From HR-FSUimportantmessage at fsu.edu Fri Nov 1 11:34:53 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 1 Nov 2019 15:34:53 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 8 049000 Alumni Affairs 2 193000 Art History 4 006002 Athletics Administration 13 208000 Behavioral Sci and Social Med 1 160000 CAPD Deans Office 120 229000 CARE (DSA) 6 099000 CARE (UGS) 367 124000 COE Office of Research 146 160027 Campus Reimagined Initiative 65 214000 Chemical Engineering 36 075000 Chemistry & Biochemistry 21 215000 Civil & Environmental Engineer 4 201100 Clinical and Community Affairs 2 141000 Coll of Criminology & Crim Jst 9 161000 Coll of Social Sciences 31 144000 College of Law 31 154000 Ctr for Adv of Human Rights 16 225000 Ctr for Advanced Power Systems 8 160017 Ctr for Intensive Engl Std 46 157000 Ctr for Prev & Early Intervent 4 131000 DRS Administration 1 250011 DSA Marketing 4 194000 Dance Dep't Operation 35 171000 DeVoe Moore Center 22 114000 Dean College of Business 33 181000 Dean College of Communication 1 212000 Dean College of Engineering 32 191000 Dean College of Fine Arts 3 133000 Dean College of Human Sciences 5 187000 Dean College of Music 133 098000 Dean Undergraduate Studies 282 230000 Dean of Students 152 239002 Dept of Student Government 2 069000 Earth, Ocean & Atmospheric Sci 138 129000 Edu Leadership & Policy Stds 4 123006 Education OASIS 1 216000 Electrical & Computer Engineer 32 011000 Enterprise Resource Planning 13 170001 FL Center for Public Managment 38 159000 FL Inst of Government 24 162000 FL Public Affairs Ctr 4 231000 FSU Childcare Centers 141 202403 FSU PrimaryHealth 3 136000 Family & Child Sciences 5 286000 Fl Center For Reading Res 24 166000 Geography 44 079000 History 3 115000 Hospitality Administration 20 203008 Immokalee Med Sc Training Site 2 108000 Information Technology Service 48 057050 Innovation Hub 11 142027 Inst for Justice Res & Devt 5 114007 Institute for Applied Business 2 186000 Learning Systems Institute 2 209006 MRI Facility 2 120000 Marketing 24 081000 Mathematics 1 218000 Mechanical Engineering 398 202003 Med Clinical Learning Center 19 202008 Med Outreach & Advising 1 201004 Med Public Affairs & Communica 2 201001 Medicine Info Technology 1 203002 Medicine Pensacola 1 202009 Medicine Student Affairs 1 195000 Museum of Fine Arts 1 227000 Natl High Magnetic Field Lab 176 112000 Northwest Regional Data Center 6 107000 Office of Distance Learning 165 065000 Office of Financial Aid 10 250006 Oglesby Union Administration 60 051001 Opening Nights 2 202010 PA Program 7 019000 Parking & Transportation 15 163000 Pepper Inst on Aging & Pub Pol 5 084000 Physics 2 168000 Political Science 3 001000 President's Office 2 057000 Provost & VP Academic Affairs 2 170000 Public Administration 55 026000 Public Safety 6 118000 RMI, REE & Legal Studies 30 241001 SA&O Accounting 4 172000 Sociology 23 128000 Sport Management 1 066000 Strozier Library 61 228000 Student Affairs 1 113000 The Graduate School 35 208006 Translational Behavioral Resea 8 232000 University Counseling Center 13 047000 University Relations 1 056010 WFSU FM News 1 055020 WFSU Florida Channel 2 095000 Women in Math Sci & Engineer 14 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Nov 1 12:05:38 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 1 Nov 2019 16:05:38 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 049000 Alumni Affairs 2 006002 Athletics Administration 11 229000 CARE (DSA) 6 099000 CARE (UGS) 153 124000 COE Office of Research 3 075000 Chemistry & Biochemistry 22 215000 Civil & Environmental Engineer 4 141000 Coll of Criminology & Crim Jst 9 161000 Coll of Social Sciences 2 144000 College of Law 13 250011 DSA Marketing 2 194000 Dance Dep't Operation 35 070000 Dean Coll of Arts & Sciences 5 114000 Dean College of Business 32 181000 Dean College of Communication 1 212000 Dean College of Engineering 31 133000 Dean College of Human Sciences 5 187000 Dean College of Music 133 098000 Dean Undergraduate Studies 90 230000 Dean of Students 51 239002 Dept of Student Government 2 129000 Edu Leadership & Policy Stds 4 123006 Education OASIS 1 216000 Electrical & Computer Engineer 32 170001 FL Center for Public Managment 38 159000 FL Inst of Government 24 231000 FSU Childcare Centers 29 202403 FSU PrimaryHealth 3 136000 Family & Child Sciences 3 286000 Fl Center For Reading Res 34 079000 History 3 115000 Hospitality Administration 20 057050 Innovation Hub 11 142027 Inst for Justice Res & Devt 1 114007 Institute for Applied Business 2 179000 International Programs 1 120000 Marketing 24 218000 Mechanical Engineering 398 202003 Med Clinical Learning Center 16 201004 Med Public Affairs & Communica 2 107000 Office of Distance Learning 128 250006 Oglesby Union Administration 54 051001 Opening Nights 2 202010 PA Program 2 019000 Parking & Transportation 20 168000 Political Science 3 170000 Public Administration 2 026000 Public Safety 5 118000 RMI, REE & Legal Studies 30 241001 SA&O Accounting 4 172000 Sociology 23 066000 Strozier Library 53 228000 Student Affairs 1 208006 Translational Behavioral Resea 8 232000 University Counseling Center 12 047000 University Relations 1 095000 Women in Math Sci & Engineer 14 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19529 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Nov 1 13:09:17 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 1 Nov 2019 17:09:17 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'J' The first version of the Cost Center Report for Payroll 'J' (pay period ending 10/31/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, November 4, 2019. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Nov 4 07:49:49 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 4 Nov 2019 12:49:49 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'J' The second version of the Cost Center Report for Payroll 'J' (pay period ending 10/31/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Nov 5 07:39:55 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 5 Nov 2019 12:39:55 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'J' The final version of the Cost Center Report for Payroll 'J' (pay period ending 10/31/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Tuesday following payday. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Nov 5 13:12:55 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 5 Nov 2019 18:12:55 +0000 Subject: [HRMS] Excess Annual Leave Rollover and Retention Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please notify all employees in your department of this important information. At the end of each calendar year, employees' excess annual (vacation) leave balances will be converted into sick leave. Staff and Faculty who have excess annual leave balances on December 26, 2019, will have those hours converted to sick leave at the end of Pay Period "O" (January 9, 2020). Employees will be able to view their new leave balances on January 14, 2020. Maximum Year-End Annual Leave Balances: All hours beyond these limits are considered excess annual leave. Employee Type Maximum Year-End Annual Leave Balance USPS 240 A&P 352 Faculty (12-month) 352 Executive Service 480 How to Determine if Employees Have Excess Annual Leave Balances: Departments can use this OMNI query to identify employees who have excess annual leave balances. Query by Department (requires DEPTID to run) FSU_TL_LEAVE_BAL_MAX_BY_DEPT Shows the following for employees in the department: annual leave balances, amount of annual leave they can carryover (based on the limit for their employee type), and each employee's individual rollover amount (for all employees who are over the limit). How Can Employees Avoid Excess Annual Leave Prior to the Rollover Date? Supervisors should work with employees who expect to have excess annual leave and schedule vacation days off to help avoid or alleviate excess annual leave. For employees with high balances, this should be practiced year-round to avoid using large clusters of leave near the end of the year. Note: Due to Winter Break, all annual leave must be reported by 5:00 PM on December 16, 2019. How to Request to Retain Excess Annual Leave: Executive Service, A&P, USPS, and Out-of-Unit Faculty must request and be approved to retain any excess annual leave. In-Unit Faculty cannot request to retain excess annual leave. 1. The employee must submit the Excess Annual Leave Retention Request Form to their supervisor, Director, or Department Head. 2. The form must be signed by the supervisor, Director/Department Head, AND the appropriate Dean or Vice President. 3. Once approved by the department and Dean/Vice President, the form must be forwarded to Human Resources for review and final approval by the Associate Vice President for Human Resources. 4. Send forms to the attention of Sue Andres using Mail Code 2410 or email sandres at fsu.edu. Excess Annual Leave Retention Request Forms must be received by Human Resources no later than December 13, 2019, to be considered for approval. Questions? Contact Sue Andres at sandres at fsu.edu (850) 644-5052. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Wed Nov 6 09:01:18 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 6 Nov 2019 14:01:18 +0000 Subject: [HRMS] Guardian Photo Matching and E-Verify Update Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. LawLogix Guardian software, used for I-9 completion and E-Verify case management, will be updated to comply with new E-Verify enhancements. LawLogix will release these changes November 13, 2019. What is changing? To comply with updated E-Verify Photo matching requirements, the Guardian Document Retention step will prompt for front and back copies of the following documents if they are used on the Form I-9: * Permanent Resident Card (Form I-551) * Employment Authorization Document (Form I-766) or * U.S. passport or * U.S. passport card (for U.S. passports, the barcode page on the inside back cover is required) [cid:image012.jpg at 01D5947F.9DB09310] If no photo is displayed when completing DHS photo matching, a new " No Photo Present" option will be available. [cid:image013.jpg at 01D5947F.9DB09310] Additionally, there are changes to the case closure options and Tentative Noncofirmation (TNC) process within the E-Verify case system. * Cases returned as "Employment Authorized" will be auto-closed. Users will no longer need to manually close the majority of cases. [cid:image014.png at 01D5947F.9DB09310][cid:image015.png at 01D5947F.9DB09310][cid:image016.jpg at 01D5947F.9DB09310] * If a case is required to be closed manually, employment status will no longer need to be confirmed. [cid:image017.png at 01D5947F.9DB09310] * The TNC Further Action Notice (FAN) will now only require the Employee signature. In the event an employee fails both the Social Security Administration and Department of Homeland Security checks, a "Dual" TNC will now be issued. [cid:image018.png at 01D5947F.9DB09310] Questions? Please contact Christie Riley at cnriley at fsu.edu or (850) 644-4915. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image011.png Type: image/png Size: 19504 bytes Desc: image011.png URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image018.png Type: image/png Size: 80306 bytes Desc: image018.png URL: From HR-FSUimportantmessage at fsu.edu Thu Nov 7 10:30:43 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 7 Nov 2019 15:30:43 +0000 Subject: [HRMS] Timekeeping Guidance for Veterans Day Holiday Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. The Veterans Day holiday occurs on November 11, 2019. The payroll processing schedule for Pay Period 'K' is normal. To be paid for the holiday, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) at least a portion of the scheduled workday before the holiday. * Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of leave hours for holidays based on their FTE. ? Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6 hours of paid holiday leave. * If you have employees on alternate schedules (full-time or part-time), they should be advised in advance to work the appropriate hours for the workweek of November 8, 2019 - November 14, 2019, based on the amount of holiday leave they receive for the holiday. Reporting Veterans Day HOLIDAY for workweek of November 8 - 14: Elapsed Timesheet * DO NOT ENTER TIME FOR THE HOLIDAY for A&P, AEX, USPS, or Faculty employees using the elapsed timesheet. * [cid:image002.png at 01D59556.66E4BB90] [Memorial Day Holiday] The OMNI HR elapsed timesheet will show no hours (blank) for November 11. The holiday hours will be added in automatically by the system. See example below: [cid:image005.jpg at 01D59556.66E4BB90] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet (only) must enter their holiday hours for November 11. See example below: [Veterans Day Holiday][cid:image008.png at 01D59556.66E4BB90][cid:image009.jpg at 01D59556.66E4BB90] OPS Employees OPS employees are not eligible to receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours actually worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday period, the system will generate pay based on their appointment. Compensatory Leave If a full-time USPS or A&P employee worked on the holiday or beyond the required number of hours for the workweek, the Time Reporting Code of "Straight Time Comp Earned - REGCE" should be reported as described in the following scenarios: A&P Exempt ? Use "Straight-time Comp Earned - REGCE" if the employee worked on the holiday (November 11) and worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). USPS Exempt ? Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Straight-time Comp Leave Earned - enter REGCE for the hours over 40. * To generate Pay at the Straight-time Rate - enter REGHP for the hours over 40. USPS and A&P Nonexempt ? Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE for the hours over 40. * To generate Overtime Pay - enter either OVHHP or REGHP for the hours over 40. Other Types of Leave Employees on Workers' Compensation Since most of these employees are receiving Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). Both the Workers' Compensation and the holiday amounts need to be reported on the timesheet. Elapsed timesheet example for the holiday workweek: Fri 11/8 Sat 11/9 Sun 11/10 Mon 11/11 Tue 11/12 Wed 11/13 Thu 11/14 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 Holiday - HOLHT Punch timesheet example for the holiday workweek: Time Reporting Code Quantity Fri - 11/8 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Sat - 11/9 Sun - 11/10 Mon - 11/11 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Tue - 11/12 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 11/13 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Thu - 11/14 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Employees on Military Leave All military time reporting codes allow the employee to be paid for holidays; they should not report anything on an official holiday. Refer to the Military Leave Checklist for departments located on the HR Forms page for a complete list of military time reporting codes. Elapsed timesheet example for the holiday workweek: Fri 11/8 Sat 11/9 Sun 11/10 Mon 11/11 Tue 11/12 Wed 11/13 Thu 11/14 8 8 8 8 Military Leave w/o Pay - MLWHP Employees on Family and Medical Leave If an employee is on continuous FMLA, they MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. (The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight time compensatory leave, overtime compensatory leave, or leave without pay). Elapsed timesheet example for the holiday workweek: Fri 11/8 Sat 11/9 Sun 11/10 Mon 11/11 Tue 11/12 Wed 11/13 Thu 11/14 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 Sick Leave Taken - SKCHT Employees on Parental Leave with Family and Medical Leave If an employee is on continuous PARENTAL LEAVE with FMLA, they MUST report PARLV and FMLAT on the holiday. Employees who are not in pay status the workday before the holiday are not eligible for holiday pay. (The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight time compensatory leave, overtime compensatory leave, or leave without pay). 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Name: image009.jpg Type: image/jpeg Size: 23486 bytes Desc: image009.jpg URL: From HR-FSUimportantmessage at fsu.edu Tue Nov 12 08:57:05 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 12 Nov 2019 13:57:05 +0000 Subject: [HRMS] 2020 Minimum Wage Increase Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Effective January 1, 2020, the new Florida minimum hourly rate is $8.56. Accordingly, all employers are required to pay employees at least the new minimum rate of $8.56 an hour, or $5.54 plus tips for tipped employees. As a result, the current State Labor Law poster must be updated. Please remove the old poster (or the section of the All-in-One poster) and replace it with the new Notice to Employers, Minimum Wage in Florida poster. All other Labor Law posters are not affected and should remain posted in conspicuous locations that are accessible to all employees. Please use the link provided above to print a copy of the updated version and post it in the same area as your other Federal and State Labor Law posters immediately. Employee actions with an effective date of January 1, 2020, or after should be appointed at the new hourly rate. All OPS employees making less than $8.56 an hour will be systematically increased in OMNI HR. Questions? For questions regarding the minimum wage increase, please contact Abigail Lejeune at alejeune at fsu.edu or (850) 644-6470. For questions regarding Federal/State Labor Law posting obligations, please contact Tonya Edington at tonya.edington at fsu.edu or (850) 644-7703. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Tue Nov 12 10:29:45 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 12 Nov 2019 15:29:45 +0000 Subject: [HRMS] 2019 USPS Performance Evaluations Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Supervisors of USPS employees are required to evaluate their employee's performance annually. The evaluation ensures that employees receive feedback on their performance and is a constructive tool for continued improvement and development. Please note the dates below to ensure timely completion of USPS performance evaluations: * USPS performance evaluations for the 2019 rating period will become available in OMNI HR on January 6, 2020. * The deadline for performance evaluations to be completed is March 1, 2020. Performance evaluations are not required for USPS employees who have been hired or transferred to a new USPS position on or after May 1, 2019. These employees will not have evaluations available in OMNI HR. Position Descriptions Please note, any position-related updates that need to be reflected on the 2019 evaluation form must be submitted via ePAF and approved by Compensation Services by December 12, 2019. The ePerformance evaluation form will reflect changes made to the position description as long as the effective date of the change is within the rating period. The same deadline applies for any supervisor changes. If you or members of your staff have questions regarding the position description, please contact your assigned HR Compensation analyst. Training Guides Supervisors and Department Representatives are encouraged to utilize the training resources provided by the Office of Human Resources. Online training guides for the ePerformance process may be accessed here. Resources If you or members of your staff have any questions regarding this procedure, please reference Florida State University Policy 4-OP-C-7-G1. Questions? Please contact the Employee & Labor Relations section at (850) 644-6475. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Nov 15 11:35:11 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 15 Nov 2019 16:35:11 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 7 049000 Alumni Affairs 49 193000 Art History 16 006002 Athletics Administration 49 074000 Biological Science 2 160000 CAPD Deans Office 102 229000 CARE (DSA) 3 099000 CARE (UGS) 391 124000 COE Office of Research 134 160027 Campus Reimagined Initiative 59 075000 Chemistry & Biochemistry 12 141000 Coll of Criminology & Crim Jst 3 161000 Coll of Social Sciences 7 144000 College of Law 98 183000 Communication Disorders 12 029000 Controller 2 150002 Ctr Info Mang & Educate Serv 12 154000 Ctr for Adv of Human Rights 4 160017 Ctr for Intensive Engl Std 39 157000 Ctr for Prev & Early Intervent 40 131000 DRS Administration 4 171000 DeVoe Moore Center 14 070000 Dean Coll of Arts & Sciences 1 142000 Dean Coll of Social Work 136 114000 Dean College of Business 1 123000 Dean College of Education 15 212000 Dean College of Engineering 62 187000 Dean College of Music 4 098000 Dean Undergraduate Studies 683 230000 Dean of Students 215 239002 Dept of Student Government 8 069000 Earth, Ocean & Atmospheric Sci 102 126000 Edu Psychology & Learning Sys 2 123013 Educ Curriculum Reso Learn Ctr 2 123006 Education OASIS 1 212008 Engineer Undergrad Acad & Stdt 116 024000 Environmental Health & Safety 3 170001 FL Center for Public Managment 32 159000 FL Inst of Government 11 148000 FL Natural Areas Inventory 1 231000 FSU Childcare Centers 30 224000 FSU Coastal & Marine Lab 2 057009 Faculty Development & Advment 44 029006 Foundation Accounting 3 071000 Geophysical Fluid Dynamics Ins 10 207000 Geriatric Medicine 2 050000 Governmental Relations 8 108000 Information Technology Service 29 142027 Inst for Justice Res & Devt 216 202011 Instructional Design and Media 1 202500 Interdisciplinary Medical Sci 14 120000 Marketing 10 218000 Mechanical Engineering 391 201008 Med Facilities and Operations 1 201001 Medicine Info Technology 50 202009 Medicine Student Affairs 1 082000 Modern Languages & Linguistics 10 227000 Natl High Magnetic Field Lab 92 048000 News & Research Communication 17 112000 Northwest Regional Data Center 4 140002 Nursing Department 1 107000 Office of Distance Learning 46 065000 Office of Financial Aid 3 250006 Oglesby Union Administration 8 051001 Opening Nights 2 019000 Parking & Transportation 5 163000 Pepper Inst on Aging & Pub Pol 13 048004 Photo Services 2 084000 Physics 99 168000 Political Science 24 027000 Procurement Services 31 241001 SA&O Accounting 10 130000 School of Teacher Education 1 066000 Strozier Library 64 228000 Student Affairs 1 208006 Translational Behavioral Resea 98 054000 University Communications 8 232000 University Counseling Center 7 047000 University Relations 25 056010 WFSU FM News 7 095000 Women in Math Sci & Engineer 132 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19529 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Nov 15 12:04:34 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 15 Nov 2019 17:04:34 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 049000 Alumni Affairs 49 006002 Athletics Administration 47 074000 Biological Science 2 160000 CAPD Deans Office 102 099000 CARE (UGS) 144 160027 Campus Reimagined Initiative 59 075000 Chemistry & Biochemistry 12 141000 Coll of Criminology & Crim Jst 3 161000 Coll of Social Sciences 7 144000 College of Law 98 157000 Ctr for Prev & Early Intervent 40 171000 DeVoe Moore Center 14 142000 Dean Coll of Social Work 136 114000 Dean College of Business 1 212000 Dean College of Engineering 30 098000 Dean Undergraduate Studies 357 230000 Dean of Students 9 069000 Earth, Ocean & Atmospheric Sci 30 123013 Educ Curriculum Reso Learn Ctr 2 123006 Education OASIS 1 212008 Engineer Undergrad Acad & Stdt 116 159000 FL Inst of Government 11 148000 FL Natural Areas Inventory 1 231000 FSU Childcare Centers 30 057009 Faculty Development & Advment 2 071000 Geophysical Fluid Dynamics Ins 10 050000 Governmental Relations 8 057050 Innovation Hub 3 120000 Marketing 10 218000 Mechanical Engineering 76 201001 Medicine Info Technology 44 048000 News & Research Communication 17 140002 Nursing Department 1 107000 Office of Distance Learning 2 250006 Oglesby Union Administration 8 051001 Opening Nights 2 163000 Pepper Inst on Aging & Pub Pol 13 048004 Photo Services 2 168000 Political Science 24 130000 School of Teacher Education 1 066000 Strozier Library 56 228000 Student Affairs 1 208006 Translational Behavioral Resea 98 232000 University Counseling Center 8 047000 University Relations 5 095000 Women in Math Sci & Engineer 46 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19529 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Nov 15 13:04:49 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 15 Nov 2019 18:04:49 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'K' The first version of the Cost Center Report for Payroll 'K' (pay period ending 11/14/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, November 18, 2019. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Nov 18 08:20:21 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 18 Nov 2019 13:20:21 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'K' The second version of the Cost Center Report for Payroll 'K' (pay period ending 11/14/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Nov 18 10:06:08 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 18 Nov 2019 15:06:08 +0000 Subject: [HRMS] 2019-2020 Graduate Assistant Contract Updates Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please see the attached memorandum regarding 2019-2020 graduate assistant stipend increases and recent changes to the FSU/BOT UFF-FSU-GAU Collective Bargaining Agreement. Questions? Please contact Rebecca Peterson at rpeterson at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2019-2020 Graduate Assistant Stipend Increases and Contract Administration.pdf Type: application/pdf Size: 150882 bytes Desc: 2019-2020 Graduate Assistant Stipend Increases and Contract Administration.pdf URL: From HR-FSUimportantmessage at fsu.edu Tue Nov 19 08:02:21 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 19 Nov 2019 13:02:21 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'K' The final version of the Cost Center Report for Payroll 'K' (pay period ending 11/14/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Nov 19 12:51:27 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 19 Nov 2019 17:51:27 +0000 Subject: [HRMS] Accelerated Payroll Schedules Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Due to the upcoming holidays, the payroll schedules for Pay Period 'L' (ending 11/28/19), Pay Period 'M' (ending 12/12/19), and Pay Period 'N' (ending 12/26/19) must be accelerated. Employees and supervisors should enter and approve time by the deadlines outlined below. Departments should ensure a representative is available during processing to review payroll reports and address any errors identified. Payroll Schedule 'L' Overview: Monday, 11/25/19 - Time Entry Deadline Tuesday, 11/26/19 - Approvals Deadline and First Cost Center Report in myFSU BI Monday, 12/2/19 - Second Cost Center Report and 10:30 a.m. Case Deadline Tuesday, 12/3/19 - Final Cost Center Report Alternate Payroll 'L' Schedule Payroll Schedule 'M' Overview: Wednesday 12/11/19 - Time Entry Deadline Thursday, 12/12/19 - Approvals Deadline and First Cost Center Report in myFSU BI Friday, 12/13/19 - Second Cost Center Report and 10:30 a.m. Case Deadline Friday, 12/13/19 - Final Cost Center Report Alternate Payroll 'M' Schedule Payroll Schedule 'N' Overview: Monday, 12/16/19 - Time Entry Deadline Tuesday, 12/17/19 - Approvals Deadline and First Cost Center Report in myFSU BI Wednesday, 12/18/19 - Second Cost Center Report and 10:30 a.m. Case Deadline Thursday, 12/19/19 - Final Cost Center Report Alternate Payroll 'N' Schedule Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Nov 22 09:01:52 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 22 Nov 2019 14:01:52 +0000 Subject: [HRMS] Timekeeping Guidance for the Fall & Thanksgiving Holiday Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. The Fall Break and Thanksgiving holidays occur November 27 - 29, 2019. This guidance applies to Pay Period 'L', which includes November 27 and November 28. The final day of the holiday, Friday, November 29, occurs in a different Pay Period and is not reflected in this guidance. The payroll processing schedule for Pay Period 'L' is accelerated. To be paid for the holidays, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) at least a portion of the scheduled workday before the holiday. * Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of leave hours for holidays based on their FTE. ? Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6 hours of paid holiday leave. * If you have employees on alternate schedules (full-time or part-time), they should be advised in advance to work the appropriate hours for the workweek of November 22, 2019 - November 28, 2019, based on the amount of holiday leave they receive for the holiday. Reporting Fall HOLIDAY and Thanksgiving Day HOLIDAY for workweek of November 22 - 28: Elapsed Timesheet * DO NOT ENTER TIME FOR THE HOLIDAY for A&P, AEX, USPS, or Faculty employees using the elapsed timesheet. * The OMNI HR elapsed timesheet will show no hours (blank) for November 27 and November 28. The holiday hours will be added in automatically by the system. See example below: [cid:image012.png at 01D5A113.7A190BD0][cid:image013.png at 01D5A113.7A190BD0][Thanksgiving Day Holiday][Fall Holiday][cid:image018.png at 01D5A113.7A190BD0] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet (only) must enter their holiday hours for November 27 and November 28. See example below: [cid:image019.jpg at 01D5A113.7A190BD0] OPS Employees OPS employees are not eligible to receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours actually worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday period, the system will generate pay based on their appointment. Compensatory Leave If a full-time USPS or A&P employee worked on the holiday or beyond the required number of hours for the workweek, the Time Reporting Code of "Straight Time Comp Earned - REGCE" should be reported as described in the following scenarios: A&P Exempt ? Use "Straight-time Comp Earned - REGCE" if the employee worked on the holiday (November 27 and November 28) and worked more than the required 24 hours during the holiday workweek (16 hours maximum REGCE allowed). USPS Exempt ? Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 24 hours during the holiday workweek (16 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Straight-time Comp Leave Earned - enter REGCE for the hours over 40. * To generate Pay at the Straight-time Rate - enter REGHP for the hours over 40. USPS and A&P Nonexempt ? Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 24 hours during the holiday workweek (16 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE for the hours over 40. * To generate Overtime Pay - enter either OVHHP or REGHP for the hours over 40. Other Types of Leave Employees on Workers' Compensation Since most of these employees are receiving Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). Both the Workers' Compensation and the holiday amounts need to be reported on the timesheet. Elapsed timesheet example for the holiday workweek: Fri 11/22 Sat 11/23 Sun 11/24 Mon 11/25 Tue 11/26 Wed 11/27 Thu 11/28 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 -5.25 Holiday - HOLHT Punch timesheet example for the holiday workweek: Time Reporting Code Quantity Fri - 11/22 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Sat - 11/23 Sun - 11/24 Mon - 11/25 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Tue - 11/26 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 11/27 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Thu - 11/28 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Employees on Military Leave All military time reporting codes allow the employee to be paid for holidays; they should not report anything on an official holiday. Refer to the Military Leave Checklist for departments located on the HR Forms page for a complete list of military time reporting codes. Elapsed timesheet example for the holiday workweek: Fri 11/22 Sat 11/23 Sun 11/24 Mon 11/25 Tue 11/26 Wed 11/27 Thu 11/28 8 8 8 Military Leave w/o Pay - MLWHP Employees on Family and Medical Leave If an employee is on continuous FMLA, they MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. (The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight time compensatory leave, overtime compensatory leave, or leave without pay). Elapsed timesheet example for the holiday workweek: Fri 11/22 Sat 11/23 Sun 11/24 Mon 11/25 Tue 11/26 Wed 11/27 Thu 11/28 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 Sick Leave Taken - SKCHT Employees on Parental leave with Family and Medical Leave If an employee is on continuous PARENTAL LEAVE with FMLA, they MUST report PARLV and FMLAT on the holiday. Employees who are not in pay status the workday before the holiday are not eligible for holiday pay. (The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight time compensatory leave, overtime compensatory leave, or leave without pay). Elapsed timesheet example for the holiday workweek: Fri 11/22 Sat 11/23 Sun 11/24 Mon 11/25 Tue 11/26 Wed 11/27 Thu 11/28 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 8 Parental Leave - PARLV 8 8 8 Sick Leave Taken - SKCHT Resources Department Representatives should review time entry queries and myFSU BI reports to ensure their department's timekeeping is compliant with University guidelines. Please reference the time entry guidance on the HR website. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image017.png Type: image/png Size: 400 bytes Desc: image017.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image018.png Type: image/png Size: 52265 bytes Desc: image018.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image019.jpg Type: image/jpeg Size: 42010 bytes Desc: image019.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Nov 22 13:00:23 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 22 Nov 2019 18:00:23 +0000 Subject: [HRMS] New Smart Onboarding Login Enhancement Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. We are pleased to announce additional enhancements to the Smart Onboarding login process! These changes will allow internal candidates and rehires to utilize their FSU credentials to log in and complete required steps in the Smart Onboarding portal. What's Changing Beginning November 25, 2019, Smart Onboarding invitations launched to candidates who are current employees or have an applicant type of External-Previous Employee will no longer require the candidate to create a unique set of credentials for the onboarding portal. The candidates will instead receive a link with instructions to log in using their myFSU credentials. To determine the type of login that your candidate will use, view the Applicant Type in the Offer Details section of the job offer. [cid:image006.jpg at 01D5A134.CC792380] Once the candidate logs into the myFSU portal, it will bring them straight to the onboarding invitation to get started. All other applicant types, including Express and External applicants, will continue to create a unique Smart Onboarding login and password to complete the onboarding process. Coming Soon! We will be expanding the use of FSUID logins to additional candidate populations, including express appointments and student candidates. Stay tuned for more details. We hope these changes will continue to improve your experience with Smart Onboarding! Questions? Please contact your department's assigned recruiter. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 19504 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 18981 bytes Desc: image006.jpg URL: From HR-FSUimportantmessage at fsu.edu Tue Nov 26 11:35:48 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 26 Nov 2019 16:35:48 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 5 072000 Anthropology 16 006002 Athletics Administration 75 208000 Behavioral Sci and Social Med 1 099000 CARE (UGS) 516 214000 Chemical Engineering 46 161000 Coll of Social Sciences 146 144000 College of Law 4 182000 Communication 14 080000 Computer Science 111 029000 Controller 3 150002 Ctr Info Mang & Educate Serv 6 160017 Ctr for Intensive Engl Std 10 234000 Ctr for Ldrsp & Social Change 8 194000 Dance Dep't Operation 2 171000 DeVoe Moore Center 16 070000 Dean Coll of Arts & Sciences 3 142000 Dean Coll of Social Work 1 114000 Dean College of Business 80 123000 Dean College of Education 1 212000 Dean College of Engineering 2 187000 Dean College of Music 134 098000 Dean Undergraduate Studies 86 230000 Dean of Students 303 134000 Dept Retail Entrepreneurship 1 239002 Dept of Student Government 10 129000 Edu Leadership & Policy Stds 20 212006 Engineer Comp & Multimedia Svc 1 212004 Engineering Machine Shop 4 212016 Engineering Marketing 6 241002 Executive Branch 2 158000 FL Conflict Resolution Consort 18 162000 FL Public Affairs Ctr 183 231000 FSU Childcare Centers 95 202403 FSU PrimaryHealth 1 053500 FSU Real Estate Foundation 5 281000 FSU Research Foundation 1 202400 FSU SeniorHealth 2 178000 FSU-Teach A&S/COE 32 136000 Family & Child Sciences 4 121000 Finance 1 286000 Fl Center For Reading Res 2 207000 Geriatric Medicine 2 115000 Hospitality Administration 2 108000 Information Technology Service 27 142027 Inst for Justice Res & Devt 18 146000 Inst of Sci & Public Affairs 52 202011 Instructional Design and Media 3 221000 Intellec Property Devt & Comme 1 062001 Laboratory Animal Res Training 2 186000 Learning Systems Institute 6 119000 Management 2 120000 Marketing 5 081000 Mathematics 25 218000 Mechanical Engineering 268 202003 Med Clinical Learning Center 12 201003 Med Finance & Administration 7 201004 Med Public Affairs & Communica 2 202001 Medical Education 1 204000 Medicine Biomedical Sciences 1 201001 Medicine Info Technology 1 203004 Medicine Tallahassee 6 097000 Military Science 2 082000 Modern Languages & Linguistics 1 625000 Moran School Entrepreneurship 118 227000 Natl High Magnetic Field Lab 108 048000 News & Research Communication 4 112000 Northwest Regional Data Center 5 140002 Nursing Department 12 107000 Office of Distance Learning 15 065000 Office of Financial Aid 48 250006 Oglesby Union Administration 146 051001 Opening Nights 14 300000 PCC Dean's Office 1 303030 PCC Student Affairs & FA 1 163000 Pepper Inst on Aging & Pub Pol 4 083000 Philosophy 18 168000 Political Science 4 089000 Psychology 30 170000 Public Administration 17 026000 Public Safety 1 118000 RMI, REE & Legal Studies 58 241001 SA&O Accounting 6 130000 School of Teacher Education 2 088000 Statistics 2 066000 Strozier Library 10 228000 Student Affairs 1 189000 Theatre 2 208006 Translational Behavioral Resea 18 030000 Univ Business Administrators 1 054000 University Communications 2 232000 University Counseling Center 1 237000 University Health Services 2 047000 University Relations 8 095000 Women in Math Sci & Engineer 6 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Nov 26 12:05:38 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 26 Nov 2019 17:05:38 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 2 072000 Anthropology 16 006002 Athletics Administration 75 208000 Behavioral Sci and Social Med 1 074000 Biological Science 3 160000 CAPD Deans Office 1 099000 CARE (UGS) 252 161000 Coll of Social Sciences 2 182000 Communication 33 080000 Computer Science 111 029000 Controller 3 150002 Ctr Info Mang & Educate Serv 6 160017 Ctr for Intensive Engl Std 10 142000 Dean Coll of Social Work 2 114000 Dean College of Business 80 123000 Dean College of Education 1 187000 Dean College of Music 6 098000 Dean Undergraduate Studies 62 230000 Dean of Students 102 239002 Dept of Student Government 7 129000 Edu Leadership & Policy Stds 20 123013 Educ Curriculum Reso Learn Ctr 2 158000 FL Conflict Resolution Consort 18 231000 FSU Childcare Centers 95 224000 FSU Coastal & Marine Lab 18 136000 Family & Child Sciences 4 121000 Finance 1 207000 Geriatric Medicine 2 142027 Inst for Justice Res & Devt 16 146000 Inst of Sci & Public Affairs 16 114007 Institute for Applied Business 2 202011 Instructional Design and Media 3 119000 Management 2 120000 Marketing 5 218000 Mechanical Engineering 4 202003 Med Clinical Learning Center 12 201003 Med Finance & Administration 2 201004 Med Public Affairs & Communica 2 202001 Medical Education 1 204000 Medicine Biomedical Sciences 1 203004 Medicine Tallahassee 6 227000 Natl High Magnetic Field Lab 2 048000 News & Research Communication 4 107000 Office of Distance Learning 2 250006 Oglesby Union Administration 146 084000 Physics 4 168000 Political Science 4 026000 Public Safety 10 118000 RMI, REE & Legal Studies 58 241001 SA&O Accounting 8 130000 School of Teacher Education 2 088000 Statistics 2 066000 Strozier Library 22 228000 Student Affairs 1 208006 Translational Behavioral Resea 18 054000 University Communications 2 232000 University Counseling Center 1 237000 University Health Services 5 047000 University Relations 8 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Nov 26 13:22:03 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 26 Nov 2019 18:22:03 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'L' REMINDER: Payroll Processing is early. Alternate Payroll 'L' Schedule The first version of the Cost Center Report for Payroll 'L' (pay period ending 11/28/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, December 2, 2019. Cases submitted after 10:30 a.m. on Monday may not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Thursday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: