[HRMS] Guardian Photo Matching and E-Verify Update

[HR Important Message]

[Office-Human-Resources-V_for_email]

An important message from FSU Office of Human Resources

This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.
LawLogix Guardian software, used for I-9 completion and E-Verify case management, will be updated to comply with new E-Verify enhancements. LawLogix will release these changes November 13, 2019.
What is changing?
To comply with updated E-Verify Photo matching requirements, the Guardian Document Retention step will prompt for front and back copies of the following documents if they are used on the Form I-9:

  *   Permanent Resident Card (Form I-551)
  *   Employment Authorization Document (Form I-766) or
  *   U.S. passport or
  *   U.S. passport card (for U.S. passports, the barcode page on the inside back cover is required)


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If no photo is displayed when completing DHS photo matching, a new " No Photo Present" option will be available.
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Additionally, there are changes to the case closure options and Tentative Noncofirmation (TNC) process within the E-Verify case system.

  *   Cases returned as "Employment Authorized" will be auto-closed. Users will no longer need to manually close the majority of cases.


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  *   If a case is required to be closed manually, employment status will no longer need to be confirmed.


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  *   The TNC Further Action Notice (FAN) will now only require the Employee signature. In the event an employee fails both the Social Security Administration and Department of Homeland Security checks, a "Dual" TNC will now be issued.


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Questions? Please contact Christie Riley at cnriley at fsu.edu<mailto:cnriley at fsu.edu> or (850) 644-4915.

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