From HR-FSUimportantmessage at fsu.edu Tue Oct 1 08:56:36 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 1 Oct 2019 12:56:36 +0000 Subject: [HRMS] Important Information for Thanksgiving and Winter Break Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please review the attached memorandum, which reflects the Thanksgiving and Winter Break holiday schedule. As an update to the memorandum regarding the Thanksgiving and Winter Break schedule, the University is pleased to announce that we have reached agreement with all staff collective bargaining units to provide the additional holidays to in-unit employees. The following bargaining units have reached agreement: * AFSCME Council 79 (AFSCME) o Operational Services Unit o Administrative and Clerical Unit o Professional Unit * Florida Nurses Association (FNA) o Professional Healthcare Unit * Police Benevolent Association (PBA) o Law Enforcement Unit Employees receiving the winter holiday benefit are required to physically return to work following the conclusion of the break. Employees not returning to the University should have their separation date documented as the day after their last day physically worked. Employees who are on leave following the break and do not physically return to work may be responsible for repaying any holiday pay that has been received. Questions? General questions regarding the break or Attendance and Leave concerns should be directed to Christine Conley at (850) 644-1978. Questions regarding the break for union represented USPS employees should be directed to Tracey Pearson at (850) 644-3694. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Updated Holiday Schedule 2019 2020 Memo.pdf Type: application/pdf Size: 80923 bytes Desc: Updated Holiday Schedule 2019 2020 Memo.pdf URL: From HR-FSUimportantmessage at fsu.edu Fri Oct 4 11:37:51 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 4 Oct 2019 15:37:51 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 117000 Accounting 1 049000 Alumni Affairs 1 006002 Athletics Administration 39 116005 B. Analytics InfoSys. S. Chain 1 074000 Biological Science 26 099000 CARE (UGS) 118 160027 Campus Reimagined Initiative 48 213000 Challenger Learning Center 161 214000 Chemical Engineering 1 075000 Chemistry & Biochemistry 174 076000 Classics 2 165000 Claude Pepper Center 30 141000 Coll of Criminology & Crim Jst 24 161000 Coll of Social Sciences 24 144000 College of Law 214 080000 Computer Science 4 029000 Controller 22 059000 Ctr Ocean Atmos Prediction Stu 1 131000 DRS Administration 5 194000 Dance Dep't Operation 10 142000 Dean Coll of Social Work 4 114000 Dean College of Business 10 123000 Dean College of Education 13 212000 Dean College of Engineering 6 133000 Dean College of Human Sciences 10 098000 Dean Undergraduate Studies 42 230000 Dean of Students 232 239002 Dept of Student Government 6 069000 Earth, Ocean & Atmospheric Sci 17 129000 Edu Leadership & Policy Stds 1 123006 Education OASIS 6 170001 FL Center for Public Managment 34 159000 FL Inst of Government 1 231000 FSU Childcare Centers 218 053500 FSU Real Estate Foundation 2 178000 FSU-Teach A&S/COE 26 057009 Faculty Development & Advment 39 136000 Family & Child Sciences 4 121000 Finance 1 166000 Geography 1 079000 History 8 115000 Hospitality Administration 63 108000 Information Technology Service 169 142027 Inst for Justice Res & Devt 173 073000 Inst of Molecular Biophysics 2 114007 Institute for Applied Business 1 120000 Marketing 2 218000 Mechanical Engineering 361 202003 Med Clinical Learning Center 6 202008 Med Outreach & Advising 2 082000 Modern Languages & Linguistics 14 195000 Museum of Fine Arts 58 227000 Natl High Magnetic Field Lab 86 112000 Northwest Regional Data Center 1 086000 Nuclear Services 2 135000 Nutrition Food & Exercise Sci 6 107000 Office of Distance Learning 30 065000 Office of Financial Aid 18 250006 Oglesby Union Administration 14 051001 Opening Nights 62 019000 Parking & Transportation 3 163000 Pepper Inst on Aging & Pub Pol 1 084000 Physics 59 168000 Political Science 31 563000 Program in Neuroscience 8 089000 Psychology 50 026000 Public Safety 2 161003 Soc Sci Interdisciplinary Pgm 32 088000 Statistics 2 066000 Strozier Library 47 228000 Student Affairs 16 030000 Univ Business Administrators 7 054000 University Communications 10 232000 University Counseling Center 22 047000 University Relations 49 056011 WFSU FM Operations 45 055020 WFSU Florida Channel 1 055017 WFSU Local Production 101 095000 Women in Math Sci & Engineer 8 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Oct 4 12:05:24 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 4 Oct 2019 16:05:24 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 117000 Accounting 1 006002 Athletics Administration 14 116005 B. Analytics InfoSys. S. Chain 3 074000 Biological Science 26 099000 CARE (UGS) 24 160027 Campus Reimagined Initiative 48 214000 Chemical Engineering 1 075000 Chemistry & Biochemistry 156 141000 Coll of Criminology & Crim Jst 24 161000 Coll of Social Sciences 24 144000 College of Law 153 080000 Computer Science 4 029000 Controller 22 131000 DRS Administration 5 194000 Dance Dep't Operation 10 114000 Dean College of Business 10 123000 Dean College of Education 7 212000 Dean College of Engineering 9 133000 Dean College of Human Sciences 10 098000 Dean Undergraduate Studies 8 230000 Dean of Students 145 069000 Earth, Ocean & Atmospheric Sci 14 129000 Edu Leadership & Policy Stds 1 123006 Education OASIS 6 159000 FL Inst of Government 1 231000 FSU Childcare Centers 218 178000 FSU-Teach A&S/COE 26 121000 Finance 1 166000 Geography 1 079000 History 8 142027 Inst for Justice Res & Devt 98 114007 Institute for Applied Business 1 120000 Marketing 2 202003 Med Clinical Learning Center 6 202008 Med Outreach & Advising 2 082000 Modern Languages & Linguistics 14 625000 Moran School Entrepreneurship 2 227000 Natl High Magnetic Field Lab 2 112000 Northwest Regional Data Center 1 250006 Oglesby Union Administration 2 051001 Opening Nights 2 019000 Parking & Transportation 18 168000 Political Science 1 563000 Program in Neuroscience 8 089000 Psychology 4 026000 Public Safety 12 161003 Soc Sci Interdisciplinary Pgm 32 066000 Strozier Library 25 054000 University Communications 1 232000 University Counseling Center 22 047000 University Relations 49 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Oct 4 13:06:43 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 4 Oct 2019 17:06:43 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'H' The first version of the Cost Center Report for Payroll 'H' (pay period ending 10/3/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, October 7, 2019. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Oct 7 07:45:37 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 7 Oct 2019 11:45:37 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'H' The second version of the Cost Center Report for Payroll 'H' (pay period ending 10/3/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Oct 7 15:41:38 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 7 Oct 2019 19:41:38 +0000 Subject: [HRMS] 2019-2020 Staff Performance Bonus Memo Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please see the attached memorandum regarding the 2019-2020 performance bonus for staff employees. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2019-2020 Staff Bonus Memo.pdf Type: application/pdf Size: 169373 bytes Desc: 2019-2020 Staff Bonus Memo.pdf URL: From HR-FSUimportantmessage at fsu.edu Tue Oct 8 07:40:28 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 8 Oct 2019 11:40:28 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'H' The final version of the Cost Center Report for Payroll 'H' (pay period ending 10/3/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Oct 14 09:24:26 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 14 Oct 2019 13:24:26 +0000 Subject: [HRMS] Updated Taxable Fringe Benefits Guidance Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please review the following important message from FSU Payroll Services: We are happy to announce updated Taxable Fringe Benefits guidance located on the Controller's website. For a direct link to the new guidance, click here. This new document provides detailed guidance for various fringe benefits, including but not limited to: * Cash, Cash equivalents, prizes, and awards * Club Memberships * Tickets * Moving Expenses * Educational Benefits Additionally, you will find an updated Taxable Fringe Benefits form, Club Usage log, and Contract Air Carrier Use Worksheet on the Forms page of the Controller's website, under the section heading "Payroll". Questions? For additional information, please contact Payroll Services at Payroll at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Oct 14 14:40:11 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 14 Oct 2019 18:40:11 +0000 Subject: [HRMS] Office of Federal Contract Compliance Programs (OFCCP) Review Closeout Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please see the attached memorandum regarding the Office of Federal Contract Compliance Programs (OFCCP) Review. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 19504 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: OFCCP Review Memo.pdf Type: application/pdf Size: 136964 bytes Desc: OFCCP Review Memo.pdf URL: From HR-FSUimportantmessage at fsu.edu Wed Oct 16 09:46:16 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 16 Oct 2019 13:46:16 +0000 Subject: [HRMS] November HR Forum Registration Open Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Join us for the conclusion of Employment and Recruitment Services' two-part hiring workshop on November 7! In Part 2 of this informative series, the Employee Data Management team will discuss helpful tips for keeping hires on track through Smart Onboarding and I-9 compliance. Registration is required in OMNI HR. To register, log into myFSU and navigate to: HR > Main Menu > Self Service > Learning and Development > Request Training Enrollment. Follow the prompts to search and submit your request. The course information is: Course Number: HRF001 Session Number: 0038 Course Name: HR Department Rep Forum Date: November 7, 2019 Time: 8:30 a.m. - 10:00 a.m. Location: Stadium Place Training Center To cancel enrollment, contact the Office of Training & Organizational Development at training at fsu.edu. Copies of the presentation will be provided at the forum and the PowerPoint file will be available online after the presentation. Questions? Contact Shelley Lopez at (850) 644-6602 or s.lopez at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Oct 18 11:34:40 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 18 Oct 2019 15:34:40 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 77 006003 Athletics F&A 1 229000 CARE (DSA) 2 099000 CARE (UGS) 226 160027 Campus Reimagined Initiative 60 075000 Chemistry & Biochemistry 44 215000 Civil & Environmental Engineer 6 161000 Coll of Social Sciences 180 144000 College of Law 83 150002 Ctr Info Mang & Educate Serv 1 154000 Ctr for Adv of Human Rights 14 225000 Ctr for Advanced Power Systems 2 160017 Ctr for Intensive Engl Std 43 131000 DRS Administration 4 171000 DeVoe Moore Center 26 070000 Dean Coll of Arts & Sciences 40 142000 Dean Coll of Social Work 20 114000 Dean College of Business 160 212000 Dean College of Engineering 49 098000 Dean Undergraduate Studies 562 230000 Dean of Students 44 239002 Dept of Student Government 1 129000 Edu Leadership & Policy Stds 20 126000 Edu Psychology & Learning Sys 2 123006 Education OASIS 24 212008 Engineer Undergrad Acad & Stdt 100 170001 FL Center for Public Managment 43 162000 FL Public Affairs Ctr 2 231000 FSU Childcare Centers 108 053000 FSU Foundation 8 202403 FSU PrimaryHealth 1 178000 FSU-Teach A&S/COE 16 057009 Faculty Development & Advment 52 206000 Family Medicine & Rural Health 1 166000 Geography 8 071000 Geophysical Fluid Dynamics Ins 21 040000 Grounds 129 108000 Information Technology Service 40 057050 Innovation Hub 16 142027 Inst for Justice Res & Devt 46 146000 Inst of Sci & Public Affairs 20 177000 LeRoy Collins Institute 18 186000 Learning Systems Institute 2 120000 Marketing 24 081000 Mathematics 1 201001 Medicine Info Technology 1 203001 Medicine Orlando 2 625000 Moran School Entrepreneurship 99 195000 Museum of Fine Arts 4 227000 Natl High Magnetic Field Lab 108 112000 Northwest Regional Data Center 2 005000 Ofc of IG Services 14 107000 Office of Distance Learning 72 065000 Office of Financial Aid 4 250006 Oglesby Union Administration 140 051001 Opening Nights 46 163000 Pepper Inst on Aging & Pub Pol 40 084000 Physics 95 168000 Political Science 6 089000 Psychology 8 118000 RMI, REE & Legal Studies 3 130000 School of Teacher Education 2 066000 Strozier Library 78 228000 Student Affairs 1 030000 Univ Business Administrators 1 054000 University Communications 21 232000 University Counseling Center 5 047000 University Relations 36 055017 WFSU Local Production 140 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Oct 18 12:03:31 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 18 Oct 2019 16:03:31 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 55 074000 Biological Science 6 229000 CARE (DSA) 4 099000 CARE (UGS) 226 075000 Chemistry & Biochemistry 44 160017 Ctr for Intensive Engl Std 43 131000 DRS Administration 4 171000 DeVoe Moore Center 26 142000 Dean Coll of Social Work 20 114000 Dean College of Business 70 212000 Dean College of Engineering 8 098000 Dean Undergraduate Studies 445 239002 Dept of Student Government 1 129000 Edu Leadership & Policy Stds 20 123006 Education OASIS 2 023000 Employee Assistance Program 3 170001 FL Center for Public Managment 18 162000 FL Public Affairs Ctr 2 231000 FSU Childcare Centers 108 057009 Faculty Development & Advment 14 206000 Family Medicine & Rural Health 1 071000 Geophysical Fluid Dynamics Ins 21 108000 Information Technology Service 46 057050 Innovation Hub 16 142027 Inst for Justice Res & Devt 10 186000 Learning Systems Institute 2 120000 Marketing 24 201001 Medicine Info Technology 1 203001 Medicine Orlando 2 625000 Moran School Entrepreneurship 99 051001 Opening Nights 42 163000 Pepper Inst on Aging & Pub Pol 40 084000 Physics 2 118000 RMI, REE & Legal Studies 3 066000 Strozier Library 78 208006 Translational Behavioral Resea 24 232000 University Counseling Center 5 047000 University Relations 36 055017 WFSU Local Production 16 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 19529 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Oct 18 13:04:12 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 18 Oct 2019 17:04:12 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'I' The first version of the Cost Center Report for Payroll 'I' (pay period ending 10/17/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, October 21, 2019. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Oct 21 07:35:58 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 21 Oct 2019 11:35:58 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'I' The second version of the Cost Center Report for Payroll 'I' (pay period ending 10/17/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Oct 21 10:02:13 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 21 Oct 2019 14:02:13 +0000 Subject: [HRMS] Updated Electronic Processing of Courtesy Appointments Message-ID: [cid:image001.png at 01D585CE.1B9A4570] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. FSU Human Resources is excited to announce the launch of a new courtesy appointment electronic process and added features! These changes will greatly improve coordination and communication between departments, candidates, and HR. Courtesy Appointment Electronic Processing The campus-wide rollout of an electronic courtesy appointment process, including onboarding, is live and ready for use. The framework of this process mirrors the OPS Express and will streamline the completion of courtesy appointments and other pre-employment requirements. Many manual processes and paper forms will be eliminated due to the ability to load supplemental documents in Smart Onboarding. Courtesy Electronic Personnel Action Form (ePAF) Submission Additionally, another new feature, Courtesy ePAF submission, begins October 23, 2019. Departments will be able to terminate, update, and transfer active courtesy appointments via ePAF submission in OMNI. Please note the addition of another ePAF transaction type in OMNI called "Courtesy Appointment". The transaction options now appear as a dropdown list instead of radio buttons. This will affect the view on this page for all ePAFs but not functionality. Resources For assistance navigating the courtesy appointment process, access the Appointing Courtesy Candidates via Courtesy Express job aid. For additional information on courtesy appointments, visit the HR website. Questions? Please contact Shayna Harris at slharris3 at fsu.edu or (850) 644-6846. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39291 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Oct 22 07:41:49 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 22 Oct 2019 11:41:49 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'I' The final version of the Cost Center Report for Payroll 'I' (pay period ending 10/17/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Oct 22 11:17:22 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 22 Oct 2019 15:17:22 +0000 Subject: [HRMS] Timekeeping Guidance for October 25 Closure Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. To Department Representatives and Supervisors: Please read the following message in its entirety and distribute appropriately. Florida State University will be closed on Friday, October 25, 2019. Services considered essential to the security and safety of the campus, as well as Homecoming (student-centric events, fundraising, etc.) must continue on this day. FSUS will remain open on October 25. To be paid for the University closure, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) at least a portion of the scheduled workday before the October 25 closure. * Full-time employees receive 8 hours of Administrative Leave for the closure. Part-time employees receive a proportionate number of leave hours for the closure based on their FTE. ? Example - While a 1.0 FTE employee gets 8 hours of paid Administrative Leave, a 0.75 FTE employee would get 6 hours of Administrative Leave. * If you have employees on alternate schedules (full-time or part-time), they should be advised in advance to work the appropriate hours for the workweek of October 25 - October 31, 2019, based on the amount of Administrative Leave they will receive. How to Report the October 25 Closure Departments and employees will need to enter Administrative Leave Taken (ADMHT) on their timesheets with the override code CLOSE. See examples below: Elapsed Timesheet [cid:image002.jpg at 01D588CA.452AC5A0] Punch Timesheet [cid:image003.png at 01D588CA.452AC5A0] OPS Employees Per University Policy, OPS employees are not eligible to receive Administrative Leave for the closure. * OPS Nonexempt Employees (paid for time worked) do not receive Administrative Leave. Only hours actually worked on the University closure should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded on October 25, their compensation for the week will be unaffected by the closure. Compensatory Leave A&P and USPS Nonexempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the week of October 25 - October 31 (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the closure workweek, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE. * To generate Overtime Pay - enter either OVHHP or REGHP. A&P Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked on the closure and worked more than the required 32 hours during the week of October 25 - October 31 (8 hours maximum REGCE allowed). USPS Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the week of October 25 - October 31. If an employee physically worked more than 40 hours during the closure workweek, do one of the following: * To generate Straight-time Comp Leave Earned - enter REGCE. * To generate Pay at the Straight-time Rate - enter REGHP. Other Types of Leave Employees on Workers' Compensation Since most of these employees are receiving Workers' Compensation payment for approximately 2/3 of their wages, their closure pay should be proportional (approximately 1/3). Both the Workers' Comp and the Administrative Leave amounts must be reported on the timesheet. Elapsed timesheet example for the closure: Fri 10/25 Sat 10/26 Sun 10/27 Mon 10/28 Tue 10/29 Wed 10/30 Thu 10/31 Time Reporting Code 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT 2.75 Administrative Leave - CLOSE Punch timesheet example for the closure: Time Reporting Code Quantity Fri - 10/25 Administrative Leave - CLOSE Workers Comp - WKCHT 2.75 5.25 Sat - 10/26 Sun - 10/27 Mon - 10/28 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Tue - 10/29 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 10/30 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Thu - 10/31 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Employees on Military Leave All military time reporting codes allow the employee to be paid for the closure, and the department and/or employee needs to enter Administrative Leave for the closure. Refer to the Military Leave Checklist for departments for a complete list of military time reporting codes. Elapsed timesheet example for the closure workweek: Fri 10/25 Sat 10/26 Sun 10/27 Mon 10/28 Tue 10/29 Wed 10/30 Thu 10/31 Time Reporting Code 8 8 8 8 Military Leave w/o Pay - MLWHP 8 Administrative Leave - CLOSE Employees on Family and Medical Leave If an employee is on continuous FMLA, they MUST report FMLAT on the closure. If the employee is on intermittent FMLA, they do not report FMLAT for the closure. The following is an example of an elapsed timesheet for an employee on continuous FMLA. The corresponding leave code can be sick leave, vacation leave, compensatory leave used, overtime compensatory leave used, or leave without pay. Elapsed timesheet example for the closure workweek: Fri 10/25 Sat 10/26 Sun 10/27 Mon 10/28 Tue 10/29 Wed 10/30 Thu 10/31 Time Reporting Code 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 Sick Leave Taken - SKCHT 8 Administrative Leave - CLOSE Resources Department Representatives should review time entry queries and myFSU BI reports to ensure their department's timekeeping is compliant with University guidelines. Please reference the time entry guidance on the HR website. Questions? Contact an Attendance & Leave representative. Thank you for your cooperation. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 25166 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 116463 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Thu Oct 31 09:04:28 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 31 Oct 2019 13:04:28 +0000 Subject: [HRMS] Compensatory Leave Payouts and Retention Message-ID: [cid:image003.jpg at 01D58FCA.32B0C8F0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please notify all employees and supervisors in your department of this important information. Any unused compensatory leave earned through December 12, 2019, will be paid out on paychecks issued December 20, 2019. Employees wishing to retain their compensatory leave may submit a Request to Retain Compensatory Leave Form by December 6, 2019. Per FSU policy, supervisors may require employees to use their compensatory leave rather than having it paid out or carried forward, as long as this usage requirement does not violate any applicable collective bargaining agreement provisions. Compensatory leave hours may only be earned or used with prior supervisory approval. When employees use leave for purposes other than qualifying sick events, compensatory leave must be used first, instead of vacation leave, to reduce the cost of the compensatory leave payout. Departments may use the FSU_TL_VACHT_W_COMP_BAL query in OMNI HR each pay period to identify employees who are using vacation leave while maintaining a compensatory leave balance. Time entry should be corrected to use compensatory leave instead of vacation leave. OMNI HR Queries Departments can use the queries listed below to identify employees with compensatory leave. Queries by Department (require DEPTID to run) FSU_TL_COMP_BAL_BY_DEPT Shows compensatory leave balances by department (straight-time and overtime). FSU_TL_COMP_EARN_TAKEN_DEPT Shows a history of straight-time and overtime compensatory leave earned, used, and paid out by Department ID within a given date range. 12/14/2018 - 12/12/2019, are the dates for the current payout period, unless compensatory leave was retained by an employee from a previous payout period. Queries by Employee (require EMPLID to run) FSU_TL_COMP_BAL_BY_EMPLID Shows a complete OMNI HR history of all compensatory leave earned and used for an employee with their balances (straight-time and overtime). Note: The "Sum Quantity" is the total of the hours entered on timesheets. The queries only include payable time. If compensatory leave used is not approved and has not been processed, the hours will not be on the query. Requests to "Carry Forward" Unused Compensatory Leave Compensatory leave may be retained, rather than paid out. Employees may request to retain their unused compensatory leave as follows: 1. Submit the Request to Retain Compensatory Leave Form to their supervisor and Dean, Director, or Department Head. 1. Once approved by the department, all retention request forms must be forwarded to Human Resources for review and final approval by the Associate Vice President for Human Resources. Send completed forms to Carmen Edwards at cedwards3 at fsu.edu. 1. Deadline: Request to Retain Compensatory Leave Forms must be received in Human Resources by December 6, 2019. If the employee's compensatory leave balance on December 12, 2019, is less than one hour, it will be paid out and CANNOT be carried forward. Compensatory leave earned beginning December 13, 2019, will not be available for use until December 2020. Questions? Contact Carmen Edwards at cedwards3 at fsu.edu or at (850) 644-9641. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 3805 bytes Desc: image003.jpg URL: