From Corinne.Bishop at ucf.edu Thu May 3 08:39:53 2018 From: Corinne.Bishop at ucf.edu (Corinne Bishop) Date: Thu, 3 May 2018 12:39:53 +0000 Subject: [Fla-facrlboard] Call for agenda items: FACRL Board Meeting - Tuesday, May 8th at 3:00pm Message-ID: Hi everyone, The May meeting of the FACRL Board is scheduled for Tuesday, May 8th at 3:00pm. Please send discussion items for the FACRL Board Meeting Agenda - May 8, 2018 (also attached) at your earliest convenience -- or no later than May 7th. Login information is provided below for your reference. FACRL Board Meeting Please join my meeting from your computer, tablet or smartphone. https://urldefense.proofpoint.com/v2/url?u=https-3A__global.gotomeeting.com_join_736133077&d=DwIFAw&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=G56zsSq_VdYYFd22EgJZDzT4u3aLqKhBFQIY1L35Q3s&s=hhVPXnUVlWPAfzqzt8AAjQlvrVgfoHck-OUQaA9feuU&e= You can also dial in using your phone. United States: +1 (669) 224-3412 Access Code: 736-133-077 First GoToMeeting? Try a test session: https://urldefense.proofpoint.com/v2/url?u=https-3A__care.citrixonline.com_g2m_getready&d=DwIFAw&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=G56zsSq_VdYYFd22EgJZDzT4u3aLqKhBFQIY1L35Q3s&s=K8tRWAq7dA5pBsYFB74WHi43bMl6v1qaGJkB264MV64&e= Thank you, -Corinne -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: FACRL Board Meeting Agenda 05.08.18.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 31293 bytes Desc: FACRL Board Meeting Agenda 05.08.18.docx URL: From rdonlan at fgcu.edu Mon May 7 10:35:58 2018 From: rdonlan at fgcu.edu (Donlan, Rebecca) Date: Mon, 7 May 2018 14:35:58 +0000 Subject: [Fla-facrlboard] Proposal for discussion at tomorrow's Board meeting Message-ID: Hi all, Adam Berkowitz, who was one of our scholarship winners last year, is asking FACRL to consider supporting (in one guise or another) an annual student symposium to be planned by the ALA student chapters at the USF and FSU library schools. I have compiled his thoughts into a document, attached, in which I've highlighted some of the more important points. Would you all kindly read this and be prepared to discuss it tomorrow afternoon? Thanks. Becky Rebecca Donlan MA, Library and Information Science Associate Director Library Services, Collection Management Florida Gulf Coast University 10501 FGCU Blvd. S., Library West 225K, Fort Myers, FL 33965-6501 (239) 590-7641 | rdonlan at fgcu.edu ORCiD: 0000-0003-2674-3067 Florida has a very broad public records law. As a result, any written communication created or received by Florida Gulf Coast University employees is subject to disclosure to the public and the media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Student conference proposal.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 14892 bytes Desc: Student conference proposal.docx URL: From copenhka at eckerd.edu Mon May 7 12:20:07 2018 From: copenhka at eckerd.edu (Kimberly Copenhaver) Date: Mon, 7 May 2018 12:20:07 -0400 Subject: [Fla-facrlboard] Reminder: FACRL Board Meeting - Tuesday, May 8th at 3:00 pm Message-ID: Hi all, Just a friendly reminder that the FACRL Board is scheduled to convene on Tuesday, May 8th at 3:00 pm EDT. Incoming board members have also received this invitation and are welcome to attend as guests schedule permitting. No obligation intended. Links to the agenda and corresponding meeting slides are available below for your review prior to the meeting. FACRL Board Meeting Agenda - May 8, 2018 May Slides Login information is provided below for your reference. Please join my meeting from your computer, tablet or smartphone. https://urldefense.proofpoint.com/v2/url?u=https-3A__global.gotomeeting.com_join_736133077&d=DwIFaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=_S3lxAQjTHelYd1jhmn9qvPExEgYJZStfh-hkvJD0k0&s=HRuN_xVUJGs18FhXC3OzBYnXCIIlCNDtcdkU22inifM&e= You can also dial in using your phone. United States: +1 (669) 224-3412 Access Code: 736-133-077 First GoToMeeting? Try a test session: https://urldefense.proofpoint.com/v2/url?u=https-3A__care.citrixonline.com_g2m_getready&d=DwIFaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=_S3lxAQjTHelYd1jhmn9qvPExEgYJZStfh-hkvJD0k0&s=z5NANo_nmaPnwYCiXG6VXWtl_ev47OuNw4nqlRN39aA&e= If you have any questions, please contact Becky Donlan who will be chairing Tuesday's meeting. Thanks so much. Kimberly Copenhaver, M.A. Associate Professor, Reference, Instruction & Access Services (727) 864-7518 <727.864.7518> Eckerd College 4200 54th Avenue South St. Petersburg, Florida 33711 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Corinne.Bishop at ucf.edu Mon May 7 13:55:40 2018 From: Corinne.Bishop at ucf.edu (Corinne Bishop) Date: Mon, 7 May 2018 17:55:40 +0000 Subject: [Fla-facrlboard] FACRL Board Meeting Tuesday, May 8th Message-ID: Hi everyone, On behalf of Kim.... just sending a reminder about the FACRL Board meeting scheduled to convene virtually tomorrow May 8th at 3:00 pm via GoToMeeting. The agenda is available online for your review. Login information is provided below for your reference: GoToMeeting: https://urldefense.proofpoint.com/v2/url?u=https-3A__global.gotomeeting.com_join_736133077&d=DwIFAg&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=z0Z0dsxB-9Br4D4HS2Cm8TElwHYtuv513Tv4ghCt2xQ&s=HhUTPduWqCVSUJUAxL4kES5OR588PM8XNj6ulpMANm8&e= Dial in number: 1 (669) 224-3412; Participant code: 736-133-077 Best, -Corinne Corinne Bishop, EdD, MLIS Social Sciences & Graduate Outreach Librarian University of Central Florida, John C. Hitt Library Research & Information Services Department corinne.bishop at ucf.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From rdonlan at fgcu.edu Wed May 9 08:58:30 2018 From: rdonlan at fgcu.edu (Donlan, Rebecca) Date: Wed, 9 May 2018 12:58:30 +0000 Subject: [Fla-facrlboard] FSU-USF Intercollegiate Symposium In-Reply-To: <4C0BB93A-CEA8-49C4-A883-35B066C448AC@mail.usf.edu> References: <46E47320-925B-4C88-BD30-E968D31D28AC@mail.usf.edu> <4C0BB93A-CEA8-49C4-A883-35B066C448AC@mail.usf.edu> Message-ID: Hi, Adam, The FACRL Board met yesterday and we talked about how we might be able to support your efforts to establish an ongoing student symposium. As it is, we are pretty much fully tasked in planning and carrying out our own annual program. We are also sensitive to the fact that not all library school students are interested in academic careers, and perhaps FLA would be a more appropriate partner for the ALA student chapters at FSU and USF. That said, we would be happy to sponsor this event, and help to market it as well. We could also send a representative to the symposium to provide an update on FACRL activities and to talk about careers in academic librarianship. Let me know what you think, and please do keep us posted as you start planning your next symposium. All best? Becky Rebecca Donlan MA, Library and Information Science Associate Director Library Services, Collection Management Florida Gulf Coast University 10501 FGCU Blvd. S., Library West 225K, Fort Myers, FL 33965-6501 (239) 590-7641 | rdonlan at fgcu.edu ORCiD: 0000-0003-2674-3067 Florida has a very broad public records law. As a result, any written communication created or received by Florida Gulf Coast University employees is subject to disclosure to the public and the media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. From: Adam Berkowitz Sent: Monday, April 23, 2018 11:39 AM To: Donlan, Rebecca Cc: Craig Amos ; Kim Copenhaver Subject: Re: FSU-USF Intercollegiate Symposium Good Morning Becky, I?m glad to see such a great level of interest from the FACRL board members. What I think is really important by including FACRL in our plans from our point of view is that we need a way to establish a permanent and annual event. The FSU-USF symposium was planned entirely by myself and Adriana Williams, the FSU ALA student chapter president. Because she and I will be graduating before we can ensure that a second symposium will take place, I felt that it would be important to involve a larger organization to give the symposium a greater degree of validity as well as longevity. Exactly what FACRL can do, I am unsure. What I am hoping is that FACRL can help us establish permanence even after Adriana and I have graduated. I see the prospects of such an annual event as mutually beneficial to both the LIS students at FSU and USF, and to FACRL. I suppose that if we wanted to really blow this thing up, then marketing, planning, and funding support would be needed in order to augment what the ALA chapters can already do alone. We planned for fifty attendees from three different institutions, and were able to finance the event through our own organizational funds without outside assistance. I believe that we could have afforded an event slightly larger than what we planned for, but we decided not to push our luck in case any surprise expenditures came our way. UF really helped us out by providing a venue space free of charge in their Marston Science Library, and they recommended caterers to us that fit our budget. If we were to try to attract attendees from other institutions or include other institutions in the rotation, then we would need assistance from FACRL so we could establish meaningful connections with information specialists from those institutions. Also, developing marketing materials that would be eye-catching and communicate the value of the symposium to those institutions would also be helpful. Finally, and this is probably the most important aspect, I believe that if FACRL involved itself in planning the event, then the ALA chapters at USF and FSU would feel more empowered to follow through. I don?t know about FSU, but USF is holding elections within the next several weeks to name new presidents to our ALA and SLA chapters. Ultimately, I will be looking to one or both of them to take on the responsibilities for preparing for another symposium. I am prepared to donate as much of my time as necessary towards planning; however, the onus of responsibility will fall on one or both of them. I will be bringing this up at our next board meeting in May. The problem is that not everyone in my ALA chapter is as outgoing and views ideas like this with a great deal of skepticism. They often wonder if such large events with so many components will be successful and worthwhile. Furthermore, they tend to view my ideas as way too big and ambitious, and the thought of planning such a large scale event overwhelms many of my colleagues. As such, I?m often left to plan such events by myself. Believe me, planning this symposium was an enormous undertaking, but I proved to them that it can be done. I believe that FACRL?s involvement in planning will make it less overwhelming for them. However, I think it?s important that this symposium remain a joint effort made by the ALA chapters at USF and FSU, but with the support of FACRL. I don?t believe that this should be an event that FACRL takes over and plans for our students, but rather an event planned by our student organizations with the assistance of FACRL. I think it?s important that we have a way to show the benefits of joining FACRL and attending conferences to our students who are not members yet in a way that makes them feel as if they are attending a real FACRL conference. Our symposium will be able to do just that thereby encouraging our students to join FACRL as well as other professional associations like FLA, SFA, and others. Again, thank you all for taking the time to consider this ambitious endeavor. Best, Adam ?Art is how we decorate space, music is how we decorate time? On Apr 23, 2018, at 10:04 AM, Donlan, Rebecca > wrote: Hi all, Sorry I?m a little late to the party ? but I think that the symposium would be an excellent fit with FACRL. I like the idea of rotating in-person events and would be happy to participate. Adam, what type of support would you like from FACRL? Becky Rebecca Donlan MA, Library and Information Science Associate Director Library Services, Collection Management Florida Gulf Coast University 10501 FGCU Blvd. S., Library West 225K, Fort Myers, FL 33965-6501 (239) 590-7641 | rdonlan at fgcu.edu ORCiD: 0000-0003-2674-3067 Florida has a very broad public records law. As a result, any written communication created or received by Florida Gulf Coast University employees is subject to disclosure to the public and the media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. From: Adam Berkowitz > Sent: Saturday, April 21, 2018 3:04 PM To: Craig Amos > Cc: Kim Copenhaver >; Donlan, Rebecca > Subject: Re: FSU-USF Intercollegiate Symposium Hi Craig, Thank you for your input. Michelle wouldn?t be your only contact at the two institutions; although, I would enjoy hearing her thoughts on the matter. This event was originally created by the ALA chapters of FSU and USF, and I would like to see a portion of responsibility remain with those ALA chapters. This would also lead to an open dialogue between the ALA student chapter board members and FACRL board members. It?s for this very reason - the fact that there is very little FACRL presence/representation on campus - that such an event would be mutually beneficial to the ALA student chapters and FACRL. We did host our symposium online and had two individuals present via Google Hangouts. So, that?s something I think should be pursued; however, I also believe that an in-person event would be essential to the success of the symposium. One of the ideas that attendees and presenters seemed to gravitate towards was rotating the location from year to year. This year was at UF and was chosen as the venue because it?s halfway between USF and FSU. Next year could be at USF, and the following year could be at FSU (rinse, lather, repeat). This event should be targeted at USF and FSU students as that?s the demographic who aren?t current FACRL members and will be entering the profession soon. Because of this, we believe that keeping an in-person symposium would most benefit our students. I appreciate everyone taking time to consider this, and I am looking forward to our continued discussions. Best, Adam On Apr 21, 2018, at 1:11 PM, Craig Amos > wrote: Hi Kim and Becky, Sponsoring an annual LIS symposium sounds like a great idea to me. The biggest challenge is that the only board member at any of those institutions is Michelle, so we might want to pull her into the discussion and get her input before responding to the student. It can also be challenging to host these sorts of programs remotely, though a webinar symposium might be a thought. That way, we could reach the entire state and invite other institutions to participate as well. What do you think Becky? Thanks! Craig From: Kim Copenhaver > Sent: Saturday, April 21, 2018 10:19 AM To: Donlan, Rebecca >; Craig Amos > Cc: Adam Berkowitz > Subject: Fwd: FSU-USF Intercollegiate Symposium Hi Becky and Craig, Former FACRL scholarship winner and USF LIS student, Adam Berkowitz contacted me recently regarding a potential collaboration opportunity for FACRL. I am writing to connect Adam with you both as the event will take place during Becky's term of office and offers a potential recurring professional development opportunity for the association. I have provided Adam's contact information below and look forward to assisting with the exploration of future possibilities. Adam Berkowitz adamericberk at mail.usf.edu 561-251-2653 Best regards, Kimberly Copenhaver, M.A. Associate Professor, Reference, Instruction & Access Services (727) 864-7518 Eckerd College 4200 54th Avenue South St. Petersburg, Florida 33711 [https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_uc-3Fexport-3Ddownload-26id-3D1Uw7RK-5FWnOuXy2-5FFc4WGB4SJY1jOF257X-26revid-3D0B3C8izUnDZgjVkdVdzNtSm5rL290TUx5VGlCWkxpVm5YUWVFPQ&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=ZPWNF9uGWHFZLiW0oCsc3z7vho_juywtMVDTl9goURs&s=nC2CM3hWDwsbFz75CRvY39taYVKoL0Fl_RFWtmt--eI&e=] ---------- Forwarded message ---------- From: Adam Berkowitz > Date: Fri, Apr 20, 2018 at 3:18 PM Subject: FSU-USF Intercollegiate Symposium To: Kim Copenhaver > Hey Kim, I hope all is well. I wanted to give you an overview of a project that the ALA chapters at USF and FSU have been collaborating on for the past several months. Back in November, I contacted the ALA chapter president at FSU in hopes that they would join the USF ALA chapter in sponsoring a joint event. Our collaboration manifested as the FSU-USF Intercollegiate Symposium on Library and Information Science which took place yesterday at the University of Florida's Marston Science Library. It was a small, day-long event consisting of five presentations from USF, four presentations from FSU, and one presentation from UF. We were able to get approximately thirty-five people to attend in person and online which included our presenters. The vast majority of our attendees consisted of library and LIS faculty members from the three institutions. We had a wide variety of topics presented ranging from new innovations on linked data to disaster preparedness and emergency contingency plans for academic libraries. Despite the low turnout of attendees, the faculty and I all agree that the event was a huge success as it sets a precedent for another event like this next year. However, I will be unable to ensure that this happens as I will be graduating in August. I was hoping that due to the nature of this event that we might be able to ask for some assistance from FACRL to ensure that a second symposium happens next year. Since the three universities have already established a partnership and all parties agree that we should hold another symposium for the faculty and LIS students, I thought it would be an excellent opportunity for FACRL to get involved and use this as a gateway event for faculty and students to involve themselves in future FACRL events and activities. What do you think? I haven't mentioned this to anyone else because I wanted to get your thoughts on the matter before making the suggestion to everyone who was involved in this project. Thanks, Adam -- Adam Berkowitz Art is how we decorate space, music is how we decorate time. -------------- next part -------------- An HTML attachment was scrubbed... URL: From rdonlan at fgcu.edu Wed May 9 10:40:35 2018 From: rdonlan at fgcu.edu (Donlan, Rebecca) Date: Wed, 9 May 2018 14:40:35 +0000 Subject: [Fla-facrlboard] FSU-USF Intercollegiate Symposium In-Reply-To: References: <46E47320-925B-4C88-BD30-E968D31D28AC@mail.usf.edu> <4C0BB93A-CEA8-49C4-A883-35B066C448AC@mail.usf.edu> Message-ID: Hi Adam, Yes, I?d be happy to do that. A few of our members have served on FLA committees as well (Sarah DeVille, Alyssa Koclanes both come to mind) ? FACRL Board, have you any suggested contacts? And will you be at FLA by any chance? It would be easy for us to all hook up there. Best, Becky From: Adam Berkowitz Sent: Wednesday, May 9, 2018 10:38 AM To: Donlan, Rebecca Cc: fla-facrlboard at lists.fsu.edu Subject: Re: FSU-USF Intercollegiate Symposium Hi Becky, First, I?d like to express my sincerest appreciation for taking the time to discuss this at your board meeting yesterday. I completely understand, and will follow your advice about approaching FLA with this. However, I was only able to bring this event to FACRL?s attention through my relationship with Kim. I have not established a rapport with any of the FLA board members. Would you or someone else be able to introduce me and the event to an FLA board member? Thank you, Adam Sent from my iPhone On May 9, 2018, at 8:58 AM, Donlan, Rebecca > wrote: Hi, Adam, The FACRL Board met yesterday and we talked about how we might be able to support your efforts to establish an ongoing student symposium. As it is, we are pretty much fully tasked in planning and carrying out our own annual program. We are also sensitive to the fact that not all library school students are interested in academic careers, and perhaps FLA would be a more appropriate partner for the ALA student chapters at FSU and USF. That said, we would be happy to sponsor this event, and help to market it as well. We could also send a representative to the symposium to provide an update on FACRL activities and to talk about careers in academic librarianship. Let me know what you think, and please do keep us posted as you start planning your next symposium. All best? Becky Rebecca Donlan MA, Library and Information Science Associate Director Library Services, Collection Management Florida Gulf Coast University 10501 FGCU Blvd. S., Library West 225K, Fort Myers, FL 33965-6501 (239) 590-7641 | rdonlan at fgcu.edu ORCiD: 0000-0003-2674-3067 Florida has a very broad public records law. As a result, any written communication created or received by Florida Gulf Coast University employees is subject to disclosure to the public and the media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. From: Adam Berkowitz > Sent: Monday, April 23, 2018 11:39 AM To: Donlan, Rebecca > Cc: Craig Amos >; Kim Copenhaver > Subject: Re: FSU-USF Intercollegiate Symposium Good Morning Becky, I?m glad to see such a great level of interest from the FACRL board members. What I think is really important by including FACRL in our plans from our point of view is that we need a way to establish a permanent and annual event. The FSU-USF symposium was planned entirely by myself and Adriana Williams, the FSU ALA student chapter president. Because she and I will be graduating before we can ensure that a second symposium will take place, I felt that it would be important to involve a larger organization to give the symposium a greater degree of validity as well as longevity. Exactly what FACRL can do, I am unsure. What I am hoping is that FACRL can help us establish permanence even after Adriana and I have graduated. I see the prospects of such an annual event as mutually beneficial to both the LIS students at FSU and USF, and to FACRL. I suppose that if we wanted to really blow this thing up, then marketing, planning, and funding support would be needed in order to augment what the ALA chapters can already do alone. We planned for fifty attendees from three different institutions, and were able to finance the event through our own organizational funds without outside assistance. I believe that we could have afforded an event slightly larger than what we planned for, but we decided not to push our luck in case any surprise expenditures came our way. UF really helped us out by providing a venue space free of charge in their Marston Science Library, and they recommended caterers to us that fit our budget. If we were to try to attract attendees from other institutions or include other institutions in the rotation, then we would need assistance from FACRL so we could establish meaningful connections with information specialists from those institutions. Also, developing marketing materials that would be eye-catching and communicate the value of the symposium to those institutions would also be helpful. Finally, and this is probably the most important aspect, I believe that if FACRL involved itself in planning the event, then the ALA chapters at USF and FSU would feel more empowered to follow through. I don?t know about FSU, but USF is holding elections within the next several weeks to name new presidents to our ALA and SLA chapters. Ultimately, I will be looking to one or both of them to take on the responsibilities for preparing for another symposium. I am prepared to donate as much of my time as necessary towards planning; however, the onus of responsibility will fall on one or both of them. I will be bringing this up at our next board meeting in May. The problem is that not everyone in my ALA chapter is as outgoing and views ideas like this with a great deal of skepticism. They often wonder if such large events with so many components will be successful and worthwhile. Furthermore, they tend to view my ideas as way too big and ambitious, and the thought of planning such a large scale event overwhelms many of my colleagues. As such, I?m often left to plan such events by myself. Believe me, planning this symposium was an enormous undertaking, but I proved to them that it can be done. I believe that FACRL?s involvement in planning will make it less overwhelming for them. However, I think it?s important that this symposium remain a joint effort made by the ALA chapters at USF and FSU, but with the support of FACRL. I don?t believe that this should be an event that FACRL takes over and plans for our students, but rather an event planned by our student organizations with the assistance of FACRL. I think it?s important that we have a way to show the benefits of joining FACRL and attending conferences to our students who are not members yet in a way that makes them feel as if they are attending a real FACRL conference. Our symposium will be able to do just that thereby encouraging our students to join FACRL as well as other professional associations like FLA, SFA, and others. Again, thank you all for taking the time to consider this ambitious endeavor. Best, Adam ?Art is how we decorate space, music is how we decorate time? On Apr 23, 2018, at 10:04 AM, Donlan, Rebecca > wrote: Hi all, Sorry I?m a little late to the party ? but I think that the symposium would be an excellent fit with FACRL. I like the idea of rotating in-person events and would be happy to participate. Adam, what type of support would you like from FACRL? Becky Rebecca Donlan MA, Library and Information Science Associate Director Library Services, Collection Management Florida Gulf Coast University 10501 FGCU Blvd. S., Library West 225K, Fort Myers, FL 33965-6501 (239) 590-7641 | rdonlan at fgcu.edu ORCiD: 0000-0003-2674-3067 Florida has a very broad public records law. As a result, any written communication created or received by Florida Gulf Coast University employees is subject to disclosure to the public and the media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. From: Adam Berkowitz > Sent: Saturday, April 21, 2018 3:04 PM To: Craig Amos > Cc: Kim Copenhaver >; Donlan, Rebecca > Subject: Re: FSU-USF Intercollegiate Symposium Hi Craig, Thank you for your input. Michelle wouldn?t be your only contact at the two institutions; although, I would enjoy hearing her thoughts on the matter. This event was originally created by the ALA chapters of FSU and USF, and I would like to see a portion of responsibility remain with those ALA chapters. This would also lead to an open dialogue between the ALA student chapter board members and FACRL board members. It?s for this very reason - the fact that there is very little FACRL presence/representation on campus - that such an event would be mutually beneficial to the ALA student chapters and FACRL. We did host our symposium online and had two individuals present via Google Hangouts. So, that?s something I think should be pursued; however, I also believe that an in-person event would be essential to the success of the symposium. One of the ideas that attendees and presenters seemed to gravitate towards was rotating the location from year to year. This year was at UF and was chosen as the venue because it?s halfway between USF and FSU. Next year could be at USF, and the following year could be at FSU (rinse, lather, repeat). This event should be targeted at USF and FSU students as that?s the demographic who aren?t current FACRL members and will be entering the profession soon. Because of this, we believe that keeping an in-person symposium would most benefit our students. I appreciate everyone taking time to consider this, and I am looking forward to our continued discussions. Best, Adam On Apr 21, 2018, at 1:11 PM, Craig Amos > wrote: Hi Kim and Becky, Sponsoring an annual LIS symposium sounds like a great idea to me. The biggest challenge is that the only board member at any of those institutions is Michelle, so we might want to pull her into the discussion and get her input before responding to the student. It can also be challenging to host these sorts of programs remotely, though a webinar symposium might be a thought. That way, we could reach the entire state and invite other institutions to participate as well. What do you think Becky? Thanks! Craig From: Kim Copenhaver > Sent: Saturday, April 21, 2018 10:19 AM To: Donlan, Rebecca >; Craig Amos > Cc: Adam Berkowitz > Subject: Fwd: FSU-USF Intercollegiate Symposium Hi Becky and Craig, Former FACRL scholarship winner and USF LIS student, Adam Berkowitz contacted me recently regarding a potential collaboration opportunity for FACRL. I am writing to connect Adam with you both as the event will take place during Becky's term of office and offers a potential recurring professional development opportunity for the association. I have provided Adam's contact information below and look forward to assisting with the exploration of future possibilities. Adam Berkowitz adamericberk at mail.usf.edu 561-251-2653 Best regards, Kimberly Copenhaver, M.A. Associate Professor, Reference, Instruction & Access Services (727) 864-7518 Eckerd College 4200 54th Avenue South St. Petersburg, Florida 33711 [https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_uc-3Fexport-3Ddownload-26id-3D1Uw7RK-5FWnOuXy2-5FFc4WGB4SJY1jOF257X-26revid-3D0B3C8izUnDZgjVkdVdzNtSm5rL290TUx5VGlCWkxpVm5YUWVFPQ&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=AgFyWvy5lD5c9Wazd8ykl8vuq8knwu_uGQsS2kZDl34&s=7AvpZhDrpc60pSTII_oxGo1JEK87jlwrVHa6DrGffmM&e=] ---------- Forwarded message ---------- From: Adam Berkowitz > Date: Fri, Apr 20, 2018 at 3:18 PM Subject: FSU-USF Intercollegiate Symposium To: Kim Copenhaver > Hey Kim, I hope all is well. I wanted to give you an overview of a project that the ALA chapters at USF and FSU have been collaborating on for the past several months. Back in November, I contacted the ALA chapter president at FSU in hopes that they would join the USF ALA chapter in sponsoring a joint event. Our collaboration manifested as the FSU-USF Intercollegiate Symposium on Library and Information Science which took place yesterday at the University of Florida's Marston Science Library. It was a small, day-long event consisting of five presentations from USF, four presentations from FSU, and one presentation from UF. We were able to get approximately thirty-five people to attend in person and online which included our presenters. The vast majority of our attendees consisted of library and LIS faculty members from the three institutions. We had a wide variety of topics presented ranging from new innovations on linked data to disaster preparedness and emergency contingency plans for academic libraries. Despite the low turnout of attendees, the faculty and I all agree that the event was a huge success as it sets a precedent for another event like this next year. However, I will be unable to ensure that this happens as I will be graduating in August. I was hoping that due to the nature of this event that we might be able to ask for some assistance from FACRL to ensure that a second symposium happens next year. Since the three universities have already established a partnership and all parties agree that we should hold another symposium for the faculty and LIS students, I thought it would be an excellent opportunity for FACRL to get involved and use this as a gateway event for faculty and students to involve themselves in future FACRL events and activities. What do you think? I haven't mentioned this to anyone else because I wanted to get your thoughts on the matter before making the suggestion to everyone who was involved in this project. Thanks, Adam -- Adam Berkowitz Art is how we decorate space, music is how we decorate time. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Sarah.DeVille at avemaria.edu Wed May 9 10:44:54 2018 From: Sarah.DeVille at avemaria.edu (Sarah DeVille) Date: Wed, 9 May 2018 14:44:54 +0000 Subject: [Fla-facrlboard] FSU-USF Intercollegiate Symposium In-Reply-To: References: <46E47320-925B-4C88-BD30-E968D31D28AC@mail.usf.edu> <4C0BB93A-CEA8-49C4-A883-35B066C448AC@mail.usf.edu> Message-ID: <789af8c0bdd142e6a71fc3fec3e0f5dd@AMU-EX13-03.avemaria.edu> Sarah Hammill at FIU comes to mind. She is Vice-President/President Elect. Sarah D. DeVille, MLIS Head of Public Services Canizaro Library Ave Maria University (239) 280-2422 Follow us on social media [facebook small] [Twitter small] [Instagram small] From: Fla-facrlboard [mailto:fla-facrlboard-bounces at lists.fsu.edu] On Behalf Of Donlan, Rebecca Sent: Wednesday, May 09, 2018 10:41 AM To: Adam Berkowitz Cc: fla-facrlboard at lists.fsu.edu Subject: Re: [Fla-facrlboard] FSU-USF Intercollegiate Symposium Hi Adam, Yes, I?d be happy to do that. A few of our members have served on FLA committees as well (Sarah DeVille, Alyssa Koclanes both come to mind) ? FACRL Board, have you any suggested contacts? And will you be at FLA by any chance? It would be easy for us to all hook up there. Best, Becky From: Adam Berkowitz > Sent: Wednesday, May 9, 2018 10:38 AM To: Donlan, Rebecca > Cc: fla-facrlboard at lists.fsu.edu Subject: Re: FSU-USF Intercollegiate Symposium Hi Becky, First, I?d like to express my sincerest appreciation for taking the time to discuss this at your board meeting yesterday. I completely understand, and will follow your advice about approaching FLA with this. However, I was only able to bring this event to FACRL?s attention through my relationship with Kim. I have not established a rapport with any of the FLA board members. Would you or someone else be able to introduce me and the event to an FLA board member? Thank you, Adam Sent from my iPhone On May 9, 2018, at 8:58 AM, Donlan, Rebecca > wrote: Hi, Adam, The FACRL Board met yesterday and we talked about how we might be able to support your efforts to establish an ongoing student symposium. As it is, we are pretty much fully tasked in planning and carrying out our own annual program. We are also sensitive to the fact that not all library school students are interested in academic careers, and perhaps FLA would be a more appropriate partner for the ALA student chapters at FSU and USF. That said, we would be happy to sponsor this event, and help to market it as well. We could also send a representative to the symposium to provide an update on FACRL activities and to talk about careers in academic librarianship. Let me know what you think, and please do keep us posted as you start planning your next symposium. All best? Becky Rebecca Donlan MA, Library and Information Science Associate Director Library Services, Collection Management Florida Gulf Coast University 10501 FGCU Blvd. S., Library West 225K, Fort Myers, FL 33965-6501 (239) 590-7641 | rdonlan at fgcu.edu ORCiD: 0000-0003-2674-3067 Florida has a very broad public records law. As a result, any written communication created or received by Florida Gulf Coast University employees is subject to disclosure to the public and the media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. From: Adam Berkowitz > Sent: Monday, April 23, 2018 11:39 AM To: Donlan, Rebecca > Cc: Craig Amos >; Kim Copenhaver > Subject: Re: FSU-USF Intercollegiate Symposium Good Morning Becky, I?m glad to see such a great level of interest from the FACRL board members. What I think is really important by including FACRL in our plans from our point of view is that we need a way to establish a permanent and annual event. The FSU-USF symposium was planned entirely by myself and Adriana Williams, the FSU ALA student chapter president. Because she and I will be graduating before we can ensure that a second symposium will take place, I felt that it would be important to involve a larger organization to give the symposium a greater degree of validity as well as longevity. Exactly what FACRL can do, I am unsure. What I am hoping is that FACRL can help us establish permanence even after Adriana and I have graduated. I see the prospects of such an annual event as mutually beneficial to both the LIS students at FSU and USF, and to FACRL. I suppose that if we wanted to really blow this thing up, then marketing, planning, and funding support would be needed in order to augment what the ALA chapters can already do alone. We planned for fifty attendees from three different institutions, and were able to finance the event through our own organizational funds without outside assistance. I believe that we could have afforded an event slightly larger than what we planned for, but we decided not to push our luck in case any surprise expenditures came our way. UF really helped us out by providing a venue space free of charge in their Marston Science Library, and they recommended caterers to us that fit our budget. If we were to try to attract attendees from other institutions or include other institutions in the rotation, then we would need assistance from FACRL so we could establish meaningful connections with information specialists from those institutions. Also, developing marketing materials that would be eye-catching and communicate the value of the symposium to those institutions would also be helpful. Finally, and this is probably the most important aspect, I believe that if FACRL involved itself in planning the event, then the ALA chapters at USF and FSU would feel more empowered to follow through. I don?t know about FSU, but USF is holding elections within the next several weeks to name new presidents to our ALA and SLA chapters. Ultimately, I will be looking to one or both of them to take on the responsibilities for preparing for another symposium. I am prepared to donate as much of my time as necessary towards planning; however, the onus of responsibility will fall on one or both of them. I will be bringing this up at our next board meeting in May. The problem is that not everyone in my ALA chapter is as outgoing and views ideas like this with a great deal of skepticism. They often wonder if such large events with so many components will be successful and worthwhile. Furthermore, they tend to view my ideas as way too big and ambitious, and the thought of planning such a large scale event overwhelms many of my colleagues. As such, I?m often left to plan such events by myself. Believe me, planning this symposium was an enormous undertaking, but I proved to them that it can be done. I believe that FACRL?s involvement in planning will make it less overwhelming for them. However, I think it?s important that this symposium remain a joint effort made by the ALA chapters at USF and FSU, but with the support of FACRL. I don?t believe that this should be an event that FACRL takes over and plans for our students, but rather an event planned by our student organizations with the assistance of FACRL. I think it?s important that we have a way to show the benefits of joining FACRL and attending conferences to our students who are not members yet in a way that makes them feel as if they are attending a real FACRL conference. Our symposium will be able to do just that thereby encouraging our students to join FACRL as well as other professional associations like FLA, SFA, and others. Again, thank you all for taking the time to consider this ambitious endeavor. Best, Adam ?Art is how we decorate space, music is how we decorate time? On Apr 23, 2018, at 10:04 AM, Donlan, Rebecca > wrote: Hi all, Sorry I?m a little late to the party ? but I think that the symposium would be an excellent fit with FACRL. I like the idea of rotating in-person events and would be happy to participate. Adam, what type of support would you like from FACRL? Becky Rebecca Donlan MA, Library and Information Science Associate Director Library Services, Collection Management Florida Gulf Coast University 10501 FGCU Blvd. S., Library West 225K, Fort Myers, FL 33965-6501 (239) 590-7641 | rdonlan at fgcu.edu ORCiD: 0000-0003-2674-3067 Florida has a very broad public records law. As a result, any written communication created or received by Florida Gulf Coast University employees is subject to disclosure to the public and the media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. From: Adam Berkowitz > Sent: Saturday, April 21, 2018 3:04 PM To: Craig Amos > Cc: Kim Copenhaver >; Donlan, Rebecca > Subject: Re: FSU-USF Intercollegiate Symposium Hi Craig, Thank you for your input. Michelle wouldn?t be your only contact at the two institutions; although, I would enjoy hearing her thoughts on the matter. This event was originally created by the ALA chapters of FSU and USF, and I would like to see a portion of responsibility remain with those ALA chapters. This would also lead to an open dialogue between the ALA student chapter board members and FACRL board members. It?s for this very reason - the fact that there is very little FACRL presence/representation on campus - that such an event would be mutually beneficial to the ALA student chapters and FACRL. We did host our symposium online and had two individuals present via Google Hangouts. So, that?s something I think should be pursued; however, I also believe that an in-person event would be essential to the success of the symposium. One of the ideas that attendees and presenters seemed to gravitate towards was rotating the location from year to year. This year was at UF and was chosen as the venue because it?s halfway between USF and FSU. Next year could be at USF, and the following year could be at FSU (rinse, lather, repeat). This event should be targeted at USF and FSU students as that?s the demographic who aren?t current FACRL members and will be entering the profession soon. Because of this, we believe that keeping an in-person symposium would most benefit our students. I appreciate everyone taking time to consider this, and I am looking forward to our continued discussions. Best, Adam On Apr 21, 2018, at 1:11 PM, Craig Amos > wrote: Hi Kim and Becky, Sponsoring an annual LIS symposium sounds like a great idea to me. The biggest challenge is that the only board member at any of those institutions is Michelle, so we might want to pull her into the discussion and get her input before responding to the student. It can also be challenging to host these sorts of programs remotely, though a webinar symposium might be a thought. That way, we could reach the entire state and invite other institutions to participate as well. What do you think Becky? Thanks! Craig From: Kim Copenhaver > Sent: Saturday, April 21, 2018 10:19 AM To: Donlan, Rebecca >; Craig Amos > Cc: Adam Berkowitz > Subject: Fwd: FSU-USF Intercollegiate Symposium Hi Becky and Craig, Former FACRL scholarship winner and USF LIS student, Adam Berkowitz contacted me recently regarding a potential collaboration opportunity for FACRL. I am writing to connect Adam with you both as the event will take place during Becky's term of office and offers a potential recurring professional development opportunity for the association. I have provided Adam's contact information below and look forward to assisting with the exploration of future possibilities. Adam Berkowitz adamericberk at mail.usf.edu 561-251-2653 Best regards, Kimberly Copenhaver, M.A. Associate Professor, Reference, Instruction & Access Services (727) 864-7518 Eckerd College 4200 54th Avenue South St. Petersburg, Florida 33711 [https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_uc-3Fexport-3Ddownload-26id-3D1Uw7RK-5FWnOuXy2-5FFc4WGB4SJY1jOF257X-26revid-3D0B3C8izUnDZgjVkdVdzNtSm5rL290TUx5VGlCWkxpVm5YUWVFPQ&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=MlmABRzmcDoLFj_DINrcLQbFx-x9lf0_VWPBaRIUb28&s=42CVI5qkhKPcoAehuhdq4SZj4zyJbJZSfd4slBwJBxg&e=] ---------- Forwarded message ---------- From: Adam Berkowitz > Date: Fri, Apr 20, 2018 at 3:18 PM Subject: FSU-USF Intercollegiate Symposium To: Kim Copenhaver > Hey Kim, I hope all is well. I wanted to give you an overview of a project that the ALA chapters at USF and FSU have been collaborating on for the past several months. Back in November, I contacted the ALA chapter president at FSU in hopes that they would join the USF ALA chapter in sponsoring a joint event. Our collaboration manifested as the FSU-USF Intercollegiate Symposium on Library and Information Science which took place yesterday at the University of Florida's Marston Science Library. It was a small, day-long event consisting of five presentations from USF, four presentations from FSU, and one presentation from UF. We were able to get approximately thirty-five people to attend in person and online which included our presenters. The vast majority of our attendees consisted of library and LIS faculty members from the three institutions. We had a wide variety of topics presented ranging from new innovations on linked data to disaster preparedness and emergency contingency plans for academic libraries. Despite the low turnout of attendees, the faculty and I all agree that the event was a huge success as it sets a precedent for another event like this next year. However, I will be unable to ensure that this happens as I will be graduating in August. I was hoping that due to the nature of this event that we might be able to ask for some assistance from FACRL to ensure that a second symposium happens next year. Since the three universities have already established a partnership and all parties agree that we should hold another symposium for the faculty and LIS students, I thought it would be an excellent opportunity for FACRL to get involved and use this as a gateway event for faculty and students to involve themselves in future FACRL events and activities. What do you think? I haven't mentioned this to anyone else because I wanted to get your thoughts on the matter before making the suggestion to everyone who was involved in this project. Thanks, Adam -- Adam Berkowitz Art is how we decorate space, music is how we decorate time. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 1924 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 2033 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 2327 bytes Desc: image003.jpg URL: From Sarah.DeVille at avemaria.edu Wed May 9 10:49:03 2018 From: Sarah.DeVille at avemaria.edu (Sarah DeVille) Date: Wed, 9 May 2018 14:49:03 +0000 Subject: [Fla-facrlboard] FSU-USF Intercollegiate Symposium In-Reply-To: <789af8c0bdd142e6a71fc3fec3e0f5dd@AMU-EX13-03.avemaria.edu> References: <46E47320-925B-4C88-BD30-E968D31D28AC@mail.usf.edu> <4C0BB93A-CEA8-49C4-A883-35B066C448AC@mail.usf.edu> <789af8c0bdd142e6a71fc3fec3e0f5dd@AMU-EX13-03.avemaria.edu> Message-ID: <70687118e1ee4c27a54b2c8d38144a2f@AMU-EX13-03.avemaria.edu> The USF representative, Jungwon Yoon, or the FSU representative, Leila Gibradze, would also be good contacts. Sarah D. DeVille, MLIS Head of Public Services Canizaro Library Ave Maria University (239) 280-2422 Follow us on social media [facebook small] [Twitter small] [Instagram small] From: Fla-facrlboard [mailto:fla-facrlboard-bounces at lists.fsu.edu] On Behalf Of Sarah DeVille Sent: Wednesday, May 09, 2018 10:45 AM To: 'Donlan, Rebecca'; Adam Berkowitz Cc: fla-facrlboard at lists.fsu.edu Subject: Re: [Fla-facrlboard] FSU-USF Intercollegiate Symposium Sarah Hammill at FIU comes to mind. She is Vice-President/President Elect. Sarah D. DeVille, MLIS Head of Public Services Canizaro Library Ave Maria University (239) 280-2422 Follow us on social media [facebook small] [Twitter small] [Instagram small] From: Fla-facrlboard [mailto:fla-facrlboard-bounces at lists.fsu.edu] On Behalf Of Donlan, Rebecca Sent: Wednesday, May 09, 2018 10:41 AM To: Adam Berkowitz Cc: fla-facrlboard at lists.fsu.edu Subject: Re: [Fla-facrlboard] FSU-USF Intercollegiate Symposium Hi Adam, Yes, I?d be happy to do that. A few of our members have served on FLA committees as well (Sarah DeVille, Alyssa Koclanes both come to mind) ? FACRL Board, have you any suggested contacts? And will you be at FLA by any chance? It would be easy for us to all hook up there. Best, Becky From: Adam Berkowitz > Sent: Wednesday, May 9, 2018 10:38 AM To: Donlan, Rebecca > Cc: fla-facrlboard at lists.fsu.edu Subject: Re: FSU-USF Intercollegiate Symposium Hi Becky, First, I?d like to express my sincerest appreciation for taking the time to discuss this at your board meeting yesterday. I completely understand, and will follow your advice about approaching FLA with this. However, I was only able to bring this event to FACRL?s attention through my relationship with Kim. I have not established a rapport with any of the FLA board members. Would you or someone else be able to introduce me and the event to an FLA board member? Thank you, Adam Sent from my iPhone On May 9, 2018, at 8:58 AM, Donlan, Rebecca > wrote: Hi, Adam, The FACRL Board met yesterday and we talked about how we might be able to support your efforts to establish an ongoing student symposium. As it is, we are pretty much fully tasked in planning and carrying out our own annual program. We are also sensitive to the fact that not all library school students are interested in academic careers, and perhaps FLA would be a more appropriate partner for the ALA student chapters at FSU and USF. That said, we would be happy to sponsor this event, and help to market it as well. We could also send a representative to the symposium to provide an update on FACRL activities and to talk about careers in academic librarianship. Let me know what you think, and please do keep us posted as you start planning your next symposium. All best? Becky Rebecca Donlan MA, Library and Information Science Associate Director Library Services, Collection Management Florida Gulf Coast University 10501 FGCU Blvd. S., Library West 225K, Fort Myers, FL 33965-6501 (239) 590-7641 | rdonlan at fgcu.edu ORCiD: 0000-0003-2674-3067 Florida has a very broad public records law. As a result, any written communication created or received by Florida Gulf Coast University employees is subject to disclosure to the public and the media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. From: Adam Berkowitz > Sent: Monday, April 23, 2018 11:39 AM To: Donlan, Rebecca > Cc: Craig Amos >; Kim Copenhaver > Subject: Re: FSU-USF Intercollegiate Symposium Good Morning Becky, I?m glad to see such a great level of interest from the FACRL board members. What I think is really important by including FACRL in our plans from our point of view is that we need a way to establish a permanent and annual event. The FSU-USF symposium was planned entirely by myself and Adriana Williams, the FSU ALA student chapter president. Because she and I will be graduating before we can ensure that a second symposium will take place, I felt that it would be important to involve a larger organization to give the symposium a greater degree of validity as well as longevity. Exactly what FACRL can do, I am unsure. What I am hoping is that FACRL can help us establish permanence even after Adriana and I have graduated. I see the prospects of such an annual event as mutually beneficial to both the LIS students at FSU and USF, and to FACRL. I suppose that if we wanted to really blow this thing up, then marketing, planning, and funding support would be needed in order to augment what the ALA chapters can already do alone. We planned for fifty attendees from three different institutions, and were able to finance the event through our own organizational funds without outside assistance. I believe that we could have afforded an event slightly larger than what we planned for, but we decided not to push our luck in case any surprise expenditures came our way. UF really helped us out by providing a venue space free of charge in their Marston Science Library, and they recommended caterers to us that fit our budget. If we were to try to attract attendees from other institutions or include other institutions in the rotation, then we would need assistance from FACRL so we could establish meaningful connections with information specialists from those institutions. Also, developing marketing materials that would be eye-catching and communicate the value of the symposium to those institutions would also be helpful. Finally, and this is probably the most important aspect, I believe that if FACRL involved itself in planning the event, then the ALA chapters at USF and FSU would feel more empowered to follow through. I don?t know about FSU, but USF is holding elections within the next several weeks to name new presidents to our ALA and SLA chapters. Ultimately, I will be looking to one or both of them to take on the responsibilities for preparing for another symposium. I am prepared to donate as much of my time as necessary towards planning; however, the onus of responsibility will fall on one or both of them. I will be bringing this up at our next board meeting in May. The problem is that not everyone in my ALA chapter is as outgoing and views ideas like this with a great deal of skepticism. They often wonder if such large events with so many components will be successful and worthwhile. Furthermore, they tend to view my ideas as way too big and ambitious, and the thought of planning such a large scale event overwhelms many of my colleagues. As such, I?m often left to plan such events by myself. Believe me, planning this symposium was an enormous undertaking, but I proved to them that it can be done. I believe that FACRL?s involvement in planning will make it less overwhelming for them. However, I think it?s important that this symposium remain a joint effort made by the ALA chapters at USF and FSU, but with the support of FACRL. I don?t believe that this should be an event that FACRL takes over and plans for our students, but rather an event planned by our student organizations with the assistance of FACRL. I think it?s important that we have a way to show the benefits of joining FACRL and attending conferences to our students who are not members yet in a way that makes them feel as if they are attending a real FACRL conference. Our symposium will be able to do just that thereby encouraging our students to join FACRL as well as other professional associations like FLA, SFA, and others. Again, thank you all for taking the time to consider this ambitious endeavor. Best, Adam ?Art is how we decorate space, music is how we decorate time? On Apr 23, 2018, at 10:04 AM, Donlan, Rebecca > wrote: Hi all, Sorry I?m a little late to the party ? but I think that the symposium would be an excellent fit with FACRL. I like the idea of rotating in-person events and would be happy to participate. Adam, what type of support would you like from FACRL? Becky Rebecca Donlan MA, Library and Information Science Associate Director Library Services, Collection Management Florida Gulf Coast University 10501 FGCU Blvd. S., Library West 225K, Fort Myers, FL 33965-6501 (239) 590-7641 | rdonlan at fgcu.edu ORCiD: 0000-0003-2674-3067 Florida has a very broad public records law. As a result, any written communication created or received by Florida Gulf Coast University employees is subject to disclosure to the public and the media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. From: Adam Berkowitz > Sent: Saturday, April 21, 2018 3:04 PM To: Craig Amos > Cc: Kim Copenhaver >; Donlan, Rebecca > Subject: Re: FSU-USF Intercollegiate Symposium Hi Craig, Thank you for your input. Michelle wouldn?t be your only contact at the two institutions; although, I would enjoy hearing her thoughts on the matter. This event was originally created by the ALA chapters of FSU and USF, and I would like to see a portion of responsibility remain with those ALA chapters. This would also lead to an open dialogue between the ALA student chapter board members and FACRL board members. It?s for this very reason - the fact that there is very little FACRL presence/representation on campus - that such an event would be mutually beneficial to the ALA student chapters and FACRL. We did host our symposium online and had two individuals present via Google Hangouts. So, that?s something I think should be pursued; however, I also believe that an in-person event would be essential to the success of the symposium. One of the ideas that attendees and presenters seemed to gravitate towards was rotating the location from year to year. This year was at UF and was chosen as the venue because it?s halfway between USF and FSU. Next year could be at USF, and the following year could be at FSU (rinse, lather, repeat). This event should be targeted at USF and FSU students as that?s the demographic who aren?t current FACRL members and will be entering the profession soon. Because of this, we believe that keeping an in-person symposium would most benefit our students. I appreciate everyone taking time to consider this, and I am looking forward to our continued discussions. Best, Adam On Apr 21, 2018, at 1:11 PM, Craig Amos > wrote: Hi Kim and Becky, Sponsoring an annual LIS symposium sounds like a great idea to me. The biggest challenge is that the only board member at any of those institutions is Michelle, so we might want to pull her into the discussion and get her input before responding to the student. It can also be challenging to host these sorts of programs remotely, though a webinar symposium might be a thought. That way, we could reach the entire state and invite other institutions to participate as well. What do you think Becky? Thanks! Craig From: Kim Copenhaver > Sent: Saturday, April 21, 2018 10:19 AM To: Donlan, Rebecca >; Craig Amos > Cc: Adam Berkowitz > Subject: Fwd: FSU-USF Intercollegiate Symposium Hi Becky and Craig, Former FACRL scholarship winner and USF LIS student, Adam Berkowitz contacted me recently regarding a potential collaboration opportunity for FACRL. I am writing to connect Adam with you both as the event will take place during Becky's term of office and offers a potential recurring professional development opportunity for the association. I have provided Adam's contact information below and look forward to assisting with the exploration of future possibilities. Adam Berkowitz adamericberk at mail.usf.edu 561-251-2653 Best regards, Kimberly Copenhaver, M.A. Associate Professor, Reference, Instruction & Access Services (727) 864-7518 Eckerd College 4200 54th Avenue South St. Petersburg, Florida 33711 [https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_uc-3Fexport-3Ddownload-26id-3D1Uw7RK-5FWnOuXy2-5FFc4WGB4SJY1jOF257X-26revid-3D0B3C8izUnDZgjVkdVdzNtSm5rL290TUx5VGlCWkxpVm5YUWVFPQ&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=F4hK080HLpF85841Mtxr4XLYkKM0xRV9o4vn84KjdMM&s=iFkGRBQffGAtM6rCXHTLnOajdonYqKLQqLQPnGdWYNc&e=] ---------- Forwarded message ---------- From: Adam Berkowitz > Date: Fri, Apr 20, 2018 at 3:18 PM Subject: FSU-USF Intercollegiate Symposium To: Kim Copenhaver > Hey Kim, I hope all is well. I wanted to give you an overview of a project that the ALA chapters at USF and FSU have been collaborating on for the past several months. Back in November, I contacted the ALA chapter president at FSU in hopes that they would join the USF ALA chapter in sponsoring a joint event. Our collaboration manifested as the FSU-USF Intercollegiate Symposium on Library and Information Science which took place yesterday at the University of Florida's Marston Science Library. It was a small, day-long event consisting of five presentations from USF, four presentations from FSU, and one presentation from UF. We were able to get approximately thirty-five people to attend in person and online which included our presenters. The vast majority of our attendees consisted of library and LIS faculty members from the three institutions. We had a wide variety of topics presented ranging from new innovations on linked data to disaster preparedness and emergency contingency plans for academic libraries. Despite the low turnout of attendees, the faculty and I all agree that the event was a huge success as it sets a precedent for another event like this next year. However, I will be unable to ensure that this happens as I will be graduating in August. I was hoping that due to the nature of this event that we might be able to ask for some assistance from FACRL to ensure that a second symposium happens next year. Since the three universities have already established a partnership and all parties agree that we should hold another symposium for the faculty and LIS students, I thought it would be an excellent opportunity for FACRL to get involved and use this as a gateway event for faculty and students to involve themselves in future FACRL events and activities. What do you think? I haven't mentioned this to anyone else because I wanted to get your thoughts on the matter before making the suggestion to everyone who was involved in this project. Thanks, Adam -- Adam Berkowitz Art is how we decorate space, music is how we decorate time. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 1924 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 2033 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 2327 bytes Desc: image003.jpg URL: From rdonlan at fgcu.edu Wed May 9 10:51:58 2018 From: rdonlan at fgcu.edu (Donlan, Rebecca) Date: Wed, 9 May 2018 14:51:58 +0000 Subject: [Fla-facrlboard] FSU-USF Intercollegiate Symposium In-Reply-To: <70687118e1ee4c27a54b2c8d38144a2f@AMU-EX13-03.avemaria.edu> References: <46E47320-925B-4C88-BD30-E968D31D28AC@mail.usf.edu> <4C0BB93A-CEA8-49C4-A883-35B066C448AC@mail.usf.edu> <789af8c0bdd142e6a71fc3fec3e0f5dd@AMU-EX13-03.avemaria.edu> <70687118e1ee4c27a54b2c8d38144a2f@AMU-EX13-03.avemaria.edu> Message-ID: Thanks, Sarah. B. From: Sarah DeVille Sent: Wednesday, May 9, 2018 10:49 AM To: Sarah DeVille ; Donlan, Rebecca ; Adam Berkowitz Cc: fla-facrlboard at lists.fsu.edu Subject: RE: FSU-USF Intercollegiate Symposium The USF representative, Jungwon Yoon, or the FSU representative, Leila Gibradze, would also be good contacts. Sarah D. DeVille, MLIS Head of Public Services Canizaro Library Ave Maria University (239) 280-2422 Follow us on social media [facebook small] [Twitter small] [Instagram small] From: Fla-facrlboard [mailto:fla-facrlboard-bounces at lists.fsu.edu] On Behalf Of Sarah DeVille Sent: Wednesday, May 09, 2018 10:45 AM To: 'Donlan, Rebecca'; Adam Berkowitz Cc: fla-facrlboard at lists.fsu.edu Subject: Re: [Fla-facrlboard] FSU-USF Intercollegiate Symposium Sarah Hammill at FIU comes to mind. She is Vice-President/President Elect. Sarah D. DeVille, MLIS Head of Public Services Canizaro Library Ave Maria University (239) 280-2422 Follow us on social media [facebook small] [Twitter small] [Instagram small] From: Fla-facrlboard [mailto:fla-facrlboard-bounces at lists.fsu.edu] On Behalf Of Donlan, Rebecca Sent: Wednesday, May 09, 2018 10:41 AM To: Adam Berkowitz Cc: fla-facrlboard at lists.fsu.edu Subject: Re: [Fla-facrlboard] FSU-USF Intercollegiate Symposium Hi Adam, Yes, I?d be happy to do that. A few of our members have served on FLA committees as well (Sarah DeVille, Alyssa Koclanes both come to mind) ? FACRL Board, have you any suggested contacts? And will you be at FLA by any chance? It would be easy for us to all hook up there. Best, Becky From: Adam Berkowitz > Sent: Wednesday, May 9, 2018 10:38 AM To: Donlan, Rebecca > Cc: fla-facrlboard at lists.fsu.edu Subject: Re: FSU-USF Intercollegiate Symposium Hi Becky, First, I?d like to express my sincerest appreciation for taking the time to discuss this at your board meeting yesterday. I completely understand, and will follow your advice about approaching FLA with this. However, I was only able to bring this event to FACRL?s attention through my relationship with Kim. I have not established a rapport with any of the FLA board members. Would you or someone else be able to introduce me and the event to an FLA board member? Thank you, Adam Sent from my iPhone On May 9, 2018, at 8:58 AM, Donlan, Rebecca > wrote: Hi, Adam, The FACRL Board met yesterday and we talked about how we might be able to support your efforts to establish an ongoing student symposium. As it is, we are pretty much fully tasked in planning and carrying out our own annual program. We are also sensitive to the fact that not all library school students are interested in academic careers, and perhaps FLA would be a more appropriate partner for the ALA student chapters at FSU and USF. That said, we would be happy to sponsor this event, and help to market it as well. We could also send a representative to the symposium to provide an update on FACRL activities and to talk about careers in academic librarianship. Let me know what you think, and please do keep us posted as you start planning your next symposium. All best? Becky Rebecca Donlan MA, Library and Information Science Associate Director Library Services, Collection Management Florida Gulf Coast University 10501 FGCU Blvd. S., Library West 225K, Fort Myers, FL 33965-6501 (239) 590-7641 | rdonlan at fgcu.edu ORCiD: 0000-0003-2674-3067 Florida has a very broad public records law. As a result, any written communication created or received by Florida Gulf Coast University employees is subject to disclosure to the public and the media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. From: Adam Berkowitz > Sent: Monday, April 23, 2018 11:39 AM To: Donlan, Rebecca > Cc: Craig Amos >; Kim Copenhaver > Subject: Re: FSU-USF Intercollegiate Symposium Good Morning Becky, I?m glad to see such a great level of interest from the FACRL board members. What I think is really important by including FACRL in our plans from our point of view is that we need a way to establish a permanent and annual event. The FSU-USF symposium was planned entirely by myself and Adriana Williams, the FSU ALA student chapter president. Because she and I will be graduating before we can ensure that a second symposium will take place, I felt that it would be important to involve a larger organization to give the symposium a greater degree of validity as well as longevity. Exactly what FACRL can do, I am unsure. What I am hoping is that FACRL can help us establish permanence even after Adriana and I have graduated. I see the prospects of such an annual event as mutually beneficial to both the LIS students at FSU and USF, and to FACRL. I suppose that if we wanted to really blow this thing up, then marketing, planning, and funding support would be needed in order to augment what the ALA chapters can already do alone. We planned for fifty attendees from three different institutions, and were able to finance the event through our own organizational funds without outside assistance. I believe that we could have afforded an event slightly larger than what we planned for, but we decided not to push our luck in case any surprise expenditures came our way. UF really helped us out by providing a venue space free of charge in their Marston Science Library, and they recommended caterers to us that fit our budget. If we were to try to attract attendees from other institutions or include other institutions in the rotation, then we would need assistance from FACRL so we could establish meaningful connections with information specialists from those institutions. Also, developing marketing materials that would be eye-catching and communicate the value of the symposium to those institutions would also be helpful. Finally, and this is probably the most important aspect, I believe that if FACRL involved itself in planning the event, then the ALA chapters at USF and FSU would feel more empowered to follow through. I don?t know about FSU, but USF is holding elections within the next several weeks to name new presidents to our ALA and SLA chapters. Ultimately, I will be looking to one or both of them to take on the responsibilities for preparing for another symposium. I am prepared to donate as much of my time as necessary towards planning; however, the onus of responsibility will fall on one or both of them. I will be bringing this up at our next board meeting in May. The problem is that not everyone in my ALA chapter is as outgoing and views ideas like this with a great deal of skepticism. They often wonder if such large events with so many components will be successful and worthwhile. Furthermore, they tend to view my ideas as way too big and ambitious, and the thought of planning such a large scale event overwhelms many of my colleagues. As such, I?m often left to plan such events by myself. Believe me, planning this symposium was an enormous undertaking, but I proved to them that it can be done. I believe that FACRL?s involvement in planning will make it less overwhelming for them. However, I think it?s important that this symposium remain a joint effort made by the ALA chapters at USF and FSU, but with the support of FACRL. I don?t believe that this should be an event that FACRL takes over and plans for our students, but rather an event planned by our student organizations with the assistance of FACRL. I think it?s important that we have a way to show the benefits of joining FACRL and attending conferences to our students who are not members yet in a way that makes them feel as if they are attending a real FACRL conference. Our symposium will be able to do just that thereby encouraging our students to join FACRL as well as other professional associations like FLA, SFA, and others. Again, thank you all for taking the time to consider this ambitious endeavor. Best, Adam ?Art is how we decorate space, music is how we decorate time? On Apr 23, 2018, at 10:04 AM, Donlan, Rebecca > wrote: Hi all, Sorry I?m a little late to the party ? but I think that the symposium would be an excellent fit with FACRL. I like the idea of rotating in-person events and would be happy to participate. Adam, what type of support would you like from FACRL? Becky Rebecca Donlan MA, Library and Information Science Associate Director Library Services, Collection Management Florida Gulf Coast University 10501 FGCU Blvd. S., Library West 225K, Fort Myers, FL 33965-6501 (239) 590-7641 | rdonlan at fgcu.edu ORCiD: 0000-0003-2674-3067 Florida has a very broad public records law. As a result, any written communication created or received by Florida Gulf Coast University employees is subject to disclosure to the public and the media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. From: Adam Berkowitz > Sent: Saturday, April 21, 2018 3:04 PM To: Craig Amos > Cc: Kim Copenhaver >; Donlan, Rebecca > Subject: Re: FSU-USF Intercollegiate Symposium Hi Craig, Thank you for your input. Michelle wouldn?t be your only contact at the two institutions; although, I would enjoy hearing her thoughts on the matter. This event was originally created by the ALA chapters of FSU and USF, and I would like to see a portion of responsibility remain with those ALA chapters. This would also lead to an open dialogue between the ALA student chapter board members and FACRL board members. It?s for this very reason - the fact that there is very little FACRL presence/representation on campus - that such an event would be mutually beneficial to the ALA student chapters and FACRL. We did host our symposium online and had two individuals present via Google Hangouts. So, that?s something I think should be pursued; however, I also believe that an in-person event would be essential to the success of the symposium. One of the ideas that attendees and presenters seemed to gravitate towards was rotating the location from year to year. This year was at UF and was chosen as the venue because it?s halfway between USF and FSU. Next year could be at USF, and the following year could be at FSU (rinse, lather, repeat). This event should be targeted at USF and FSU students as that?s the demographic who aren?t current FACRL members and will be entering the profession soon. Because of this, we believe that keeping an in-person symposium would most benefit our students. I appreciate everyone taking time to consider this, and I am looking forward to our continued discussions. Best, Adam On Apr 21, 2018, at 1:11 PM, Craig Amos > wrote: Hi Kim and Becky, Sponsoring an annual LIS symposium sounds like a great idea to me. The biggest challenge is that the only board member at any of those institutions is Michelle, so we might want to pull her into the discussion and get her input before responding to the student. It can also be challenging to host these sorts of programs remotely, though a webinar symposium might be a thought. That way, we could reach the entire state and invite other institutions to participate as well. What do you think Becky? Thanks! Craig From: Kim Copenhaver > Sent: Saturday, April 21, 2018 10:19 AM To: Donlan, Rebecca >; Craig Amos > Cc: Adam Berkowitz > Subject: Fwd: FSU-USF Intercollegiate Symposium Hi Becky and Craig, Former FACRL scholarship winner and USF LIS student, Adam Berkowitz contacted me recently regarding a potential collaboration opportunity for FACRL. I am writing to connect Adam with you both as the event will take place during Becky's term of office and offers a potential recurring professional development opportunity for the association. I have provided Adam's contact information below and look forward to assisting with the exploration of future possibilities. Adam Berkowitz adamericberk at mail.usf.edu 561-251-2653 Best regards, Kimberly Copenhaver, M.A. Associate Professor, Reference, Instruction & Access Services (727) 864-7518 Eckerd College 4200 54th Avenue South St. Petersburg, Florida 33711 [https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_uc-3Fexport-3Ddownload-26id-3D1Uw7RK-5FWnOuXy2-5FFc4WGB4SJY1jOF257X-26revid-3D0B3C8izUnDZgjVkdVdzNtSm5rL290TUx5VGlCWkxpVm5YUWVFPQ&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=bk3l3u89aIClf9OtsO5ThK-HucVKNYyr1I8_DOLg5qM&s=xWD7g5b6nlXauybU3eA6XQ67S8o038_WMyFhDICSxIg&e=] ---------- Forwarded message ---------- From: Adam Berkowitz > Date: Fri, Apr 20, 2018 at 3:18 PM Subject: FSU-USF Intercollegiate Symposium To: Kim Copenhaver > Hey Kim, I hope all is well. I wanted to give you an overview of a project that the ALA chapters at USF and FSU have been collaborating on for the past several months. Back in November, I contacted the ALA chapter president at FSU in hopes that they would join the USF ALA chapter in sponsoring a joint event. Our collaboration manifested as the FSU-USF Intercollegiate Symposium on Library and Information Science which took place yesterday at the University of Florida's Marston Science Library. It was a small, day-long event consisting of five presentations from USF, four presentations from FSU, and one presentation from UF. We were able to get approximately thirty-five people to attend in person and online which included our presenters. The vast majority of our attendees consisted of library and LIS faculty members from the three institutions. We had a wide variety of topics presented ranging from new innovations on linked data to disaster preparedness and emergency contingency plans for academic libraries. Despite the low turnout of attendees, the faculty and I all agree that the event was a huge success as it sets a precedent for another event like this next year. However, I will be unable to ensure that this happens as I will be graduating in August. I was hoping that due to the nature of this event that we might be able to ask for some assistance from FACRL to ensure that a second symposium happens next year. Since the three universities have already established a partnership and all parties agree that we should hold another symposium for the faculty and LIS students, I thought it would be an excellent opportunity for FACRL to get involved and use this as a gateway event for faculty and students to involve themselves in future FACRL events and activities. What do you think? I haven't mentioned this to anyone else because I wanted to get your thoughts on the matter before making the suggestion to everyone who was involved in this project. Thanks, Adam -- Adam Berkowitz Art is how we decorate space, music is how we decorate time. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 1924 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 2033 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 2327 bytes Desc: image003.jpg URL: From Sarah.DeVille at avemaria.edu Fri May 11 10:41:37 2018 From: Sarah.DeVille at avemaria.edu (Sarah DeVille) Date: Fri, 11 May 2018 14:41:37 +0000 Subject: [Fla-facrlboard] FACRL 2018 Hotel Recommendation Message-ID: Hi everyone, As noted in our meeting this week I have been working hard to secure a hotel and meeting space for our annual meeting. I just received the proposal below and would like to recommend we move forward with contracting with the Marriott. While this is not the lowest room rate that I received, they will provide us with complementary meeting space and AV for the board meeting. I just wanted to hear everyone's thoughts before we move forward. Thanks, Sarah Sarah D. DeVille, MLIS Head of Public Services Canizaro Library Ave Maria University (239) 280-2422 Follow us on social media [facebook small] [Twitter small] [Instagram small] From: Ryan, Tracy (F) [mailto:Tracy.Ryan at marriott.com] Sent: Friday, May 11, 2018 10:28 AM To: Sarah DeVille Cc: Botea, Sara Subject: RE: Fl Assoc College and Research Libraries Meeting Thanks Sarah! Yes, we will give you a full days use of our meeting space set up for 15 board room style with extra seats in the room. This room will be available from 8am-7pm on Thursday 10/18. Please let me know if you need to arrange for any catering to be in the room (we will of course have water available in the room). We also have a screen/projector already in the room (drop down from the ceiling) that you can plug directly into. If your BOD approves, will reservations be made via rooming list or individuals pay on their own? Also would this be contract with Ave Maria University or Florida Association of College and Research Libraries. Many thanks, Tracy Ryan Sales Manager, Fort Myers T 239.789.4207 COURTYARD GULF COAST TOWN CENTER | courtyardfortmyers.com RESIDENCE INN | residenceinnfortmyers.com RESIDENCE INN GULF COAST TOWN CENTER | fortmyersresidenceinn.com SPRINGHILL SUITES | springhillsuitesfortmyers.com Operated under license from Marriott International, Inc. or one of its affiliates. From: Sarah DeVille [mailto:Sarah.DeVille at avemaria.edu] Sent: Friday, May 11, 2018 10:23 AM To: Ryan, Tracy (F) Cc: Botea, Sara Subject: RE: Fl Assoc College and Research Libraries Meeting Hi Tracy, Thank you for your reply. This is looking in line with what we were thinking, but before I send it to the Board of Directors, I would like to confirm the meeting space is in fact complementary. We would need a board room setup for 13 with a few extra seats along the outside. Would this type of setup be available? Sarah Sarah D. DeVille, MLIS Florida Assocation of College and Research Libraries, Board Member Head of Public Services Canizaro Library Ave Maria University (239) 280-2422 Follow us on social media [facebook small] [Twitter small] [Instagram small] From: Ryan, Tracy (F) [mailto:Tracy.Ryan at marriott.com] Sent: Friday, May 11, 2018 10:12 AM To: Sarah DeVille Cc: Botea, Sara Subject: Fl Assoc College and Research Libraries Meeting Good morning Sarah! Happy Friday! I received a request for a proposal for your meeting taking place on 10/18-10/19 for 30 rooms. Below are proposals for both properties that are location within the Gulf Coast Town Center. Proposal: Total of 30 rooms (can offer 15 rooms at each property if you would like, to give your guests options) Checking in Thursday 10/18 Checking out Friday 10/19 Rates are valid for 2 days before and after contracted check in and out times. Complimentary Use of our meeting space on 10/18 from 3pm-5pm Courtyard Gulf Coast Town Center www.marriott.com/rswap King Room with Twin Sofa Bed - $129 a night (Retail $169 a night) Queen Queen Room - $139 a night (Retail $179 a night) Features * Bistro Restaurant onsite for Breakfast/Dinner( Starbucks products available 24 hours) * Full Service Bar * Fitness Center/Entertainment Center/Market -24 hours * Laundry Room(Coin Based) * Outside Pool/Firepit * Onsite Market-24 hours * Complimentary Shuttle Service to Airport -24 hours * Walking Distance to over 80 Shops and Restaurants in the Town Center * Complimentary Wireless Access Residence Inn Gulf Coast Town Center www.marriott.com/rswra Studio King with Queen Sofa Bed - $139 a night (Retail $169 a night) One bedroom with 1 King and 1 Queen Sofa Bed - $149 a night (Retail $179 a night) Features * Hot Breakfast Included everyday * Spacious Suites-Fully equipped kitchen, sleeper sofa , and living room area in each suite * Pet friendly- ($100 one time nonrefundable pet cleaning fee) * Fitness Center & Market-24 Hours * Complimentary Shuttle Service to Airport- 24 hours * Walking Distance to over 80 shops and Restaurants * Complimentary Wireless access Please let me know if you would like to move forward with this proposal. Best regards, Tracy Ryan Sales Manager, Fort Myers T 239.789.4207 COURTYARD GULF COAST TOWN CENTER | courtyardfortmyers.com RESIDENCE INN | residenceinnfortmyers.com RESIDENCE INN GULF COAST TOWN CENTER | fortmyersresidenceinn.com SPRINGHILL SUITES | springhillsuitesfortmyers.com Operated under license from Marriott International, Inc. or one of its affiliates. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 206 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 1924 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 2033 bytes Desc: image004.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 2327 bytes Desc: image005.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 175 bytes Desc: image002.png URL: From koclanan at eckerd.edu Mon May 14 17:18:49 2018 From: koclanan at eckerd.edu (Alyssa Koclanes) Date: Mon, 14 May 2018 17:18:49 -0400 Subject: [Fla-facrlboard] FACRL 2018 Hotel Recommendation In-Reply-To: References: Message-ID: Hi Sarah, I think that's a great deal that they are offering complimentary meeting space and AV! I would be in favor of going with this hotel. Would the room block be set up at just one of the hotels or at both of them as Tracy suggested (15 rooms at each) to give guests options? It looks like the Residence Inn and the Courtyard Marriott are right next to each other so having the room block split between both would work well, plus they are near several restaurants, and very close to FGCU. Seems like a great option! Alyssa -- *Alyssa Koclanes, M.A.* Associate Professor Technical Services, Serials, and Instruction Librarian Eckerd College Library 727.864.8460 Eckerd College 4200 54th Avenue South St. Petersburg, Florida 33711 On Fri, May 11, 2018 at 10:41 AM, Sarah DeVille wrote: > Hi everyone, > > As noted in our meeting this week I have been working hard to secure a > hotel and meeting space for our annual meeting. I just received the > proposal below and would like to recommend we move forward with contracting > with the Marriott. While this is not the lowest room rate that I received, > they will provide us with complementary meeting space and AV for the board > meeting. I just wanted to hear everyone?s thoughts before we move forward. > > Thanks, > > Sarah > > > > Sarah D. DeVille, MLIS > > Head of Public Services > > Canizaro Library > > Ave Maria University > > (239) 280-2422 > > > > *Follow us on social media* > > [image: facebook small] > > [image: Twitter small] > > [image: Instagram small] > > > > > *From:* Ryan, Tracy (F) [mailto:Tracy.Ryan at marriott.com] > *Sent:* Friday, May 11, 2018 10:28 AM > *To:* Sarah DeVille > *Cc:* Botea, Sara > *Subject:* RE: Fl Assoc College and Research Libraries Meeting > > > > Thanks Sarah! > > > > Yes, we will give you a full days use of our meeting space set up for 15 > board room style with extra seats in the room. This room will be available > from 8am-7pm on Thursday 10/18. Please let me know if you need to arrange > for any catering to be in the room (we will of course have water available > in the room). We also have a screen/projector already in the room (drop > down from the ceiling) that you can plug directly into. > > > > If your BOD approves, will reservations be made via rooming list or > individuals pay on their own? > > Also would this be contract with Ave Maria University or Florida > Association of College and Research Libraries. > > > > Many thanks, > > > > > > Tracy Ryan > > *Sales Manager, Fort Myers* > > *T* 239.789.4207 > > > > > *COURTYARD GULF COAST TOWN CENTER *| courtyardfortmyers.com > > > > *RESIDENCE INN *| residenceinnfortmyers.com > > > *RESIDENCE INN GULF COAST TOWN CENTER *| fortmyersresidenceinn.com > > > *SPRINGHILL SUITES *| springhillsuitesfortmyers.com > > > ???Operated under license from Marriott International, Inc. or one of its > affiliates. > > > > > > > > *From:* Sarah DeVille [mailto:Sarah.DeVille at avemaria.edu > ] > *Sent:* Friday, May 11, 2018 10:23 AM > *To:* Ryan, Tracy (F) > *Cc:* Botea, Sara > *Subject:* RE: Fl Assoc College and Research Libraries Meeting > > > > Hi Tracy, > > Thank you for your reply. This is looking in line with what we were > thinking, but before I send it to the Board of Directors, I would like to > confirm the meeting space is in fact complementary. We would need a board > room setup for 13 with a few extra seats along the outside. Would this type > of setup be available? > > Sarah > > > > Sarah D. DeVille, MLIS > > Florida Assocation of College and Research Libraries, Board Member > > > > Head of Public Services > > Canizaro Library > > Ave Maria University > > (239) 280-2422 > > > > *Follow us on social media* > > [image: facebook small] > > [image: Twitter small] > > [image: Instagram small] > > > > > *From:* Ryan, Tracy (F) [mailto:Tracy.Ryan at marriott.com > ] > *Sent:* Friday, May 11, 2018 10:12 AM > *To:* Sarah DeVille > *Cc:* Botea, Sara > *Subject:* Fl Assoc College and Research Libraries Meeting > > > > Good morning Sarah! > > > > Happy Friday! I received a request for a proposal for your meeting taking > place on 10/18-10/19 for 30 rooms. Below are proposals for both properties > that are location within the Gulf Coast Town Center. > > > > *Proposal: * > > Total of 30 rooms (can offer 15 rooms at each property if you would like, > to give your guests options) > > Checking in Thursday 10/18 > > Checking out Friday 10/19 > > Rates are valid for 2 days before and after contracted check in and out > times. > > Complimentary Use of our meeting space on 10/18 from 3pm-5pm > > > > *Courtyard Gulf Coast Town Center www.marriott.com/rswap > * > > King Room with Twin Sofa Bed ? $129 a night (Retail $169 a night) > > Queen Queen Room - $139 a night (Retail $179 a night) > > Features > > - Bistro Restaurant onsite for Breakfast/Dinner( Starbucks products > available 24 hours) > - Full Service Bar > - Fitness Center/Entertainment Center/Market -24 hours > - Laundry Room(Coin Based) > - Outside Pool/Firepit > - Onsite Market-24 hours > - Complimentary Shuttle Service to Airport -24 hours > - Walking Distance to over 80 Shops and Restaurants in the Town Center > - Complimentary Wireless Access > > > > > > *Residence Inn Gulf Coast Town Center www.marriott.com/rswra > * > > Studio King with Queen Sofa Bed ? $139 a night (Retail $169 a night) > > One bedroom with 1 King and 1 Queen Sofa Bed - $149 a night (Retail $179 > a night) > > Features > > - Hot Breakfast Included everyday > - Spacious Suites-Fully equipped kitchen, sleeper sofa , and living > room area in each suite > - Pet friendly- ($100 one time nonrefundable pet cleaning fee) > - Fitness Center & Market-24 Hours > - Complimentary Shuttle Service to Airport- 24 hours > - Walking Distance to over 80 shops and Restaurants > - Complimentary Wireless access > > > > Please let me know if you would like to move forward with this proposal. > > > > Best regards, > > > > Tracy Ryan > > *Sales Manager, Fort Myers* > > *T* 239.789.4207 > > > > > *COURTYARD GULF COAST TOWN CENTER *| courtyardfortmyers.com > > > > *RESIDENCE INN *| residenceinnfortmyers.com > > > *RESIDENCE INN GULF COAST TOWN CENTER *| fortmyersresidenceinn.com > > > *SPRINGHILL SUITES *| springhillsuitesfortmyers.com > > > ???Operated under license from Marriott International, Inc. or one of its > affiliates. > > > > > > _______________________________________________ > Fla-facrlboard mailing list > Fla-facrlboard at lists.fsu.edu > https://lists.fsu.edu/mailman/listinfo/fla-facrlboard > > -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 2327 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 1924 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 175 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 2033 bytes Desc: not available URL: From Sarah.DeVille at avemaria.edu Mon May 14 18:16:49 2018 From: Sarah.DeVille at avemaria.edu (Sarah DeVille) Date: Mon, 14 May 2018 22:16:49 +0000 Subject: [Fla-facrlboard] FACRL 2018 Hotel Recommendation In-Reply-To: References: , Message-ID: <73C9736F-23CA-4BEB-BC41-7625EE7E330A@avemaria.edu> I haven?t decided about splitting the room block but it might not be a bad idea. Gulf Coast Town Center (where the hotels are located) is right of the interstate and only a few minutes to FGCU. there are lots of restaurants and shops there. It is also very close to the airport should anyone decide to fly down. Sarah D. DeVille, MLIS Head of Public Services Ave Maria University Canizaro Library Sent from my iPhone On May 14, 2018, at 5:19 PM, Alyssa Koclanes > wrote: Hi Sarah, I think that's a great deal that they are offering complimentary meeting space and AV! I would be in favor of going with this hotel. Would the room block be set up at just one of the hotels or at both of them as Tracy suggested (15 rooms at each) to give guests options? It looks like the Residence Inn and the Courtyard Marriott are right next to each other so having the room block split between both would work well, plus they are near several restaurants, and very close to FGCU. Seems like a great option! Alyssa -- Alyssa Koclanes, M.A. Associate Professor Technical Services, Serials, and Instruction Librarian Eckerd College Library 727.864.8460 Eckerd College 4200 54th Avenue South St. Petersburg, Florida 33711 [https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_uc-3Fexport-3Ddownload-26id-3D1Mw-2D6ldJR5t2LgA1lgM5AHZcqGbumpeHs-26revid-3D0B0yDfFkeC3R6c1I3YUpwODZ2NXBBVnRkSldWRFBQSTRkc1FnPQ&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=uip_vPAysfF_dE3PCYPTAl8DFB9W0Dmnq1H6afEULUs&s=EcnpL0aEBlpl9yxlYhwSjYmrLgdRahDH9fRRFRxtGpQ&e=] On Fri, May 11, 2018 at 10:41 AM, Sarah DeVille > wrote: Hi everyone, As noted in our meeting this week I have been working hard to secure a hotel and meeting space for our annual meeting. I just received the proposal below and would like to recommend we move forward with contracting with the Marriott. While this is not the lowest room rate that I received, they will provide us with complementary meeting space and AV for the board meeting. I just wanted to hear everyone?s thoughts before we move forward. Thanks, Sarah Sarah D. DeVille, MLIS Head of Public Services Canizaro Library Ave Maria University (239) 280-2422 Follow us on social media From: Ryan, Tracy (F) [mailto:Tracy.Ryan at marriott.com] Sent: Friday, May 11, 2018 10:28 AM To: Sarah DeVille Cc: Botea, Sara Subject: RE: Fl Assoc College and Research Libraries Meeting Thanks Sarah! Yes, we will give you a full days use of our meeting space set up for 15 board room style with extra seats in the room. This room will be available from 8am-7pm on Thursday 10/18. Please let me know if you need to arrange for any catering to be in the room (we will of course have water available in the room). We also have a screen/projector already in the room (drop down from the ceiling) that you can plug directly into. If your BOD approves, will reservations be made via rooming list or individuals pay on their own? Also would this be contract with Ave Maria University or Florida Association of College and Research Libraries. Many thanks, Tracy Ryan Sales Manager, Fort Myers T 239.789.4207 COURTYARD GULF COAST TOWN CENTER | courtyardfortmyers.com RESIDENCE INN | residenceinnfortmyers.com RESIDENCE INN GULF COAST TOWN CENTER | fortmyersresidenceinn.com SPRINGHILL SUITES | springhillsuitesfortmyers.com ???Operated under license from Marriott International, Inc. or one of its affiliates. From: Sarah DeVille [mailto:Sarah.DeVille at avemaria.edu] Sent: Friday, May 11, 2018 10:23 AM To: Ryan, Tracy (F) Cc: Botea, Sara Subject: RE: Fl Assoc College and Research Libraries Meeting Hi Tracy, Thank you for your reply. This is looking in line with what we were thinking, but before I send it to the Board of Directors, I would like to confirm the meeting space is in fact complementary. We would need a board room setup for 13 with a few extra seats along the outside. Would this type of setup be available? Sarah Sarah D. DeVille, MLIS Florida Assocation of College and Research Libraries, Board Member Head of Public Services Canizaro Library Ave Maria University (239) 280-2422 Follow us on social media From: Ryan, Tracy (F) [mailto:Tracy.Ryan at marriott.com] Sent: Friday, May 11, 2018 10:12 AM To: Sarah DeVille Cc: Botea, Sara Subject: Fl Assoc College and Research Libraries Meeting Good morning Sarah! Happy Friday! I received a request for a proposal for your meeting taking place on 10/18-10/19 for 30 rooms. Below are proposals for both properties that are location within the Gulf Coast Town Center. Proposal: Total of 30 rooms (can offer 15 rooms at each property if you would like, to give your guests options) Checking in Thursday 10/18 Checking out Friday 10/19 Rates are valid for 2 days before and after contracted check in and out times. Complimentary Use of our meeting space on 10/18 from 3pm-5pm Courtyard Gulf Coast Town Center www.marriott.com/rswap King Room with Twin Sofa Bed ? $129 a night (Retail $169 a night) Queen Queen Room - $139 a night (Retail $179 a night) Features * Bistro Restaurant onsite for Breakfast/Dinner( Starbucks products available 24 hours) * Full Service Bar * Fitness Center/Entertainment Center/Market -24 hours * Laundry Room(Coin Based) * Outside Pool/Firepit * Onsite Market-24 hours * Complimentary Shuttle Service to Airport -24 hours * Walking Distance to over 80 Shops and Restaurants in the Town Center * Complimentary Wireless Access Residence Inn Gulf Coast Town Center www.marriott.com/rswra Studio King with Queen Sofa Bed ? $139 a night (Retail $169 a night) One bedroom with 1 King and 1 Queen Sofa Bed - $149 a night (Retail $179 a night) Features * Hot Breakfast Included everyday * Spacious Suites-Fully equipped kitchen, sleeper sofa , and living room area in each suite * Pet friendly- ($100 one time nonrefundable pet cleaning fee) * Fitness Center & Market-24 Hours * Complimentary Shuttle Service to Airport- 24 hours * Walking Distance to over 80 shops and Restaurants * Complimentary Wireless access Please let me know if you would like to move forward with this proposal. Best regards, Tracy Ryan Sales Manager, Fort Myers T 239.789.4207 COURTYARD GULF COAST TOWN CENTER | courtyardfortmyers.com RESIDENCE INN | residenceinnfortmyers.com RESIDENCE INN GULF COAST TOWN CENTER | fortmyersresidenceinn.com SPRINGHILL SUITES | springhillsuitesfortmyers.com ???Operated under license from Marriott International, Inc. or one of its affiliates. _______________________________________________ Fla-facrlboard mailing list Fla-facrlboard at lists.fsu.edu https://lists.fsu.edu/mailman/listinfo/fla-facrlboard -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 2327 bytes Desc: image005.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 1924 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 175 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 2033 bytes Desc: image004.jpg URL: From rdonlan at fgcu.edu Tue May 15 06:52:21 2018 From: rdonlan at fgcu.edu (Donlan, Rebecca) Date: Tue, 15 May 2018 10:52:21 +0000 Subject: [Fla-facrlboard] FACRL 2018 Hotel Recommendation In-Reply-To: <73C9736F-23CA-4BEB-BC41-7625EE7E330A@avemaria.edu> References: , , <73C9736F-23CA-4BEB-BC41-7625EE7E330A@avemaria.edu> Message-ID: If you guys think splitting the room block is a good idea I'm all for it. :) ________________________________ From: Fla-facrlboard on behalf of Sarah DeVille Sent: Monday, May 14, 2018 6:16:49 PM To: Alyssa Koclanes Cc: fla-facrlboard at lists.fsu.edu Subject: Re: [Fla-facrlboard] FACRL 2018 Hotel Recommendation I haven?t decided about splitting the room block but it might not be a bad idea. Gulf Coast Town Center (where the hotels are located) is right of the interstate and only a few minutes to FGCU. there are lots of restaurants and shops there. It is also very close to the airport should anyone decide to fly down. Sarah D. DeVille, MLIS Head of Public Services Ave Maria University Canizaro Library Sent from my iPhone On May 14, 2018, at 5:19 PM, Alyssa Koclanes > wrote: Hi Sarah, I think that's a great deal that they are offering complimentary meeting space and AV! I would be in favor of going with this hotel. Would the room block be set up at just one of the hotels or at both of them as Tracy suggested (15 rooms at each) to give guests options? It looks like the Residence Inn and the Courtyard Marriott are right next to each other so having the room block split between both would work well, plus they are near several restaurants, and very close to FGCU. Seems like a great option! Alyssa -- Alyssa Koclanes, M.A. Associate Professor Technical Services, Serials, and Instruction Librarian Eckerd College Library 727.864.8460 Eckerd College 4200 54th Avenue South St. Petersburg, Florida 33711 [https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_uc-3Fexport-3Ddownload-26id-3D1Mw-2D6ldJR5t2LgA1lgM5AHZcqGbumpeHs-26revid-3D0B0yDfFkeC3R6c1I3YUpwODZ2NXBBVnRkSldWRFBQSTRkc1FnPQ&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=uip_vPAysfF_dE3PCYPTAl8DFB9W0Dmnq1H6afEULUs&s=EcnpL0aEBlpl9yxlYhwSjYmrLgdRahDH9fRRFRxtGpQ&e=] On Fri, May 11, 2018 at 10:41 AM, Sarah DeVille > wrote: Hi everyone, As noted in our meeting this week I have been working hard to secure a hotel and meeting space for our annual meeting. I just received the proposal below and would like to recommend we move forward with contracting with the Marriott. While this is not the lowest room rate that I received, they will provide us with complementary meeting space and AV for the board meeting. I just wanted to hear everyone?s thoughts before we move forward. Thanks, Sarah Sarah D. DeVille, MLIS Head of Public Services Canizaro Library Ave Maria University (239) 280-2422 Follow us on social media From: Ryan, Tracy (F) [mailto:Tracy.Ryan at marriott.com] Sent: Friday, May 11, 2018 10:28 AM To: Sarah DeVille Cc: Botea, Sara Subject: RE: Fl Assoc College and Research Libraries Meeting Thanks Sarah! Yes, we will give you a full days use of our meeting space set up for 15 board room style with extra seats in the room. This room will be available from 8am-7pm on Thursday 10/18. Please let me know if you need to arrange for any catering to be in the room (we will of course have water available in the room). We also have a screen/projector already in the room (drop down from the ceiling) that you can plug directly into. If your BOD approves, will reservations be made via rooming list or individuals pay on their own? Also would this be contract with Ave Maria University or Florida Association of College and Research Libraries. Many thanks, Tracy Ryan Sales Manager, Fort Myers T 239.789.4207 COURTYARD GULF COAST TOWN CENTER | courtyardfortmyers.com RESIDENCE INN | residenceinnfortmyers.com RESIDENCE INN GULF COAST TOWN CENTER | fortmyersresidenceinn.com SPRINGHILL SUITES | springhillsuitesfortmyers.com ???Operated under license from Marriott International, Inc. or one of its affiliates. From: Sarah DeVille [mailto:Sarah.DeVille at avemaria.edu] Sent: Friday, May 11, 2018 10:23 AM To: Ryan, Tracy (F) Cc: Botea, Sara Subject: RE: Fl Assoc College and Research Libraries Meeting Hi Tracy, Thank you for your reply. This is looking in line with what we were thinking, but before I send it to the Board of Directors, I would like to confirm the meeting space is in fact complementary. We would need a board room setup for 13 with a few extra seats along the outside. Would this type of setup be available? Sarah Sarah D. DeVille, MLIS Florida Assocation of College and Research Libraries, Board Member Head of Public Services Canizaro Library Ave Maria University (239) 280-2422 Follow us on social media From: Ryan, Tracy (F) [mailto:Tracy.Ryan at marriott.com] Sent: Friday, May 11, 2018 10:12 AM To: Sarah DeVille Cc: Botea, Sara Subject: Fl Assoc College and Research Libraries Meeting Good morning Sarah! Happy Friday! I received a request for a proposal for your meeting taking place on 10/18-10/19 for 30 rooms. Below are proposals for both properties that are location within the Gulf Coast Town Center. Proposal: Total of 30 rooms (can offer 15 rooms at each property if you would like, to give your guests options) Checking in Thursday 10/18 Checking out Friday 10/19 Rates are valid for 2 days before and after contracted check in and out times. Complimentary Use of our meeting space on 10/18 from 3pm-5pm Courtyard Gulf Coast Town Center www.marriott.com/rswap> King Room with Twin Sofa Bed ? $129 a night (Retail $169 a night) Queen Queen Room - $139 a night (Retail $179 a night) Features * Bistro Restaurant onsite for Breakfast/Dinner( Starbucks products available 24 hours) * Full Service Bar * Fitness Center/Entertainment Center/Market -24 hours * Laundry Room(Coin Based) * Outside Pool/Firepit * Onsite Market-24 hours * Complimentary Shuttle Service to Airport -24 hours * Walking Distance to over 80 Shops and Restaurants in the Town Center * Complimentary Wireless Access Residence Inn Gulf Coast Town Center www.marriott.com/rswra> Studio King with Queen Sofa Bed ? $139 a night (Retail $169 a night) One bedroom with 1 King and 1 Queen Sofa Bed - $149 a night (Retail $179 a night) Features * Hot Breakfast Included everyday * Spacious Suites-Fully equipped kitchen, sleeper sofa , and living room area in each suite * Pet friendly- ($100 one time nonrefundable pet cleaning fee) * Fitness Center & Market-24 Hours * Complimentary Shuttle Service to Airport- 24 hours * Walking Distance to over 80 shops and Restaurants * Complimentary Wireless access Please let me know if you would like to move forward with this proposal. Best regards, Tracy Ryan Sales Manager, Fort Myers T 239.789.4207 COURTYARD GULF COAST TOWN CENTER | courtyardfortmyers.com RESIDENCE INN | residenceinnfortmyers.com RESIDENCE INN GULF COAST TOWN CENTER | fortmyersresidenceinn.com SPRINGHILL SUITES | springhillsuitesfortmyers.com ???Operated under license from Marriott International, Inc. or one of its affiliates. _______________________________________________ Fla-facrlboard mailing list Fla-facrlboard at lists.fsu.edu https://lists.fsu.edu/mailman/listinfo/fla-facrlboard -------------- next part -------------- An HTML attachment was scrubbed... URL: From copenhka at eckerd.edu Tue May 15 07:35:24 2018 From: copenhka at eckerd.edu (Kim Copenhaver) Date: Tue, 15 May 2018 07:35:24 -0400 Subject: [Fla-facrlboard] FACRL 2018 Hotel Recommendation In-Reply-To: References: <73C9736F-23CA-4BEB-BC41-7625EE7E330A@avemaria.edu> Message-ID: Hi Sarah, Thanks for investigating housing options for the FACRL Annual Conference. I am unfamiliar with the area and thus defer to your judgement on location and whether or not you would like to provide more than one housing option for attendees. I agree that it does provide attendees options, but note there are hidden costs to keep in mind in regard to managing two housing locations such as the management of two room lists, providing directions from two locations, promoting both locations on the website, two registration links, etc. Certainly some of these concerns might be mitigated by having only one Sales Manager and the simple fact that we are only talking about 30 rooms. If the option of having two different locations with differing amenities is appealing and might sway someone to attend, then I think the benefit would outweigh the costs. I am fine either way, but just want to be sure the hidden costs are also considered. Best, Kimberly Copenhaver, M.A. Associate Professor, Reference, Instruction & Access Services (727) 864-7518 <727.864.7518> Eckerd College 4200 54th Avenue South St. Petersburg, Florida 33711 On Tue, May 15, 2018 at 6:52 AM, Donlan, Rebecca wrote: > If you guys think splitting the room block is a good idea I'm all for it. > :) > ------------------------------ > *From:* Fla-facrlboard on behalf > of Sarah DeVille > *Sent:* Monday, May 14, 2018 6:16:49 PM > *To:* Alyssa Koclanes > *Cc:* fla-facrlboard at lists.fsu.edu > *Subject:* Re: [Fla-facrlboard] FACRL 2018 Hotel Recommendation > > I haven?t decided about splitting the room block but it might not be a bad > idea. > > Gulf Coast Town Center (where the hotels are located) is right of the > interstate and only a few minutes to FGCU. there are lots of restaurants > and shops there. It is also very close to the airport should anyone decide > to fly down. > > Sarah D. DeVille, MLIS > Head of Public Services > Ave Maria University > Canizaro Library > > Sent from my iPhone > > On May 14, 2018, at 5:19 PM, Alyssa Koclanes koclanan at eckerd.edu>> wrote: > > Hi Sarah, > > I think that's a great deal that they are offering complimentary meeting > space and AV! I would be in favor of going with this hotel. Would the room > block be set up at just one of the hotels or at both of them as Tracy > suggested (15 rooms at each) to give guests options? It looks like the > Residence Inn and the Courtyard Marriott are right next to each other so > having the room block split between both would work well, plus they are > near several restaurants, and very close to FGCU. Seems like a great option! > > Alyssa > > -- > Alyssa Koclanes, M.A. > Associate Professor > Technical Services, Serials, and Instruction Librarian > Eckerd College Library 3A__www.eckerd.edu_library_&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=uip_vPAysfF_ > dE3PCYPTAl8DFB9W0Dmnq1H6afEULUs&s=J10uZkGjaCpzB7uUaCGxGwUybfR- > 73bnVWVW37KB08Q&e=> > 727.864.8460 > > Eckerd College 3A__www.eckerd.edu&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=uip_vPAysfF_ > dE3PCYPTAl8DFB9W0Dmnq1H6afEULUs&s=Wwbde9w2B2ydwMcWJJImf7ko24RuK4 > y8k-RT_kZijlo&e=> > 4200 54th Avenue South > St. Petersburg, Florida 33711 > > [https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_uc- > 3Fexport-3Ddownload-26id-3D1Mw-2D6ldJR5t2LgA1lgM5AHZcqGbumpeHs-26revid- > 3D0B0yDfFkeC3R6c1I3YUpwODZ2NXBBVnRkSldWRFBQSTRkc1FnPQ&d=DwIGaQ&c= > HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx- > JsCfC_BTnGrpOVKn70&m=uip_vPAysfF_dE3PCYPTAl8DFB9W0Dmnq1H6afEULUs&s= > EcnpL0aEBlpl9yxlYhwSjYmrLgdRahDH9fRRFRxtGpQ&e=] > > On Fri, May 11, 2018 at 10:41 AM, Sarah DeVille < > Sarah.DeVille at avemaria.edu> wrote: > Hi everyone, > As noted in our meeting this week I have been working hard to secure a > hotel and meeting space for our annual meeting. I just received the > proposal below and would like to recommend we move forward with contracting > with the Marriott. While this is not the lowest room rate that I received, > they will provide us with complementary meeting space and AV for the board > meeting. I just wanted to hear everyone?s thoughts before we move forward. > Thanks, > Sarah > > Sarah D. DeVille, MLIS > Head of Public Services > Canizaro Library > Ave Maria University > (239) 280-2422 > > Follow us on social media > url?u=http-3A__www.facebook.com_canizarolibrary&d=DwMFAg& > c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m= > vRjDEx5jmR-79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=N8tXNTB4TBP_ > pnN000i25ZQfKdCyUgIYIesx3xQYhNU&e=> urldefense.proofpoint.com/v2/url?u=http-3A__twitter.com_ > CanizaroLibrary&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=UUGUSSQTz3_ > 1UQWiuCiEY3wMaG784E8wR4SnjiooTz0&e=> urldefense.proofpoint.com/v2/url?u=http-3A__instagram.com_ > canizarolibrary&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=-2ccpClrnF44utKM_Ln1F- > H1AEIrVuuCOucsHkXfYUM&e=> > > From: Ryan, Tracy (F) [mailto:Tracy.Ryan at marriott.com marriott.com >] > Sent: Friday, May 11, 2018 10:28 AM > To: Sarah DeVille > Cc: Botea, Sara > Subject: RE: Fl Assoc College and Research Libraries Meeting > > Thanks Sarah! > > Yes, we will give you a full days use of our meeting space set up for 15 > board room style with extra seats in the room. This room will be available > from 8am-7pm on Thursday 10/18. Please let me know if you need to arrange > for any catering to be in the room (we will of course have water available > in the room). We also have a screen/projector already in the room (drop > down from the ceiling) that you can plug directly into. > > If your BOD approves, will reservations be made via rooming list or > individuals pay on their own? > Also would this be contract with Ave Maria University or Florida > Association of College and Research Libraries. > > Many thanks, > > > Tracy Ryan > Sales Manager, Fort Myers > T 239.789.4207 > > > > > COURTYARD GULF COAST TOWN CENTER | courtyardfortmyers.com /urldefense.proofpoint.com/v2/url?u=http-3A__www. > courtyardfortmyers.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=mcXadBmUKVDV252bREqNLuhvHOZU- > HA4PLxEeHz2vrc&e=> > RESIDENCE INN | residenceinnfortmyers.com s://urldefense.proofpoint.com/v2/url?u=http-3A__www. > residenceinnfortmyers.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=oXJ1XcIUct9DylbrQPE23_ > wWKH4DcKtaoH3s8Vbn-Gc&e=> > RESIDENCE INN GULF COAST TOWN CENTER | fortmyersresidenceinn.com s://urldefense.proofpoint.com/v2/url?u=http-3A__www. > fortmyersresidenceinn.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=79KRIA1NsGrDQOi4xUZxm- > KSA6px6fGd5uX1_RLZ4Fo&e=> > SPRINGHILL SUITES | springhillsuitesfortmyers.com< > https://urldefense.proofpoint.com/v2/url?u=http-3A__www. > springhillsuitesfortmyers.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=QgQOYnH0iMBvV7mTPUyW7NJlMJaIdN > Z_rKu-2xmzQrE&e=> > ???Operated under license from Marriott International, Inc. or one of its > affiliates. > > > > > From: Sarah DeVille [mailto:Sarah.DeVille at avemaria.edu > ] > Sent: Friday, May 11, 2018 10:23 AM > To: Ryan, Tracy (F) > Cc: Botea, Sara > Subject: RE: Fl Assoc College and Research Libraries Meeting > > Hi Tracy, > Thank you for your reply. This is looking in line with what we were > thinking, but before I send it to the Board of Directors, I would like to > confirm the meeting space is in fact complementary. We would need a board > room setup for 13 with a few extra seats along the outside. Would this type > of setup be available? > Sarah > > Sarah D. DeVille, MLIS > Florida Assocation of College and Research Libraries, Board Member > > Head of Public Services > Canizaro Library > Ave Maria University > (239) 280-2422 > > Follow us on social media > url?u=http-3A__www.facebook.com_canizarolibrary&d=DwMFAg& > c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m= > vRjDEx5jmR-79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=N8tXNTB4TBP_ > pnN000i25ZQfKdCyUgIYIesx3xQYhNU&e=> urldefense.proofpoint.com/v2/url?u=http-3A__twitter.com_ > CanizaroLibrary&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=UUGUSSQTz3_ > 1UQWiuCiEY3wMaG784E8wR4SnjiooTz0&e=> urldefense.proofpoint.com/v2/url?u=http-3A__instagram.com_ > canizarolibrary&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=-2ccpClrnF44utKM_Ln1F- > H1AEIrVuuCOucsHkXfYUM&e=> > > From: Ryan, Tracy (F) [mailto:Tracy.Ryan at marriott.com > ] > Sent: Friday, May 11, 2018 10:12 AM > To: Sarah DeVille > Cc: Botea, Sara > Subject: Fl Assoc College and Research Libraries Meeting > > Good morning Sarah! > > Happy Friday! I received a request for a proposal for your meeting taking > place on 10/18-10/19 for 30 rooms. Below are proposals for both properties > that are location within the Gulf Coast Town Center. > > Proposal: > Total of 30 rooms (can offer 15 rooms at each property if you would like, > to give your guests options) > Checking in Thursday 10/18 > Checking out Friday 10/19 > Rates are valid for 2 days before and after contracted check in and out > times. > Complimentary Use of our meeting space on 10/18 from 3pm-5pm > > Courtyard Gulf Coast Town Center www.marriott.com/rswap /urldefense.proofpoint.com/v2/url?u=http-3A__www.marriott. > com_rswap&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx- > JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR-79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=- > 8fMX0FiHBYaPmoRliWpBY37CWRtqJOmMlB9qDEwdH4&e= > > > > King Room with Twin Sofa Bed ? $129 a night (Retail $169 a night) > Queen Queen Room - $139 a night (Retail $179 a night) > Features > > * Bistro Restaurant onsite for Breakfast/Dinner( Starbucks products > available 24 hours) > * Full Service Bar > * Fitness Center/Entertainment Center/Market -24 hours > * Laundry Room(Coin Based) > * Outside Pool/Firepit > * Onsite Market-24 hours > * Complimentary Shuttle Service to Airport -24 hours > * Walking Distance to over 80 Shops and Restaurants in the Town Center > * Complimentary Wireless Access > > > Residence Inn Gulf Coast Town Center www.marriott.com/rswra /urldefense.proofpoint.com/v2/url?u=http-3A__www.marriott. > com_rswra&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx- > JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR-79FGFVYvQAt2E4yPJdHFPTGlWUbMtx > dA&s=b8Tx5Ks-OwqUJztx40y1lZ46XXLd_NpraBsnzIHW5Pk&e= > > > > Studio King with Queen Sofa Bed ? $139 a night (Retail $169 a night) > One bedroom with 1 King and 1 Queen Sofa Bed - $149 a night (Retail $179 > a night) > Features > > * Hot Breakfast Included everyday > * Spacious Suites-Fully equipped kitchen, sleeper sofa , and living > room area in each suite > * Pet friendly- ($100 one time nonrefundable pet cleaning fee) > * Fitness Center & Market-24 Hours > * Complimentary Shuttle Service to Airport- 24 hours > * Walking Distance to over 80 shops and Restaurants > * Complimentary Wireless access > > Please let me know if you would like to move forward with this proposal. > > Best regards, > > Tracy Ryan > Sales Manager, Fort Myers > T 239.789.4207 > > > > > COURTYARD GULF COAST TOWN CENTER | courtyardfortmyers.com /urldefense.proofpoint.com/v2/url?u=http-3A__www. > courtyardfortmyers.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=mcXadBmUKVDV252bREqNLuhvHOZU- > HA4PLxEeHz2vrc&e=> > RESIDENCE INN | residenceinnfortmyers.com s://urldefense.proofpoint.com/v2/url?u=http-3A__www. > residenceinnfortmyers.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=oXJ1XcIUct9DylbrQPE23_ > wWKH4DcKtaoH3s8Vbn-Gc&e=> > RESIDENCE INN GULF COAST TOWN CENTER | fortmyersresidenceinn.com s://urldefense.proofpoint.com/v2/url?u=http-3A__www. > fortmyersresidenceinn.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=79KRIA1NsGrDQOi4xUZxm- > KSA6px6fGd5uX1_RLZ4Fo&e=> > SPRINGHILL SUITES | springhillsuitesfortmyers.com< > https://urldefense.proofpoint.com/v2/url?u=http-3A__www. > springhillsuitesfortmyers.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=QgQOYnH0iMBvV7mTPUyW7NJlMJaIdN > Z_rKu-2xmzQrE&e=> > ???Operated under license from Marriott International, Inc. or one of its > affiliates. > > > > > _______________________________________________ > Fla-facrlboard mailing list > Fla-facrlboard at lists.fsu.edu > https://lists.fsu.edu/mailman/listinfo/fla-facrlboard > > > > _______________________________________________ > Fla-facrlboard mailing list > Fla-facrlboard at lists.fsu.edu > https://lists.fsu.edu/mailman/listinfo/fla-facrlboard > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From Sarah.DeVille at avemaria.edu Tue May 15 10:15:37 2018 From: Sarah.DeVille at avemaria.edu (Sarah DeVille) Date: Tue, 15 May 2018 14:15:37 +0000 Subject: [Fla-facrlboard] FACRL 2018 Hotel Recommendation In-Reply-To: References: <73C9736F-23CA-4BEB-BC41-7625EE7E330A@avemaria.edu> Message-ID: I think Kim makes some excellent points. While the hotels do literally share a parking lot, managing two locations might be more challenging for us. In looking over the amenities, the Courtyard looks slightly more appealing. I can check with Tracy to see what kinds of logistics will be necessary in managing two hotels--she might be able to provide us with only one link. With the board?s approval I would like to move forward and accept the proposal for 30 rooms at the Courtyard along with a meeting space for the board room, unless they can provide only one link, in which case I will split the block between both hotels. I?d like to wrap this up before we all head to FLA next week. Any objections? Sarah D. DeVille, MLIS Head of Public Services Canizaro Library Ave Maria University (239) 280-2422 Follow us on social media [facebook small] [Twitter small] [Instagram small] From: Kim Copenhaver [mailto:copenhka at eckerd.edu] Sent: Tuesday, May 15, 2018 7:35 AM To: Sarah DeVille Cc: fla-facrlboard at lists.fsu.edu Subject: Re: [Fla-facrlboard] FACRL 2018 Hotel Recommendation Hi Sarah, Thanks for investigating housing options for the FACRL Annual Conference. I am unfamiliar with the area and thus defer to your judgement on location and whether or not you would like to provide more than one housing option for attendees. I agree that it does provide attendees options, but note there are hidden costs to keep in mind in regard to managing two housing locations such as the management of two room lists, providing directions from two locations, promoting both locations on the website, two registration links, etc. Certainly some of these concerns might be mitigated by having only one Sales Manager and the simple fact that we are only talking about 30 rooms. If the option of having two different locations with differing amenities is appealing and might sway someone to attend, then I think the benefit would outweigh the costs. I am fine either way, but just want to be sure the hidden costs are also considered. Best, Kimberly Copenhaver, M.A. Associate Professor, Reference, Instruction & Access Services (727) 864-7518 Eckerd College 4200 54th Avenue South St. Petersburg, Florida 33711 [https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_uc-3Fexport-3Ddownload-26id-3D1Uw7RK-5FWnOuXy2-5FFc4WGB4SJY1jOF257X-26revid-3D0B3C8izUnDZgjVkdVdzNtSm5rL290TUx5VGlCWkxpVm5YUWVFPQ&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=qiuUr5Rh21FveBiplA302jqiX596rPUdTfYEgCuSF9k&s=y6yUH1rCXEs-t2HBi8Wjlo4GMGYchyVXwKFV5JjDYmA&e=] On Tue, May 15, 2018 at 6:52 AM, Donlan, Rebecca > wrote: If you guys think splitting the room block is a good idea I'm all for it. :) ________________________________ From: Fla-facrlboard > on behalf of Sarah DeVille > Sent: Monday, May 14, 2018 6:16:49 PM To: Alyssa Koclanes Cc: fla-facrlboard at lists.fsu.edu Subject: Re: [Fla-facrlboard] FACRL 2018 Hotel Recommendation I haven?t decided about splitting the room block but it might not be a bad idea. Gulf Coast Town Center (where the hotels are located) is right of the interstate and only a few minutes to FGCU. there are lots of restaurants and shops there. It is also very close to the airport should anyone decide to fly down. Sarah D. DeVille, MLIS Head of Public Services Ave Maria University Canizaro Library Sent from my iPhone On May 14, 2018, at 5:19 PM, Alyssa Koclanes >> wrote: Hi Sarah, I think that's a great deal that they are offering complimentary meeting space and AV! I would be in favor of going with this hotel. Would the room block be set up at just one of the hotels or at both of them as Tracy suggested (15 rooms at each) to give guests options? It looks like the Residence Inn and the Courtyard Marriott are right next to each other so having the room block split between both would work well, plus they are near several restaurants, and very close to FGCU. Seems like a great option! Alyssa -- Alyssa Koclanes, M.A. Associate Professor Technical Services, Serials, and Instruction Librarian Eckerd College Library 727.864.8460 Eckerd College 4200 54th Avenue South St. Petersburg, Florida 33711 [https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_uc-3Fexport-3Ddownload-26id-3D1Mw-2D6ldJR5t2LgA1lgM5AHZcqGbumpeHs-26revid-3D0B0yDfFkeC3R6c1I3YUpwODZ2NXBBVnRkSldWRFBQSTRkc1FnPQ&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=uip_vPAysfF_dE3PCYPTAl8DFB9W0Dmnq1H6afEULUs&s=EcnpL0aEBlpl9yxlYhwSjYmrLgdRahDH9fRRFRxtGpQ&e=] On Fri, May 11, 2018 at 10:41 AM, Sarah DeVille >> wrote: Hi everyone, As noted in our meeting this week I have been working hard to secure a hotel and meeting space for our annual meeting. I just received the proposal below and would like to recommend we move forward with contracting with the Marriott. While this is not the lowest room rate that I received, they will provide us with complementary meeting space and AV for the board meeting. I just wanted to hear everyone?s thoughts before we move forward. Thanks, Sarah Sarah D. DeVille, MLIS Head of Public Services Canizaro Library Ave Maria University (239) 280-2422 Follow us on social media From: Ryan, Tracy (F) [mailto:Tracy.Ryan at marriott.com>] Sent: Friday, May 11, 2018 10:28 AM To: Sarah DeVille Cc: Botea, Sara Subject: RE: Fl Assoc College and Research Libraries Meeting Thanks Sarah! Yes, we will give you a full days use of our meeting space set up for 15 board room style with extra seats in the room. This room will be available from 8am-7pm on Thursday 10/18. Please let me know if you need to arrange for any catering to be in the room (we will of course have water available in the room). We also have a screen/projector already in the room (drop down from the ceiling) that you can plug directly into. If your BOD approves, will reservations be made via rooming list or individuals pay on their own? Also would this be contract with Ave Maria University or Florida Association of College and Research Libraries. Many thanks, Tracy Ryan Sales Manager, Fort Myers T 239.789.4207 COURTYARD GULF COAST TOWN CENTER | courtyardfortmyers.com RESIDENCE INN | residenceinnfortmyers.com RESIDENCE INN GULF COAST TOWN CENTER | fortmyersresidenceinn.com SPRINGHILL SUITES | springhillsuitesfortmyers.com ???Operated under license from Marriott International, Inc. or one of its affiliates. From: Sarah DeVille [mailto:Sarah.DeVille at avemaria.edu] Sent: Friday, May 11, 2018 10:23 AM To: Ryan, Tracy (F) Cc: Botea, Sara Subject: RE: Fl Assoc College and Research Libraries Meeting Hi Tracy, Thank you for your reply. This is looking in line with what we were thinking, but before I send it to the Board of Directors, I would like to confirm the meeting space is in fact complementary. We would need a board room setup for 13 with a few extra seats along the outside. Would this type of setup be available? Sarah Sarah D. DeVille, MLIS Florida Assocation of College and Research Libraries, Board Member Head of Public Services Canizaro Library Ave Maria University (239) 280-2422 Follow us on social media From: Ryan, Tracy (F) [mailto:Tracy.Ryan at marriott.com] Sent: Friday, May 11, 2018 10:12 AM To: Sarah DeVille Cc: Botea, Sara Subject: Fl Assoc College and Research Libraries Meeting Good morning Sarah! Happy Friday! I received a request for a proposal for your meeting taking place on 10/18-10/19 for 30 rooms. Below are proposals for both properties that are location within the Gulf Coast Town Center. Proposal: Total of 30 rooms (can offer 15 rooms at each property if you would like, to give your guests options) Checking in Thursday 10/18 Checking out Friday 10/19 Rates are valid for 2 days before and after contracted check in and out times. Complimentary Use of our meeting space on 10/18 from 3pm-5pm Courtyard Gulf Coast Town Center www.marriott.com/rswap> King Room with Twin Sofa Bed ? $129 a night (Retail $169 a night) Queen Queen Room - $139 a night (Retail $179 a night) Features * Bistro Restaurant onsite for Breakfast/Dinner( Starbucks products available 24 hours) * Full Service Bar * Fitness Center/Entertainment Center/Market -24 hours * Laundry Room(Coin Based) * Outside Pool/Firepit * Onsite Market-24 hours * Complimentary Shuttle Service to Airport -24 hours * Walking Distance to over 80 Shops and Restaurants in the Town Center * Complimentary Wireless Access Residence Inn Gulf Coast Town Center www.marriott.com/rswra> Studio King with Queen Sofa Bed ? $139 a night (Retail $169 a night) One bedroom with 1 King and 1 Queen Sofa Bed - $149 a night (Retail $179 a night) Features * Hot Breakfast Included everyday * Spacious Suites-Fully equipped kitchen, sleeper sofa , and living room area in each suite * Pet friendly- ($100 one time nonrefundable pet cleaning fee) * Fitness Center & Market-24 Hours * Complimentary Shuttle Service to Airport- 24 hours * Walking Distance to over 80 shops and Restaurants * Complimentary Wireless access Please let me know if you would like to move forward with this proposal. Best regards, Tracy Ryan Sales Manager, Fort Myers T 239.789.4207 COURTYARD GULF COAST TOWN CENTER | courtyardfortmyers.com RESIDENCE INN | residenceinnfortmyers.com RESIDENCE INN GULF COAST TOWN CENTER | fortmyersresidenceinn.com SPRINGHILL SUITES | springhillsuitesfortmyers.com ???Operated under license from Marriott International, Inc. or one of its affiliates. _______________________________________________ Fla-facrlboard mailing list Fla-facrlboard at lists.fsu.edu> https://lists.fsu.edu/mailman/listinfo/fla-facrlboard _______________________________________________ Fla-facrlboard mailing list Fla-facrlboard at lists.fsu.edu https://lists.fsu.edu/mailman/listinfo/fla-facrlboard -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 1924 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 2033 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 2327 bytes Desc: image003.jpg URL: From copenhka at eckerd.edu Tue May 15 10:31:05 2018 From: copenhka at eckerd.edu (Kim Copenhaver) Date: Tue, 15 May 2018 10:31:05 -0400 Subject: [Fla-facrlboard] FACRL 2018 Hotel Recommendation In-Reply-To: References: <73C9736F-23CA-4BEB-BC41-7625EE7E330A@avemaria.edu> Message-ID: ?HI Sarah, No objections from me. Thank you for your thoughtful review of available options. Best,? Kimberly Copenhaver, M.A. Associate Professor, Reference, Instruction & Access Services (727) 864-7518 <727.864.7518> Eckerd College 4200 54th Avenue South St. Petersburg, Florida 33711 On Tue, May 15, 2018 at 10:15 AM, Sarah DeVille wrote: > I think Kim makes some excellent points. While the hotels do literally > share a parking lot, managing two locations might be more challenging for > us. In looking over the amenities, the Courtyard looks slightly more > appealing. I can check with Tracy to see what kinds of logistics will be > necessary in managing two hotels--she might be able to provide us with only > one link. > > > > With the board?s approval I would like to move forward and accept the > proposal for 30 rooms at the Courtyard along with a meeting space for the > board room, unless they can provide only one link, in which case I will > split the block between both hotels. I?d like to wrap this up before we all > head to FLA next week. Any objections? > > > > Sarah D. DeVille, MLIS > > Head of Public Services > > Canizaro Library > > Ave Maria University > > (239) 280-2422 > > > > *Follow us on social media* > > [image: facebook small] [image: > Twitter small] [image: Instagram > small] > > > > *From:* Kim Copenhaver [mailto:copenhka at eckerd.edu] > *Sent:* Tuesday, May 15, 2018 7:35 AM > *To:* Sarah DeVille > > *Cc:* fla-facrlboard at lists.fsu.edu > *Subject:* Re: [Fla-facrlboard] FACRL 2018 Hotel Recommendation > > > > Hi Sarah, > > > > Thanks for investigating housing options for the FACRL Annual Conference. > I am unfamiliar with the area and thus defer to your judgement on location > and whether or not you would like to provide more than one housing option > for attendees. I agree that it does provide attendees options, but note > there are hidden costs to keep in mind in regard to managing two housing > locations such as the management of two room lists, providing directions > from two locations, promoting both locations on the website, two > registration links, etc. Certainly some of these concerns might be > mitigated by having only one Sales Manager and the simple fact that we are > only talking about 30 rooms. If the option of having two different > locations with differing amenities is appealing and might sway someone to > attend, then I think the benefit would outweigh the costs. I am fine either > way, but just want to be sure the hidden costs are also considered. > > > > Best, > > > Kimberly Copenhaver, M.A. > > Associate Professor, Reference, Instruction & Access Services > > (727) 864-7518 <727.864.7518> > > > > Eckerd College > 4200 54th Avenue South > > St. Petersburg, Florida 33711 > > > > On Tue, May 15, 2018 at 6:52 AM, Donlan, Rebecca wrote: > > If you guys think splitting the room block is a good idea I'm all for it. > :) > ------------------------------ > > *From:* Fla-facrlboard on behalf > of Sarah DeVille > *Sent:* Monday, May 14, 2018 6:16:49 PM > *To:* Alyssa Koclanes > *Cc:* fla-facrlboard at lists.fsu.edu > *Subject:* Re: [Fla-facrlboard] FACRL 2018 Hotel Recommendation > > > > I haven?t decided about splitting the room block but it might not be a bad > idea. > > Gulf Coast Town Center (where the hotels are located) is right of the > interstate and only a few minutes to FGCU. there are lots of restaurants > and shops there. It is also very close to the airport should anyone decide > to fly down. > > Sarah D. DeVille, MLIS > Head of Public Services > Ave Maria University > Canizaro Library > > Sent from my iPhone > > On May 14, 2018, at 5:19 PM, Alyssa Koclanes koclanan at eckerd.edu>> wrote: > > Hi Sarah, > > I think that's a great deal that they are offering complimentary meeting > space and AV! I would be in favor of going with this hotel. Would the room > block be set up at just one of the hotels or at both of them as Tracy > suggested (15 rooms at each) to give guests options? It looks like the > Residence Inn and the Courtyard Marriott are right next to each other so > having the room block split between both would work well, plus they are > near several restaurants, and very close to FGCU. Seems like a great option! > > Alyssa > > -- > Alyssa Koclanes, M.A. > Associate Professor > Technical Services, Serials, and Instruction Librarian > Eckerd College Library 3A__www.eckerd.edu_library_&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=uip_vPAysfF_ > dE3PCYPTAl8DFB9W0Dmnq1H6afEULUs&s=J10uZkGjaCpzB7uUaCGxGwUybfR- > 73bnVWVW37KB08Q&e=> > 727.864.8460 > > Eckerd College 3A__www.eckerd.edu&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=uip_vPAysfF_ > dE3PCYPTAl8DFB9W0Dmnq1H6afEULUs&s=Wwbde9w2B2ydwMcWJJImf7ko24RuK4 > y8k-RT_kZijlo&e=> > 4200 54th Avenue South > St. Petersburg, Florida 33711 > > [https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_uc- > 3Fexport-3Ddownload-26id-3D1Mw-2D6ldJR5t2LgA1lgM5AHZcqGbumpeHs-26revid- > 3D0B0yDfFkeC3R6c1I3YUpwODZ2NXBBVnRkSldWRFBQSTRkc1FnPQ&d=DwIGaQ&c= > HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx- > JsCfC_BTnGrpOVKn70&m=uip_vPAysfF_dE3PCYPTAl8DFB9W0Dmnq1H6afEULUs&s= > EcnpL0aEBlpl9yxlYhwSjYmrLgdRahDH9fRRFRxtGpQ&e=] > > On Fri, May 11, 2018 at 10:41 AM, Sarah DeVille < > Sarah.DeVille at avemaria.edu> wrote: > Hi everyone, > As noted in our meeting this week I have been working hard to secure a > hotel and meeting space for our annual meeting. I just received the > proposal below and would like to recommend we move forward with contracting > with the Marriott. While this is not the lowest room rate that I received, > they will provide us with complementary meeting space and AV for the board > meeting. I just wanted to hear everyone?s thoughts before we move forward. > Thanks, > Sarah > > Sarah D. DeVille, MLIS > Head of Public Services > Canizaro Library > Ave Maria University > (239) 280-2422 > > Follow us on social media > url?u=http-3A__www.facebook.com_canizarolibrary&d=DwMFAg& > c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m= > vRjDEx5jmR-79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=N8tXNTB4TBP_ > pnN000i25ZQfKdCyUgIYIesx3xQYhNU&e=> urldefense.proofpoint.com/v2/url?u=http-3A__twitter.com_ > CanizaroLibrary&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=UUGUSSQTz3_ > 1UQWiuCiEY3wMaG784E8wR4SnjiooTz0&e=> urldefense.proofpoint.com/v2/url?u=http-3A__instagram.com_ > canizarolibrary&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=-2ccpClrnF44utKM_Ln1F- > H1AEIrVuuCOucsHkXfYUM&e=> > > From: Ryan, Tracy (F) [mailto:Tracy.Ryan at marriott.com marriott.com >] > Sent: Friday, May 11, 2018 10:28 AM > To: Sarah DeVille > Cc: Botea, Sara > Subject: RE: Fl Assoc College and Research Libraries Meeting > > Thanks Sarah! > > Yes, we will give you a full days use of our meeting space set up for 15 > board room style with extra seats in the room. This room will be available > from 8am-7pm on Thursday 10/18. Please let me know if you need to arrange > for any catering to be in the room (we will of course have water available > in the room). We also have a screen/projector already in the room (drop > down from the ceiling) that you can plug directly into. > > If your BOD approves, will reservations be made via rooming list or > individuals pay on their own? > Also would this be contract with Ave Maria University or Florida > Association of College and Research Libraries. > > Many thanks, > > > Tracy Ryan > Sales Manager, Fort Myers > T 239.789.4207 > > > > > COURTYARD GULF COAST TOWN CENTER | courtyardfortmyers.com /urldefense.proofpoint.com/v2/url?u=http-3A__www. > courtyardfortmyers.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=mcXadBmUKVDV252bREqNLuhvHOZU- > HA4PLxEeHz2vrc&e=> > RESIDENCE INN | residenceinnfortmyers.com s://urldefense.proofpoint.com/v2/url?u=http-3A__www. > residenceinnfortmyers.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=oXJ1XcIUct9DylbrQPE23_ > wWKH4DcKtaoH3s8Vbn-Gc&e=> > RESIDENCE INN GULF COAST TOWN CENTER | fortmyersresidenceinn.com s://urldefense.proofpoint.com/v2/url?u=http-3A__www. > fortmyersresidenceinn.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=79KRIA1NsGrDQOi4xUZxm- > KSA6px6fGd5uX1_RLZ4Fo&e=> > SPRINGHILL SUITES | springhillsuitesfortmyers.com< > https://urldefense.proofpoint.com/v2/url?u=http-3A__www. > springhillsuitesfortmyers.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=QgQOYnH0iMBvV7mTPUyW7NJlMJaIdN > Z_rKu-2xmzQrE&e=> > ???Operated under license from Marriott International, Inc. or one of its > affiliates. > > > > > From: Sarah DeVille [mailto:Sarah.DeVille at avemaria.edu > ] > Sent: Friday, May 11, 2018 10:23 AM > To: Ryan, Tracy (F) > Cc: Botea, Sara > Subject: RE: Fl Assoc College and Research Libraries Meeting > > Hi Tracy, > Thank you for your reply. This is looking in line with what we were > thinking, but before I send it to the Board of Directors, I would like to > confirm the meeting space is in fact complementary. We would need a board > room setup for 13 with a few extra seats along the outside. Would this type > of setup be available? > Sarah > > Sarah D. DeVille, MLIS > Florida Assocation of College and Research Libraries, Board Member > > Head of Public Services > Canizaro Library > Ave Maria University > (239) 280-2422 > > Follow us on social media > url?u=http-3A__www.facebook.com_canizarolibrary&d=DwMFAg& > c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m= > vRjDEx5jmR-79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=N8tXNTB4TBP_ > pnN000i25ZQfKdCyUgIYIesx3xQYhNU&e=> urldefense.proofpoint.com/v2/url?u=http-3A__twitter.com_ > CanizaroLibrary&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=UUGUSSQTz3_ > 1UQWiuCiEY3wMaG784E8wR4SnjiooTz0&e=> urldefense.proofpoint.com/v2/url?u=http-3A__instagram.com_ > canizarolibrary&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=-2ccpClrnF44utKM_Ln1F- > H1AEIrVuuCOucsHkXfYUM&e=> > > From: Ryan, Tracy (F) [mailto:Tracy.Ryan at marriott.com > ] > Sent: Friday, May 11, 2018 10:12 AM > To: Sarah DeVille > Cc: Botea, Sara > Subject: Fl Assoc College and Research Libraries Meeting > > Good morning Sarah! > > Happy Friday! I received a request for a proposal for your meeting taking > place on 10/18-10/19 for 30 rooms. Below are proposals for both properties > that are location within the Gulf Coast Town Center. > > Proposal: > Total of 30 rooms (can offer 15 rooms at each property if you would like, > to give your guests options) > Checking in Thursday 10/18 > Checking out Friday 10/19 > Rates are valid for 2 days before and after contracted check in and out > times. > Complimentary Use of our meeting space on 10/18 from 3pm-5pm > > Courtyard Gulf Coast Town Center www.marriott.com/rswap /urldefense.proofpoint.com/v2/url?u=http-3A__www.marriott. > com_rswap&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx- > JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR-79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=- > 8fMX0FiHBYaPmoRliWpBY37CWRtqJOmMlB9qDEwdH4&e= > > > > King Room with Twin Sofa Bed ? $129 a night (Retail $169 a night) > Queen Queen Room - $139 a night (Retail $179 a night) > Features > > * Bistro Restaurant onsite for Breakfast/Dinner( Starbucks products > available 24 hours) > * Full Service Bar > * Fitness Center/Entertainment Center/Market -24 hours > * Laundry Room(Coin Based) > * Outside Pool/Firepit > * Onsite Market-24 hours > * Complimentary Shuttle Service to Airport -24 hours > * Walking Distance to over 80 Shops and Restaurants in the Town Center > * Complimentary Wireless Access > > > Residence Inn Gulf Coast Town Center www.marriott.com/rswra /urldefense.proofpoint.com/v2/url?u=http-3A__www.marriott. > com_rswra&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx- > JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR-79FGFVYvQAt2E4yPJdHFPTGlWUbMtx > dA&s=b8Tx5Ks-OwqUJztx40y1lZ46XXLd_NpraBsnzIHW5Pk&e= > > > > Studio King with Queen Sofa Bed ? $139 a night (Retail $169 a night) > One bedroom with 1 King and 1 Queen Sofa Bed - $149 a night (Retail $179 > a night) > Features > > * Hot Breakfast Included everyday > * Spacious Suites-Fully equipped kitchen, sleeper sofa , and living > room area in each suite > * Pet friendly- ($100 one time nonrefundable pet cleaning fee) > * Fitness Center & Market-24 Hours > * Complimentary Shuttle Service to Airport- 24 hours > * Walking Distance to over 80 shops and Restaurants > * Complimentary Wireless access > > Please let me know if you would like to move forward with this proposal. > > Best regards, > > Tracy Ryan > Sales Manager, Fort Myers > T 239.789.4207 > > > > > COURTYARD GULF COAST TOWN CENTER | courtyardfortmyers.com /urldefense.proofpoint.com/v2/url?u=http-3A__www. > courtyardfortmyers.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=mcXadBmUKVDV252bREqNLuhvHOZU- > HA4PLxEeHz2vrc&e=> > RESIDENCE INN | residenceinnfortmyers.com s://urldefense.proofpoint.com/v2/url?u=http-3A__www. > residenceinnfortmyers.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=oXJ1XcIUct9DylbrQPE23_ > wWKH4DcKtaoH3s8Vbn-Gc&e=> > RESIDENCE INN GULF COAST TOWN CENTER | fortmyersresidenceinn.com s://urldefense.proofpoint.com/v2/url?u=http-3A__www. > fortmyersresidenceinn.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=79KRIA1NsGrDQOi4xUZxm- > KSA6px6fGd5uX1_RLZ4Fo&e=> > SPRINGHILL SUITES | springhillsuitesfortmyers.com< > https://urldefense.proofpoint.com/v2/url?u=http-3A__www. > springhillsuitesfortmyers.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=QgQOYnH0iMBvV7mTPUyW7NJlMJaIdN > Z_rKu-2xmzQrE&e=> > ???Operated under license from Marriott International, Inc. or one of its > affiliates. > > > > > _______________________________________________ > Fla-facrlboard mailing list > Fla-facrlboard at lists.fsu.edu > https://lists.fsu.edu/mailman/listinfo/fla-facrlboard > > > _______________________________________________ > Fla-facrlboard mailing list > Fla-facrlboard at lists.fsu.edu > https://lists.fsu.edu/mailman/listinfo/fla-facrlboard > > > -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 1924 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 2033 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 2327 bytes Desc: not available URL: From koclanan at eckerd.edu Tue May 15 12:13:16 2018 From: koclanan at eckerd.edu (Alyssa Koclanes) Date: Tue, 15 May 2018 12:13:16 -0400 Subject: [Fla-facrlboard] FACRL 2018 Hotel Recommendation In-Reply-To: References: <73C9736F-23CA-4BEB-BC41-7625EE7E330A@avemaria.edu> Message-ID: No objections from me either, sounds good! -- *Alyssa Koclanes, M.A.* Associate Professor Technical Services, Serials, and Instruction Librarian Eckerd College Library 727.864.8460 Eckerd College 4200 54th Avenue South St. Petersburg, Florida 33711 On Tue, May 15, 2018 at 10:15 AM, Sarah DeVille wrote: > I think Kim makes some excellent points. While the hotels do literally > share a parking lot, managing two locations might be more challenging for > us. In looking over the amenities, the Courtyard looks slightly more > appealing. I can check with Tracy to see what kinds of logistics will be > necessary in managing two hotels--she might be able to provide us with only > one link. > > > > With the board?s approval I would like to move forward and accept the > proposal for 30 rooms at the Courtyard along with a meeting space for the > board room, unless they can provide only one link, in which case I will > split the block between both hotels. I?d like to wrap this up before we all > head to FLA next week. Any objections? > > > > Sarah D. DeVille, MLIS > > Head of Public Services > > Canizaro Library > > Ave Maria University > > (239) 280-2422 > > > > *Follow us on social media* > > [image: facebook small] > > [image: Twitter small] > > [image: Instagram small] > > > > > *From:* Kim Copenhaver [mailto:copenhka at eckerd.edu] > *Sent:* Tuesday, May 15, 2018 7:35 AM > *To:* Sarah DeVille > > *Cc:* fla-facrlboard at lists.fsu.edu > *Subject:* Re: [Fla-facrlboard] FACRL 2018 Hotel Recommendation > > > > Hi Sarah, > > > > Thanks for investigating housing options for the FACRL Annual Conference. > I am unfamiliar with the area and thus defer to your judgement on location > and whether or not you would like to provide more than one housing option > for attendees. I agree that it does provide attendees options, but note > there are hidden costs to keep in mind in regard to managing two housing > locations such as the management of two room lists, providing directions > from two locations, promoting both locations on the website, two > registration links, etc. Certainly some of these concerns might be > mitigated by having only one Sales Manager and the simple fact that we are > only talking about 30 rooms. If the option of having two different > locations with differing amenities is appealing and might sway someone to > attend, then I think the benefit would outweigh the costs. I am fine either > way, but just want to be sure the hidden costs are also considered. > > > > Best, > > > Kimberly Copenhaver, M.A. > > Associate Professor, Reference, Instruction & Access Services > > (727) 864-7518 <727.864.7518> > > > > Eckerd College > > 4200 54th Avenue South > St. Petersburg, Florida 33711 > > > > On Tue, May 15, 2018 at 6:52 AM, Donlan, Rebecca wrote: > > If you guys think splitting the room block is a good idea I'm all for it. > :) > ------------------------------ > > *From:* Fla-facrlboard on behalf > of Sarah DeVille > *Sent:* Monday, May 14, 2018 6:16:49 PM > *To:* Alyssa Koclanes > *Cc:* fla-facrlboard at lists.fsu.edu > *Subject:* Re: [Fla-facrlboard] FACRL 2018 Hotel Recommendation > > > > I haven?t decided about splitting the room block but it might not be a bad > idea. > > Gulf Coast Town Center (where the hotels are located) is right of the > interstate and only a few minutes to FGCU. there are lots of restaurants > and shops there. It is also very close to the airport should anyone decide > to fly down. > > Sarah D. DeVille, MLIS > Head of Public Services > Ave Maria University > Canizaro Library > > Sent from my iPhone > > On May 14, 2018, at 5:19 PM, Alyssa Koclanes koclanan at eckerd.edu>> wrote: > > Hi Sarah, > > I think that's a great deal that they are offering complimentary meeting > space and AV! I would be in favor of going with this hotel. Would the room > block be set up at just one of the hotels or at both of them as Tracy > suggested (15 rooms at each) to give guests options? It looks like the > Residence Inn and the Courtyard Marriott are right next to each other so > having the room block split between both would work well, plus they are > near several restaurants, and very close to FGCU. Seems like a great option! > > Alyssa > > -- > Alyssa Koclanes, M.A. > Associate Professor > Technical Services, Serials, and Instruction Librarian > Eckerd College Library 3A__www.eckerd.edu_library_&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=uip_vPAysfF_ > dE3PCYPTAl8DFB9W0Dmnq1H6afEULUs&s=J10uZkGjaCpzB7uUaCGxGwUybfR- > 73bnVWVW37KB08Q&e=> > 727.864.8460 > > Eckerd College 3A__www.eckerd.edu&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=uip_vPAysfF_ > dE3PCYPTAl8DFB9W0Dmnq1H6afEULUs&s=Wwbde9w2B2ydwMcWJJImf7ko24RuK4 > y8k-RT_kZijlo&e=> > 4200 54th Avenue South > St. Petersburg, Florida 33711 > > [https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_uc- > 3Fexport-3Ddownload-26id-3D1Mw-2D6ldJR5t2LgA1lgM5AHZcqGbumpeHs-26revid- > 3D0B0yDfFkeC3R6c1I3YUpwODZ2NXBBVnRkSldWRFBQSTRkc1FnPQ&d=DwIGaQ&c= > HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx- > JsCfC_BTnGrpOVKn70&m=uip_vPAysfF_dE3PCYPTAl8DFB9W0Dmnq1H6afEULUs&s= > EcnpL0aEBlpl9yxlYhwSjYmrLgdRahDH9fRRFRxtGpQ&e=] > > On Fri, May 11, 2018 at 10:41 AM, Sarah DeVille < > Sarah.DeVille at avemaria.edu> wrote: > Hi everyone, > As noted in our meeting this week I have been working hard to secure a > hotel and meeting space for our annual meeting. I just received the > proposal below and would like to recommend we move forward with contracting > with the Marriott. While this is not the lowest room rate that I received, > they will provide us with complementary meeting space and AV for the board > meeting. I just wanted to hear everyone?s thoughts before we move forward. > Thanks, > Sarah > > Sarah D. DeVille, MLIS > Head of Public Services > Canizaro Library > Ave Maria University > (239) 280-2422 > > Follow us on social media > url?u=http-3A__www.facebook.com_canizarolibrary&d=DwMFAg& > c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m= > vRjDEx5jmR-79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=N8tXNTB4TBP_ > pnN000i25ZQfKdCyUgIYIesx3xQYhNU&e=> urldefense.proofpoint.com/v2/url?u=http-3A__twitter.com_ > CanizaroLibrary&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=UUGUSSQTz3_ > 1UQWiuCiEY3wMaG784E8wR4SnjiooTz0&e=> urldefense.proofpoint.com/v2/url?u=http-3A__instagram.com_ > canizarolibrary&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=-2ccpClrnF44utKM_Ln1F- > H1AEIrVuuCOucsHkXfYUM&e=> > > From: Ryan, Tracy (F) [mailto:Tracy.Ryan at marriott.com marriott.com >] > Sent: Friday, May 11, 2018 10:28 AM > To: Sarah DeVille > Cc: Botea, Sara > Subject: RE: Fl Assoc College and Research Libraries Meeting > > Thanks Sarah! > > Yes, we will give you a full days use of our meeting space set up for 15 > board room style with extra seats in the room. This room will be available > from 8am-7pm on Thursday 10/18. Please let me know if you need to arrange > for any catering to be in the room (we will of course have water available > in the room). We also have a screen/projector already in the room (drop > down from the ceiling) that you can plug directly into. > > If your BOD approves, will reservations be made via rooming list or > individuals pay on their own? > Also would this be contract with Ave Maria University or Florida > Association of College and Research Libraries. > > Many thanks, > > > Tracy Ryan > Sales Manager, Fort Myers > T 239.789.4207 > > > > > COURTYARD GULF COAST TOWN CENTER | courtyardfortmyers.com > > courtyardfortmyers.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=mcXadBmUKVDV252bREqNLuhvHOZU- > HA4PLxEeHz2vrc&e=> > RESIDENCE INN | residenceinnfortmyers.com > > residenceinnfortmyers.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=oXJ1XcIUct9DylbrQPE23_ > wWKH4DcKtaoH3s8Vbn-Gc&e=> > RESIDENCE INN GULF COAST TOWN CENTER | fortmyersresidenceinn.com > > fortmyersresidenceinn.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=79KRIA1NsGrDQOi4xUZxm- > KSA6px6fGd5uX1_RLZ4Fo&e=> > SPRINGHILL SUITES | springhillsuitesfortmyers.com > > springhillsuitesfortmyers.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=QgQOYnH0iMBvV7mTPUyW7NJlMJaIdN > Z_rKu-2xmzQrE&e=> > ???Operated under license from Marriott International, Inc. or one of its > affiliates. > > > > > From: Sarah DeVille [mailto:Sarah.DeVille at avemaria.edu > ] > Sent: Friday, May 11, 2018 10:23 AM > To: Ryan, Tracy (F) > Cc: Botea, Sara > Subject: RE: Fl Assoc College and Research Libraries Meeting > > Hi Tracy, > Thank you for your reply. This is looking in line with what we were > thinking, but before I send it to the Board of Directors, I would like to > confirm the meeting space is in fact complementary. We would need a board > room setup for 13 with a few extra seats along the outside. Would this type > of setup be available? > Sarah > > Sarah D. DeVille, MLIS > Florida Assocation of College and Research Libraries, Board Member > > Head of Public Services > Canizaro Library > Ave Maria University > (239) 280-2422 > > Follow us on social media > url?u=http-3A__www.facebook.com_canizarolibrary&d=DwMFAg& > c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m= > vRjDEx5jmR-79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=N8tXNTB4TBP_ > pnN000i25ZQfKdCyUgIYIesx3xQYhNU&e=> urldefense.proofpoint.com/v2/url?u=http-3A__twitter.com_ > CanizaroLibrary&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=UUGUSSQTz3_ > 1UQWiuCiEY3wMaG784E8wR4SnjiooTz0&e=> urldefense.proofpoint.com/v2/url?u=http-3A__instagram.com_ > canizarolibrary&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=-2ccpClrnF44utKM_Ln1F- > H1AEIrVuuCOucsHkXfYUM&e=> > > From: Ryan, Tracy (F) [mailto:Tracy.Ryan at marriott.com > ] > Sent: Friday, May 11, 2018 10:12 AM > To: Sarah DeVille > Cc: Botea, Sara > Subject: Fl Assoc College and Research Libraries Meeting > > Good morning Sarah! > > Happy Friday! I received a request for a proposal for your meeting taking > place on 10/18-10/19 for 30 rooms. Below are proposals for both properties > that are location within the Gulf Coast Town Center. > > Proposal: > Total of 30 rooms (can offer 15 rooms at each property if you would like, > to give your guests options) > Checking in Thursday 10/18 > Checking out Friday 10/19 > Rates are valid for 2 days before and after contracted check in and out > times. > Complimentary Use of our meeting space on 10/18 from 3pm-5pm > > Courtyard Gulf Coast Town Center www.marriott.com/rswap /urldefense.proofpoint.com/v2/url?u=http-3A__www.marriott. > com_rswap&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx- > JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR-79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=- > 8fMX0FiHBYaPmoRliWpBY37CWRtqJOmMlB9qDEwdH4&e= > > > > King Room with Twin Sofa Bed ? $129 a night (Retail $169 a night) > Queen Queen Room - $139 a night (Retail $179 a night) > Features > > * Bistro Restaurant onsite for Breakfast/Dinner( Starbucks products > available 24 hours) > * Full Service Bar > * Fitness Center/Entertainment Center/Market -24 hours > * Laundry Room(Coin Based) > * Outside Pool/Firepit > * Onsite Market-24 hours > * Complimentary Shuttle Service to Airport -24 hours > * Walking Distance to over 80 Shops and Restaurants in the Town Center > * Complimentary Wireless Access > > > Residence Inn Gulf Coast Town Center www.marriott.com/rswra /urldefense.proofpoint.com/v2/url?u=http-3A__www.marriott. > com_rswra&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx- > JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR-79FGFVYvQAt2E4yPJdHFPTGlWUbMtx > dA&s=b8Tx5Ks-OwqUJztx40y1lZ46XXLd_NpraBsnzIHW5Pk&e= > > > > Studio King with Queen Sofa Bed ? $139 a night (Retail $169 a night) > One bedroom with 1 King and 1 Queen Sofa Bed - $149 a night (Retail $179 > a night) > Features > > * Hot Breakfast Included everyday > * Spacious Suites-Fully equipped kitchen, sleeper sofa , and living > room area in each suite > * Pet friendly- ($100 one time nonrefundable pet cleaning fee) > * Fitness Center & Market-24 Hours > * Complimentary Shuttle Service to Airport- 24 hours > * Walking Distance to over 80 shops and Restaurants > * Complimentary Wireless access > > Please let me know if you would like to move forward with this proposal. > > Best regards, > > Tracy Ryan > Sales Manager, Fort Myers > T 239.789.4207 > > > > > COURTYARD GULF COAST TOWN CENTER | courtyardfortmyers.com > > courtyardfortmyers.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=mcXadBmUKVDV252bREqNLuhvHOZU- > HA4PLxEeHz2vrc&e=> > RESIDENCE INN | residenceinnfortmyers.com > > residenceinnfortmyers.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=oXJ1XcIUct9DylbrQPE23_ > wWKH4DcKtaoH3s8Vbn-Gc&e=> > RESIDENCE INN GULF COAST TOWN CENTER | fortmyersresidenceinn.com > > fortmyersresidenceinn.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=79KRIA1NsGrDQOi4xUZxm- > KSA6px6fGd5uX1_RLZ4Fo&e=> > SPRINGHILL SUITES | springhillsuitesfortmyers.com > > springhillsuitesfortmyers.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r= > ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR- > 79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=QgQOYnH0iMBvV7mTPUyW7NJlMJaIdN > Z_rKu-2xmzQrE&e=> > ???Operated under license from Marriott International, Inc. or one of its > affiliates. > > > > > _______________________________________________ > Fla-facrlboard mailing list > Fla-facrlboard at lists.fsu.edu > https://lists.fsu.edu/mailman/listinfo/fla-facrlboard > > > _______________________________________________ > Fla-facrlboard mailing list > Fla-facrlboard at lists.fsu.edu > https://lists.fsu.edu/mailman/listinfo/fla-facrlboard > > > > _______________________________________________ > Fla-facrlboard mailing list > Fla-facrlboard at lists.fsu.edu > https://lists.fsu.edu/mailman/listinfo/fla-facrlboard > > -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 2327 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 2033 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 1924 bytes Desc: not available URL: From rdonlan at fgcu.edu Tue May 15 12:21:23 2018 From: rdonlan at fgcu.edu (Donlan, Rebecca) Date: Tue, 15 May 2018 16:21:23 +0000 Subject: [Fla-facrlboard] FACRL 2018 Hotel Recommendation Message-ID: Sounds good to me too. Thanks for your work on this, Sarah. Sent on a Samsung Galaxy S?4 -------- Original message -------- From: Alyssa Koclanes Date: 05/15/2018 12:14 PM (GMT-05:00) To: Sarah DeVille Cc: fla-facrlboard at lists.fsu.edu Subject: Re: [Fla-facrlboard] FACRL 2018 Hotel Recommendation -------------- next part -------------- An HTML attachment was scrubbed... URL: From Sarah.DeVille at avemaria.edu Tue May 15 13:00:06 2018 From: Sarah.DeVille at avemaria.edu (Sarah DeVille) Date: Tue, 15 May 2018 17:00:06 +0000 Subject: [Fla-facrlboard] FACRL 2018 Hotel Recommendation In-Reply-To: References: <73C9736F-23CA-4BEB-BC41-7625EE7E330A@avemaria.edu> Message-ID: Just to keep everyone in the loop, we would have a single link with both hotels listed. Sarah D. DeVille, MLIS Head of Public Services Canizaro Library Ave Maria University (239) 280-2422 Follow us on social media [facebook small] [Twitter small] [Instagram small] From: Alyssa Koclanes [mailto:koclanan at eckerd.edu] Sent: Tuesday, May 15, 2018 12:13 PM To: Sarah DeVille Cc: Kim Copenhaver; fla-facrlboard at lists.fsu.edu Subject: Re: [Fla-facrlboard] FACRL 2018 Hotel Recommendation No objections from me either, sounds good! -- Alyssa Koclanes, M.A. Associate Professor Technical Services, Serials, and Instruction Librarian Eckerd College Library 727.864.8460 Eckerd College 4200 54th Avenue South St. Petersburg, Florida 33711 [https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_uc-3Fexport-3Ddownload-26id-3D1Mw-2D6ldJR5t2LgA1lgM5AHZcqGbumpeHs-26revid-3D0B0yDfFkeC3R6c1I3YUpwODZ2NXBBVnRkSldWRFBQSTRkc1FnPQ&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=rzODOKLfb8bVd2a22X1JF0t-w6-UWTtVi7b9JOd94MM&s=ii1pFr9z8M9T2mKg3hE2-t0XHn9NSj1ttSqmUNPwy8E&e=] On Tue, May 15, 2018 at 10:15 AM, Sarah DeVille > wrote: I think Kim makes some excellent points. While the hotels do literally share a parking lot, managing two locations might be more challenging for us. In looking over the amenities, the Courtyard looks slightly more appealing. I can check with Tracy to see what kinds of logistics will be necessary in managing two hotels--she might be able to provide us with only one link. With the board?s approval I would like to move forward and accept the proposal for 30 rooms at the Courtyard along with a meeting space for the board room, unless they can provide only one link, in which case I will split the block between both hotels. I?d like to wrap this up before we all head to FLA next week. Any objections? Sarah D. DeVille, MLIS Head of Public Services Canizaro Library Ave Maria University (239) 280-2422 Follow us on social media [facebook small] [Twitter small] [Instagram small] From: Kim Copenhaver [mailto:copenhka at eckerd.edu] Sent: Tuesday, May 15, 2018 7:35 AM To: Sarah DeVille Cc: fla-facrlboard at lists.fsu.edu Subject: Re: [Fla-facrlboard] FACRL 2018 Hotel Recommendation Hi Sarah, Thanks for investigating housing options for the FACRL Annual Conference. I am unfamiliar with the area and thus defer to your judgement on location and whether or not you would like to provide more than one housing option for attendees. I agree that it does provide attendees options, but note there are hidden costs to keep in mind in regard to managing two housing locations such as the management of two room lists, providing directions from two locations, promoting both locations on the website, two registration links, etc. Certainly some of these concerns might be mitigated by having only one Sales Manager and the simple fact that we are only talking about 30 rooms. If the option of having two different locations with differing amenities is appealing and might sway someone to attend, then I think the benefit would outweigh the costs. I am fine either way, but just want to be sure the hidden costs are also considered. Best, Kimberly Copenhaver, M.A. Associate Professor, Reference, Instruction & Access Services (727) 864-7518 Eckerd College 4200 54th Avenue South St. Petersburg, Florida 33711 [https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_uc-3Fexport-3Ddownload-26id-3D1Uw7RK-5FWnOuXy2-5FFc4WGB4SJY1jOF257X-26revid-3D0B3C8izUnDZgjVkdVdzNtSm5rL290TUx5VGlCWkxpVm5YUWVFPQ&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=rzODOKLfb8bVd2a22X1JF0t-w6-UWTtVi7b9JOd94MM&s=VJjEauQ3dJBJUzPkaqK_6LGkpKBagrfGCpd_YLRrMUk&e=] On Tue, May 15, 2018 at 6:52 AM, Donlan, Rebecca > wrote: If you guys think splitting the room block is a good idea I'm all for it. :) ________________________________ From: Fla-facrlboard > on behalf of Sarah DeVille > Sent: Monday, May 14, 2018 6:16:49 PM To: Alyssa Koclanes Cc: fla-facrlboard at lists.fsu.edu Subject: Re: [Fla-facrlboard] FACRL 2018 Hotel Recommendation I haven?t decided about splitting the room block but it might not be a bad idea. Gulf Coast Town Center (where the hotels are located) is right of the interstate and only a few minutes to FGCU. there are lots of restaurants and shops there. It is also very close to the airport should anyone decide to fly down. Sarah D. DeVille, MLIS Head of Public Services Ave Maria University Canizaro Library Sent from my iPhone On May 14, 2018, at 5:19 PM, Alyssa Koclanes >> wrote: Hi Sarah, I think that's a great deal that they are offering complimentary meeting space and AV! I would be in favor of going with this hotel. Would the room block be set up at just one of the hotels or at both of them as Tracy suggested (15 rooms at each) to give guests options? It looks like the Residence Inn and the Courtyard Marriott are right next to each other so having the room block split between both would work well, plus they are near several restaurants, and very close to FGCU. Seems like a great option! Alyssa -- Alyssa Koclanes, M.A. Associate Professor Technical Services, Serials, and Instruction Librarian Eckerd College Library 727.864.8460 Eckerd College 4200 54th Avenue South St. Petersburg, Florida 33711 [https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_uc-3Fexport-3Ddownload-26id-3D1Mw-2D6ldJR5t2LgA1lgM5AHZcqGbumpeHs-26revid-3D0B0yDfFkeC3R6c1I3YUpwODZ2NXBBVnRkSldWRFBQSTRkc1FnPQ&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=uip_vPAysfF_dE3PCYPTAl8DFB9W0Dmnq1H6afEULUs&s=EcnpL0aEBlpl9yxlYhwSjYmrLgdRahDH9fRRFRxtGpQ&e=] On Fri, May 11, 2018 at 10:41 AM, Sarah DeVille >> wrote: Hi everyone, As noted in our meeting this week I have been working hard to secure a hotel and meeting space for our annual meeting. I just received the proposal below and would like to recommend we move forward with contracting with the Marriott. While this is not the lowest room rate that I received, they will provide us with complementary meeting space and AV for the board meeting. I just wanted to hear everyone?s thoughts before we move forward. Thanks, Sarah Sarah D. DeVille, MLIS Head of Public Services Canizaro Library Ave Maria University (239) 280-2422 Follow us on social media From: Ryan, Tracy (F) [mailto:Tracy.Ryan at marriott.com>] Sent: Friday, May 11, 2018 10:28 AM To: Sarah DeVille Cc: Botea, Sara Subject: RE: Fl Assoc College and Research Libraries Meeting Thanks Sarah! Yes, we will give you a full days use of our meeting space set up for 15 board room style with extra seats in the room. This room will be available from 8am-7pm on Thursday 10/18. Please let me know if you need to arrange for any catering to be in the room (we will of course have water available in the room). We also have a screen/projector already in the room (drop down from the ceiling) that you can plug directly into. If your BOD approves, will reservations be made via rooming list or individuals pay on their own? Also would this be contract with Ave Maria University or Florida Association of College and Research Libraries. Many thanks, Tracy Ryan Sales Manager, Fort Myers T 239.789.4207 COURTYARD GULF COAST TOWN CENTER | courtyardfortmyers.com RESIDENCE INN | residenceinnfortmyers.com RESIDENCE INN GULF COAST TOWN CENTER | fortmyersresidenceinn.com SPRINGHILL SUITES | springhillsuitesfortmyers.com ???Operated under license from Marriott International, Inc. or one of its affiliates. From: Sarah DeVille [mailto:Sarah.DeVille at avemaria.edu] Sent: Friday, May 11, 2018 10:23 AM To: Ryan, Tracy (F) Cc: Botea, Sara Subject: RE: Fl Assoc College and Research Libraries Meeting Hi Tracy, Thank you for your reply. This is looking in line with what we were thinking, but before I send it to the Board of Directors, I would like to confirm the meeting space is in fact complementary. We would need a board room setup for 13 with a few extra seats along the outside. Would this type of setup be available? Sarah Sarah D. DeVille, MLIS Florida Assocation of College and Research Libraries, Board Member Head of Public Services Canizaro Library Ave Maria University (239) 280-2422 Follow us on social media From: Ryan, Tracy (F) [mailto:Tracy.Ryan at marriott.com] Sent: Friday, May 11, 2018 10:12 AM To: Sarah DeVille Cc: Botea, Sara Subject: Fl Assoc College and Research Libraries Meeting Good morning Sarah! Happy Friday! I received a request for a proposal for your meeting taking place on 10/18-10/19 for 30 rooms. Below are proposals for both properties that are location within the Gulf Coast Town Center. Proposal: Total of 30 rooms (can offer 15 rooms at each property if you would like, to give your guests options) Checking in Thursday 10/18 Checking out Friday 10/19 Rates are valid for 2 days before and after contracted check in and out times. Complimentary Use of our meeting space on 10/18 from 3pm-5pm Courtyard Gulf Coast Town Center www.marriott.com/rswap> King Room with Twin Sofa Bed ? $129 a night (Retail $169 a night) Queen Queen Room - $139 a night (Retail $179 a night) Features * Bistro Restaurant onsite for Breakfast/Dinner( Starbucks products available 24 hours) * Full Service Bar * Fitness Center/Entertainment Center/Market -24 hours * Laundry Room(Coin Based) * Outside Pool/Firepit * Onsite Market-24 hours * Complimentary Shuttle Service to Airport -24 hours * Walking Distance to over 80 Shops and Restaurants in the Town Center * Complimentary Wireless Access Residence Inn Gulf Coast Town Center www.marriott.com/rswra> Studio King with Queen Sofa Bed ? $139 a night (Retail $169 a night) One bedroom with 1 King and 1 Queen Sofa Bed - $149 a night (Retail $179 a night) Features * Hot Breakfast Included everyday * Spacious Suites-Fully equipped kitchen, sleeper sofa , and living room area in each suite * Pet friendly- ($100 one time nonrefundable pet cleaning fee) * Fitness Center & Market-24 Hours * Complimentary Shuttle Service to Airport- 24 hours * Walking Distance to over 80 shops and Restaurants * Complimentary Wireless access Please let me know if you would like to move forward with this proposal. Best regards, Tracy Ryan Sales Manager, Fort Myers T 239.789.4207 COURTYARD GULF COAST TOWN CENTER | courtyardfortmyers.com RESIDENCE INN | residenceinnfortmyers.com RESIDENCE INN GULF COAST TOWN CENTER | fortmyersresidenceinn.com SPRINGHILL SUITES | springhillsuitesfortmyers.com ???Operated under license from Marriott International, Inc. or one of its affiliates. _______________________________________________ Fla-facrlboard mailing list Fla-facrlboard at lists.fsu.edu> https://lists.fsu.edu/mailman/listinfo/fla-facrlboard _______________________________________________ Fla-facrlboard mailing list Fla-facrlboard at lists.fsu.edu https://lists.fsu.edu/mailman/listinfo/fla-facrlboard _______________________________________________ Fla-facrlboard mailing list Fla-facrlboard at lists.fsu.edu https://lists.fsu.edu/mailman/listinfo/fla-facrlboard -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 1924 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 2033 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 2327 bytes Desc: image003.jpg URL: From Corinne.Bishop at ucf.edu Wed May 16 10:27:49 2018 From: Corinne.Bishop at ucf.edu (Corinne Bishop) Date: Wed, 16 May 2018 14:27:49 +0000 Subject: [Fla-facrlboard] draft May 8, 2018 minutes Message-ID: Hi everyone, A draft of the May 8th meeting minutes is available for review in GoogleDocs https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1gpzv-5FDlhyCoY3UxMk-5FTy9Dwmtj7WRu94E8YKhwGP09I_edit-3Fusp-3Dsharing&d=DwIFAg&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=LShVyoL3i1nx6VV-oqRITyht4UpslViPfxPa7ryWVS8&s=Ef1rswt301wfxoggGXAIg-kBFcMHZoB6LxNYrCH3I7g&e= Please send any edits or additions by May 21st Best, Corinne Bishop, EdD, MLIS Social Sciences & Graduate Outreach Librarian University of Central Florida, John C. Hitt Library Research & Information Services Department corinne.bishop at ucf.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Corinne.Bishop at ucf.edu Wed May 16 12:15:40 2018 From: Corinne.Bishop at ucf.edu (Corinne Bishop) Date: Wed, 16 May 2018 16:15:40 +0000 Subject: [Fla-facrlboard] follow up question on May minutes Message-ID: Hi again, Does anyone recall if/what was discussed for the following? Sorry, but I don't have anything in my notes and may have missed that part of the discussion. Please email me if you recall discussion about the following sections: Where was it decided to convene for the Reception? Is the reception only for Board members or for all members and those interested in FACRL? Who volunteered to send invites or promote the program? a. 5:30 pm New Board Member Reception a. Location 1. Falls Lounge or Lobby Bar 2. Calypso's Pool Bar & Grille b. Should this be a joint FACRL Member Happy Hour -- meet your new Board members a. Invitations and/or marketing Thanks in advance. -Corinne -------------- next part -------------- An HTML attachment was scrubbed... URL: From rdonlan at fgcu.edu Thu May 17 09:13:18 2018 From: rdonlan at fgcu.edu (Donlan, Rebecca) Date: Thu, 17 May 2018 13:13:18 +0000 Subject: [Fla-facrlboard] FACRL coffee on Wednesday morning Message-ID: Good morning, FACRL Board. I'm a tad hazy about where we left a few key points after our last call. Specifically: 1. Who has the FACRL Banners and Membership Brochures? You'll need to be at the coffee 15 minutes before it starts. Would you kindly confirm? 2. Who is printing the conference announcement postcards? I believe we are distributing these at the Board meeting and after? Thanks for confirming and for making our outreach efforts a success! Best-- Becky Rebecca Donlan MA, Library and Information Science Associate Director Library Services, Collection Management Florida Gulf Coast University 10501 FGCU Blvd. S., Library West 225K, Fort Myers, FL 33965-6501 (239) 590-7641 | rdonlan at fgcu.edu ORCiD: 0000-0003-2674-3067 Florida has a very broad public records law. As a result, any written communication created or received by Florida Gulf Coast University employees is subject to disclosure to the public and the media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. -------------- next part -------------- An HTML attachment was scrubbed... URL: From copenhka at eckerd.edu Wed May 23 14:25:47 2018 From: copenhka at eckerd.edu (Kim Copenhaver) Date: Wed, 23 May 2018 14:25:47 -0400 Subject: [Fla-facrlboard] Reminder: FACRL Board Meeting, Thursday, May 24th, Caribe Royale, Boca IV at 4:30 pm Message-ID: Hi all, Just a friendly reminder that the FACRL Board will be convening for our Spring Board meeting tomorrow at 4:30 pm at the Caribe Royale in Boca IV. Please find the agenda and accompanying slides attached. Agenda Slides Please consider bringing along colleagues that would like to become more involved with FACRL. FACRL Board meetings are open to all conference attendees and they are a great way to learn more about the Association! And don't forget the Happy Hour mixer beginning immediately following the Board meeting in the Falls Lounge! Please let me know if you have any questions. I look forward to seeing you all tomorrow! Best regards, Kimberly Copenhaver, M.A. Associate Professor, Reference, Instruction & Access Services (727) 864-7518 <727.864.7518> Eckerd College 4200 54th Avenue South St. Petersburg, Florida 33711 -------------- next part -------------- An HTML attachment was scrubbed... URL: From adamericberk at mail.usf.edu Wed May 9 10:38:17 2018 From: adamericberk at mail.usf.edu (Adam Berkowitz) Date: Wed, 09 May 2018 14:38:17 -0000 Subject: [Fla-facrlboard] FSU-USF Intercollegiate Symposium In-Reply-To: References: <46E47320-925B-4C88-BD30-E968D31D28AC@mail.usf.edu> <4C0BB93A-CEA8-49C4-A883-35B066C448AC@mail.usf.edu> Message-ID: Hi Becky, First, I?d like to express my sincerest appreciation for taking the time to discuss this at your board meeting yesterday. I completely understand, and will follow your advice about approaching FLA with this. However, I was only able to bring this event to FACRL?s attention through my relationship with Kim. I have not established a rapport with any of the FLA board members. Would you or someone else be able to introduce me and the event to an FLA board member? Thank you, Adam Sent from my iPhone > On May 9, 2018, at 8:58 AM, Donlan, Rebecca wrote: > > Hi, Adam, > > The FACRL Board met yesterday and we talked about how we might be able to support your efforts to establish an ongoing student symposium. As it is, we are pretty much fully tasked in planning and carrying out our own annual program. We are also sensitive to the fact that not all library school students are interested in academic careers, and perhaps FLA would be a more appropriate partner for the ALA student chapters at FSU and USF. That said, we would be happy to sponsor this event, and help to market it as well. We could also send a representative to the symposium to provide an update on FACRL activities and to talk about careers in academic librarianship. > > Let me know what you think, and please do keep us posted as you start planning your next symposium. > > All best? > > Becky > > Rebecca Donlan > MA, Library and Information Science > Associate Director > Library Services, Collection Management > Florida Gulf Coast University > 10501 FGCU Blvd. S., Library West 225K, Fort Myers, FL 33965-6501 > (239) 590-7641 | rdonlan at fgcu.edu > ORCiD: 0000-0003-2674-3067 > > > Florida has a very broad public records law. As a result, any written communication created or received by Florida Gulf Coast University employees is subject to disclosure to the public and the media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. > > > > > From: Adam Berkowitz > Sent: Monday, April 23, 2018 11:39 AM > To: Donlan, Rebecca > Cc: Craig Amos ; Kim Copenhaver > Subject: Re: FSU-USF Intercollegiate Symposium > > Good Morning Becky, > > I?m glad to see such a great level of interest from the FACRL board members. > > What I think is really important by including FACRL in our plans from our point of view is that we need a way to establish a permanent and annual event. The FSU-USF symposium was planned entirely by myself and Adriana Williams, the FSU ALA student chapter president. Because she and I will be graduating before we can ensure that a second symposium will take place, I felt that it would be important to involve a larger organization to give the symposium a greater degree of validity as well as longevity. Exactly what FACRL can do, I am unsure. What I am hoping is that FACRL can help us establish permanence even after Adriana and I have graduated. I see the prospects of such an annual event as mutually beneficial to both the LIS students at FSU and USF, and to FACRL. > > I suppose that if we wanted to really blow this thing up, then marketing, planning, and funding support would be needed in order to augment what the ALA chapters can already do alone. We planned for fifty attendees from three different institutions, and were able to finance the event through our own organizational funds without outside assistance. I believe that we could have afforded an event slightly larger than what we planned for, but we decided not to push our luck in case any surprise expenditures came our way. UF really helped us out by providing a venue space free of charge in their Marston Science Library, and they recommended caterers to us that fit our budget. If we were to try to attract attendees from other institutions or include other institutions in the rotation, then we would need assistance from FACRL so we could establish meaningful connections with information specialists from those institutions. Also, developing marketing materials that would be eye-catching and communicate the value of the symposium to those institutions would also be helpful. > > Finally, and this is probably the most important aspect, I believe that if FACRL involved itself in planning the event, then the ALA chapters at USF and FSU would feel more empowered to follow through. I don?t know about FSU, but USF is holding elections within the next several weeks to name new presidents to our ALA and SLA chapters. Ultimately, I will be looking to one or both of them to take on the responsibilities for preparing for another symposium. I am prepared to donate as much of my time as necessary towards planning; however, the onus of responsibility will fall on one or both of them. I will be bringing this up at our next board meeting in May. The problem is that not everyone in my ALA chapter is as outgoing and views ideas like this with a great deal of skepticism. They often wonder if such large events with so many components will be successful and worthwhile. Furthermore, they tend to view my ideas as way too big and ambitious, and the thought of planning such a large scale event overwhelms many of my colleagues. As such, I?m often left to plan such events by myself. Believe me, planning this symposium was an enormous undertaking, but I proved to them that it can be done. I believe that FACRL?s involvement in planning will make it less overwhelming for them. However, I think it?s important that this symposium remain a joint effort made by the ALA chapters at USF and FSU, but with the support of FACRL. I don?t believe that this should be an event that FACRL takes over and plans for our students, but rather an event planned by our student organizations with the assistance of FACRL. > > I think it?s important that we have a way to show the benefits of joining FACRL and attending conferences to our students who are not members yet in a way that makes them feel as if they are attending a real FACRL conference. Our symposium will be able to do just that thereby encouraging our students to join FACRL as well as other professional associations like FLA, SFA, and others. > > Again, thank you all for taking the time to consider this ambitious endeavor. > > Best, > Adam > > ?Art is how we decorate space, music is how we decorate time? > > On Apr 23, 2018, at 10:04 AM, Donlan, Rebecca wrote: > > Hi all, > > Sorry I?m a little late to the party J but I think that the symposium would be an excellent fit with FACRL. I like the idea of rotating in-person events and would be happy to participate. Adam, what type of support would you like from FACRL? > > > > Becky > > Rebecca Donlan > MA, Library and Information Science > Associate Director > Library Services, Collection Management > Florida Gulf Coast University > 10501 FGCU Blvd. S., Library West 225K, Fort Myers, FL 33965-6501 > (239) 590-7641 | rdonlan at fgcu.edu > ORCiD: 0000-0003-2674-3067 > > > Florida has a very broad public records law. As a result, any written communication created or received by Florida Gulf Coast University employees is subject to disclosure to the public and the media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. > > > > > From: Adam Berkowitz > Sent: Saturday, April 21, 2018 3:04 PM > To: Craig Amos > Cc: Kim Copenhaver ; Donlan, Rebecca > Subject: Re: FSU-USF Intercollegiate Symposium > > Hi Craig, > > Thank you for your input. > > Michelle wouldn?t be your only contact at the two institutions; although, I would enjoy hearing her thoughts on the matter. This event was originally created by the ALA chapters of FSU and USF, and I would like to see a portion of responsibility remain with those ALA chapters. This would also lead to an open dialogue between the ALA student chapter board members and FACRL board members. It?s for this very reason - the fact that there is very little FACRL presence/representation on campus - that such an event would be mutually beneficial to the ALA student chapters and FACRL. > > We did host our symposium online and had two individuals present via Google Hangouts. So, that?s something I think should be pursued; however, I also believe that an in-person event would be essential to the success of the symposium. One of the ideas that attendees and presenters seemed to gravitate towards was rotating the location from year to year. This year was at UF and was chosen as the venue because it?s halfway between USF and FSU. Next year could be at USF, and the following year could be at FSU (rinse, lather, repeat). This event should be targeted at USF and FSU students as that?s the demographic who aren?t current FACRL members and will be entering the profession soon. Because of this, we believe that keeping an in-person symposium would most benefit our students. > > I appreciate everyone taking time to consider this, and I am looking forward to our continued discussions. > > Best, > Adam > > On Apr 21, 2018, at 1:11 PM, Craig Amos wrote: > > Hi Kim and Becky, > > Sponsoring an annual LIS symposium sounds like a great idea to me. The biggest challenge is that the only board member at any of those institutions is Michelle, so we might want to pull her into the discussion and get her input before responding to the student. > > It can also be challenging to host these sorts of programs remotely, though a webinar symposium might be a thought. That way, we could reach the entire state and invite other institutions to participate as well. What do you think Becky? > > Thanks! > Craig > > > > > > From: Kim Copenhaver > Sent: Saturday, April 21, 2018 10:19 AM > To: Donlan, Rebecca ; Craig Amos > Cc: Adam Berkowitz > Subject: Fwd: FSU-USF Intercollegiate Symposium > > Hi Becky and Craig, > > Former FACRL scholarship winner and USF LIS student, Adam Berkowitz contacted me recently regarding a potential collaboration opportunity for FACRL. I am writing to connect Adam with you both as the event will take place during Becky's term of office and offers a potential recurring professional development opportunity for the association. I have provided Adam's contact information below and look forward to assisting with the exploration of future possibilities. > > Adam Berkowitz > adamericberk at mail.usf.edu > 561-251-2653 > > Best regards, > Kimberly Copenhaver, M.A. > Associate Professor, Reference, Instruction & Access Services > (727) 864-7518 > > Eckerd College > 4200 54th Avenue South > St. Petersburg, Florida 33711 > > > ---------- Forwarded message ---------- > From: Adam Berkowitz > Date: Fri, Apr 20, 2018 at 3:18 PM > Subject: FSU-USF Intercollegiate Symposium > To: Kim Copenhaver > > > > > Hey Kim, > > I hope all is well. > > I wanted to give you an overview of a project that the ALA chapters at USF and FSU have been collaborating on for the past several months. Back in November, I contacted the ALA chapter president at FSU in hopes that they would join the USF ALA chapter in sponsoring a joint event. Our collaboration manifested as the FSU-USF Intercollegiate Symposium on Library and Information Science which took place yesterday at the University of Florida's Marston Science Library. It was a small, day-long event consisting of five presentations from USF, four presentations from FSU, and one presentation from UF. We were able to get approximately thirty-five people to attend in person and online which included our presenters. The vast majority of our attendees consisted of library and LIS faculty members from the three institutions. We had a wide variety of topics presented ranging from new innovations on linked data to disaster preparedness and emergency contingency plans for academic libraries. Despite the low turnout of attendees, the faculty and I all agree that the event was a huge success as it sets a precedent for another event like this next year. However, I will be unable to ensure that this happens as I will be graduating in August. I was hoping that due to the nature of this event that we might be able to ask for some assistance from FACRL to ensure that a second symposium happens next year. Since the three universities have already established a partnership and all parties agree that we should hold another symposium for the faculty and LIS students, I thought it would be an excellent opportunity for FACRL to get involved and use this as a gateway event for faculty and students to involve themselves in future FACRL events and activities. What do you think? I haven't mentioned this to anyone else because I wanted to get your thoughts on the matter before making the suggestion to everyone who was involved in this project. > > Thanks, > Adam > > -- > Adam Berkowitz > Art is how we decorate space, music is how we decorate time. > -------------- next part -------------- An HTML attachment was scrubbed... URL: From adamericberk at mail.usf.edu Wed May 9 10:48:02 2018 From: adamericberk at mail.usf.edu (Adam Berkowitz) Date: Wed, 09 May 2018 14:48:02 -0000 Subject: [Fla-facrlboard] FSU-USF Intercollegiate Symposium In-Reply-To: References: <46E47320-925B-4C88-BD30-E968D31D28AC@mail.usf.edu> <4C0BB93A-CEA8-49C4-A883-35B066C448AC@mail.usf.edu> Message-ID: <36BE866B-30BA-4F14-9921-E1CE69F46E15@mail.usf.edu> Hi Becky, Yes, I have actually met both Sarah and Alyssa. I didn?t realize they both served on the FLA board. Any assistance in pitching this idea to FLA would be very much appreciated. Unfortunately, I will not be attending this month?s FLA conference. I chose to attend the Society of Florida Archivists, and that?s pretty much dried up my funds for going to any more conferences for the time being. Thanks, Adam Sent from my iPhone > On May 9, 2018, at 9:40 AM, Donlan, Rebecca wrote: > > Hi Adam, > > Yes, I?d be happy to do that. A few of our members have served on FLA committees as well (Sarah DeVille, Alyssa Koclanes both come to mind) ? FACRL Board, have you any suggested contacts? > > And will you be at FLA by any chance? It would be easy for us to all hook up there. > > Best, > > Becky > > From: Adam Berkowitz > Sent: Wednesday, May 9, 2018 10:38 AM > To: Donlan, Rebecca > Cc: fla-facrlboard at lists.fsu.edu > Subject: Re: FSU-USF Intercollegiate Symposium > > Hi Becky, > > First, I?d like to express my sincerest appreciation for taking the time to discuss this at your board meeting yesterday. I completely understand, and will follow your advice about approaching FLA with this. However, I was only able to bring this event to FACRL?s attention through my relationship with Kim. I have not established a rapport with any of the FLA board members. Would you or someone else be able to introduce me and the event to an FLA board member? > > Thank you, > Adam > > Sent from my iPhone > > On May 9, 2018, at 8:58 AM, Donlan, Rebecca wrote: > > Hi, Adam, > > The FACRL Board met yesterday and we talked about how we might be able to support your efforts to establish an ongoing student symposium. As it is, we are pretty much fully tasked in planning and carrying out our own annual program. We are also sensitive to the fact that not all library school students are interested in academic careers, and perhaps FLA would be a more appropriate partner for the ALA student chapters at FSU and USF. That said, we would be happy to sponsor this event, and help to market it as well. We could also send a representative to the symposium to provide an update on FACRL activities and to talk about careers in academic librarianship. > > Let me know what you think, and please do keep us posted as you start planning your next symposium. > > All best? > > Becky > > Rebecca Donlan > MA, Library and Information Science > Associate Director > Library Services, Collection Management > Florida Gulf Coast University > 10501 FGCU Blvd. S., Library West 225K, Fort Myers, FL 33965-6501 > (239) 590-7641 | rdonlan at fgcu.edu > ORCiD: 0000-0003-2674-3067 > > > Florida has a very broad public records law. As a result, any written communication created or received by Florida Gulf Coast University employees is subject to disclosure to the public and the media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. > > > > > From: Adam Berkowitz > Sent: Monday, April 23, 2018 11:39 AM > To: Donlan, Rebecca > Cc: Craig Amos ; Kim Copenhaver > Subject: Re: FSU-USF Intercollegiate Symposium > > Good Morning Becky, > > I?m glad to see such a great level of interest from the FACRL board members. > > What I think is really important by including FACRL in our plans from our point of view is that we need a way to establish a permanent and annual event. The FSU-USF symposium was planned entirely by myself and Adriana Williams, the FSU ALA student chapter president. Because she and I will be graduating before we can ensure that a second symposium will take place, I felt that it would be important to involve a larger organization to give the symposium a greater degree of validity as well as longevity. Exactly what FACRL can do, I am unsure. What I am hoping is that FACRL can help us establish permanence even after Adriana and I have graduated. I see the prospects of such an annual event as mutually beneficial to both the LIS students at FSU and USF, and to FACRL. > > I suppose that if we wanted to really blow this thing up, then marketing, planning, and funding support would be needed in order to augment what the ALA chapters can already do alone. We planned for fifty attendees from three different institutions, and were able to finance the event through our own organizational funds without outside assistance. I believe that we could have afforded an event slightly larger than what we planned for, but we decided not to push our luck in case any surprise expenditures came our way. UF really helped us out by providing a venue space free of charge in their Marston Science Library, and they recommended caterers to us that fit our budget. If we were to try to attract attendees from other institutions or include other institutions in the rotation, then we would need assistance from FACRL so we could establish meaningful connections with information specialists from those institutions. Also, developing marketing materials that would be eye-catching and communicate the value of the symposium to those institutions would also be helpful. > > Finally, and this is probably the most important aspect, I believe that if FACRL involved itself in planning the event, then the ALA chapters at USF and FSU would feel more empowered to follow through. I don?t know about FSU, but USF is holding elections within the next several weeks to name new presidents to our ALA and SLA chapters. Ultimately, I will be looking to one or both of them to take on the responsibilities for preparing for another symposium. I am prepared to donate as much of my time as necessary towards planning; however, the onus of responsibility will fall on one or both of them. I will be bringing this up at our next board meeting in May. The problem is that not everyone in my ALA chapter is as outgoing and views ideas like this with a great deal of skepticism. They often wonder if such large events with so many components will be successful and worthwhile. Furthermore, they tend to view my ideas as way too big and ambitious, and the thought of planning such a large scale event overwhelms many of my colleagues. As such, I?m often left to plan such events by myself. Believe me, planning this symposium was an enormous undertaking, but I proved to them that it can be done. I believe that FACRL?s involvement in planning will make it less overwhelming for them. However, I think it?s important that this symposium remain a joint effort made by the ALA chapters at USF and FSU, but with the support of FACRL. I don?t believe that this should be an event that FACRL takes over and plans for our students, but rather an event planned by our student organizations with the assistance of FACRL. > > I think it?s important that we have a way to show the benefits of joining FACRL and attending conferences to our students who are not members yet in a way that makes them feel as if they are attending a real FACRL conference. Our symposium will be able to do just that thereby encouraging our students to join FACRL as well as other professional associations like FLA, SFA, and others. > > Again, thank you all for taking the time to consider this ambitious endeavor. > > Best, > Adam > > ?Art is how we decorate space, music is how we decorate time? > > On Apr 23, 2018, at 10:04 AM, Donlan, Rebecca wrote: > > Hi all, > > Sorry I?m a little late to the party J but I think that the symposium would be an excellent fit with FACRL. I like the idea of rotating in-person events and would be happy to participate. Adam, what type of support would you like from FACRL? > > > > Becky > > Rebecca Donlan > MA, Library and Information Science > Associate Director > Library Services, Collection Management > Florida Gulf Coast University > 10501 FGCU Blvd. S., Library West 225K, Fort Myers, FL 33965-6501 > (239) 590-7641 | rdonlan at fgcu.edu > ORCiD: 0000-0003-2674-3067 > > > Florida has a very broad public records law. As a result, any written communication created or received by Florida Gulf Coast University employees is subject to disclosure to the public and the media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. > > > > > From: Adam Berkowitz > Sent: Saturday, April 21, 2018 3:04 PM > To: Craig Amos > Cc: Kim Copenhaver ; Donlan, Rebecca > Subject: Re: FSU-USF Intercollegiate Symposium > > Hi Craig, > > Thank you for your input. > > Michelle wouldn?t be your only contact at the two institutions; although, I would enjoy hearing her thoughts on the matter. This event was originally created by the ALA chapters of FSU and USF, and I would like to see a portion of responsibility remain with those ALA chapters. This would also lead to an open dialogue between the ALA student chapter board members and FACRL board members. It?s for this very reason - the fact that there is very little FACRL presence/representation on campus - that such an event would be mutually beneficial to the ALA student chapters and FACRL. > > We did host our symposium online and had two individuals present via Google Hangouts. So, that?s something I think should be pursued; however, I also believe that an in-person event would be essential to the success of the symposium. One of the ideas that attendees and presenters seemed to gravitate towards was rotating the location from year to year. This year was at UF and was chosen as the venue because it?s halfway between USF and FSU. Next year could be at USF, and the following year could be at FSU (rinse, lather, repeat). This event should be targeted at USF and FSU students as that?s the demographic who aren?t current FACRL members and will be entering the profession soon. Because of this, we believe that keeping an in-person symposium would most benefit our students. > > I appreciate everyone taking time to consider this, and I am looking forward to our continued discussions. > > Best, > Adam > > On Apr 21, 2018, at 1:11 PM, Craig Amos wrote: > > Hi Kim and Becky, > > Sponsoring an annual LIS symposium sounds like a great idea to me. The biggest challenge is that the only board member at any of those institutions is Michelle, so we might want to pull her into the discussion and get her input before responding to the student. > > It can also be challenging to host these sorts of programs remotely, though a webinar symposium might be a thought. That way, we could reach the entire state and invite other institutions to participate as well. What do you think Becky? > > Thanks! > Craig > > > > > > From: Kim Copenhaver > Sent: Saturday, April 21, 2018 10:19 AM > To: Donlan, Rebecca ; Craig Amos > Cc: Adam Berkowitz > Subject: Fwd: FSU-USF Intercollegiate Symposium > > Hi Becky and Craig, > > Former FACRL scholarship winner and USF LIS student, Adam Berkowitz contacted me recently regarding a potential collaboration opportunity for FACRL. I am writing to connect Adam with you both as the event will take place during Becky's term of office and offers a potential recurring professional development opportunity for the association. I have provided Adam's contact information below and look forward to assisting with the exploration of future possibilities. > > Adam Berkowitz > adamericberk at mail.usf.edu > 561-251-2653 > > Best regards, > Kimberly Copenhaver, M.A. > Associate Professor, Reference, Instruction & Access Services > (727) 864-7518 > > Eckerd College > 4200 54th Avenue South > St. Petersburg, Florida 33711 > > > ---------- Forwarded message ---------- > From: Adam Berkowitz > Date: Fri, Apr 20, 2018 at 3:18 PM > Subject: FSU-USF Intercollegiate Symposium > To: Kim Copenhaver > > > > > > Hey Kim, > > I hope all is well. > > I wanted to give you an overview of a project that the ALA chapters at USF and FSU have been collaborating on for the past several months. Back in November, I contacted the ALA chapter president at FSU in hopes that they would join the USF ALA chapter in sponsoring a joint event. Our collaboration manifested as the FSU-USF Intercollegiate Symposium on Library and Information Science which took place yesterday at the University of Florida's Marston Science Library. It was a small, day-long event consisting of five presentations from USF, four presentations from FSU, and one presentation from UF. We were able to get approximately thirty-five people to attend in person and online which included our presenters. The vast majority of our attendees consisted of library and LIS faculty members from the three institutions. We had a wide variety of topics presented ranging from new innovations on linked data to disaster preparedness and emergency contingency plans for academic libraries. Despite the low turnout of attendees, the faculty and I all agree that the event was a huge success as it sets a precedent for another event like this next year. However, I will be unable to ensure that this happens as I will be graduating in August. I was hoping that due to the nature of this event that we might be able to ask for some assistance from FACRL to ensure that a second symposium happens next year. Since the three universities have already established a partnership and all parties agree that we should hold another symposium for the faculty and LIS students, I thought it would be an excellent opportunity for FACRL to get involved and use this as a gateway event for faculty and students to involve themselves in future FACRL events and activities. What do you think? I haven't mentioned this to anyone else because I wanted to get your thoughts on the matter before making the suggestion to everyone who was involved in this project. > > Thanks, > Adam > > -- > Adam Berkowitz > Art is how we decorate space, music is how we decorate time. > -------------- next part -------------- An HTML attachment was scrubbed... URL: