<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:x="urn:schemas-microsoft-com:office:excel" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Aptos;}
@font-face
{font-family:"Open Sans";}
@font-face
{font-family:"Segoe UI";
panose-1:2 11 5 2 4 2 4 2 2 3;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
font-size:12.0pt;
font-family:"Aptos",sans-serif;
mso-ligatures:standardcontextual;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Open Sans",sans-serif;
color:windowtext;
font-weight:normal;
font-style:normal;}
.MsoChpDefault
{mso-style-type:export-only;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style>
</head>
<body lang="EN-US" link="#467886" vlink="#96607D" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><img width="188" height="99" style="width:1.9583in;height:1.0333in" id="Picture_x0020_1" src="cid:image001.jpg@01DC4FC0.A9985480" alt="A close-up of a logo
Description automatically generated"></span><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">An important message from FSU Office of Human Resources<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><b><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none">This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution
to all Department Representatives.<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">Employees’ annual (vacation) leave balances over the maximum year-end balance are converted into sick leave on an hour-for-hour basis at the end of each
calendar year. As outlined in policy, the University can approve the retention of excess annual leave, and the University will increase the maximum year-end limits for the calendar year 2025.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">Staff and Faculty will automatically retain up to 80 hours of annual leave beyond the normal maximum for their classification to use in the calendar year
2026. The increased maximum year-end annual leave balances are outlined below. </span>
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">2025 Maximum Year-End Annual Leave Balances:<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:4.0pt;font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<table class="MsoNormalTable" border="1" cellspacing="0" cellpadding="0" style="border-collapse:collapse;border:none">
<tbody>
<tr>
<td valign="top" style="border:solid windowtext 1.0pt;background:#782F40;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:white;mso-ligatures:none">Employee Type
<o:p></o:p></span></b></p>
</td>
<td valign="top" style="border:solid windowtext 1.0pt;border-left:none;background:#782F40;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:white;mso-ligatures:none">Maximum Year-End Annual Leave Balance<o:p></o:p></span></b></p>
</td>
</tr>
<tr>
<td valign="top" style="border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">USPS
<o:p></o:p></span></p>
</td>
<td valign="top" style="border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">320<o:p></o:p></span></p>
</td>
</tr>
<tr>
<td valign="top" style="border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">A&P
<o:p></o:p></span></p>
</td>
<td valign="top" style="border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">432<o:p></o:p></span></p>
</td>
</tr>
<tr>
<td valign="top" style="border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">Faculty (12-month)
<o:p></o:p></span></p>
</td>
<td valign="top" style="border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">432<o:p></o:p></span></p>
</td>
</tr>
<tr>
<td valign="top" style="border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">Executive Service
<o:p></o:p></span></p>
</td>
<td valign="top" style="border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">560<o:p></o:p></span></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">Hours over the 2025 maximum year-end annual leave balances as of
<b>December 18, 2025, </b>will be converted to sick leave. Employees are not eligible to retain annual leave beyond the 2025 maximum year-end limits.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">Employees who do not want to retain the 80 hours of annual leave and would like hours above the normal pay plan limit for their
classification converted to sick leave will need to complete the </span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none"><a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fdefault%2Ffiles%2FPDF%2FForms%2FRequest%2520to%2520Rollover%2520Excess%2520Annual%2520Leave%25202025.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C0af536fc1303472fc7fa08de1e05abc1%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638981206856626116%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=YkD8wS%2FurzI9FpVp%2FF%2Fnh3iqC6UnaWmP72f6Np%2Fk0cU%3D&reserved=0" originalsrc="https://hr.fsu.edu/sites/default/files/PDF/Forms/Request%20to%20Rollover%20Excess%20Annual%20Leave%202025.pdf"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0563C1">Request
to Roll Over Excess Annual Leave Hours to Sick form</span></a></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">. The completed form must be received in Human Resources by December 5, 2025, to be eligible for review
and processing.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">The increase to the 2025 maximum year-end annual leave balances will
<b><u>NOT</u></b> impact the lifetime maximum leave payout limits outlined in policy. All leave payouts will be in accordance with normal maximum payout amounts.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">How to Determine if Employees Have Excess Annual Leave Balances:<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-top:4.8pt;text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">Departments can use the queries listed below to identify employees with excess annual leave balances.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:4.8pt;text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<table class="MsoNormalTable" border="1" cellspacing="0" cellpadding="0" width="590" style="border-collapse:collapse;border:none">
<tbody>
<tr>
<td width="590" colspan="2" valign="top" style="width:6.15in;border:solid windowtext 1.0pt;background:#782F40;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:white;mso-ligatures:none">Query by Department (requires DEPTID to run)<o:p></o:p></span></b></p>
</td>
</tr>
<tr>
<td width="252" style="width:188.75pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">FSU_TL_LEAVE_BAL_MAX_DEP_RET80</span></b><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></p>
</td>
<td width="339" valign="top" style="width:254.05pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">Shows all employees within the department who have excess annual leave balances. The Rollover Amt is the amount of annual leave that will roll into sick
leave.</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal" style="margin-top:4.8pt;text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<table class="MsoNormalTable" border="1" cellspacing="0" cellpadding="0" width="590" style="border-collapse:collapse;border:none">
<tbody>
<tr>
<td width="590" colspan="2" valign="top" style="width:6.15in;border:solid windowtext 1.0pt;background:#782F40;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:white;mso-ligatures:none">Query by Employee (requires EMPLID to run)<o:p></o:p></span></b></p>
</td>
</tr>
<tr>
<td width="252" style="width:188.75pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">FSU_TL_LEAVE_BAL_MAX_EE_RET80</span></b><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></p>
</td>
<td width="339" valign="top" style="width:254.05pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">Shows a complete OMNI HR history of annual leave earned and used, leave plan limit, and the rollover amount.
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal" style="margin-bottom:6.0pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">Questions?
</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">Please contact a member of the
</span><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none"><a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fabout-us%2Fcontacts%3Ftid%3D16&data=05%7C02%7Chrms%40lists.fsu.edu%7C0af536fc1303472fc7fa08de1e05abc1%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638981206856680550%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=%2FNB5bERRRIp%2Be5apa2H2Vtq8ig9vJQaRKkYjKapNui4%3D&reserved=0" originalsrc="https://hr.fsu.edu/about-us/contacts?tid=16"><span style="color:#0563C1">Attendance
& Leave staff.</span></a> <o:p></o:p></span></u></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>