From HR-FSUimportantmessage at fsu.edu Fri Feb 15 09:00:34 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 15 Feb 2019 14:00:34 +0000 Subject: [HRMS] You're Invited: Spring 2019 Department Representative Meeting Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The Office of Human Resources invites you to the Spring 2019 Department Representative Meeting. March 13, 2019 8:30 am-11:00 am (light refreshments at 8 am) College of Medicine Auditorium, Room 1400 Parking: Spirit Way Garage 3, 1122 Spirit Way Please mark your calendar and plan to attend. This is a multi-topic meeting with presenters speaking on timely topics including: new training classes, Federal Work Study appointments, New Employee Orientation, Attendance and Leave updates, Express Hiring process changes, Faculty Relations reminders, summer camp background checks, and more. HR will also recognize an outstanding Department Representative with the Essential Piece Award. We strongly encourage live attendance so you can meet your fellow Department Representatives and submit questions to presenters. If you are unable to attend in person but wish to watch via live webcast, you must request the link by March 11, 2019. Meeting materials will be posted on our website a few days after the meeting. We look forward to seeing you there! Questions? Contact Shelley Lopez at s.lopez at fsu.edu or (850) 644-6602. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Mon Feb 18 09:01:32 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 18 Feb 2019 14:01:32 +0000 Subject: [HRMS] 2019 TaxWatch Productivity Awards Message-ID: [cid:image005.jpg at 01D4C768.8A532CE0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. [Florida TaxWatch] 2019 TaxWatch Productivity Awards The 2019 TaxWatch Productivity Awards (formerly known as the Prudential Productivity Awards) program is underway and nominations are being accepted until April 8, 2019. What It Is This annual award program recognizes state employees for innovation, creativity, and work products that significantly increase productivity in the delivery of state services. Over the course of the 30-year program, more than 16,000 nominations have been received, and awards have been given to state employees for saving or maximizing state dollars to the tune of approximately $10 billion. The winners are expected to be announced in early July 2019, followed by local and regional award ceremonies in late August/September. Award recipients will be presented with a cash prize or a commemorative plaque. Who to Nominate You may nominate individuals (including yourself), teams of up to 5 members, or an entire department whose efforts, performance, creativity, and ideas have resulted in measurable productivity gains and/or cost savings to an FSU service or product. Nominees must be full-time or OPS FSU employees. If you are aware of an individual or team that deserves recognition for their outstanding contributions to FSU, you are encouraged to submit a nomination. How to Nominate Nominations must be submitted through the Florida TaxWatch Productivity Awards website and are due by 5:00 p.m. on April 8, 2019. Please note that cost saving estimates and FTE reductions will be verified by Florida TaxWatch staff. Remember to submit any appropriate supporting documentation. Questions? Please contact the FSU Agency Coordinator, Janet Fryman, at hr-ppacoordinator at fsu.edu or (850) 644-4579. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 3850 bytes Desc: image005.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 4729 bytes Desc: image006.png URL: From HR-FSUimportantmessage at fsu.edu Tue Feb 19 09:00:45 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 19 Feb 2019 14:00:45 +0000 Subject: [HRMS] =?windows-1252?q?Reminder_=96_Sick_Leave_Pool_Open_Enroll?= =?windows-1252?q?ment?= Message-ID: [cid:image007.jpg at 01D4C831.98AAF380] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Department Representatives and Supervisors: Please share the following information with employees in your department. Open enrollment for University Sick Leave Pool membership is currently in progress and ends February 22, 2019. Applications must be received in Human Resources no later than Friday, February 22, 2019 at 5:00 p.m. Late applications will not be considered. Complete Sick Leave Pool information, including the 2019 application, eligibility requirements, and related forms, is available on the HR website. Current Sick Leave Pool Members Current Sick Leave Pool Members do not need to reapply. The following query in OMNI HR identifies employees in your department who are currently members: FSU_TL_SICKPOOL_MEMBERS_5Z_DEP. You can also identify current members by looking at the leave plans listed on an employee?s timesheet in OMNI HR. The leave plan ?Sick Pool? will be listed (with a zero balance) if the employee is a member. [cid:image008.png at 01D4C831.98AAF380][cid:image009.jpg at 01D4C831.98AAF380] Questions? Contact Anna Capenos at acapenos at fsu.edu or (850) 644-9610. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.jpg Type: image/jpeg Size: 3828 bytes Desc: image007.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 351 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.jpg Type: image/jpeg Size: 11596 bytes Desc: image009.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Feb 22 11:36:17 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 22 Feb 2019 16:36:17 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance and Leave representative http://hr.fsu.edu/?page=about_hr/contact/contact&group=section. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 7 049000 Alumni Affairs 61 006002 Athletics Administration 16 006003 Athletics F&A 9 013000 Business Services 1 099000 CARE (UGS) 54 235055 Camp Rec Intramurals 82 235059 Camp Rec Seminole Reservation 1 160027 Campus Reimagined Initiative 50 214000 Chemical Engineering 10 075000 Chemistry & Biochemistry 260 076000 Classics 1 161000 Coll of Social Sciences 15 144000 College of Law 341 029000 Controller 13 154000 Ctr for Adv of Human Rights 4 234000 Ctr for Ldrsp & Social Change 33 157000 Ctr for Prev & Early Intervent 2 194000 Dance Dep't Operation 19 070000 Dean Coll of Arts & Sciences 24 142000 Dean Coll of Social Work 82 114000 Dean College of Business 5 212000 Dean College of Engineering 24 187000 Dean College of Music 404 098000 Dean Undergraduate Studies 309 230000 Dean of Students 74 174000 Demography & Population Health 14 069000 Earth, Ocean & Atmospheric Sci 98 216000 Electrical & Computer Engineer 16 212008 Engineer Undergrad Acad & Stdt 36 077000 English 30 011000 Enterprise Resource Planning 2 283000 FL CTR for ADV Aero-propulsion 1 170001 FL Center for Public Managment 40 202200 FMPP Operations 40 231000 FSU Childcare Centers 106 224000 FSU Coastal & Marine Lab 1 053000 FSU Foundation 3 053500 FSU Real Estate Foundation 4 178000 FSU-Teach A&S/COE 30 121000 Finance 19 079000 History 16 115000 Hospitality Administration 78 090000 Humanities 29 217000 Industrial & Manufacturing Eng 20 108000 Information Technology Service 56 057050 Innovation Hub 236 114007 Institute for Applied Business 2 209006 MRI Facility 2 120000 Marketing 20 218000 Mechanical Engineering 432 201003 Med Finance & Administration 19 202008 Med Outreach & Advising 13 202001 Medical Education 4 201001 Medicine Info Technology 16 082000 Modern Languages & Linguistics 12 195000 Museum of Fine Arts 12 227000 Natl High Magnetic Field Lab 17 086000 Nuclear Services 3 005000 Ofc of IG Services 20 107000 Office of Distance Learning 45 065000 Office of Financial Aid 18 250006 Oglesby Union Administration 2 301711 PCC Early Childhood Autism 104 305010 PCC Fin & Admin Director offic 1 301015 PCC Library 2 303030 PCC Student Affairs & FA 6 084000 Physics 67 168000 Political Science 1 563000 Program in Neuroscience 8 057000 Provost & VP Academic Affairs 18 089000 Psychology 4 026000 Public Safety 29 118000 RMI, REE & Legal Studies 70 222000 Rsch Legal Counsel 2 137000 Scientific Computing 11 161003 Soc Sci Interdisciplinary Pgm 1 066000 Strozier Library 16 001009 Student Veterans Center 6 030000 Univ Business Administrators 24 054000 University Communications 1 047000 University Relations 8 219000 VP Research 3 055013 WFSU Engineering 2 056000 WFSU FM 10 055020 WFSU Florida Channel 1 055014 WFSU Membership 1 055015 WFSU Underwriting 1 095000 Women in Math Sci & Engineer 178 094000 Women, Gender, Sexuality Stds 12 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19529 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Feb 22 12:07:57 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 22 Feb 2019 17:07:57 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative http://hr.fsu.edu/?page=about_hr/contact/contact&group=section. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 16 099000 CARE (UGS) 34 215000 Civil & Environmental Engineer 5 161000 Coll of Social Sciences 15 144000 College of Law 272 234000 Ctr for Ldrsp & Social Change 36 194000 Dance Dep't Operation 3 070000 Dean Coll of Arts & Sciences 24 142000 Dean Coll of Social Work 76 212000 Dean College of Engineering 24 187000 Dean College of Music 404 098000 Dean Undergraduate Studies 42 230000 Dean of Students 74 174000 Demography & Population Health 14 069000 Earth, Ocean & Atmospheric Sci 64 216000 Electrical & Computer Engineer 16 212008 Engineer Undergrad Acad & Stdt 36 202200 FMPP Operations 40 231000 FSU Childcare Centers 64 224000 FSU Coastal & Marine Lab 1 053500 FSU Real Estate Foundation 4 079000 History 16 115000 Hospitality Administration 78 090000 Humanities 29 057050 Innovation Hub 236 114007 Institute for Applied Business 2 209006 MRI Facility 2 218000 Mechanical Engineering 16 201008 Med Facilities and Operations 1 201003 Med Finance & Administration 10 202008 Med Outreach & Advising 1 202001 Medical Education 4 082000 Modern Languages & Linguistics 12 086000 Nuclear Services 3 107000 Office of Distance Learning 18 250006 Oglesby Union Administration 2 307710 PCC Student Government Council 2 084000 Physics 48 168000 Political Science 1 563000 Program in Neuroscience 6 057000 Provost & VP Academic Affairs 18 089000 Psychology 4 170000 Public Administration 1 222000 Rsch Legal Counsel 3 161003 Soc Sci Interdisciplinary Pgm 1 001009 Student Veterans Center 6 055014 WFSU Membership 1 055015 WFSU Underwriting 1 094000 Women, Gender, Sexuality Stds 12 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19529 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Feb 22 13:01:16 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 22 Feb 2019 18:01:16 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'R' The first version of the Cost Center Report for Payroll 'R' (pay period ending 2/21/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, February 25, 2019. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the OBI Cost Center Report at: http://omni.training.fsu.edu/content/download/5640/36608, as well as the Cost Center Report and Supporting Tools information sheet at: http://www.hr.fsu.edu/PDF/Publications/CostCenterReportRevised.pdf. The department charge report can be reviewed through OBI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative http://hr.fsu.edu/?page=about_hr/contact/contact&group=section. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Feb 25 07:41:52 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 25 Feb 2019 12:41:52 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'R' The second version of the Cost Center Report for Payroll 'R' (pay period ending 2/21/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report at: http://omni.training.fsu.edu/content/download/5640/36608, as well as the Cost Center Report and Supporting Tools information sheet at: http://www.hr.fsu.edu/PDF/Publications/CostCenterReportRevised.pdf. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative http://hr.fsu.edu/?page=about_hr/contact/contact&group=section. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Feb 26 07:51:24 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 26 Feb 2019 12:51:24 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'R' The final version of the Cost Center Report for Payroll 'R' (pay period ending 2/21/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the OBI Cost Center Report at: http://omni.training.fsu.edu/content/download/5640/36608, as well as the Cost Center Report and Supporting Tools information sheet at: http://www.hr.fsu.edu/PDF/Publications/CostCenterReportRevised.pdf. The department charge report can be reviewed through OBI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative http://hr.fsu.edu/?page=about_hr/contact/contact&group=section. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Wed Feb 27 09:01:36 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 27 Feb 2019 14:01:36 +0000 Subject: [HRMS] Out of State Employees Reporting Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The State of Florida is seeking information from the University about employees or volunteers working out of state. This information is needed for Workers' Compensation reporting purposes. If your department has any employees (Faculty, AEX, A&P, USPS, or OPS) with an office location outside of the State of Florida, please provide the information requested in the attached spreadsheet by 5:00 pm on March 11, 2019. Submissions must be sent to Adline Norwood at anorwood at fsu.edu. This includes employees with permanent or temporary out of state office locations (e.g. an employee who is currently telecommuting from out of state). The request does not apply to employees who merely travel to conferences or other business trips. Questions? Contact Adline Norwood at anorwood at fsu.edu or (850) 644-7939. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 19504 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Out of State Instructions and Spreadsheet for FY18-19.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 11788 bytes Desc: Out of State Instructions and Spreadsheet for FY18-19.xlsx URL: From HR-FSUimportantmessage at fsu.edu Thu Feb 28 08:59:59 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 28 Feb 2019 13:59:59 +0000 Subject: [HRMS] Adoption Incentive Program Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The Florida Department of Children and Families offers employees an adoption benefit incentive for children in permanent DCF custody. Employees who have adopted internationally, through interventions, or privately are not eligible for the state adoption benefit. The period to apply for this benefit is March 1 - April 30, 2019. The benefits for qualified employees are as follows: * Adoption of a Special Needs Child: a monetary benefit in the amount of $10,000 per child (pro-rated for part-time employees). * Adoption of a Non-Special Needs Child: a monetary benefit in the amount of $5,000 per child (pro-rated for part-time employees). A Special Needs Child is a child whose permanent custody has been awarded to DCF or to a Florida licensed child-placing agency, and who meets one or more of the following criteria: * Has established significant emotional ties with his/her foster parents; * Is eight years of age or older; * Has a developmental disability; * Has a physical or emotional handicap; * Is of black or racially mixed heritage; or * Is a member of a sibling group of any age, provided two or more members of a sibling group remain together for purposes of adoption. For more information, including the application, click here. Questions? Please contact the Adoption Information Center at (800) 962-3678. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: