From HR-FSUimportantmessage at fsu.edu Mon Dec 2 07:37:43 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 2 Dec 2019 12:37:43 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'L' The second version of the Cost Center Report for Payroll 'L' (pay period ending 11/28/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Dec 3 07:36:55 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 3 Dec 2019 12:36:55 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'L' The final version of the Cost Center Report for Payroll 'L' (pay period ending 11/28/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Dec 3 13:02:22 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 3 Dec 2019 18:02:22 +0000 Subject: [HRMS] Compensatory Leave Payout & Retention Reminder Message-ID: [cid:image003.jpg at 01D5A9D9.E63A5E80] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please notify all employees in your department of this important information. Compensatory leave payouts will be included in paychecks issued on December 20, 2019. The payout amount is based on each employee's compensatory leave balance on December 12, 2019. Requests to "Carry Forward" Unused Compensatory Leave Employees wishing to retain their unused compensatory leave balances must have their requests approved by their department and received in Human Resources no later than Friday, December 6, 2019. Employees may request to retain their unused compensatory leave as follows: 1. Submit the Request to Retain Compensatory Leave Form to their supervisor and Dean, Director, or Department Head. 1. Once approved by the department, all retention request forms must be forwarded to Human Resources for review and final approval by the Associate Vice President for Human Resources. Send completed forms to Carmen Edwards using Mail Code 2410 or email to cedwards3 at fsu.edu. 1. Deadline: Request to Retain Compensatory Leave Retention Forms must be received in Human Resources by December 6, 2019. If the employee's compensatory leave balance on December 12, 2019, is less than one hour, it will be paid out and CANNOT be carried forward. Compensatory leave earned beginning December 13, 2019, will be available for use until December 2020. Questions? Contact Carmen Edwards at cedwards3 at fsu.edu or at (850) 644-9641. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 3850 bytes Desc: image003.jpg URL: From HR-FSUimportantmessage at fsu.edu Tue Dec 10 09:00:04 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 10 Dec 2019 14:00:04 +0000 Subject: [HRMS] Final Reminder: Excess Annual Leave Rollover & Retention Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please notify all employees in your department of this important information. This is a final reminder that Friday, December 13, 2019, is the deadline to submit requests to retain excess annual leave. The required form is available here. The maximum year-end annual leave balances for employees are noted below. All annual leave hours beyond these limits as of December 26, 2019, are considered excess annual leave and will be converted to sick leave at the end of Pay Period "O" (January 9, 2020). Employee Type Maximum Year-End Annual Leave Balance USPS 240 A&P 352 Faculty (12-month) 352 Executive Service 480 Note: Time Entry and Approval for Pay Period "N" ending December 26, 2019, is early due to the Winter Break holidays. All employees should report their estimated hours and leave for the entire pay period by 5:00 p.m. on December 16, 2019, and supervisors should approve by 12:00 p.m. on December 17, 2019. Failure to comply with the time entry deadline may result in more annual leave being rolled into an employee's sick leave balance. Questions? Contact Sue Andres at sandres at fsu.edu or (850) 644-5052. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Thu Dec 12 11:32:35 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 12 Dec 2019 16:32:35 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 19 196000 Art Department 2 006002 Athletics Administration 110 205001 Autism Institute 2 116005 B. Analytics InfoSys. S. Chain 4 160000 CAPD Deans Office 83 229000 CARE (DSA) 5 099000 CARE (UGS) 547 124000 COE Office of Research 5 160027 Campus Reimagined Initiative 56 233000 Career Center 9 236000 Center for Global Engagement 48 214000 Chemical Engineering 19 075000 Chemistry & Biochemistry 125 215000 Civil & Environmental Engineer 119 161000 Coll of Social Sciences 72 080000 Computer Science 12 029000 Controller 27 150002 Ctr Info Mang & Educate Serv 2 160017 Ctr for Intensive Engl Std 42 234000 Ctr for Ldrsp & Social Change 56 131000 DRS Administration 2 194000 Dance Dep't Operation 57 070000 Dean Coll of Arts & Sciences 8 142000 Dean Coll of Social Work 44 114000 Dean College of Business 119 123000 Dean College of Education 13 212000 Dean College of Engineering 25 191000 Dean College of Fine Arts 60 187000 Dean College of Music 29 098000 Dean Undergraduate Studies 1027 230000 Dean of Students 293 239002 Dept of Student Government 10 069000 Earth, Ocean & Atmospheric Sci 118 164000 Economics 6 126000 Edu Psychology & Learning Sys 3 123006 Education OASIS 1 241028 Elections Office Bureau 2 212008 Engineer Undergrad Acad & Stdt 64 011000 Enterprise Resource Planning 13 241002 Executive Branch 7 283000 FL CTR for ADV Aero-propulsion 1 170001 FL Center for Public Managment 44 228010 FL Ctr for Interactive Media 1 159000 FL Inst of Government 1 148000 FL Natural Areas Inventory 2 162000 FL Public Affairs Ctr 189 231000 FSU Childcare Centers 22 281000 FSU Research Foundation 1 178000 FSU-Teach A&S/COE 4 057009 Faculty Development & Advment 57 136000 Family & Child Sciences 2 121000 Finance 1 115000 Hospitality Administration 102 217000 Industrial & Manufacturing Eng 109 108000 Information Technology Service 93 057050 Innovation Hub 10 142027 Inst for Justice Res & Devt 284 146000 Inst of Sci & Public Affairs 10 046005 Institutional Research 7 221000 Intellec Property Devt & Comme 1 186000 Learning Systems Institute 28 119000 Management 2 120000 Marketing 2 218000 Mechanical Engineering 238 202008 Med Outreach & Advising 8 082000 Modern Languages & Linguistics 72 625000 Moran School Entrepreneurship 86 195000 Museum of Fine Arts 10 227000 Natl High Magnetic Field Lab 222 048000 News & Research Communication 23 112000 Northwest Regional Data Center 10 005000 Ofc of IG Services 11 107000 Office of Distance Learning 47 250006 Oglesby Union Administration 16 051001 Opening Nights 4 163000 Pepper Inst on Aging & Pub Pol 12 083000 Philosophy 4 048004 Photo Services 1 084000 Physics 101 168000 Political Science 6 027000 Procurement Services 3 089000 Psychology 23 170000 Public Administration 47 118000 RMI, REE & Legal Studies 61 241001 SA&O Accounting 10 128000 Sport Management 40 088000 Statistics 7 066000 Strozier Library 175 228000 Student Affairs 76 189000 Theatre 1 054000 University Communications 32 232000 University Counseling Center 11 047000 University Relations 32 219000 VP Research 24 055012 WFSU Education Services 4 055020 WFSU Florida Channel 9 055014 WFSU Membership 1 095000 Women in Math Sci & Engineer 12 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Thu Dec 12 12:04:14 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 12 Dec 2019 17:04:14 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Friday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 2 006002 Athletics Administration 83 116005 B. Analytics InfoSys. S. Chain 4 074000 Biological Science 18 229000 CARE (DSA) 3 099000 CARE (UGS) 361 124000 COE Office of Research 5 075000 Chemistry & Biochemistry 92 161000 Coll of Social Sciences 6 160017 Ctr for Intensive Engl Std 42 157000 Ctr for Prev & Early Intervent 2 131000 DRS Administration 3 194000 Dance Dep't Operation 57 070000 Dean Coll of Arts & Sciences 7 142000 Dean Coll of Social Work 26 114000 Dean College of Business 82 123000 Dean College of Education 9 212000 Dean College of Engineering 25 187000 Dean College of Music 22 098000 Dean Undergraduate Studies 622 230000 Dean of Students 135 123006 Education OASIS 1 212008 Engineer Undergrad Acad & Stdt 64 159000 FL Inst of Government 1 148000 FL Natural Areas Inventory 2 231000 FSU Childcare Centers 22 178000 FSU-Teach A&S/COE 4 121000 Finance 1 286000 Fl Center For Reading Res 4 115000 Hospitality Administration 16 057050 Innovation Hub 10 142027 Inst for Justice Res & Devt 108 046005 Institutional Research 4 119000 Management 2 120000 Marketing 31 218000 Mechanical Engineering 18 201003 Med Finance & Administration 1 082000 Modern Languages & Linguistics 40 048000 News & Research Communication 31 005000 Ofc of IG Services 1 250006 Oglesby Union Administration 16 019000 Parking & Transportation 1 048004 Photo Services 1 084000 Physics 52 089000 Psychology 18 026000 Public Safety 2 118000 RMI, REE & Legal Studies 61 202108 SMH Internal Medicine 1 088000 Statistics 1 066000 Strozier Library 175 054000 University Communications 32 232000 University Counseling Center 10 237000 University Health Services 1 047000 University Relations 32 055012 WFSU Education Services 4 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Thu Dec 12 13:36:49 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 12 Dec 2019 18:36:49 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'M' REMINDER: Payroll Processing is early. Alternate Payroll 'M' Schedule The first version of the Cost Center Report for Payroll 'M' (pay period ending 12/12/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Friday, December 13, 2019. Cases submitted after 10:30 a.m. on Friday may not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Friday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Dec 13 07:48:13 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 13 Dec 2019 12:48:13 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'M' REMINDER: Payroll Processing is early. Alternate Payroll 'M' Schedule The second version of the Cost Center Report for Payroll 'M' (pay period ending 12/12/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Dec 13 10:05:32 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 13 Dec 2019 15:05:32 +0000 Subject: [HRMS] HR Staff Meeting today 12:30 p.m. - 2:00 p.m. Message-ID: [cid:image001.png at 01D5B19C.6A29B370] An important message from FSU Office of Human Resources This message has been approved by Renisha Gibbs, Associate Vice President for Human Resources and Finance & Administration Chief of Staff, for distribution to all Department Representatives. The Office of Human Resources will be holding a staff meeting today from 12:30 p.m. to 2:00 p.m. During this time, there will be limited HR staff available to respond to any questions or inquires. We appreciate your understanding. If you have an urgent matter that needs immediate attention, please contact the front desk at (850) 644-6034. Questions? Please contact Shelley Lopez at s.lopez at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Dec 13 18:22:01 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 13 Dec 2019 23:22:01 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT ? PAY PERIOD ?M? The final version of the Cost Center Report for Payroll ?M? (pay period ending 12/12/2019) is now available. The Cost Center Report is located under the ?Dashboard? dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. There is no offcyle for this pay period. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 19504 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon Dec 16 09:01:02 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 16 Dec 2019 14:01:02 +0000 Subject: [HRMS] Timekeeping Guidance for Winter Break Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. The Christmas, New Year's Day, and Winter Break holidays occur over two pay periods and pay weeks. The week of December 20 - 26 occurs in Pay Period 'N', which is an accelerated payroll. Please refer to the payroll processing schedule for Pay Period 'N'. The week of December 27, 2019 - January 2, 2020, occurs in Pay Period 'O', which is a normal payroll processing schedule. To be paid for the holiday, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) at least a portion of the scheduled workday before the holiday. * Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of leave hours for holidays based on their FTE. * Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6 hours of paid holiday leave. * If you have employees on alternate schedules (full-time or part-time), they should be advised in advance to work the appropriate hours for the workweek of December 20 - 26, 2019, and December 27, 2019 - January 2, 2020, based on the amount of holiday leave they will receive. How to Report the Winter Break, Christmas, and New Year's Day Holidays Elapsed Timesheet 1. DO NOT ENTER TIME FOR THE HOLIDAY for A&P, AEX, USPS, or Faculty employees using the elapsed timesheet. 2. The OMNI HR elapsed timesheet will show no hours (blank) for December 23 - December 27, 2019, and December 30, 2019 - January 1, 2020. See example below: [cid:image014.png at 01D5B3EF.553E9CA0] [cid:image015.png at 01D5B3EF.553E9CA0] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet (only) must enter their holiday hours for December 23 - 27, 2019, and December 30, 2019 - January 1, 2020. [cid:image016.png at 01D5B3EF.553E9CA0] [cid:image017.png at 01D5B3EF.553E9CA0] OPS Employees OPS employees are not eligible to receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours actually worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday period, the system will generate pay based on their appointment. Compensatory Leave If a full-time USPS or A&P employee worked on the holiday or beyond the required number of hours for the workweek, the Time Reporting Code of "Straight Time Comp Earned - REGCE" should be reported as described in the following scenarios: A&P Exempt Workweek 12/20/19-12/26/19 * Use "Straight-time Comp Earned - REGCE" if the employee works on December 25 and works more than 8 hours during the first holiday week (8 hours maximum REGCE allowed). * Use "Winter Holiday Comp Earned - WTRCE" if the employee works on December 23, 24, and/or 26, and works more than 8 hours during the first holiday week (daily maximum of 8 hours WTRCE allowed). Workweek 12/27/19-1/2/20 * Use "Straight-time Comp Earned - REGCE" if the employee works on January 1, 2020, and works more than 8 hours during the second holiday week (8 hours maximum REGCE allowed). * Use "Winter Holiday Comp Earned - WTRCE" if the employee works on December 27, 30, and/or 31, and works more than 8 hours during the second holiday week (daily maximum of 8 hours WTRCE allowed). USPS and A&P Nonexempt Workweek 12/20/19-12/26/19 * Use "Straight-time Comp Earned - REGCE" if the employee works more than the required 8 hours during the first holiday week and the work was performed on the weekend, December 25, and/or works more than 8 hours on a Winter Break Day. * Use "Winter Holiday Comp Earned - WTRCE" if the employee works on December 23, 24, and/or 26, and works more than 8 hours during the first holiday week (daily maximum of 8 hours WTRCE allowed). Workweek 12/27/19-1/2/20 * Use "Straight-time Comp Earned - REGCE" if the employee works more than the required 8 hours during the second holiday week and the work was performed on the weekend, January 1, and/or works more than 8 hours on a Winter Break Day. * Use "Winter Holiday Comp Earned - WTRCE" if the employee works on December 27, 30, and/or 31, and works more than 16 hours during the second holiday week (daily maximum of 8 hours WTRCE allowed). If a USPS or A&P nonexempt employee physically worked more than 40 hours during one of the holiday workweeks, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE for the hours over 40. * To generate Overtime Pay - enter either OVHHP or REGHP for the hours over 40. If a USPS Exempt employee physically worked more than 40 hours during one of the holiday workweeks, do one of the following: * To generate Straight-time Comp Leave Earned - enter REGCE for the hours over 40. * To generate Pay at the Straight-time Rate - enter REGHP for the hours over 40. Other Types of Leave Employees on Workers' Compensation Since most of these employees are receiving Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). Both the Workers' Compensation and the holiday amounts need to be reported on the timesheet. Elapsed timesheet example for the holiday workweek: Fri 12/20 Sat 12/21 Sun 12/22 Mon 12/23 Tue 12/24 Wed 12/25 Thu 12/26 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 Sick Leave Taken - SKCHT -5.25 -5.25 -5.25 -5.25 Holiday - HOLHT Fri 12/27 Sat 12/28 Sun 12/29 Mon 12/30 Tue 12/31 Wed 1/1 Thu 1/2 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 Sick Leave Taken - SKCHT -5.25 -5.25 -5.25 -5.25 Holiday - HOLHT Punch timesheet example for the first holiday workweek: [cid:image018.jpg at 01D5B3EF.553E9CA0] Employees on Military Leave All military time reporting codes allow the employee to be paid for holidays. They should not report anything on an official holiday. Refer to the Military Leave Checklist for departments located on the HR Forms page for a complete list of military time reporting codes. Elapsed timesheet example for the holiday workweek: Fri 12/20 Sat 12/21 Sun 12/22 Mon 12/23 Tue 12/24 Wed 12/25 Thu 12/26 8 Military Leave w/o Pay - MLWHP Fri 12/27 Sat 12/28 Sun 12/29 Mon 12/30 Tue 12/31 Wed 1/1 Thu 1/2 8 Military Leave w/o Pay - MLWHP Employees on Parental Leave and/or Family and Medical Leave If the employee is on continuous or intermittent FMLA and/or PARENTAL LEAVE, do not report FMLAT and/or PARLV for the holidays. Resources Department Representatives should review time entry queries and myFSU BI reports to ensure their department's timekeeping is compliant with University guidelines. Please reference the time entry guidance on the HR website. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image013.png Type: image/png Size: 19504 bytes Desc: image013.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image014.png Type: image/png Size: 80791 bytes Desc: image014.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image015.png Type: image/png Size: 82316 bytes Desc: image015.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image016.png Type: image/png Size: 69570 bytes Desc: image016.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image017.png Type: image/png Size: 69789 bytes Desc: image017.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image018.jpg Type: image/jpeg Size: 68823 bytes Desc: image018.jpg URL: From HR-FSUimportantmessage at fsu.edu Tue Dec 17 11:35:23 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 17 Dec 2019 16:35:23 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 18 072000 Anthropology 2 074000 Biological Science 177 046000 Budget Office 16 160000 CAPD Deans Office 3 229000 CARE (DSA) 1 099000 CARE (UGS) 24 160027 Campus Reimagined Initiative 6 233000 Career Center 33 236000 Center for Global Engagement 4 214000 Chemical Engineering 1 075000 Chemistry & Biochemistry 5 215000 Civil & Environmental Engineer 82 201100 Clinical and Community Affairs 4 161000 Coll of Social Sciences 17 144000 College of Law 9 029000 Controller 11 059000 Ctr Ocean Atmos Prediction Stu 2 160017 Ctr for Intensive Engl Std 19 234000 Ctr for Ldrsp & Social Change 4 070000 Dean Coll of Arts & Sciences 11 142000 Dean Coll of Social Work 94 114000 Dean College of Business 19 123000 Dean College of Education 5 212000 Dean College of Engineering 13 098000 Dean Undergraduate Studies 63 230000 Dean of Students 17 048002 Digital Production 1 069000 Earth, Ocean & Atmospheric Sci 124 164000 Economics 8 123006 Education OASIS 1 123010 Education Tech Services 4 216000 Electrical & Computer Engineer 14 212008 Engineer Undergrad Acad & Stdt 34 077000 English 24 011000 Enterprise Resource Planning 13 024000 Environmental Health & Safety 7 170001 FL Center for Public Managment 37 202200 FMPP Operations 2 231000 FSU Childcare Centers 254 202403 FSU PrimaryHealth 2 053500 FSU Real Estate Foundation 2 281000 FSU Research Foundation 7 057009 Faculty Development & Advment 16 206000 Family Medicine & Rural Health 15 286000 Fl Center For Reading Res 12 029006 Foundation Accounting 9 166000 Geography 2 050000 Governmental Relations 1 115000 Hospitality Administration 36 203008 Immokalee Med Sc Training Site 1 138001 Information Dept 3 108000 Information Technology Service 68 142027 Inst for Justice Res & Devt 12 114007 Institute for Applied Business 1 218000 Mechanical Engineering 54 202001 Medical Education 2 204000 Medicine Biomedical Sciences 12 201001 Medicine Info Technology 2 203002 Medicine Pensacola 1 202009 Medicine Student Affairs 7 097000 Military Science 1 082000 Modern Languages & Linguistics 1 195000 Museum of Fine Arts 3 227000 Natl High Magnetic Field Lab 29 048000 News & Research Communication 2 112000 Northwest Regional Data Center 9 140002 Nursing Department 6 005000 Ofc of IG Services 3 107000 Office of Distance Learning 24 065000 Office of Financial Aid 10 051001 Opening Nights 6 019000 Parking & Transportation 104 163000 Pepper Inst on Aging & Pub Pol 1 027000 Procurement Services 11 563000 Program in Neuroscience 7 057000 Provost & VP Academic Affairs 1 089000 Psychology 162 026000 Public Safety 185 118000 RMI, REE & Legal Studies 34 161003 Soc Sci Interdisciplinary Pgm 1 142002 Soc Work Multidisciplinary Aux 1 172000 Sociology 1 088000 Statistics 2 066000 Strozier Library 53 228000 Student Affairs 4 113000 The Graduate School 2 208006 Translational Behavioral Resea 8 054000 University Communications 7 232000 University Counseling Center 34 237000 University Health Services 5 047000 University Relations 6 219000 VP Research 3 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Dec 17 12:05:21 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 17 Dec 2019 17:05:21 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Wednesday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 4 160000 CAPD Deans Office 3 229000 CARE (DSA) 1 099000 CARE (UGS) 24 160027 Campus Reimagined Initiative 6 233000 Career Center 1 075000 Chemistry & Biochemistry 5 161000 Coll of Social Sciences 3 144000 College of Law 2 160017 Ctr for Intensive Engl Std 19 142000 Dean Coll of Social Work 64 114000 Dean College of Business 18 123000 Dean College of Education 4 212000 Dean College of Engineering 13 098000 Dean Undergraduate Studies 35 230000 Dean of Students 13 048002 Digital Production 1 216000 Electrical & Computer Engineer 14 212008 Engineer Undergrad Acad & Stdt 24 024000 Environmental Health & Safety 7 170001 FL Center for Public Managment 9 231000 FSU Childcare Centers 51 053500 FSU Real Estate Foundation 2 286000 Fl Center For Reading Res 12 166000 Geography 2 050000 Governmental Relations 1 115000 Hospitality Administration 36 142027 Inst for Justice Res & Devt 8 114007 Institute for Applied Business 1 218000 Mechanical Engineering 20 201001 Medicine Info Technology 2 097000 Military Science 1 082000 Modern Languages & Linguistics 1 227000 Natl High Magnetic Field Lab 5 048000 News & Research Communication 2 140002 Nursing Department 6 135000 Nutrition Food & Exercise Sci 1 027000 Procurement Services 2 089000 Psychology 20 118000 RMI, REE & Legal Studies 34 088000 Statistics 2 066000 Strozier Library 53 228000 Student Affairs 3 113000 The Graduate School 2 054000 University Communications 7 232000 University Counseling Center 6 237000 University Health Services 7 047000 University Relations 6 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Dec 17 13:02:27 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 17 Dec 2019 18:02:27 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'N' REMINDER: Payroll Processing is early. Alternate Payroll 'N' Schedule The first version of the Cost Center Report for Payroll 'N' (pay period ending 12/26/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Wednesday, December 18, 2019. Cases submitted after 10:30 a.m. on Wednesday may not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Wednesday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Wed Dec 18 07:39:04 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 18 Dec 2019 12:39:04 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'N' REMINDER: Payroll Processing is early. Alternate Payroll 'N' Schedule The second version of the Cost Center Report for Payroll 'N' (pay period ending 12/26/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Thu Dec 19 07:42:14 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 19 Dec 2019 12:42:14 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'N' The final version of the Cost Center Report for Payroll 'N' (pay period ending 12/26/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: