 4/2/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Apr 7 07:30:09 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 7 Apr 2020 11:30:09 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image001.png at 01D60CAE.5D997830] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'U' The final version of the Cost Center Report for Payroll 'U' (pay period ending 4/2/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Wed Apr 8 09:01:25 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 8 Apr 2020 13:01:25 +0000 Subject: [HRMS] HR System Outage April 10, 2020 Message-ID: [cid:image001.png at 01D60D81.69289D60] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please distribute the following information to employees in your department. The OMNI HR system will be unavailable on Friday, April 10, 2020, due to planned maintenance. During this time, all OMNI HR-related services, including Smart Onboarding, Payroll, and job search site, will be inaccessible. Pay Period 'U' Any payroll discrepancies identified on the Final Cost Center Report for Pay Period 'U' should be reported as soon as possible by submitting an FSU Service Center case. Please note that employees will not be able to access paycheck information during the outage and are encouraged to review paycheck stubs in advance. Off-cycle Cases All off-cycle cases received by Payroll Services before Thursday, April 9 at 10:30 a.m. will be processed as direct deposits into employee accounts on Friday, April 10. Subsequent cases received through the off-cycle request deadline, Monday, April 13 at 10:30 a.m., will be processed as direct deposits into employee accounts on Tuesday, April 14. Questions? For questions regarding the off-cycle paycheck process, contact Payroll at payroll at fsu.edu. For other outage-related questions, contact Human Resources at hr at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Thu Apr 9 09:00:01 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 9 Apr 2020 13:00:01 +0000 Subject: [HRMS] Reminder: 2020 Florida TaxWatch Productivity Awards Deadline - May 1, 2020 Message-ID: [cid:image002.jpg at 01D60E4D.3FC82400] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. [TaxWatch Productivity Image] As a reminder, the 2020 Florida TaxWatch Productivity Awards program is underway and the deadline for nominations is May 1, 2020. Over the past several weeks, the COVID-19 pandemic has commanded worldwide attention. Despite the concern, social distancing protocols, and challenges we are facing together, heroes and champions who serve our communities and organizations continue to distinguish themselves and inspire us all. Nominations related to COVID-19 response efforts are welcomed and highly encouraged. What It Is This annual award program recognizes state employees for innovation, creativity, and work products that significantly increase productivity in the delivery of state services. Over the course of the program, more than 16,000 nominations have been received, and awards have been given to state employees for saving or maximizing state dollars to the tune of approximately $10 billion. Winners are expected to be announced in early August 2020, followed by local and regional award ceremonies in early October. Award recipients will be presented with a cash prize or a commemorative plaque. Who to Nominate You may nominate individuals (including yourself), teams of up to five members, or an entire department whose efforts, performance, creativity, and ideas have resulted in measurable productivity gains and/or cost savings to an FSU service or product. Nominees must be full-time or OPS FSU employees. If you are aware of an individual or team that deserves recognition for their outstanding contributions to FSU, you are encouraged to submit a nomination. How to Nominate Nominations must be submitted through the Florida TaxWatch Productivity Awards website and are due on May 1, 2020. Please note that cost saving estimates and FTE reductions will be verified by Florida TaxWatch staff. Remember to submit any appropriate supporting documentation. Questions? Please contact the FSU Agency Coordinator, Janet Fryman, at hr-ppacoordinator at fsu.edu or (850) 644-4579. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 3850 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 5898 bytes Desc: image004.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Apr 10 13:59:31 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 10 Apr 2020 17:59:31 +0000 Subject: [HRMS] COVID-19 Workers' Compensation Message-ID: [cid:image002.jpg at 01D60F40.416F8700] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please also share this information with any Health Care Providers and First Responders in your department. The Division of Risk Management has extended workers' compensation coverage to Frontline State Employees who perform critical functions, which cannot be deferred or performed remotely, and require substantial contact with populations known or suspected of carrying COVID-19. FSU Frontline Employees whose duties may require contact with persons who may have been exposed to or are otherwise known to be infected with COVID-19 include: ? First Responders ? Healthcare Providers Reporting Protocol Workers' Compensation reporting related to COVID-19 remains the same as the standard reporting protocol. Department representatives and supervisors should continue to report work-related injuries or illness to AmeriSys at (800) 455-2079 and complete the standard Accident Investigation Report (AIR). Please document in the report if the claim is COVID-19 related. All Workers' Compensation information, including forms, may be found on the Workers' Compensation webpage. Questions? Please contact Adline Norwood with the Workers' Compensation program at (850) 645-2731 or anorwood at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 3679 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Mon Apr 13 09:56:20 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 13 Apr 2020 13:56:20 +0000 Subject: [HRMS] Overcoming Stress and Anxiety During COVID-19 Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The COVID-19 situation has brought forth new challenges both personally and professionally for many employees. It is important to ensure that staff have guidance and appropriate resources to address any stress and anxiety they may be experiencing. While it is normal to experience some degree of anxiety, it can be detrimental to our overall health. The Employee Assistance Program has created a useful virtual training to assist with mitigating stress and anxiety during this time of uncertainty. Please watch, and encourage others to watch, to learn some helpful strategies to effectively manage stress and improve overall well-being. The virtual training is located on the Employee Assistance Program website. Questions? Contact Kyle Caswell, EAP Counselor at klcaswell at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Tue Apr 14 08:59:40 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 14 Apr 2020 12:59:40 +0000 Subject: [HRMS] Ask the HR Coronavirus Task Force! Zoom Meeting Friday, April 17. Message-ID: [cid:image003.jpg at 01D6123B.0771D780] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Still have questions about the ongoing COVID-19 situation? It is likely that you aren't the only one. That's why we want to hear from you. Ask the HR Coronavirus Task Force! The Human Resources Coronavirus Task Force will host an open Zoom meeting on Friday, April 17. The Task Force is here to clarify anything we can during this time. This meeting will be dedicated to answering your questions. To better assist you, please submit your questions to Gladys King prior to the meeting. The Task Force will select the questions that are generally applicable to the group and provide answers during the meeting. The deadline to submit questions is 12:00 p.m. on Thursday, April 16. Meeting Information Friday, April 17, 2020 2:00 p.m. - 3:00 p.m. For instructions on using Zoom, click here. To access the meeting, click here. Instructions for submission * Email your questions to Gladys King at gmurray2 at fsu.edu by 12:00 p.m. on Thursday, April 16. * Include the subject line "Task Force Zoom Question". * If you have multiple questions, please submit all of the questions in one email. * There will be no identifying information included with the questions when answered during the meeting or posted online. If you have a unique or specific case that you would like feedback on, you are encouraged to submit a question via the instructions outlined. The Task Force will respond to your question, although it may not be selected to be included on the call. Thank you for your continued cooperation and resilience. We look forward to answering your questions! Questions? Please contact Shelley Lopez at s.lopez at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 3679 bytes Desc: image003.jpg URL: From HR-FSUimportantmessage at fsu.edu Tue Apr 14 13:07:30 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 14 Apr 2020 17:07:30 +0000 Subject: [HRMS] Twelve-month Payment Option for Faculty Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Payroll Services will be sending the following message to all 9-month and 10-month faculty. An important message from FSU Payroll Services: Payroll Services offers 9-month and 10-month faculty the option to be paid over 12 months. The Twelve-Month Payment Option allows eligible employees to designate an amount to be deducted from their 19 full paychecks during the fall and spring semesters. The funds withheld will be evenly distributed over the five pay periods during the summer. For those faculty members interested in participating in this program, the open enrollment period for academic year 2020-2021 is now open and will close on August 14, 2020. Each academic year, you must sign a new form to enroll in the Twelve-Month Payment Option Plan and submit it to Payroll Services by the required deadline. Questions? For additional information, please visit the Payroll Services website. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Thu Apr 16 08:00:33 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 16 Apr 2020 12:00:33 +0000 Subject: [HRMS] REMINDER: Ask the HR Coronavirus Task Force! Friday, April 17. Message-ID: [cid:image001.jpg at 01D613C5.1A31E190] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please remember to join the Human Resources Coronavirus Task Force tomorrow for an open Zoom meeting. The deadline to submit questions before the meeting is 12:00 p.m. today. Meeting Information Friday, April 17, 2020 2:00 p.m. - 3:00 p.m. For instructions on using Zoom, click here. To access the meeting, click here. Instructions for submission * Email your questions to Gladys King at gmurray2 at fsu.edu by 12:00 p.m. on Thursday, April 16. * Include the subject line "Task Force Zoom Question". * If you have multiple questions, please submit all of the questions in one email. * There will be no identifying information included with the questions when answered during the meeting or posted online. We look forward to answering your questions! Questions? Please contact Shelley Lopez at s.lopez at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 3679 bytes Desc: image001.jpg URL: From HR-FSUimportantmessage at fsu.edu Thu Apr 16 16:25:11 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 16 Apr 2020 20:25:11 +0000 Subject: [HRMS] CANCELLED: April 17 HR Coronavirus Task Force Zoom Call Message-ID: [cid:image003.jpg at 01D6140B.99683EF0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Due to the number of Families First Coronavirus Response Act (FFCRA) Emergency Paid Sick Leave forms submitted after the deadline, the Human Resources Coronavirus Task Force is cancelling tomorrow's Zoom Q&A. Our efforts will be focused on processing the leave requests to ensure employees stay in pay status where possible. The Task Force will still answer the questions that were received and post them on the HR COVID-19 Resources webpage next week. Thank you for your patience. Questions? Contact Shelley Lopez at s.lopez at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 5390 bytes Desc: image003.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Apr 17 10:09:57 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 17 Apr 2020 14:09:57 +0000 Subject: [HRMS] 2020 Courtesy Mass Appointments Verification Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The 2020 Courtesy Mass Appointment Verification process begins May 4, 2020. Please review the FSU_COURTESY_BY_DEPT query prior to the start of the Courtesy Mass Appointment Verification process to review and confirm with supervisors if the appointment should still be retained. Additionally, please review appointment information such as job code, supervisor, employee class, and location to ensure it is accurate. Any updates needed can be completed prior to the Courtesy Mass Appointment Verification process via an ePAF+. During this process, Department Representatives and Department Managers must review and update each courtesy appointment in their department to keep those appointments active. All courtesy appointments for your department will be automatically terminated, unless selected by the Department Representative for retention and approved by the Department Manager in OMNI HR, by 5:00 p.m. on June 5, 2020. Click here to view the job aid detailing the steps for this process. Timeline May 4 - May 15 Process opens to Department Representatives (originator) in OMNI HR to mark courtesy appointments for retention (requires the FSU_SS_MANAGER role). * To retain an appointment, uncheck the "Terminate" box. * To end an appointment, leave the "Terminate" box checked. May 18 - May 22 Department Manager verifies and approves all courtesy appointment designations (requires the FSU_SS_MANAGER role). * Appointments marked for termination by the Department Representative: The checkbox defaults to "Approve" for all "Terminate" entries. If the Department Manager wishes to retain an appointment marked for termination, uncheck the "Approve" box, and enter comments (required) about the correction needed. * Appointments marked for retention by the Department Representative: the checkbox does NOT default to "Approve" for retentions. The Department Manager MUST mark the "Approve" checkbox to confirm the retention. If the Department Manager wishes to terminate an appointment marked for retention, leave the "Approve" box unchecked and add comments about the correction needed for the Department Representative. May 26 - May 29 Department Representatives (originator) reviews and updates any changes by the Department Manager (requires the FSU_SS_MANAGER role). June 1 - June 5 Department Manager approves final changes (requires the FSU_SS_MANAGER role and designation on the Department record as Department Manager or Department Representative). June 8 File is loaded in OMNI HR. To find the Courtesy Appointment Verification screen in OMNI HR, go to: My FSU > HR > Manager Self Service > Job and Personal Information > FSU Mass Appointments > Mass Appointments: Courtesy. Questions? Contact Shayna Harris at (850) 644-6846 or slharris3 at fsu.edu, or Amy Walker at (850) 644-4477 or azwalker at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 29415 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Apr 17 11:34:35 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 17 Apr 2020 15:34:35 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image001.png at 01D614AC.2AF49210] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 180 229000 CARE (DSA) 2 099000 CARE (UGS) 648 124000 COE Office of Research 127 233000 Career Center 4 213000 Challenger Learning Center 30 141000 Coll of Criminology & Crim Jst 2 161000 Coll of Social Sciences 119 144000 College of Law 134 150002 Ctr Info Mang & Educate Serv 4 131000 DRS Administration 31 194000 Dance Dep't Operation 38 114000 Dean College of Business 17 212000 Dean College of Engineering 21 187000 Dean College of Music 136 098000 Dean Undergraduate Studies 838 230000 Dean of Students 366 239002 Dept of Student Government 2 069000 Earth, Ocean & Atmospheric Sci 7 164000 Economics 10 241028 Elections Office Bureau 14 216000 Electrical & Computer Engineer 108 212008 Engineer Undergrad Acad & Stdt 110 011000 Enterprise Resource Planning 1 241002 Executive Branch 32 170001 FL Center for Public Managment 10 159000 FL Inst of Government 40 162000 FL Public Affairs Ctr 242 286000 Fl Center For Reading Res 126 217000 Industrial & Manufacturing Eng 65 108000 Information Technology Service 23 057050 Innovation Hub 32 202500 Interdisciplinary Medical Sci 4 081000 Mathematics 14 218000 Mechanical Engineering 406 201003 Med Finance & Administration 2 202008 Med Outreach & Advising 2 204000 Medicine Biomedical Sciences 23 625000 Moran College Entrepreneurship 22 195000 Museum of Fine Arts 20 227000 Natl High Magnetic Field Lab 22 048000 News & Research Communication 4 005000 Ofc of IG Services 10 107000 Office of Distance Learning 159 250006 Oglesby Union Administration 87 019000 Parking & Transportation 133 084000 Physics 30 026000 Public Safety 189 241001 SA&O Accounting 44 241004 Senate Branch 14 172000 Sociology 18 228000 Student Affairs 16 241011 Student Publications 80 113000 The Graduate School 4 232000 University Counseling Center 20 237000 University Health Services 1 055017 WFSU Local Production 4 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Apr 17 12:10:00 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 17 Apr 2020 16:10:00 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image003.png at 01D614B1.1DB3AE10] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 160 099000 CARE (UGS) 484 235004 Campus Recreation Adminstratio 7 213000 Challenger Learning Center 32 141000 Coll of Criminology & Crim Jst 2 161000 Coll of Social Sciences 119 144000 College of Law 16 131000 DRS Administration 43 194000 Dance Dep't Operation 24 114000 Dean College of Business 17 098000 Dean Undergraduate Studies 810 230000 Dean of Students 366 069000 Earth, Ocean & Atmospheric Sci 7 164000 Economics 10 241028 Elections Office Bureau 14 241002 Executive Branch 32 159000 FL Inst of Government 40 217000 Industrial & Manufacturing Eng 2 057050 Innovation Hub 32 202500 Interdisciplinary Medical Sci 2 081000 Mathematics 14 201003 Med Finance & Administration 2 202008 Med Outreach & Advising 2 204000 Medicine Biomedical Sciences 23 250006 Oglesby Union Administration 13 084000 Physics 30 241001 SA&O Accounting 44 241004 Senate Branch 10 228000 Student Affairs 16 241011 Student Publications 80 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 40156 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Apr 17 13:34:51 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 17 Apr 2020 17:34:51 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image001.png at 01D614BC.F83E06B0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'V' The first version of the Cost Center Report for Payroll 'V' (pay period ending 4/16/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, April 20, 2020. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Apr 20 07:26:47 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 20 Apr 2020 11:26:47 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image001.png at 01D616E5.0A3CFFE0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'V' The second version of the Cost Center Report for Payroll 'V' (pay period ending 4/16/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Apr 20 11:20:42 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 20 Apr 2020 15:20:42 +0000 Subject: [HRMS] FSU and GAU Memorandum of Understanding: COVID-19 Health Emergency Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please see the document linked below, as it pertains to the Memorandum of Understanding negotiated between the FSU Board of Trustees and the United Faculty of Florida-Florida State University-Graduate Assistants United regarding the impacts of the COVID-19 Health Emergency on graduate assistants. FSU-BOT and UFF-FSU-GAU Memorandum of Understanding: COVID-19 Health Emergency A summary of the agreements made during negotiations is outlined below: * Ratings from student course evaluations for Spring 2020 and Summer 2020 will be excluded from consideration in the graduate assistant employment evaluation for those appointment periods, unless the graduate assistant requests the ratings to be included. * Impacts to the graduate assistants' ability to conduct or present their scholarship, creative activities, or research shall not negatively affect their graduate assistant evaluations for the appointment periods during the COVID-19 emergency. * Graduate assistants will not be terminated or non-reappointed for failure to make satisfactory academic progress, if it is a direct result of the COVID-19 emergency period. * International graduate assistants will not be terminated for failure to make satisfactory academic progress or failure to perform duties or report to work, if it is a direct result of the COVID-19 emergency period. * Graduate assistants shall be permitted to work remotely, provided that the assigned duties are able to be accomplished remotely. Some graduate assistants may be designated as on-campus essential employees when no other employee is available or qualified for the designation. * Graduate Assistants may be eligible for Emergency Paid Sick Leave as part of the federal Families First Coronavirus Response Act. * All workload limitations of the CBA remain in effect. There shall be no adverse employment or evaluative action arising from graduate assistants maintaining their appointed FTE. * Representatives from UFF-FSU-GAU and FSU Administration will meet regularly to discuss any updates to the COVID-19 health emergency as it relates to impacts on graduate assistants. Please ensure all supervisors and graduate directors are aware of the agreement and stipulations outlined in the memorandum. Questions? Please contact Rebecca Peterson at rpeterson at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 29415 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Tue Apr 21 07:31:01 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 21 Apr 2020 11:31:01 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image001.png at 01D617AE.CDA06E80] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'V' The final version of the Cost Center Report for Payroll 'V' (pay period ending 4/16/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Apr 21 09:01:39 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 21 Apr 2020 13:01:39 +0000 Subject: [HRMS] Foreign Government Talent Recruitment Message-ID: [cid:image001.png at 01D617BA.BA8CE4C0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Florida State University is a preeminent public research institution that is committed to facilitating publicly accessible research and scholarly activities, both domestically and internationally. However, some restrictions are placed on research activities that include items of national security. Foreign influence in federally funded research has been a growing concern of the U.S. Government. In order to ensure compliance with federal guidelines on research and Foreign Government Talent programs, Human Resources has created a certification form to be included in the hiring process. This form must be completed by candidates/employees being hired into salaried appointments, faculty OPS appointments, or OPS research appointments. Employees with a hire date of on or after May 1, 2020, will be required to complete a Foreign Government Talent Recruitment Program (FGTRP) form. * New hires indicating they participate in a FGTRP must receive approval from the Office of Research before work commences. * The completed and approved (if applicable) form must be uploaded into the Supplemental Documents page for all candidates completing an original onboarding invitation. This requirement includes new hires and rehires with a break in service. You must continue to follow this procedure until the Smart Onboarding electronic process includes the new certification questions. A communication will be sent out when this step is no longer required. Please reach out to your candidates who are in the onboarding process with original invitations to instruct them to complete this required step. Resources For additional information on foreign influence in the University's research efforts, please refer to the University's Research Compliance website. Questions? For questions about the Smart Onboarding process or required forms, please contact Abigail Lejeune at alejeune at fsu.edu or (850) 644-6470. For questions about Research Compliance, please contact Diana Key at dkey at fsu.edu or (850) 644-8648. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Apr 21 11:09:28 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 21 Apr 2020 15:09:28 +0000 Subject: [HRMS] FSU and UFF Memorandum of Understanding: COVID-19 Health Emergency Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please see the document linked below, as it pertains to the Memorandum of Understanding negotiated between the FSU Board of Trustees and the United Faculty of Florida regarding the impacts of the COVID-19 Health Emergency on faculty members. FSU-BOT and UFF Memorandum of Understanding: COVID-19 Health Emergency A summary of the highlights of the agreements made during negotiations are outlined below: * Ratings from student course evaluations for Spring 2020 (and subsequent semesters during the emergency period, if applicable) will be excluded from consideration when conducting annual evaluations and progress towards promotion/tenure letters, unless the faculty member requests to have the ratings included. * Impacts to the faculty member's ability to conduct or present their scholarship, creative activities, or research during the COVID-19 emergency period shall be duly considered when conducting annual evaluations, progress towards promotion/tenure reviews, and promotion/tenure reviews of affected faculty members. * During the COVID-19 emergency period, faculty members shall be permitted to work remotely, provided that the assigned duties are able to be accomplished remotely. Some faculty members may be designated as on-campus essential employees and required to report to campus in accordance with University's directives and the Governor's Executive Orders. * All eligible tenure-track faculty will be granted a one-year extension to their tenure clock. This extra year is in addition to any prior extensions of the tenure clock a faculty member may have been granted. All current tenure-earning faculty are eligible for this extension except those who have received notification of nonrenewal prior to the start of the 2020-21 academic year. Faculty may opt out of this one-year extension and continue with their original tenure timeline. * Eligible faculty members may be provided 80 hours of Emergency Paid Sick Leave in accordance with the Families First Coronavirus Response Act. Once a faculty member has exhausted their 80-hour entitlement, and they are unable to complete their job duties remotely, they may qualify for Paid Administrative Leave through April 30, 2020. Please ensure all supervisors are aware of the agreement and stipulations outlined in the memorandum. Questions? Please contact Rebecca Peterson at rpeterson at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Apr 24 09:21:26 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 24 Apr 2020 13:21:26 +0000 Subject: [HRMS] Administrative & Emergency Sick Leave Timekeeping Guidance Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Emergency Paid Sick Leave Employees who have a qualifying reason under the Families First Coronavirus Act (FFCRA), and are unable to work remotely may be eligible for Emergency Paid Sick Leave. The Emergency Paid Sick Leave provides a total of 80 hours (prorated for part-time) at full or two-thirds of the rate of compensation, based on the qualifying reason. If used continuously, the Emergency Paid Sick Leave kept employees in pay status on or around the end of last pay period, April 16, 2020. Departments may review the query FSU_TL_EMER_SICK_LEAVE_BY_DEPT to verify approved employees, payment type, and their balance as of the pay period beginning April 17, 2020. Applications that have not been submitted are due by Friday, April 24, 2020, to be guaranteed evaluation and if applicable processing for the current pay period ending April 30, 2020. Intermittent Work and Emergency Paid Sick Leave Employees who have been deemed on-campus essential may still be required to report to campus on a full-time or a reduced work schedule. Those who are reporting to campus on a reduced work schedule, may continue to report Emergency Paid Sick Leave to remain in full pay status until their Emergency Paid Sick leave entitlement is exhausted. Employees who can perform a percentage of their responsibilities remotely should record the hours worked as Regular Hours Worked (REGHP) and any hours not worked under Emergency Paid Sick Leave until the leave is exhausted. Emergency Administrative Leave Employees (USPS, A&P, 12-month faculty) that were eligible for Emergency Paid Sick leave, and have exhausted the leave entitlement, may be eligible for Emergency Administrative Leave in pay period ending April 30, 2020. This only applies to employees that are not eligible for the Emergency FMLA Expansion. Employees (USPS, A&P, 12-month faculty) who were not approved for Emergency Paid Sick Leave and all OPS employees are not eligible for Administrative Leave. Employees approved for Administrative leave will report Administrative Leave Taken (ADMHT) with the Override Reason Code PRES4 (University Interest). On-campus essential employees who are required to perform work on a reduced schedule will be granted Administrative Leave on unscheduled days after the Emergency Paid Sick Leave has been exhausted. Emergency FMLA Expansion Employees who were approved for the Emergency FMLA Expansion should begin reporting the FMLA leave after the Emergency Paid Sick Leave has exhausted. Since Emergency FMLA leave pays at two-thirds of an employee's compensation rate, they are eligible to supplement in one-third of Administrative Leave for non-scheduled workdays. Reporting hours worked and leave usage Employees should navigate to their OMNI timesheet. If the employee worked remotely or on campus, all hours worked should be recorded as Regular Hours Worked (REGHP). Employees who were not scheduled to work, or worked intermittently, and were approved for Emergency Paid Sick Leave should record the balance of hours using the Paid Emergency Sick Leave reporting code. After the Emergency Paid Sick Leave has been exhausted, employees are eligible to record Administrative Leave Taken (ADMHT) through April 30, 2020, for any days or hours they were unable to work. The Emergency Administrative Leave allowance will end on April 30, 2020. Example The below is an example of an employee who was scheduled to work 12 hours during the second week of the pay period and had a remaining balance of 9 hours - Paid Emergency Sick Leave. [cid:image006.jpg at 01D61A19.BA50CB50] For additional time entry instructions, please access the job aids for full-payment and two-thirds payment. Questions? Please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 19504 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 25581 bytes Desc: image006.jpg URL: From HR-FSUimportantmessage at fsu.edu Wed Apr 29 10:59:58 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 29 Apr 2020 14:59:58 +0000 Subject: [HRMS] Off-cycle Payment Processing Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. To improve efficiency in the payment method to employees, Payroll Services has modified the procedures for processing off-cycle requests. All cases received by 10:30 a.m. on the Thursday before payday will be processed and directly deposited into employee accounts on the Friday payday. Subsequent cases received through the final off-cycle request deadline of 10:30 a.m. on Monday after payday will be processed as direct deposits into employee accounts on the Tuesday following payday. Questions? Please contact Beverly Miller at bjmiller at fsu.edu or (850) 645-2772. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 18386 bytes Desc: image001.png URL: