From HR-FSUimportantmessage at fsu.edu Mon Jul 1 07:41:27 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 1 Jul 2019 11:41:27 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'A' The final version of the Cost Center Report for Payroll 'A' (pay period ending 6/27/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jul 1 13:30:27 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 1 Jul 2019 17:30:27 +0000 Subject: [HRMS] Timekeeping Guidance for Independence Day Holiday Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. To Department Representatives and Supervisors: Please read the following message in its entirety and distribute appropriately. The extended Independence Day holiday occurs on Thursday, July 4 and Friday, July 5, 2019. The payroll processing schedule for Pay Period 'B', which includes the holidays, is a normal payroll schedule. To be paid for the holidays, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) at least a portion of the scheduled workday before the Independence Day holiday. * Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of leave hours for holidays based on their FTE. ? Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave, a 0.75 FTE employee would get 6 hours of paid holiday leave. * If you have employees on alternate schedules (full-time or part-time), they should be advised in advance to work the appropriate hours for the workweeks of June 28 - July 4, 2019, and July 5 - 11, 2019, based on the amount of holiday leave they will receive. How to Report the Independence Day and July 5 Holidays Elapsed Timesheet * DO NOT ENTER TIME FOR THE HOLIDAY for A&P, AEX, USPS, or Faculty employees using the elapsed timesheet. * The OMNI HR elapsed timesheet will show no hours (blank) for July 4 and July 5. The holiday hours will be added in automatically by the system. See example below. [cid:image002.jpg at 01D53011.244A15F0] [cid:image003.jpg at 01D53011.244A15F0] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet (only) must enter their holiday hours for July 4 and July 5. See example below. [cid:image004.jpg at 01D53011.244A15F0] [cid:image005.jpg at 01D53011.244A15F0] OPS Employees OPS employees do not receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holidays. Only hours actually worked on the holiday should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday period, the system will generate pay based on their appointment. NOHOL - Not Eligible for Holiday - This should be entered on the USPS nonexempt punch timesheet if the employee was not in pay status the scheduled day before a holiday making them ineligible for holiday compensation. Compensatory Leave If a full-time USPS or A&P employee worked on the holiday or beyond the required numbers of hours for the workweek, the Time Reporting Code "Straight Time Comp Earned - REGCE" should be reported as described in the following scenarios. A&P Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked on the holiday and worked more than the required 32 hours during week 1 (6/28 - 7/4), or more than the required 32 hours during week 2 (7/5 - 7/11). (8 hours maximum REGCE is allowed during week 1 and 8 hours maximum REGCE is allowed during week 2). USPS Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during week 1 (6/28 - 7/4), or more than the required 32 hours during week 2 (7/5 - 7/11). (8 hours maximum REGCE is allowed during week 1 and 8 hours maximum REGCE is allowed during week 2). If they physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Straight-time Comp Leave Earned - enter REGCE for the hours over 40. * To generate Pay at the Straight-time Rate - enter REGHP for the hours over 40. USPS and A&P Nonexempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during week 1 (6/28 - 7/4), or more than the required 32 hours during week 2 (7/5 - 7/11). (8 hours maximum REGCE is allowed during week 1 and 8 hours maximum REGCE is allowed during week 2). If they physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE for the hours over 40. * To generate Overtime Pay - enter either OVHHP or REGHP for the hours over 40. Other Types of Leave Employees on Workers' Compensation Since most of these employees are receiving Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). Both the Workers' Compensation and the holiday amounts need to be reported on the timesheet. Elapsed timesheet example for the holiday workweek: Fri 6/28 Sat 6/29 Sun 6/30 Mon 7/1 Tue 7/2 Wed 7/3 Thu 7/4 Time Reporting Code 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 Holiday - HOLHT Fri 7/5 Sat 7/6 Sun 7/7 Mon 7/8 Tue 7/9 Wed 7/10 Thu 7/11 Time Reporting Code 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 Holiday - HOLHT Punch timesheet example for the first holiday workweek: Time Reporting Code Quantity Fri - 6/28 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Sat - 6/29 Sun - 6/30 Mon - 7/1 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Tue - 7/2 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 7/3 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Thu - 7/4 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Employees on Military Leave All military time reporting codes allow the employee to be paid for holidays; they should not report anything on an official holiday. Refer to the Military Leave Checklist for Departments. Elapsed timesheet example for the holiday workweek: Fri 6/28 Sat 6/29 Sun 6/30 Mon 7/1 Tue 7/2 Wed 7/3 Thu 7/4 Time Reporting Code 8 8 8 8 Military Leave w/o Pay - MLWHP Fri 7/5 Sat 7/6 Sun 7/7 Mon 7/8 Tue 7/9 Wed 7/10 Thu 7/11 Time Reporting Code 8 8 8 8 Military Leave w/o Pay - MLWHP Employees on Family and Medical Leave If an employee is on continuous FMLA, they MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, they do not report FMLAT for the holiday. The following is an example of an elapsed timesheet; the corresponding leave code can be sick leave, vacation leave, straight time compensatory leave, overtime compensatory leave, or leave without pay. Elapsed timesheet example for the first holiday workweek: Fri 6/28 Sat 6/29 Sun 6/30 Mon 7/1 Tue 7/2 Wed 7/3 Thu 7/4 Time Reporting Code 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 Sick Leave Taken - SKCHT Employees on Parental leave with Family and Medical Leave If an employee is on continuous PARENTAL LEAVE with FMLA, they MUST report PARLV and FMLAT on the holiday. The following is only an example of an elapsed timesheet; the corresponding leave code can be sick leave, vacation leave, straight time compensatory leave, overtime compensatory leave, or leave without pay. Elapsed timesheet example for the second holiday workweek: Fri 7/5 Sat 7/6 Sun 7/7 Mon 7/8 Tue 7/9 Wed 7/10 Thu 7/11 Time Reporting Code 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 8 Parental Leave - PARLV 8 8 8 8 Sick Leave Taken - SKCHT Department Representatives should review time entry queries and myFSU BI reports to ensure their department's timekeeping is compliant with University guidelines. Please reference the time entry guidance on the HR website. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 13310 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 11888 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 17382 bytes Desc: image004.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 20277 bytes Desc: image005.jpg URL: From HR-FSUimportantmessage at fsu.edu Wed Jul 10 08:57:06 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 10 Jul 2019 12:57:06 +0000 Subject: [HRMS] Fall Appointment Reminders Message-ID: [cid:image001.png at 01D536FD.2309D390] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. As we near the start of the fall semester, we have important appointment reminders to share with you. New Hires/Rehires * Electronic OMNI job offers are required for all hires. * Once complete, HR Department Representatives should upload the following to the Supplemental Documents page within the Smart Onboarding portal before submitting to HR: * a signed copy of the social security card, * notarized loyalty oath, and * any supplemental documents required for the position (ex: contract, driver's license, etc.) Refer to Appointment Papers Matrix. * Fall express pools are available for use for OPS, GA, and OPS Faculty appointments. Training guides are available for step-by-step instructions. * I-9 Deadlines: Section 1 of the I-9 form must be completed on or before the employee's first day of work. Section 2 of the form must be completed by the third business day. Smart Onboarding * Smart Onboarding is used for new hires, rehires, additional appointments, and internal movement (e.g., promotions, laterals, etc.). * Job Offers must be submitted 2-3 weeks in advance of the expected start date. * Once the job offer is final approved, HR will launch the invitation to your candidate. * Candidate invitations will expire after 21 days. Please ensure candidates start the onboarding process timely. * Department Representatives and approvers should proactively monitor their My Tasks activities, worklist, and FSU Onboarding Approvals. Background Checks * Questionnaires: All OMNI Job Offers and Job Postings now contain the integrated Questionnaire; however, ePAF, pPAF, and one time pay actions for new hires, rehires, additional appointments, and internal movement actions (e.g., job code, department, or position number changes) still require manual completion of the Questionnaire via the Background Check Forms Portal. * This includes all Graduate Assistant appointment actions. See the Graduate Assistant Background Check Process for more information. * Now Live is a Background Check Approval Email for appointments not requiring background checks sent from FSUOnboarding at FSU.EDU. This approval must be received for all appointments before work begins per University Policy 4-OP-C-7-B11. * Purchase Order transition to Fiscal Year 2020: FY 2019 POs have closed. See AR/Billing Announcement for details. Faculty Hires * Original official transcripts are required for all Faculty appointments. * Transcripts uploaded to Smart Onboarding must have the proper chain of custody. If you have questions, please see the Transcripts Procedures FAQs. Graduate Assistant Hires * Graduate Assistant Offer Letters are required for all Graduate Assistant new hires, rehires, and additional appointments. * The minimum Pay Rate is $19.23 per hour for all Graduate Assistant appointments. Dual Compensation Forms * Additional Appointments may warrant a dual compensation form if: * The employee is being hired into a different department than the currently active appointment(s), * The currently active appointment is salaried and the new appointment is OPS (and vice versa), or * The additional appointment increases the employee's total combined FTE to exceed 1.0. * Dual Compensation forms for additional appointments should be submitted electronically through Smart Onboarding. Terminations vs. Transfers * If a salaried employee is moving to another department or position within the University without a break in service, DO NOT submit a termination ePAF. * The department should complete the Employee Transfer Checklist and maintain a copy in their department files. Appointment Deadlines * Complete appointment paperwork received by the deadline will be processed by the end of the pay period. Appointments received after the deadline or missing required documents may not be processed by the end of the pay period. myFSU BI Reports for Appointment Verification * Active Employees Report: Should be run on Wednesdays before the time entry deadline, each pay period during a normal pay cycle. * All appointments that made deadline should appear on the report for verification. * Verify appointment details and report any discrepancies via FSU Service Center case. * Cost Center Report: Available during payroll processing. Two preliminary reports are released before the final report, one on Friday afternoon and one on Monday morning, during normal pay cycles. * Discrepancies on the cost center report should be addressed as soon as possible through an FSU Service Center case. The deadline for cases during a normal payroll cycle is 10:30 a.m. on Monday. Questions? For questions regarding the Background Check process, contact Andrew Kapec at akapec at fsu.edu or (850) 644-7938. For appointment or onboarding related questions, please contact Amy Espinosa at amy.espinosa at fsu.edu or (850) 644-4286, or Abigail Lejeune at alejeune at fsu.edu or (850) 644-6470. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jul 12 11:35:38 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 12 Jul 2019 15:35:38 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 43 006002 Athletics Administration 12 160000 CAPD Deans Office 93 229000 CARE (DSA) 11 099000 CARE (UGS) 292 124000 COE Office of Research 11 160027 Campus Reimagined Initiative 48 236000 Center for Global Engagement 12 214000 Chemical Engineering 24 075000 Chemistry & Biochemistry 83 076000 Classics 2 141000 Coll of Criminology & Crim Jst 1 161000 Coll of Social Sciences 152 144000 College of Law 122 185000 College of Motion Picture Arts 1 182000 Communication 1 150002 Ctr Info Mang & Educate Serv 3 154000 Ctr for Adv of Human Rights 18 234000 Ctr for Ldrsp & Social Change 4 157000 Ctr for Prev & Early Intervent 54 131000 DRS Administration 1 250011 DSA Marketing 32 070000 Dean Coll of Arts & Sciences 53 142000 Dean Coll of Social Work 5 114000 Dean College of Business 58 123000 Dean College of Education 2 187000 Dean College of Music 192 230000 Dean of Students 1790 048002 Digital Production 1 069000 Earth, Ocean & Atmospheric Sci 88 129000 Edu Leadership & Policy Stds 31 123010 Education Tech Services 1 011000 Enterprise Resource Planning 6 170001 FL Center for Public Managment 38 159000 FL Inst of Government 6 162000 FL Public Affairs Ctr 171 162001 FL Public Affairs Ctr Auxil 7 202200 FMPP Operations 2 231000 FSU Childcare Centers 20 202403 FSU PrimaryHealth 48 281000 FSU Research Foundation 2 057009 Faculty Development & Advment 6 286000 Fl Center For Reading Res 1 029006 Foundation Accounting 5 166000 Geography 30 115000 Hospitality Administration 100 222001 Human Subjects 1 108000 Information Technology Service 35 142027 Inst for Justice Res & Devt 105 114007 Institute for Applied Business 1 120000 Marketing 16 202003 Med Clinical Learning Center 12 201008 Med Facilities and Operations 67 201003 Med Finance & Administration 1 625000 Moran School Entrepreneurship 4 227000 Natl High Magnetic Field Lab 41 086000 Nuclear Services 3 107000 Office of Distance Learning 14 083000 Philosophy 16 084000 Physics 300 089000 Psychology 38 026000 Public Safety 22 130000 School of Teacher Education 10 161010 Soc Sci Health Policy Research 26 172000 Sociology 7 220000 Sponsored Rsch Administration 1 066000 Strozier Library 113 113000 The Graduate School 1 232000 University Counseling Center 5 047000 University Relations 4 219000 VP Research 1 055011 WFSU Content 7 056011 WFSU FM Operations 1 055020 WFSU Florida Channel 3 055017 WFSU Local Production 7 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jul 12 12:02:29 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 12 Jul 2019 16:02:29 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 229000 CARE (DSA) 11 099000 CARE (UGS) 292 124000 COE Office of Research 3 075000 Chemistry & Biochemistry 16 141000 Coll of Criminology & Crim Jst 1 161000 Coll of Social Sciences 28 144000 College of Law 80 185000 College of Motion Picture Arts 1 154000 Ctr for Adv of Human Rights 18 234000 Ctr for Ldrsp & Social Change 4 250011 DSA Marketing 32 070000 Dean Coll of Arts & Sciences 4 142000 Dean Coll of Social Work 3 114000 Dean College of Business 53 123000 Dean College of Education 2 187000 Dean College of Music 36 230000 Dean of Students 1790 129000 Edu Leadership & Policy Stds 30 123010 Education Tech Services 1 170001 FL Center for Public Managment 4 159000 FL Inst of Government 6 162000 FL Public Affairs Ctr 171 162001 FL Public Affairs Ctr Auxil 7 202200 FMPP Operations 2 231000 FSU Childcare Centers 20 166000 Geography 30 217000 Industrial & Manufacturing Eng 2 138001 Information Dept 1 142027 Inst for Justice Res & Devt 105 120000 Marketing 16 227000 Natl High Magnetic Field Lab 16 026000 Public Safety 22 130000 School of Teacher Education 10 161010 Soc Sci Health Policy Research 26 066000 Strozier Library 60 113000 The Graduate School 1 232000 University Counseling Center 5 047000 University Relations 2 055020 WFSU Florida Channel 2 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19529 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jul 12 13:02:51 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 12 Jul 2019 17:02:51 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'B' The first version of the Cost Center Report for Payroll 'B' (pay period ending 7/11/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, July 15, 2019. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jul 15 07:43:57 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 15 Jul 2019 11:43:57 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'B' The second version of the Cost Center Report for Payroll 'B' (pay period ending 7/11/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jul 16 07:56:45 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 16 Jul 2019 11:56:45 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'B' The final version of the Cost Center Report for Payroll 'B' (pay period ending 7/11/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19529 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jul 23 09:55:19 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 23 Jul 2019 13:55:19 +0000 Subject: [HRMS] 2019-2020 Faculty Contracts Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Faculty employment contracts for the 2019-2020 academic year are now available to generate in OMNI HR, upon the completion of your fall faculty appointments. * Step-by-step instructions on generating faculty contracts in OMNI HR are attached. * An overview of the faculty contract process and additional general reminders are available online here. * Help Sessions will be held for personalized assistance navigating the online Faculty Contract System. If you are interested in attending, please view the Help Session Schedule. Improvements The View Contract function has been updated to allow department representatives to view any faculty contract in their department(s) that has been fully approved. Contracts in any other status (Pending, Submitted, Denied, or Canceled) will still only be viewable by the department representative if they were the contract generator. General Reminders New/renewed contracts for the 2019-2020 academic year must be completed by August 30, 2019. If necessary, you may print a contract manually by using the In-Unit or Out-of-Unit faculty contracts posted online. * If you have already issued manual faculty contracts for the academic year, you do NOT need to re-issue contracts using the updated process, but you will need to forward copies of the printed contracts to Human Resources Faculty Relations (mail code: 2410) for the personnel file. Questions? For questions about generating contracts in OMNI HR, contact Adam Donaldson at adonaldson at fsu.edu or (850) 645-1952. For questions about manual contracts and specialized faculty multi-year appointments, contact Danni Staats at dstaats at fsu.edu or (850) 644-0184. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Instructions For Generating Faculty Contracts in OMNI HR.pdf Type: application/pdf Size: 546795 bytes Desc: Instructions For Generating Faculty Contracts in OMNI HR.pdf URL: From HR-FSUimportantmessage at fsu.edu Wed Jul 24 09:13:37 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 24 Jul 2019 13:13:37 +0000 Subject: [HRMS] August HR Forum Registration Open Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please join us for the August HR Forum, FSU Diversity & Inclusion Updates, as we explore the efforts and advancements in the Diversity & Inclusion goal of the Strategic Plan. Registration is required in OMNI HR. To register, log into myFSU and navigate to: HR > Main Menu > Self Service > Learning and Development > Request Training Enrollment. Follow the prompts to search and submit your request. The course information is: Course Number: HRF001 Session Number: 0036 Course Name: HR Department Rep Forum Date: August 14, 2019 Time: 2:00 p.m. - 3:30 p.m. Location: Stadium Place Training Center To cancel enrollment, contact the Office of Training & Organizational Development at training at fsu.edu. Copies of the presentation will be provided at the forum and the PowerPoint file will be available online after the presentation. Questions? Contact Shelley Lopez at (850) 644-6602 or s.lopez at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jul 26 12:04:27 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 26 Jul 2019 16:04:27 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 241023 Asian Student Union 8 160000 CAPD Deans Office 2 229000 CARE (DSA) 7 099000 CARE (UGS) 91 124000 COE Office of Research 10 244001 COGS Administrative 32 160027 Campus Reimagined Initiative 62 213000 Challenger Learning Center 17 214000 Chemical Engineering 32 075000 Chemistry & Biochemistry 64 215000 Civil & Environmental Engineer 12 161000 Coll of Social Sciences 155 144000 College of Law 150 182000 Communication 2 183000 Communication Disorders 13 080000 Computer Science 60 154000 Ctr for Adv of Human Rights 2 194000 Dance Dep't Operation 60 070000 Dean Coll of Arts & Sciences 18 114000 Dean College of Business 78 181000 Dean College of Communication 2 123000 Dean College of Education 10 212000 Dean College of Engineering 79 187000 Dean College of Music 166 230000 Dean of Students 319 239002 Dept of Student Government 3 123006 Education OASIS 22 216000 Electrical & Computer Engineer 8 212008 Engineer Undergrad Acad & Stdt 68 077000 English 2 024000 Environmental Health & Safety 6 241002 Executive Branch 14 170001 FL Center for Public Managment 40 159000 FL Inst of Government 2 231000 FSU Childcare Centers 8 202403 FSU PrimaryHealth 22 136000 Family & Child Sciences 18 206000 Family Medicine & Rural Health 5 166000 Geography 4 241025 Hispanic-Latino Student Union 8 079000 History 2 146000 Inst of Sci & Public Affairs 2 046005 Institutional Research 3 218000 Mechanical Engineering 2 201001 Medicine Info Technology 52 086000 Nuclear Services 2 107000 Office of Distance Learning 40 250006 Oglesby Union Administration 10 163000 Pepper Inst on Aging & Pub Pol 1 084000 Physics 232 089000 Psychology 2 118000 RMI, REE & Legal Studies 86 130000 School of Teacher Education 30 241004 Senate Branch 16 161003 Soc Sci Interdisciplinary Pgm 3 088000 Statistics 1 066000 Strozier Library 100 113000 The Graduate School 17 208006 Translational Behavioral Resea 8 167000 Urban & Regional Planning 44 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19529 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jul 26 13:00:18 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 26 Jul 2019 17:00:18 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'C' The first version of the Cost Center Report for Payroll 'C' (pay period ending 7/25/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, July 29, 2019. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jul 29 07:45:39 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 29 Jul 2019 11:45:39 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'C' The second version of the Cost Center Report for Payroll 'C' (pay period ending 7/25/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jul 30 07:41:26 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 30 Jul 2019 11:41:26 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'C' The final version of the Cost Center Report for Payroll 'C' (pay period ending 7/25/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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