[Fla-facrlboard] Fwd: FACRL Virtual Conference Updates and Presentation List

Tue Aug 4 15:27:34 EDT 2020

Hi All,

Sorry to send another message but I am researching other virtual conference
platforms besides zoom, which doesn't seem like it will work well for the
concurrent breakout sessions. Cristy suggested Hopin (https://urldefense.com/v3/__https://hopin.to/__;!!PhOWcWs!h_zWrmc1VYWxN7SDaNRY_CXVVRw37Z6vlo4uyB3EIfdQQkD6qXqWr7N95J19HnMwVP1AnE_XKg$ ) which
sounds like it would work very well for our needs with multiple concurrent
sessions and including vendors as well. The pricing is reasonable as well.
Has anyone used Hopin before? Or if you are familiar with another virtual
conference program, please let me know.

Thanks,
Alyssa

--
*Alyssa Koclanes, M.A.* (she/her/hers)
Associate Professor
Technical Services, Serials, and Instruction Librarian
Eckerd College Library <https://urldefense.com/v3/__https://www.eckerd.edu/library/__;!!PhOWcWs!h_zWrmc1VYWxN7SDaNRY_CXVVRw37Z6vlo4uyB3EIfdQQkD6qXqWr7N95J19HnMwVP1bYdiNDA$ >
727.864.8460

Eckerd College <https://urldefense.com/v3/__http://www.eckerd.edu__;!!PhOWcWs!h_zWrmc1VYWxN7SDaNRY_CXVVRw37Z6vlo4uyB3EIfdQQkD6qXqWr7N95J19HnMwVP2fg2IO1Q$ >
4200 54th Avenue South
St. Petersburg, Florida 33711

---------- Forwarded message ---------
From: Alyssa Koclanes <koclanan at eckerd.edu>
Date: Tue, Aug 4, 2020 at 11:30 AM
Subject: FACRL Virtual Conference Updates and Presentation List
To: FACRL Board <fla-facrlboard at lists.fsu.edu>

Hi All,

The Conference Program Committee completed their blind peer-review of the
81 submissions for conference presentations for the virtual fall
conference. They met yesterday morning to discuss the submissions based on
the scoring. A final list of decisions is below and in this spreadsheet
<https://urldefense.com/v3/__https://docs.google.com/spreadsheets/d/17G5bP19epAPcryAQuwCkQHh_ZDmD5y9cOeWwNt3muuQ/edit*gid=0__;Iw!!PhOWcWs!h_zWrmc1VYWxN7SDaNRY_CXVVRw37Z6vlo4uyB3EIfdQQkD6qXqWr7N95J19HnMwVP0vupqRpQ$ >
.

A few things to note, the institution names were not included during the
blind peer-review process of the submissions, those were added in after
selections were made to ensure there was a variety of institution types and
that Florida institutions were well represented, as there were more out of
state submissions than in the past.

Please let me know by Friday August 7th if you have any questions or
concerns with the selected presentations.

The committee organized the presentations into three tracks, with the idea
to have three concurrent presentation tracks with 3 live presentations and
1 pre-recorded presentation for each track, unless we want to remove the
break out discussions to have four live presentation time slots per track?

Listed below is the tentative schedule, although it is open to change. We
would like to open up registration to the conference when presenters are
notified of acceptance, ideally early next week. We also need to decide if
we want to keep a registration limit of 100 attendees as in the past or
expand it (200 or 300 cap)? If we move up the attendee limit to 200-300, I
am not sure the breakout discussions will work as well with that many
attendees and we may want to just have four live presentation time slots
instead. At this point, I am still planning to use Zoom for the conference
but still looking into the different options.

Also, it came up in the program committee meeting that it would be helpful
to have a separate committee for conference logistics, as even with a
virtual conference there are quite a few logistics to consider. Please let
me know if you are interested in serving (and/or chairing) this committee,
particularly if you have experience with organizing virtual conferences.
Since there will be concurrent breakout sessions and an interactive poster
session, there will be more logistics to consider. If you have any
colleagues you think may be interested in serving on this committee, please
let me know.

We will discuss these questions at our board meeting next week as well but
in the interest of time I wanted to get the conversation going over email.

Thanks,
Alyssa

9:00 - 9:15 Welcome & Opening remarks, scholarship winners

9:15 - 10:00 Presentations (3 tracks)

10:05 - 10:50 Presentations (3 tracks)

11:00 - 12:00 Poster session (interactive)

12:00 - 1:00 Lunch & Learn (Vendor-led)

1:00 - 1:45 Lightning Round session

1:50 - 2:35 Presentations (3 tracks)

2:35 - 3:00 Break out discussions

3:00 - 3:15 Closing Remarks

*Presentations - *3 tracks, each with 3 live presentations, 1 pre-recorded
Proposal ID Proposal Title AVG Score NOTES PROPOSED TRACK Type of
Institution Out of state proposal FINAL DECISION
PRES.18 We Can Go the Distance: Transitioning Student Assistants to Remote
Work During the COVID-19 Pandemic 11 UF. Administration Post-graduate level
college or university Yes
PRES.05 Invisible Forces: A Critical Management Studies Perspective on
Managing Staff during a Crisis 11.2 UofToronto Administration 4-year/college
or university Yes Recommend for recorded
PRES.31 10 Fun Ideas to Spice Up Your Virtual Workshops and Meetings and
Engage Your Audience 11.2 aserl.org. Administration Multiple types of
institutions represented Yes
PRES.33 Navigating Fair Use in the era of COVID: Case Studies in Course
Reserves and Streaming Media 12 FSU. Administration Post-graduate level
college or university Yes
PRES.40 Embedding Accessibility in Synchronous and Asynchronous Learning
Environments 11.4 Central Washington U. Instruction 4-year/college or
university Yes Yes
PRES.36 “It Depends”: Negotiating Asynchronous Preferences for Online
Library Instruction 11.8 FSU. Instruction 4-year/college or university
Recommend
for recorded.
PRES.22 Classes Are Online and So Are We! Adapting Experiential Learning to
a Virtual Environment 11.4 Nova. Instruction Post-graduate level college or
university Yes
PRES.35 Serving Student Research Needs Through a Self-Enrolling Canvas
Course 11.8 Valencia. Instruction 2-year/community college Yes
PRES.39 Together Apart: Library Social Media Outreach during times of
"Social Distance" 11 CA State system. Outreach 4-year/college or university
Yes Recommend for recorded.
PRES.27 Virtually Awesome Library: Virtual Marketing and Outreach Efforts
that Support and Engage Students and Faculty 11.8 Jacksonville U
Outreach 4-year/college
or university Yes
PRES.41 SASC-Watch: Creating Virtual Visits to Special Collections 12 UF.
Outreach 4-year/college or university Yes
PRES.08 A Proactive Approach to Library Engagement in the Time of COVID-19
10.8 IRSC. Outreach 4-year/college or university Yes

*Lightning Round Session - 5 presentations*
Proposal ID Proposal Title AVG Score NOTES PROPOSED TRACK Type of
Institution Out of state proposal FINAL DECISION
LR.05 Taking student work online: How UWF Libraries converted to remote
work for their student workers. 10.4 UWF Student workers/Interns 4-year/college
or university Yes
LR.06 What's Your COVID-19 Story?: Archiving and Sharing the Pandemic
Experience 11.2 UWF Archiving Post-graduate level college or university Yes
LR.08 Mitigating Virtual Meeting Fatigue During the New Normal 11.2
Miami Virtual
Meetings Post-graduate level college or university Yes
LR.09 Tips for Success: Virtual Instruction Delivery - Data analysis and
Visualization Workshops 12 Miami Instruction Post-graduate level college or
university Yes
LR.11 Virtual Class Visits to Archives & Special Collections 12 Santa Clara
U (CA) Virtual tours 4-year/college or university Yes Yes

*Posters - 6 presentations*
Proposal ID Proposal Title AVG SCORE NOTES PROPOSED TRACK Type of
Institution Out of state proposal FINAL DECISION
POS.02 Empty Campus: Providing Stress Relief From a Distance 11 University
of Buffalo Self care/Stress 4-year/college or university Yes Yes
POS.03 Archiving a COVID-19 Collection of Communications 11.6 Advent Health
Archiving Post-graduate level college or university Yes
POS.06 Virtual Interest Clubs: Engaging the Larger University Community
When Campuses are Closed 12 Stetson Outreach 4-year/college or university
Yes
POS.09 Escape to Your Campus: Designing a Virtual Escape Room for a Campus
Community Separated by COVID-19 11.4 FL Southern Programming 4-year/college
or university Yes
POS.08 Navigating Finals Week Support from Physical Places to Virtual Spaces
9.4 UF Programming 4-year/college or university Yes
POS.11 Sustaining Connectivity & Shifting To Remote Services During the
COVID-19 Crisis: Stories from the UCF Libraries 9.8 UCF Other 4-year/college
or university Yes

--
*Alyssa Koclanes, M.A.* (she/her/hers)
Associate Professor
Technical Services, Serials, and Instruction Librarian
Eckerd College Library <https://urldefense.com/v3/__https://www.eckerd.edu/library/__;!!PhOWcWs!h_zWrmc1VYWxN7SDaNRY_CXVVRw37Z6vlo4uyB3EIfdQQkD6qXqWr7N95J19HnMwVP1bYdiNDA$ >
727.864.8460

Eckerd College <https://urldefense.com/v3/__http://www.eckerd.edu__;!!PhOWcWs!h_zWrmc1VYWxN7SDaNRY_CXVVRw37Z6vlo4uyB3EIfdQQkD6qXqWr7N95J19HnMwVP2fg2IO1Q$ >
4200 54th Avenue South
St. Petersburg, Florida 33711
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