[Fla-facrlboard] Defining Sponsorships for FACRL meeting.

Claire Dygert CDygert at flvc.org
Wed Mar 26 15:34:42 EDT 2014

It all sounds reasonable to me.

Claire T. Dygert
Assistant Director for Licensing and E-Resources
Florida Virtual Campus
5830 NW 39th Avenue
Gainesville, FL  32606
cdygert at flvc.org

From: Jonathan Miller [mailto:JXMILLER at Rollins.edu]
Sent: Wednesday, March 26, 2014 3:28 PM
To: fla-facrlboard at lists.fsu.edu
Cc: Sandy Avila; Claire Dygert; Gloria Colvin (gcolvin at fsu.edu); Jamie Gill; Kathryn MIller; Rachel Mulvihill; Schipper,Rachel A (rschipper at uflib.ufl.edu); Scott Reinke
Subject: Defining Sponsorships for FACRL meeting.

Board members

In Debbie's message to the list of 3/20 she listed a question about sponsorships as one of the loose ends we had to clear up. I responded with a proposal on that same day. Here it is

Sponsorships for the fall conference - did we agree on set levels and accompanying privileges?  I didn't have anything about that in my minutes from Feb. We need to discuss this. Before Sandy goes too much further she has interest form 4-5 sponsors already. I think the ground rules should be (unless we already have these in place from last year):
Sponsorship comes with the following:

o   A special mention in the meeting program, both in print and online.

o   Named and thanked in the President's welcoming remarks.

o   Table space for materials at the back of the meeting room.

o   It does NOT come with the right to speak to the group.

o   If sponsors want to have staff present for the meeting they need to register and pay.

o   When we have the budget finalized we will talk to sponsors about assigning their sponsorship to specific elements of the meeting - reception, breakfast, keynote (if we have one), sessions, lunch, parking, printing, student scholarships, others?
All of these are of course up for discussion. But Sandy needs guidance soon.

Sandy still needs some guidance. I have seen no responses to my response. Can Sandy, I, and the Program committee assume that Sandy can go ahead and communicate my proposals to organizations interested in sponsoring our event. I think it needs to cleaned up a bit, smoothed out, worded in a more welcoming and grateful tone, etc.  But is the Board OK with the content?



Jonathan Miller, Ph.D.
Library Director
Olin Library
Rollins College
1000 Holt Ave. - 2744
Winter Park, FL 32789
(407) 646 2627
jxmiller at rollins.edu<mailto:jxmiller at rollins.edu>

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