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<p class="MsoNormal" align="center" style="text-align:center"><a name="_Hlk201564152"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><img width="150" height="77" style="width:1.5625in;height:.802in" id="_x0000_i1026" src="cid:image001.png@01DBE423.988430F0"></span></b></a><span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">An important message from FSU Office of Human Resources<o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></b></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">This message has been approved by Shelley Lopez, Director, Communications/Training & Organizational Development,
for distribution to all Department Representatives.</span></b></span><span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">We have important fall hiring reminders to share with you.
<o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></span></p>
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<span style="mso-bookmark:_Hlk201564152"><a name="_Hlk71039207"><b><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none">Hiring</span></b></a></span><span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none"><o:p></o:p></span></b></span></p>
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<span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Job Offers and Start Dates</span></b></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">:
</span></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></span></li></ul>
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<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;line-height:106%;font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Job Offers must be submitted two weeks in advance of the anticipated start date for all appointments to allow enough
time to work through the process of job offer, background check, and onboarding approvals.</span></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></span></p>
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<span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Foreign Influence and RAMP Screening Process:</span></b></span><span style="mso-bookmark:_Hlk201564152"></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></span></li></ul>
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<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;line-height:106%;font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Prior to submitting a job offer, all Colleges, the Libraries, and the Research Division must submit a RAMP Export
Control request for international hires. </span></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-left:75.55pt;text-indent:-.25in;line-height:106%;mso-list:l3 level3 lfo2">
<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;line-height:106%;font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Certain candidates for research or research-related support positions are subject to special screening efforts in
the RAMP portal. </span></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-left:75.55pt;text-indent:-.25in;line-height:106%;mso-list:l3 level3 lfo2">
<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;line-height:106%;font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">The RAMP approval screenshot must be attached to the job offer or ePAF for processing.</span></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></span></p>
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<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;line-height:106%;font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Refer to the
</span></span><span style="mso-bookmark:_Hlk201564152"></span><a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.research.fsu.edu%2Frise%2F&data=05%7C02%7Chrms%40lists.fsu.edu%7C1251a5a2e57f409ad56508ddb25e44c4%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638862840122427286%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=GrTOjyiGgvTSHezkt6hvpjmvwTccBmJTTd8XZKNs6pQ%3D&reserved=0" originalsrc="https://www.research.fsu.edu/rise/"><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none">RISE</span></span><span style="mso-bookmark:_Hlk201564152"></span></a><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">
</span></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">and
</span></span><span style="mso-bookmark:_Hlk201564152"></span><a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcompliance.fsu.edu%2Fforeign-influence%2Fscreenings&data=05%7C02%7Chrms%40lists.fsu.edu%7C1251a5a2e57f409ad56508ddb25e44c4%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638862840122443756%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=dkchkI2FbU4HFyzU1e3XmuLKzpjRPPgkDwXCLf6m3lg%3D&reserved=0" originalsrc="https://compliance.fsu.edu/foreign-influence/screenings"><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none">Office
of Compliance and Ethics</span></span><span style="mso-bookmark:_Hlk201564152"></span></a><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"> websites for
more information.</span></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></span></p>
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<li class="MsoNormal" style="line-height:106%;mso-list:l1 level1 lfo1"><span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Employees cannot start work until
RAMP screening and a Criminal History background check are complete, and approval is given, if required for the appointment.</span></b></span><span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></span></li></ul>
<p class="MsoNormal" style="margin-left:.5in;line-height:106%"><span style="mso-bookmark:_Hlk201564152"></span><span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></b></span></p>
<p class="MsoNormal" style="margin-left:.5in;line-height:106%"><span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:black"><img border="0" width="493" height="158" style="width:5.1354in;height:1.6458in" id="Picture_x0020_1" src="cid:image002.png@01DBE423.988430F0"></span></b></span><span style="mso-bookmark:_Hlk201564152"></span><span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></span></p>
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<span style="mso-bookmark:_Hlk201564152"></span><span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></b></span></p>
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<li class="MsoNormal" style="line-height:106%;mso-list:l1 level1 lfo1"><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">RAMP Day is a time to proactively
check on your international hires to determine if new RAMP submissions will be needed for fall appointments. Run the FSU_NON_CITIZEN_BY_DEPT query. Email Jordan Huston at
</span></span><span style="mso-bookmark:_Hlk201564152"></span><a href="mailto:jhuston@fsu.edu"><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none">jhuston@fsu.edu</span></span><span style="mso-bookmark:_Hlk201564152"></span></a><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">
with your Dept ID, and he can provide a report of RAMP end dates. Cross-reference the report with the job codes and position dates listed in the RAMP portal. An amendment is needed if the dates lapse before or during the fall semester. If the dates have already
lapsed, a new RAMP EC submission should be completed to match the fall appointment details or the work Visa end date. Check your employees now to ensure there will not be a disruption in approvals and payments.</span></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></span></li></ul>
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<span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">I-9 Deadlines:</span></b></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">
Section 1 of the I-9 form must be completed on or before the employee’s </span></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:red;mso-ligatures:none">first day of work</span></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">.
Section 2 of the form must be completed by the </span></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:red;mso-ligatures:none">third business day</span></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">.
If you hire an employee who will be working remotely and cannot complete an in-person I-9 on campus, initiate the remote I-9 process through Guardian.
</span></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></span></li><li class="MsoNormal" style="margin-bottom:6.0pt;margin-left:-4.5pt;line-height:105%;mso-list:l0 level1 lfo3;background:#F2F2F2">
<span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Additional
<b>Tools for Success</b> in the hiring process can be found on the </span></span><span style="mso-bookmark:_Hlk201564152"></span><a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsmartonboarding&data=05%7C02%7Chrms%40lists.fsu.edu%7C1251a5a2e57f409ad56508ddb25e44c4%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638862840122452865%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=XobIrqIkR%2BEGM3ibBO1c5i96kP%2BJWmokxjRFgCKSi5c%3D&reserved=0" originalsrc="https://hr.fsu.edu/smartonboarding"><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none">Onboarding
page</span></span><span style="mso-bookmark:_Hlk201564152"></span></a><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"> of the HR website.</span></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></span></li></ul>
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<p class="MsoNormal" style="line-height:106%"><span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none"><o:p> </o:p></span></b></span></p>
<p class="MsoNormal" style="line-height:106%"><span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none">Graduate Assistant Appointments</span></b></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-left:30.75pt;text-indent:-.25in;line-height:106%;mso-list:l3 level1 lfo2">
<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;line-height:106%;font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none">The minimum hourly rate for all GA appointments is
<b>$23.97 per hour</b>. Please ensure that appointments meet the minimum stipend.<o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-left:30.75pt;text-indent:-.25in;line-height:106%;mso-list:l7 level1 lfo4">
<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;line-height:106%;font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none">All appointments must have a
<b>minimum appointment period of at least five (5) business days</b> before the first day of classes through the last day of finals as outlined in the academic calendar.
<o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-left:30.75pt;text-indent:-.25in;line-height:106%;mso-list:l7 level1 lfo4">
<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;line-height:106%;font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.5pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none">Appointments for teaching assignments that require grading duties must continue through the grade submission deadline.
</span></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-left:30.75pt;text-indent:-.25in;line-height:106%;mso-list:l7 level1 lfo4">
<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;line-height:106%;font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none">When practical, graduate assistants appointed in both the Fall 2025 and Spring 2026 semesters should have a
<b>continuous appointment</b> between semesters without a break in funding. <o:p>
</o:p></span></span></p>
<span style="mso-bookmark:_Hlk201564152"></span>
<p class="MsoNormal" style="margin-left:30.75pt;line-height:106%"><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></span></p>
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<p class="MsoNormal" style="line-height:106%"><span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none">How can you ensure your employees are paid on time?
</span></b></span><span style="mso-bookmark:_Hlk201564152"></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-left:30.75pt;text-indent:-.25in;line-height:106%;mso-list:l6 level2 lfo5">
<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;line-height:106%;font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Payroll Deadlines:</span></b></span><span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></span></p>
<p class="MsoNormal" style="margin-left:75.55pt;text-indent:-.25in;line-height:106%;mso-list:l3 level3 lfo2">
<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;line-height:106%;font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Complete Onboarding appointments are due according to the
</span></span><span style="mso-bookmark:_Hlk201564152"></span><a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FPDF%2FPublications%2Ftimeandleave%2F2025%2520OnBoarding-Deadline-Calendar.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C1251a5a2e57f409ad56508ddb25e44c4%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638862840122464661%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=u0UVhwkQnYyeBo2TTir%2BPz03hD3SWQlxMyTgQhvj6gk%3D&reserved=0" originalsrc="https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/timeandleave/2025%20OnBoarding-Deadline-Calendar.pdf"><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none">Onboarding
Deadlines Calendar</span></span><span style="mso-bookmark:_Hlk201564152"></span></a><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">. Invitations are considered
complete when all required documents and approvals are submitted to HR for final processing.
</span></span><span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none"><o:p></o:p></span></b></span></p>
<p class="MsoNormal" style="margin-left:75.55pt;text-indent:-.25in;line-height:106%;mso-list:l3 level3 lfo2">
<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;line-height:106%;font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Other Personnel Actions (pPAF, ePAF, Additional/One Time Payment Requests) must be received by the
</span></span><span style="mso-bookmark:_Hlk201564152"></span><a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FPDF%2FPublications%2Ftimeandleave%2F2025%2520Payroll-Deadlines-For-Personnel-Actions.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C1251a5a2e57f409ad56508ddb25e44c4%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638862840122476230%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=oKUxlz8PbS5%2BOTkhAYFEDPUWmlJIurIxKF%2FC1GMGPJQ%3D&reserved=0" originalsrc="https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/timeandleave/2025%20Payroll-Deadlines-For-Personnel-Actions.pdf"><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none">deadline
for personnel actions</span></span><span style="mso-bookmark:_Hlk201564152"></span></a><span style="mso-bookmark:_Hlk201564152"><u><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none">.</span></u></span><span style="mso-bookmark:_Hlk201564152"><u><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none">
</span></u></span><span style="mso-bookmark:_Hlk201564152"></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-left:75.55pt;text-indent:-.25in;line-height:106%;mso-list:l3 level3 lfo2">
<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;line-height:106%;font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Ensure appointments have met the deadline and allow five (5) business days for processing before inquiring about the
status of the action</span></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">.
<b><u>Meeting payroll deadlines ensures timely pay and system access.</u></b><u> </u>
</span></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></span></p>
</td>
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<td width="100%" valign="top" style="width:100.0%;padding:0in 5.4pt 0in 5.4pt;height:13.15pt">
<p class="MsoNormal" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:6.0pt;margin-left:0in;line-height:105%">
<span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none">Background Checks<o:p></o:p></span></b></span></p>
<p class="MsoNormal" style="margin-left:30.75pt;text-indent:-.25in;line-height:105%;mso-list:l5 level1 lfo6">
<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;line-height:105%;font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;mso-ligatures:none">Approval</span></b></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;mso-ligatures:none">
from the Office of Human Resources must be received for all appointments <b>before work begins</b> per University Policy
</span></span><span style="mso-bookmark:_Hlk201564152"></span><a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fpolicies.vpfa.fsu.edu%2Fpolicies-and-procedures%2Ffaculty-staff%2Femployment-and-recruitment%234-OP-C-7-B11&data=05%7C02%7Chrms%40lists.fsu.edu%7C1251a5a2e57f409ad56508ddb25e44c4%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638862840122484747%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=P%2FymcxVq%2BS%2B%2FblLf3wwmFEUAIqbqu9BSVfh9ojV7jRg%3D&reserved=0" originalsrc="https://policies.vpfa.fsu.edu/policies-and-procedures/faculty-staff/employment-and-recruitment#4-OP-C-7-B11"><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none">4-OP-C-7-B11</span></span><span style="mso-bookmark:_Hlk201564152"></span></a><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;mso-ligatures:none">.
Previous or current appointments do not negate the requirement for approval by HR before work begins.<b><o:p></o:p></b></span></span></p>
<p class="MsoNormal" style="margin-left:30.75pt;text-indent:-.25in;line-height:105%;mso-list:l5 level1 lfo6">
<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;line-height:105%;font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;mso-ligatures:none">Work with or have Unescorted Key/Card Access to Regulated Materials?</span></b></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;mso-ligatures:none">
For easy lookup and to ensure compliance, refer to our new comprehensive </span>
</span><a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FMaster-List-of-Regulated-Materials.xlsx&data=05%7C02%7Chrms%40lists.fsu.edu%7C1251a5a2e57f409ad56508ddb25e44c4%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638862840122492980%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=RJBE1Y6a8iQq9WLQoTD%2B759bsBeHt44EzPtAMY%2B23Ds%3D&reserved=0" originalsrc="https://hr.fsu.edu/sites/g/files/upcbnu2186/files/Master-List-of-Regulated-Materials.xlsx"><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none">List
of Materials</span></span><span style="mso-bookmark:_Hlk201564152"></span></a><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;mso-ligatures:none"> covered under the various federal regulations
that require Level 2 Background Checks.</span></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-left:30.75pt;text-indent:-.25in;line-height:106%;mso-list:l5 level1 lfo6">
<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;line-height:106%;font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none">FSU enrolled students are typically exempted from university-required background checks; however, the university background check
policy may apply if students volunteer outside their courses. Please partner with HR on events, internships, or volunteer programs to determine if any background check is required.<o:p></o:p></span></span></p>
<span style="mso-bookmark:_Hlk201564152"></span>
<p class="MsoNormal" style="margin-left:30.75pt;line-height:106%"><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk201564152"></span>
</tr>
<tr style="height:13.15pt">
<td width="100%" valign="top" style="width:100.0%;background:#F2F2F2;padding:0in 5.4pt 0in 5.4pt;height:13.15pt">
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:105%"><span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none">myFSU BI Reports for Appointment
Verification<o:p></o:p></span></b></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.0pt;margin-left:30.75pt;text-indent:-.25in;line-height:105%;mso-list:l0 level1 lfo3">
<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;line-height:105%;font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">The Active Employees Report</span></b></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">
should be run on Wednesdays before the time entry deadline each pay period during a normal pay cycle.
</span></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-14.25pt;line-height:105%;mso-list:l2 level2 lfo7">
<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;line-height:105%;font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">All appointments that made the deadline should appear on the report for verification.
</span></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.0pt;margin-left:1.0in;text-indent:-14.25pt;line-height:105%;mso-list:l2 level2 lfo7">
<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;line-height:105%;font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Verify appointment details and report any discrepancies via an FSU Service Center case.</span></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.0pt;margin-left:30.75pt;text-indent:-.25in;line-height:105%;mso-list:l0 level1 lfo3">
<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;line-height:105%;font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Cost Center Report</span></b></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">:
Available during payroll processing. During normal pay cycles, two preliminary reports are released before the final report, one on Friday afternoon and one on Monday morning.
</span></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-14.25pt;line-height:105%;mso-list:l8 level2 lfo8">
<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;line-height:105%;font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Discrepancies on the Cost Center Report should be addressed through an FSU Service Center case as soon as possible.
The deadline for cases during a normal payroll cycle is 10:30 a.m. on Monday. </span>
</span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;line-height:105%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></span></p>
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</tbody>
</table>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></b></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk201564152"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">Questions?</span></b></span><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">
<o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-left:27.0pt;text-indent:-.25in;mso-list:l4 level1 lfo9">
<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">For questions regarding the
<i>Background Check</i> process, please contact Andrew Kapec at </span></span><a href="mailto:akapec@fsu.edu"><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none">akapec@fsu.edu</span></span><span style="mso-bookmark:_Hlk201564152"></span></a><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">
or (850) 644-7938.<o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-left:27.0pt;text-indent:-.25in;mso-list:l4 level1 lfo9">
<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">For questions regarding
<i>job offers</i>, please contact your </span></span><span style="mso-bookmark:_Hlk201564152"></span><a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FPDF%2Fdocs%2FAnalyst-and-Recruiter-Departmental-Assignments.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C1251a5a2e57f409ad56508ddb25e44c4%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638862840122501701%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=MFWMm20fQqxTBvb%2Be9%2F%2FSZBZd%2BY4UvUyJNFQK73Q58E%3D&reserved=0" originalsrc="https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/docs/Analyst-and-Recruiter-Departmental-Assignments.pdf"><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none;text-decoration:none">assigned
recruiter</span></span><span style="mso-bookmark:_Hlk201564152"></span></a><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"> or email
</span></span><span style="mso-bookmark:_Hlk201564152"></span><a href="mailto:jobs@fsu.edu"><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none">jobs@fsu.edu</span></span><span style="mso-bookmark:_Hlk201564152"></span></a><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none">.<o:p></o:p></span></span></p>
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<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">For questions regarding the
<i>onboarding</i> process, please contact Anna Capenos at </span></span><a href="mailto:acapenos@fsu.edu"><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none">acapenos@fsu.edu</span></span><span style="mso-bookmark:_Hlk201564152"></span></a><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">
or (850) 644-1449. <u><span style="color:#0563C1"><o:p></o:p></span></u></span></span></p>
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<span style="mso-bookmark:_Hlk201564152"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">For questions regarding the
<i>RAMP</i> process, please contact Jordan Huston at </span></span><a href="mailto:jhuston@fsu.edu"><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none">jhuston@fsu.edu</span></span><span style="mso-bookmark:_Hlk201564152"></span></a><span style="mso-bookmark:_Hlk201564152"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">.</span></span><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none"><o:p></o:p></span></u></p>
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