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<p class="MsoNormal" align="center" style="text-align:center"><span style="mso-ligatures:none"><img width="160" height="83" style="width:1.6666in;height:.8666in" id="Picture_x0020_1" src="cid:image001.png@01DC02E5.E5C17720" alt="A close up of a logo
AI-generated content may be incorrect."></span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">An important message from FSU Office of Human Resources<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">This message has been approved by Shelley Lopez, Director, HR Communications/Training, for distribution to all Department Representatives.</span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;text-align:justify;line-height:115%">
<span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none">Faculty employment contracts for the 2025-2026 academic year are now available to generate in OMNI HR. Contracts can be generated once fall faculty appointments
are completed. Step-by-step instructions on generating faculty contracts in OMNI HR can be found on the
<a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FPDF%2Fdocs%2Ffaculty-relations%2FContract-Instructions-Final-2022-a.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C0eb02a4224e8487a806e08ddd129b3ae%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638896699208030533%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=LudyNcmHK9kDb%2BVsWlZSA4Db1fDdhm3gqq7d%2B02hwNs%3D&reserved=0" originalsrc="https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/docs/faculty-relations/Contract-Instructions-Final-2022-a.pdf">
<span style="color:blue">HR website</span></a>. New and renewed contracts for the 2025-2026 academic year must be completed by August 29, 2025. Additional faculty contract information is available
<span style="color:black">on the </span><a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsections%2Ffaculty-relations&data=05%7C02%7Chrms%40lists.fsu.edu%7C0eb02a4224e8487a806e08ddd129b3ae%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638896699208046689%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=OXUh251yITeZtwetlQGBPnZHB5AkS3%2FVtpIV8dq%2FtPw%3D&reserved=0" originalsrc="https://hr.fsu.edu/sections/faculty-relations"><span style="color:blue">HR
Faculty Relations</span></a><span style="color:black"> website. </span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;text-align:justify;line-height:115%">
<b><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none">General Process<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">Faculty contracts are generated online, reviewed by the generator for accuracy, then submitted to be approved and acknowledged
electronically via workflow in OMNI HR. <o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">Once approved by the appropriate Dean, Director, or Department Head (DDDH), the contract will automatically route to the
faculty member for approval. <o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">Email notifications are sent when the contract is ready for the DDDH’s or faculty member’s review.
<o:p></o:p></span></li><li class="MsoNormal" style="color:#782F40;mso-list:l3 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:windowtext;mso-ligatures:none">Faculty members electronically sign their contracts in OMNI HR.</span><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></li><li class="MsoNormal" style="color:#782F40;mso-list:l3 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:windowtext;mso-ligatures:none">Contracts will automatically populate to the faculty member’s personnel file once they are
fully approved and signed electronically.</span><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:115%"><b><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none">Reminders<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo6"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">For new hires, the electronic faculty contracts can only be generated after onboarding is completed and the appointment
is fully processed. If necessary, you may print a contract manually by using the
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><a href="https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.hr.fsu.edu%2FPDF%2FForms%2FEDM%2FEmplConFaculty_InUnit.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C0eb02a4224e8487a806e08ddd129b3ae%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638896699208060496%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=Jotxl4kNlnxyw2cARzqJM8VrZ%2FrzKXin37rHCDHTlEs%3D&reserved=0" originalsrc="http://www.hr.fsu.edu/PDF/Forms/EDM/EmplConFaculty_InUnit.pdf"><span style="color:blue">In-Unit</span></a></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">
or </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><a href="https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.hr.fsu.edu%2FPDF%2FForms%2FEDM%2FEmpConFacultyOutofUnit.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C0eb02a4224e8487a806e08ddd129b3ae%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638896699208074459%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=xvrR%2FkPEEm%2BoZFKNRPHBQLKnBPjQvEwrmtyyL3fsUYM%3D&reserved=0" originalsrc="http://www.hr.fsu.edu/PDF/Forms/EDM/EmpConFacultyOutofUnit.pdf"><span style="color:blue">Out-of-Unit</span></a></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">
faculty contracts posted online but ONLY AFTER notification of the faculty member’s fully cleared background check.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo6"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">As always, review faculty contracts carefully for accuracy. If a contract contains inaccurate information, there may be
an error in the faculty member’s OMNI HR records. Please submit the appropriate paperwork to correct any errors
<b>before</b> submitting the contract for electronic approval.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo6"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">For faculty members who received salary increases, an initial contract should be completed at the beginning of the academic
year. An additional contract must be re-generated <b>after</b> all faculty salary increases have been implemented for the year. Please ensure the salary increases are entered in OMNI HR before generating the updated contract. A reminder communication will
be distributed after any applicable university-wide salary increases are implemented.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo6"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">Specialized faculty on four-year, multi-year appointments (MYAs) are only provided new/extended contracts every other year.
However, if the faculty member receives any pay increases, an updated contract will need to be generated in alternate years (<b>the beginning of years two and four</b>). Use the ad hoc process to generate an updated contract but only do this<b> after</b> the
increases are implemented. Please ensure the salary increases are entered in OMNI HR before generating the updated contract. OMNI HR will only generate the remaining three years on the four-year MYA in year two.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo6"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">For specialized faculty members appointed at a Level II or Level III in a
<u>time-limited appointment or visiting status</u>, a manual contract reflecting the appointment dates rather than an MYA is most appropriate. Manual contracts may be printed using the
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><a href="https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.hr.fsu.edu%2FPDF%2FForms%2FEDM%2FEmplConFaculty_InUnit.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C0eb02a4224e8487a806e08ddd129b3ae%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638896699208088019%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=TDS91z%2FcKjPgcQAO%2BSB58uRCVB8XF4A07%2BTNdG6V9Nw%3D&reserved=0" originalsrc="http://www.hr.fsu.edu/PDF/Forms/EDM/EmplConFaculty_InUnit.pdf"><span style="color:blue">In-Unit</span></a></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">
or </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><a href="https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.hr.fsu.edu%2FPDF%2FForms%2FEDM%2FEmpConFacultyOutofUnit.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C0eb02a4224e8487a806e08ddd129b3ae%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638896699208101891%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=5Jg81AhfHcvRNeMGXw27F5uNJHJUt8WIYbTQCE5D0zw%3D&reserved=0" originalsrc="http://www.hr.fsu.edu/PDF/Forms/EDM/EmpConFacultyOutofUnit.pdf"><span style="color:blue">Out-of-Unit</span></a></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">
faculty contracts posted online under HR Forms.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Questions?</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Contact
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Akin Valentin-Quinones at
<a href="mailto:agv24@fsu.edu"><span style="color:blue">agv24@fsu.edu</span></a> or Alexis Trapani at
<a href="mailto:atrapani@fsu.edu"><span style="color:blue">atrapani@fsu.edu</span></a>.
</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
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