From HR-FSUimportantmessage at fsu.edu Tue Apr 2 09:10:31 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 2 Apr 2019 13:10:31 +0000 Subject: [HRMS] =?windows-1252?q?Take_Our_Daughters_=26_Sons_to_Work_Day_?= =?windows-1252?q?=96_April_25?= Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please see the attached memorandum regarding Take Our Daughters and Sons to Work Day, which takes place on April 25, 2019. Questions? Please contact Shelley Lopez at (850) 644-6602 or s.lopez at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: Take Our Daughers and Sons to Work Day Form 2019.pdf Type: application/pdf Size: 115130 bytes Desc: Take Our Daughers and Sons to Work Day Form 2019.pdf URL: From HR-FSUimportantmessage at fsu.edu Fri Apr 5 11:35:27 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 5 Apr 2019 15:35:27 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance and Leave representative http://hr.fsu.edu/?page=about_hr/contact/contact&group=section. Thank you for your timely attention to this matter. Dept Department Pending Approvals 196000 Art Department 14 193000 Art History 1 006002 Athletics Administration 64 116005 B. Analytics InfoSys. S. Chain 2 160000 CAPD Deans Office 94 229000 CARE (DSA) 13 099000 CARE (UGS) 247 235060 Camp Rec Ropes Challenge 25 235004 Campus Recreation Adminstratio 74 160027 Campus Reimagined Initiative 50 236000 Center for Global Engagement 12 075000 Chemistry & Biochemistry 22 215000 Civil & Environmental Engineer 6 161000 Coll of Social Sciences 10 144000 College of Law 303 080000 Computer Science 7 029000 Controller 1 059000 Ctr Ocean Atmos Prediction Stu 2 157000 Ctr for Prev & Early Intervent 7 131000 DRS Administration 5 194000 Dance Dep't Operation 26 171000 DeVoe Moore Center 20 142000 Dean Coll of Social Work 253 114000 Dean College of Business 74 123000 Dean College of Education 2 212000 Dean College of Engineering 10 191000 Dean College of Fine Arts 20 187000 Dean College of Music 212 098000 Dean Undergraduate Studies 7 230000 Dean of Students 354 048002 Digital Production 2 069000 Earth, Ocean & Atmospheric Sci 186 164000 Economics 2 129000 Edu Leadership & Policy Stds 49 283000 FL CTR for ADV Aero-propulsion 1 162000 FL Public Affairs Ctr 76 202200 FMPP Operations 82 231000 FSU Childcare Centers 102 224000 FSU Coastal & Marine Lab 2 053000 FSU Foundation 33 053500 FSU Real Estate Foundation 1 178000 FSU-Teach A&S/COE 2 057009 Faculty Development & Advment 28 121000 Finance 6 207000 Geriatric Medicine 2 115000 Hospitality Administration 94 222001 Human Subjects 1 203008 Immokalee Med Sc Training Site 9 108000 Information Technology Service 20 057050 Innovation Hub 10 142027 Inst for Justice Res & Devt 112 046005 Institutional Research 4 202500 Interdisciplinary Medical Sci 7 120000 Marketing 2 081000 Mathematics 4 201008 Med Facilities and Operations 6 201003 Med Finance & Administration 17 202008 Med Outreach & Advising 14 202001 Medical Education 9 204000 Medicine Biomedical Sciences 4 201001 Medicine Info Technology 15 201000 Medicine Instruction 6 203001 Medicine Orlando 2 202009 Medicine Student Affairs 16 097000 Military Science 5 082000 Modern Languages & Linguistics 38 195000 Museum of Fine Arts 2 227000 Natl High Magnetic Field Lab 22 048000 News & Research Communication 5 086000 Nuclear Services 3 005000 Ofc of IG Services 3 107000 Office of Distance Learning 78 250006 Oglesby Union Administration 33 051001 Opening Nights 10 235006 Outdoor Pursuits 51 304010 PCC Office of Advancement 89 305050 PCC Police & Public Safety 1 303030 PCC Student Affairs & FA 11 019000 Parking & Transportation 38 163000 Pepper Inst on Aging & Pub Pol 60 084000 Physics 63 089000 Psychology 16 026000 Public Safety 81 118000 RMI, REE & Legal Studies 5 092000 Religion 2 238001 Residence Halls 20 161013 Soc Sci Living Learning Ctr 10 172000 Sociology 40 066000 Strozier Library 30 113000 The Graduate School 13 208006 Translational Behavioral Resea 32 030000 Univ Business Administrators 10 054000 University Communications 1 232000 University Counseling Center 37 047000 University Relations 18 219000 VP Research 19 056000 WFSU FM 12 055017 WFSU Local Production 4 095000 Women in Math Sci & Engineer 280 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19529 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Apr 5 12:02:30 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 5 Apr 2019 16:02:30 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative http://hr.fsu.edu/?page=about_hr/contact/contact&group=section. Thank you for your timely attention to this matter. Dept Department Pending Approvals 196000 Art Department 14 006002 Athletics Administration 44 074000 Biological Science 20 099000 CARE (UGS) 188 160027 Campus Reimagined Initiative 50 215000 Civil & Environmental Engineer 4 161000 Coll of Social Sciences 6 144000 College of Law 109 059000 Ctr Ocean Atmos Prediction Stu 2 131000 DRS Administration 5 194000 Dance Dep't Operation 8 171000 DeVoe Moore Center 20 142000 Dean Coll of Social Work 61 114000 Dean College of Business 1 191000 Dean College of Fine Arts 8 187000 Dean College of Music 216 230000 Dean of Students 52 239002 Dept of Student Government 1 069000 Earth, Ocean & Atmospheric Sci 186 129000 Edu Leadership & Policy Stds 2 077000 English 2 162000 FL Public Affairs Ctr 76 202200 FMPP Operations 82 231000 FSU Childcare Centers 96 178000 FSU-Teach A&S/COE 2 286000 Fl Center For Reading Res 28 207000 Geriatric Medicine 2 222001 Human Subjects 1 057050 Innovation Hub 10 142027 Inst for Justice Res & Devt 92 120000 Marketing 2 201003 Med Finance & Administration 3 202008 Med Outreach & Advising 8 202001 Medical Education 9 201001 Medicine Info Technology 15 202009 Medicine Student Affairs 16 097000 Military Science 5 082000 Modern Languages & Linguistics 38 195000 Museum of Fine Arts 3 227000 Natl High Magnetic Field Lab 21 048000 News & Research Communication 5 086000 Nuclear Services 3 005000 Ofc of IG Services 3 250006 Oglesby Union Administration 33 051001 Opening Nights 20 305050 PCC Police & Public Safety 1 163000 Pepper Inst on Aging & Pub Pol 60 084000 Physics 35 092000 Religion 2 172000 Sociology 40 066000 Strozier Library 30 113000 The Graduate School 1 208006 Translational Behavioral Resea 32 030000 Univ Business Administrators 21 232000 University Counseling Center 2 219000 VP Research 16 055020 WFSU Florida Channel 1 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19529 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Apr 5 13:00:02 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 5 Apr 2019 17:00:02 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'U' The first version of the Cost Center Report for Payroll 'U' (pay period ending 4/4/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, April 8, 2019. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the OBI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through OBI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Mon Apr 8 07:49:32 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 8 Apr 2019 11:49:32 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'U' The second version of the Cost Center Report for Payroll 'U' (pay period ending 4/4/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report at: http://omni.training.fsu.edu/content/download/5640/36608, as well as the Cost Center Report and Supporting Tools information sheet at: http://www.hr.fsu.edu/PDF/Publications/CostCenterReportRevised.pdf. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative http://hr.fsu.edu/?page=about_hr/contact/contact&group=section. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Apr 8 09:00:25 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 8 Apr 2019 13:00:25 +0000 Subject: [HRMS] April HR Forum Registration Open Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please join us for the April HR Forum, Faculty and Graduate Assistants: Compliance 101. Learn about the basics of contract compliance for faculty and graduate assistants through a lively discussion and exploration of real case studies. This presentation is geared towards Department Representatives who work with faculty and graduate assistant appointments, leave, and terminations. Registration is required in OMNI HR. To register, log into myFSU and navigate to: HR > Main Menu > Self Service > Learning and Development > Request Training Enrollment. Follow the prompts to search and submit your request. The course information is: Course Number: HRF001 Session Number: 0033 Course Name: HR Department Rep Forum Date: April 25, 2019 Time: 8:30 a.m.-10:00 a.m. Location: Stadium Place Training Center To cancel enrollment, contact the Office of Training & Organizational Development at training at fsu.edu. Copies of the presentation will be provided at the forum and the PowerPoint file will be available online after the presentation. Questions? Contact Shelley Lopez at (850) 644-6602 or s.lopez at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Tue Apr 9 07:53:19 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 9 Apr 2019 11:53:19 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'U' The final version of the Cost Center Report for Payroll 'U' (pay period ending 4/4/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the OBI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through OBI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19529 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Tue Apr 9 13:00:33 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 9 Apr 2019 17:00:33 +0000 Subject: [HRMS] Deadline Extended - 2019 TaxWatch Productivity Awards Message-ID: [cid:image005.jpg at 01D4EED4.36C6C260] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. [TaxWatch Productivity Image] Florida TaxWatch has extended the deadline to receive nominations for the 2019 Florida TaxWatch Productivity Awards. The new deadline is April 30, 2019. Please see the information below for details. What It Is This annual award program recognizes state employees for innovation, creativity, and work products that significantly increase productivity in the delivery of state services. Over the course of the 30-year program, more than 16,000 nominations have been received, and awards have been given to state employees for saving or maximizing state dollars to the tune of approximately $10 billion. The winners are expected to be announced in July 2019, followed by local and regional award ceremonies in mid-September. Award recipients will be presented with a cash prize or a commemorative plaque. Who to Nominate You may nominate individuals (including yourself), teams of up to five members, or an entire department whose efforts, performance, creativity, and ideas have resulted in measurable productivity gains and/or cost savings to an FSU service or product. Nominees must be full-time or OPS FSU employees. If you are aware of an individual or team that deserves recognition for their outstanding contributions to FSU, you are encouraged to submit a nomination. How to Nominate Nominations must be submitted through the Florida TaxWatch Productivity Awards website and are due by April 30, 2019. Please note that cost saving estimates and FTE reductions will be verified by Florida TaxWatch staff. Remember to submit any appropriate supporting documentation. Questions? Please contact the FSU Agency Coordinator, Janet Fryman, at hr-ppacoordinator at fsu.edu or (850) 644-4579. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 3850 bytes Desc: image005.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 5898 bytes Desc: image006.jpg URL: From s.lopez at fsu.edu Fri Apr 19 11:11:34 2019 From: s.lopez at fsu.edu (Shelley Lopez) Date: Fri, 19 Apr 2019 15:11:34 +0000 Subject: [HRMS] Modified Payroll Schedule for April 19, 2019 Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. As you know, the Tallahassee campus had a brief closure today, until 10:00 am (EST) due to inclement weather. As a result of the delayed opening, Human Resources has slightly modified the payroll schedules for today. Please see the following time adjustments for today, April 19, 2019: * 1:00 pm - Time review and approvals should be completed by supervisors and department representatives. * Approximately 2:00 pm - Release of Cost Center I Processing schedules for Monday, April 22, 2019, will remain unchanged with the final payroll calculation beginning slightly after 10:30 am. Administrative leave will be provided to employees who have an established work schedule during the closure. The majority of campus will have their administrative leave recorded on their timesheet in pay period 'W'. Additional timekeeping guidance on how to record administrative leave will be provided next week. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From caconley at admin.fsu.edu Fri Apr 19 12:38:03 2019 From: caconley at admin.fsu.edu (Christine Conley) Date: Fri, 19 Apr 2019 16:38:03 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is 1:00 p.m. today (EST), we are providing advance notice of those that are still pending at approximately 12:30 p.m. so they might be done by 1:00 p.m. and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 2 049000 Alumni Affairs 6 006002 Athletics Administration 60 116005 B. Analytics InfoSys. S. Chain 1 074000 Biological Science 30 160000 CAPD Deans Office 47 099000 CARE (UGS) 173 038006 Campus Sustainability 16 075000 Chemistry & Biochemistry 60 144000 College of Law 46 234000 Ctr for Ldrsp & Social Change 2 194000 Dance Dep't Operation 24 070000 Dean Coll of Arts & Sciences 35 142000 Dean Coll of Social Work 1 114000 Dean College of Business 27 181000 Dean College of Communication 1 123000 Dean College of Education 6 212000 Dean College of Engineering 1 191000 Dean College of Fine Arts 6 187000 Dean College of Music 215 098000 Dean Undergraduate Studies 36 230000 Dean of Students 18 239002 Dept of Student Government 31 069000 Earth, Ocean & Atmospheric Sci 121 212008 Engineer Undergrad Acad & Stdt 6 212007 Engineering Library 18 024000 Environmental Health & Safety 1 241002 Executive Branch 4 283000 FL CTR for ADV Aero-propulsion 2 202200 FMPP Operations 4 231000 FSU Childcare Centers 67 224000 FSU Coastal & Marine Lab 2 281000 FSU Research Foundation 3 057009 Faculty Development & Advment 3 136000 Family & Child Sciences 6 121000 Finance 3 166000 Geography 1 115000 Hospitality Administration 170 222001 Human Subjects 2 217000 Industrial & Manufacturing Eng 20 108000 Information Technology Service 41 057050 Innovation Hub 21 142027 Inst for Justice Res & Devt 59 179000 International Programs 90 062001 Laboratory Animal Res Training 2 145000 Law Library 6 120000 Marketing 16 201003 Med Finance & Administration 2 202008 Med Outreach & Advising 2 202001 Medical Education 3 204000 Medicine Biomedical Sciences 21 201001 Medicine Info Technology 5 195000 Museum of Fine Arts 15 227000 Natl High Magnetic Field Lab 59 048000 News & Research Communication 1 112000 Northwest Regional Data Center 1 086000 Nuclear Services 1 250006 Oglesby Union Administration 2 019000 Parking & Transportation 53 084000 Physics 132 563000 Program in Neuroscience 2 089000 Psychology 84 026000 Public Safety 85 118000 RMI, REE & Legal Studies 82 203006 RMS Campus- Daytona Beach 1 241001 SA&O Accounting 2 161010 Soc Sci Health Policy Research 6 220000 Sponsored Rsch Administration 12 066000 Strozier Library 37 113000 The Graduate School 40 030000 Univ Business Administrators 1 054000 University Communications 2 232000 University Counseling Center 8 219000 VP Research 12 095000 Women in Math Sci & Engineer 258 094000 Women, Gender, Sexuality Stds 12 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19529 bytes Desc: image003.png URL: From caconley at admin.fsu.edu Fri Apr 19 13:03:54 2019 From: caconley at admin.fsu.edu (Christine Conley) Date: Fri, 19 Apr 2019 17:03:54 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The 1:00 p.m. deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 049000 Alumni Affairs 6 196000 Art Department 10 006002 Athletics Administration 64 074000 Biological Science 26 099000 CARE (UGS) 173 124000 COE Office of Research 4 075000 Chemistry & Biochemistry 1 144000 College of Law 28 234000 Ctr for Ldrsp & Social Change 2 194000 Dance Dep't Operation 24 181000 Dean College of Communication 1 123000 Dean College of Education 6 187000 Dean College of Music 214 098000 Dean Undergraduate Studies 60 230000 Dean of Students 18 239002 Dept of Student Government 31 069000 Earth, Ocean & Atmospheric Sci 111 212007 Engineering Library 8 241002 Executive Branch 4 202200 FMPP Operations 4 231000 FSU Childcare Centers 67 166000 Geography 1 115000 Hospitality Administration 78 057050 Innovation Hub 21 142027 Inst for Justice Res & Devt 117 179000 International Programs 46 202008 Med Outreach & Advising 2 086000 Nuclear Services 1 250006 Oglesby Union Administration 2 084000 Physics 132 563000 Program in Neuroscience 2 241001 SA&O Accounting 2 161010 Soc Sci Health Policy Research 6 066000 Strozier Library 37 113000 The Graduate School 7 054000 University Communications 2 232000 University Counseling Center 11 047000 University Relations 2 095000 Women in Math Sci & Engineer 172 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 19529 bytes Desc: image002.png URL: From caconley at admin.fsu.edu Fri Apr 19 13:50:29 2019 From: caconley at admin.fsu.edu (Christine Conley) Date: Fri, 19 Apr 2019 17:50:29 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'V' The first version of the Cost Center Report for Payroll 'V' (pay period ending 4/18/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, April 22, 2019. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Apr 22 08:04:09 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 22 Apr 2019 12:04:09 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'V' The second version of the Cost Center Report for Payroll 'V' (pay period ending 4/18/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From rpeterson at admin.fsu.edu Mon Apr 22 13:19:37 2019 From: rpeterson at admin.fsu.edu (Rebecca Peterson) Date: Mon, 22 Apr 2019 17:19:37 +0000 Subject: [HRMS] HR Staff Meeting 4/23/19 Message-ID: [cid:image001.png at 01D4F90E.089A1100] An important message from FSU Office of Human Resources This message has been approved by Renisha Gibbs, Associate Vice President for Human Resources and Finance & Administration Chief of Staff, for distribution to all Department Representatives. The Office of Human Resources will be holding a staff meeting tomorrow, Tuesday, April 23, 2019 from 8:00 a.m. to 11:00 a.m. During this time, there will be limited HR staff available to respond to any questions or inquires. HR staffing and availability will return to normal at 11:30 a.m. We appreciate your understanding. If you have an urgent matter that needs immediate attention, please contact the main HR number at (850) 644-6034. Questions? Please contact Rebecca Peterson at rpeterson at fsu.edu or at (850) 645-2202. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Apr 23 07:41:33 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 23 Apr 2019 11:41:33 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'V' The final version of the Cost Center Report for Payroll 'V' (pay period ending 4/18/2019) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19529 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Apr 26 12:53:09 2019 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 26 Apr 2019 16:53:09 +0000 Subject: [HRMS] Timekeeping Guidance for Delayed Opening Message-ID: [cid:image001.png at 01D4FC2E.FF1CF510] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. The FSU Tallahassee campus (including the FSU Coastal and Marine Lab at Turkey Point) had a brief closure on Friday, April 19, 2019, from 3:00 am (EST) until 10:00 am (EST) due to severe weather. Below is guidance on handling timekeeping and managing hours worked due to this closure. When and why does FSU provide Administrative Leave for the closure? The purpose of Administrative Leave (Admin Leave) for University closures is to compensate employees who were prevented from working due to the closure. Full-time salaried employees (USPS, A&P, Executive Service, and Faculty) who work in a campus location that was closed on April 19, 2019, may receive Administrative Leave equivalent to their established scheduled hours. Departments and employees will need to enter Administrative Leave Taken - ADMHT on their timesheets with the override code CLOSE. How much Administrative Leave should be entered on my timesheet? Employees who have an established work schedule on the Tallahassee campus during normal business operations hours are generally provided 2 hours of Administrative Leave for the closure (see example below). Employees at different work locations are provided Administrative Leave as follows: * Florida State University Schools (FSUS) - 8 hours * Florida State University College of Engineering - 4 hours Employees at satellite locations outside of the Tallahassee area are not provided Administrative Leave. [cid:image002.jpg at 01D4FC2E.FF1CF510] When is Comp Time applicable to employees? Straight Time Comp for A&P Nonexempt and USPS A&P nonexempt and USPS employees who were granted 2 hours of Administrative Leave are only required to work 38 hours during the first week of the pay period. A nonexempt employee who works more than 38 hours will be eligible to earn Straight Time Comp Earned - REGCE for a maximum of 2 hours. A nonexempt employee who works more than 40 hours during the workweek is eligible for overtime compensation. [cid:image003.jpg at 01D4FC2E.FF1CF510] What are some other common questions? * A&P Exempt Employees working during the closure: A&P exempt employees will not be provided Straight Time Comp for working over 38 hours during the workweek. * Employee reported to work at 8:00 am: A&P nonexempt and USPS employees will need to have their schedule adjusted in the first workweek to ensure they only work 38 hours. If they work more than 38 hours, they will be eligible to earn Straight Time Comp up to 2 hours during the workweek. Additionally, departments should verify contact and FSU Alert information for the employee in OMNI self-service as well as with their supervisor. * Employees with approved annual or scheduled sick leave: An employee who was scheduled for leave during the closure period will be granted Administrative Leave and will not be required to record sick or annual leave during the closure. * Employees who were unable to report to work before the closure or after the University reopened: Supervisors who have employees unable to report to work because of the weather should be generous in approving annual leave. In the event the employee depletes their annual leave balance, please refer to policy OP-C-7-E1.4 (b) Advanced Annual Leave for Natural Disasters. * Employees who were not in pay status prior to the closure: Employees who are out on continuous leave without pay and were not in partial pay status the day before the closure (4/18/19) will not be granted Administrative Leave. * Employees who had a fully executed offer of employment effective during the closure: The hire date will remain unchanged as outlined in the offer letter. The new employee will be granted Administrative Leave from the hire date through the reopening of the University. Other Time Reporting Examples Workers' Compensation Since most employees receiving Workers' Compensation for approximately two-third of their wages, their Administrative Leave and Personal Leave should be proportional (approximately one-third). See example below: Fri 4/19 Sat 4/20 Sun 4/21 Mon 4/22 Tue 4/23 Wed 4/24 Thu 4/25 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT .75 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT 2 Administrative Leave - CLOSE Family and Medical Leave If an employee is on continuous Parental Leave with FMLA, they must report PARLV and FMLAT for the Administrative Closure. The corresponding leave code can be sick leave, vacation leave, straight time compensatory leave used, overtime compensatory leave used, or leave without pay: Fri 4/19 Sat 4/20 Sun 4/21 Mon 4/22 Tue 4/23 Wed 4/24 Thu 4/25 8 8 8 8 8 Family Medical Leave Taken - FMLAT 2 Administrative Leave - CLOSE 6 8 8 8 8 Sick Leave Taken - SKCHT Overtime If a nonexempt employee works more than 40 hours during the workweek, they may be eligible for Overtime Payment or OT Comp Earned. Below is an example of a nonexempt employee who physically worked a total of 46 hours for the workweek. Time Administration will convert the 6 hours to Overtime Pay. Fri 4/19 Sat 4/20 Sun 4/21 Mon 4/22 Tue 4/23 Wed 4/24 Thu 4/25 6 6 8 8 8 8 Regular Hours Worked - REGHP 2 Administrative Leave - CLOSE 2 Straight Time Comp Earned - REGCE What do I do with OPS Employees? Per University policy, OPS employees are not eligible to receive Administrative Leave for the closure. * OPS Nonexempt Employees (paid for time worked) do not receive Administrative Leave for closures. Only the hours actually worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants and Adjuncts) do not report time on their timesheets and do not receive Administrative Leave for closures. If the employee is funded during the closure period, their compensation for the week will be unaffected by the closure. Questions? Please contact an HR Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Please join us for the May HR Forum, Smart Onboarding: What We Have Learned and Where We Plan to Go, as we explore best practices for navigating the Smart Onboarding process, lessons we have learned, and goals for moving forward. Registration is required in OMNI HR. To register, log into myFSU and navigate to HR > Main Menu > Self Service > Learning and Development > Request Training Enrollment. Follow the prompts to search and submit your request. The course information is: Course Number: HRF001 Session Number: 0034 Course Name: HR Department Rep Forum Date: May 22, 2019 Time: 8:30 a.m.-10:00 a.m. Location: Stadium Place Training Center To cancel enrollment, contact the Office of Training & Organizational Development at training at fsu.edu. Copies of the presentation will be provided at the forum and the PowerPoint file will be available online after the presentation. Questions? Contact Shelley Lopez at (850) 644-6602 or s.lopez at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: