[Fla-facrlboard] Review of Message to Members

Sarah DeVille Sarah.DeVille at avemaria.edu
Thu Mar 31 15:00:32 EDT 2016


The directions were very clear. I agree with Kim, about adding the link. It will make it easier for the membership to update their preferences.
Sarah

Sarah D. DeVille, M.L.I.S.
Head of Public Services
Canizaro Library
Ave Maria University
239-280-2422

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From: Fla-facrlboard [mailto:fla-facrlboard-bounces at lists.fsu.edu] On Behalf Of Kim Copenhaver
Sent: Thursday, March 31, 2016 2:41 PM
To: Claire Dygert <CDygert at flvc.org>
Cc: fla-facrlboard at lists.fsu.edu
Subject: Re: [Fla-facrlboard] Review of Message to Members

The directions were clear to me as well.  This could be overkill, but it might be helpful to provide a link to the ALA login page or hyperlink “My ALA web portal" (http://www.ala.org/user/login).

Many thanks to Claire, Becky, and Renee for their work transitioning the FACRL membership lists to the Wild Apricot platform!

Best,

Kim
Kimberly A. Copenhaver, M.L.S
Behavioral Sciences Librarian/Asst. Professor of Reference, Instruction and Access Services
Eckerd College | 4200 54th Avenue South | St. Petersburg, FL  33711
copenhka at eckerd.edu <mailto:copenhka at eckerd.edu> | (727) 864-7518 | http://eckerd.edu/library <http://eckerd.edu/library>

On Thu, Mar 31, 2016 at 1:57 PM, Claire Dygert <CDygert at flvc.org<mailto:CDygert at flvc.org>> wrote:
Your edits are an improvement.  Thanks Craig!

Claire

Claire T. Dygert
Assistant Director for Licensing and E-Resources
Florida Virtual Campus
5830 NW 39th Avenue
Gainesville, FL  32606
352-415-6829<tel:352-415-6829>
cdygert at flvc.org<mailto:cdygert at flvc.org>

From: Craig Amos [mailto:camos at nova.edu<mailto:camos at nova.edu>]
Sent: Thursday, March 31, 2016 1:47 PM
To: Colvin, Gloria; Corinne Bishop; Claire Dygert; fla-facrlboard at lists.fsu.edu<mailto:fla-facrlboard at lists.fsu.edu>
Subject: RE: Review of Message to Members

Good afternoon,

Here is an edited version, please let me know what you think:

Dear FACRL Members:
The FACRL Board is implementing new membership software to help us better track and communicate with our members.  Action may be required on your part to ensure that you are included in the new membership directory. Please read the message below carefully and take action if necessary.

FACRL currently has two categories of membership:

•        ALA/ACRL members, who are automatically eligible for free membership in FACRL

•         Non-ALA/ACRL members, who pay an annual fee of $30.00 to join FACRL
Implementing a non-ALA/ACRL membership has been of great benefit to the organization, allowing us to reach out to and include many more Florida librarians working in higher education.  In order to track this new membership category and fulfill the accompanying need to conduct annual membership renewals, we are implementing new membership software, which will go into production this month.

Action Item for ALA/ACRL Members:
Every year, FACRL gets a list of ALA/ACRL members who reside in Florida.  We use this list to determine who is eligible to become FACRL members automatically.  However, certain communication preference settings on the ALA website can prevent your name from being included on the list.  If you want to be sure your name is included on the list ALA/ACRL sends to FACRL, you need to select the communication level “Communications from ALA, chapters, and affiliates of ALA and its units” under “Managing Your ALA Communications Preferences” in your “My ALA” web portal.

ALA communication preferences need to be updated by Friday, April 8, 2016 because FACRL will request the updated list of ALA/ACRL members on Monday, April 11.

Action Item for Non-ALA/ACRL Members:
If you are an FACRL member who previously paid a fee to join, you will receive an automated message in early April from the new membership software notifying you that your membership in FACRL has expired.  If you wish to renew your membership for the 2016 membership year, please follow the directions to renew at the $30.00 non-ALA/ACRL member level.

IMPORTANT: This renewal is for the 2016 calendar year of membership.  Because we are implementing the new membership software mid-year, the dates in the renewal notice will be wrong.  Please disregard these dates.  Once the software is fully implemented, the dates will be adjusted to automatically renew on January 1, and future renewal reminders will be sent prior to the expiration of the membership calendar year.

New non-ALA/ACRL members may join by completing the online form and submitting payment at https://facrl.wildapricot.org/widget/join-us.

If you need any assistance with registration, please contact FACRL Treasurer Becky Donlan at rdonlan at fgcu.edu<mailto:rdonlan at fgcu.edu>.

Thank you for your continued support of FACRL!

Best,
Craig

From: Fla-facrlboard [mailto:fla-facrlboard-bounces at lists.fsu.edu] On Behalf Of Colvin, Gloria
Sent: Wednesday, March 30, 2016 5:03 PM
To: Corinne Bishop <Corinne.Bishop at ucf.edu<mailto:Corinne.Bishop at ucf.edu>>; Claire Dygert <CDygert at flvc.org<mailto:CDygert at flvc.org>>; fla-facrlboard at lists.fsu.edu<mailto:fla-facrlboard at lists.fsu.edu>
Subject: Re: [Fla-facrlboard] Review of Message to Members


I think that the information is clear.  I might bold the part about disregarding the incorrect dates to make sure that people see that since it's at the end of the message.

Gloria


Gloria Colvin
Head, Scholars Commons
Strozier Library
Florida State University
116 Honors Way
Tallahassee, FL 32306-2047
(850) 645-1680<tel:%28850%29%20645-1680>
gcolvin at fsu.edu<mailto:gcolvin at fsu.edu>

________________________________
From: Fla-facrlboard <fla-facrlboard-bounces at lists.fsu.edu<mailto:fla-facrlboard-bounces at lists.fsu.edu>> on behalf of Corinne Bishop <Corinne.Bishop at ucf.edu<mailto:Corinne.Bishop at ucf.edu>>
Sent: Wednesday, March 30, 2016 12:36 PM
To: Claire Dygert; fla-facrlboard at lists.fsu.edu<mailto:fla-facrlboard at lists.fsu.edu>
Subject: Re: [Fla-facrlboard] Review of Message to Members


Claire, I think the information provided is helpful and easy to follow.

I used the directions to successfully check my communications settings.

Thanks, -Corinne





From: Fla-facrlboard [mailto:fla-facrlboard-bounces at lists.fsu.edu] On Behalf Of Claire Dygert
Sent: Wednesday, March 30, 2016 9:55 AM
To: fla-facrlboard at lists.fsu.edu<mailto:fla-facrlboard at lists.fsu.edu>
Subject: [Fla-facrlboard] Review of Message to Members



Dear Board Members:



Renee, Becky and I have been working with the membership software so we can more effectively manage our membership.  The renewal and application forms are up and running, and we are ready to update our membership roster with a new feed from ALA/ACRL. First, however, we need to be sure that ALA/ACRL FACRL members have an opportunity to update their communication preferences so they are included in the ALA/ACRL list. We plan to send the message below out to the FACRL listserv on Monday, April 1.  We wanted to give the Board members a preview and a chance to provide feedback/edits before it goes out.



Thanks,



Claire





***********************************************



Dear FACRL Members:



The FACRL Board is implementing new membership software to help us better track and communicate with our members.   To ensure that you are included in the new membership directory, action may be required on your part.  Please read the message below carefully and take action as necessary.



FACRL currently has two categories of membership:

•         Members of ALA/ACRL who are automatically eligible for free membership to FACRL

•         Non ALA/ACRL members who pay an annual fee of $30.00 to join FACRL

Implementing a non ALA/ACRL membership has been of great benefit to the organization, allowing us to reach out to and include many more Florida librarians working in higher education.   In order to track this new category of membership and the accompanying need to do annual membership renewals, we are implementing new membership software which will go into production this month.



Action Item for ALA/ACRL Members:

Every year FACRL gets a list of ALA/ACRL members who reside in Florida.  We use this list to determine those who are eligible to automatically be FACRL members.  However, certain Communication Preference settings on the ALA website can preclude your name from being included on the list.  If you want to be sure that your name will be included on the list ALA/ACRL sends to FACRL, you need to have selected the Communication Level “Communications from ALA, chapters, and affiliates of ALA and its units” under the “Managing Your ALA Communications Preferences” in your “My ALA” web portal.



ALA Communication Preferences need to be updated by Friday, April 8, 2016, as FACRL will be requesting the updated list of  ALA/ACRL members on Monday, April 11.



Action Item for Non ALA/ACRL Members:

If you are an FACRL member who has previously paid a fee to join, you will be receiving an automated message in early April from the new membership software that your membership at FACRL has expired.   If you wish to renew your membership for the 2016 membership year, please follow the directions to renew at the $30.00 non-ALA/ACRL member level.



IMPORTANT: The renewal is for the 2016 calendar year of membership.  Because we are implementing the new membership software mid-year, the dates in the renewal notice will be wrong.  Please disregard this.  Once the software is fully implemented the dates will be adjusted to automatically renew with January 1, and future renewal reminders will be sent prior to the expiration of the membership calendar year.



New non-ALA/ACRL members may join by competing the online form and payment at:



https://facrl.wildapricot.org/widget/join-us



If you need any assistance with registration, please contact FACRL Treasurer Becky Donlan at rdonlan at fgcu.edu<mailto:rdonlan at fgcu.edu>.



Thank you for your continued support of FACRL!



Claire

FACRL President



Claire T. Dygert

Assistant Director for Licensing and E-Resources

Florida Virtual Campus

5830 NW 39th Avenue

Gainesville, FL  32606

352-415-6829<tel:352-415-6829>

cdygert at flvc.org<mailto:cdygert at flvc.org>



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