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<p class="MsoNormal" align="center" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-align:center">
<img width="190" height="98" style="width:1.9833in;height:1.025in" id="Picture_x0020_1" src="cid:image001.jpg@01DBAF7D.E57E3CF0" alt="A close-up of a logo
Description automatically generated"><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">An important message from FSU Office of Human Resources<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><b><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none">This message has been approved by Shelley Lopez, Program Director, Communications/Special
Projects, for distribution to all Department Representatives.</span></b><b><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none">Human Resources, in partnership with The Graduate School, is implementing a new Graduate Assistant
Work Alternative Program (GSWAP) for eligible Graduate Assistants working over the summer
<b>without enrollment</b>. GSWAP allows for flexibility in workload and enrollment during the summer term only. Contingent upon a student’s home academic department/unit approval in the summer term only AND if there is no course availability applicable to a
graduate student’s Program of Study.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none">The T099 exempt job code will be used for Graduate Assistants enrolled in the prior Spring
semester and planning to enroll in the following Fall semester. The work must be appropriate for the degree and be vetted by the Graduate School.<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">Enrolling Graduate Assistants in GSWAP<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">The department representative references the following eligibility requirements:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:10.0pt;margin-left:13.5pt;line-height:115%;mso-list:l2 level1 lfo1">
<span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none">The student does
<u>not</u> have enrollment in any summer term<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:10.0pt;margin-left:13.5pt;line-height:115%;mso-list:l2 level1 lfo1">
<span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none">It is not the student’s first semester in the program<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:10.0pt;margin-left:13.5pt;line-height:115%;mso-list:l2 level1 lfo1">
<span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none">The student was enrolled in the Spring semester<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:10.0pt;margin-left:13.5pt;line-height:115%;mso-list:l2 level1 lfo1">
<span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none">The graduate student is not admitted to candidacy if in a doctoral program<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><!--[if gte vml 1]><v:shapetype id="_x0000_t75" coordsize="21600,21600" o:spt="75" o:preferrelative="t" path="m@4@5l@4@11@9@11@9@5xe" filled="f" stroked="f">
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</v:shapetype><v:shape id="_x0000_s1027" type="#_x0000_t75" alt="Three Paths for Summer Work
No Enrollment > If other criteria are met, submit for GSWAP approval, no GA benefits.
FT Enrollment > Appoint in GA job code, tuition waiver applies.
PT Enrollment and performing degree-related work > Appoint in GA job code at less than
0.25 FTE. Employees should not be working more than 9 hours. A tuition waiver is not applicable.
Please note, students appointed in GA job codes with an appointment of 0.25 or greater, must be enrolled full-time.
If the work is similar to the Spring and appropriate for the degree, employees should not be appointed in a nonexempt job code for the summer. The rate of pay is expected to remain comparable.
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</v:shape><![endif]--><![if !vml]><img width="567" height="330" style="width:5.9083in;height:3.4333in" src="cid:image005.png@01DBAF7F.95C5D7C0" align="left" hspace="12" vspace="5" alt="Three Paths for Summer Work
No Enrollment > If other criteria are met, submit for GSWAP approval, no GA benefits.
FT Enrollment > Appoint in GA job code, tuition waiver applies.
PT Enrollment and performing degree-related work > Appoint in GA job code at less than
0.25 FTE. Employees should not be working more than 9 hours. A tuition waiver is not applicable.
Please note, students appointed in GA job codes with an appointment of 0.25 or greater, must be enrolled full-time.
If the work is similar to the Spring and appropriate for the degree, employees should not be appointed in a nonexempt job code for the summer. The rate of pay is expected to remain comparable.
" v:shapes="_x0000_s1027"><![endif]><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:49.5pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:49.5pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">GSWAP Form<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">The department representative completes the
<a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Ffaculty-staff.gradschool.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu1696%2Ffiles%2Fmedia%2FFiles%2FFaculty-Staff%2520Forms%2FGraduate%2520Summer%2520Work%2520Alternative%2520Program%2520%2528GSWAP%2529%2520Form.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C12139686133947709e4108dd7db840f3%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638804952490521893%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=s1Em6dsZlBzxLaKQlNtoHlbR%2BrpDu72M4nPCirpyCkk%3D&reserved=0" originalsrc="https://faculty-staff.gradschool.fsu.edu/sites/g/files/upcbnu1696/files/media/Files/Faculty-Staff%20Forms/Graduate%20Summer%20Work%20Alternative%20Program%20%28GSWAP%29%20Form.pdf">
<span style="color:#0563C1">Graduate Summer Work Alternative Program (GSWAP) Form</span></a>.<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:10.0pt;margin-left:13.5pt;line-height:115%;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none">All fields are filled out, and any applicable signatures are obtained (DocuSign permissible).<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:10.0pt;margin-left:13.5pt;line-height:115%;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none">Once the GSWAP form is completed and all signatures are obtained, the representative will email the form to Ashley Jarvis in the Graduate School.<o:p></o:p></span></li></ul>
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<li class="MsoNormal" style="margin-bottom:10.0pt;margin-left:13.5pt;line-height:115%;mso-list:l3 level1 lfo3">
<span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none">Once the Graduate School has reviewed and approved the GSWAP form, the finalized form will be emailed to the representative.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">The department representative will complete an ePAF changing the Graduate Assistant’s employment record job code to the new T099 Graduate Summer Work Alt
code.<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:13.5pt;mso-add-space:auto;line-height:115%;mso-list:l3 level1 lfo3">
<span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none">Attach the completed GSWAP form from the Graduate School to the ePAF.<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:13.5pt;mso-add-space:auto;line-height:115%;mso-list:l3 level1 lfo3">
<span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none">For an international employee, also attach a screenshot of the approved RAMP EC showing the Visa Applicant Information tab to include the job code and dates
in the position.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-left:49.5pt;mso-add-space:auto;line-height:115%">
<span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">Appointing Graduate Assistants for Fall<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">The Graduate Assistant Work Alternative Program (GSWAP) is for the Summer semester only. All Graduate Assistants enrolled in the program must be moved to
their Fall GA roles based on their offer letters before the beginning of the Fall semester.<o:p></o:p></span></p>
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<li class="MsoNormal" style="margin-bottom:10.0pt;margin-left:13.5pt;line-height:115%;mso-list:l3 level1 lfo3">
<span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none">Department representatives can utilize either the ePAF system or the Fall Graduate Assistant Mass Reappointment process.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><!--[if gte vml 1]><v:shape id="_x0000_s1026" type="#_x0000_t75" alt="RAMP Considerations
An active RAMP EC with dates that have not lapsed is required for international employees in all Colleges, the Libraries, and the Research Division.
If RAMP is current, upload to the ePAF, the approved GSWAP form, and a screenshot of the Visa Information Tab showing the current dates.
Upload the screenshot of the approved RAMP EC to include the Visa Information Tab when reappointing for the Fall semester via ePAF.
If the GA job code for Fall will be different from Spring, an approved amendment will be required before the ePAF is approved.
HR will push back ePAFs to the department level if the action does not match the current RAMP EC job code and dates in position.
Check the RAMP status now and initiate a new EC if the dates are not active.
Work should not continue without RAMP compliance.
Allow ample time for RISE to process RAMP amendments.
Refer to the Research Integrity, Security, and Ethics (RISE) website for current information and guidance.
" href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.research.fsu.edu%2Frise%2Fexport-controls%2Framp-ec%2F&data=05%7C02%7Chrms%40lists.fsu.edu%7C12139686133947709e4108dd7db840f3%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638804952490566919%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=q4QR%2BA%2F%2B3yy0I1qJOdYSl49Rg%2BHkDmTcttgcZ7yHwl4%3D&reserved=0" originalSrc="https://www.research.fsu.edu/rise/export-controls/ramp-ec/" style='position:absolute;margin-left:-17.25pt;margin-top:-882.65pt;width:363pt;height:339.75pt;z-index:251660288;visibility:visible;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:9pt;mso-wrap-distance-top:3.6pt;mso-wrap-distance-right:9pt;mso-wrap-distance-bottom:3.6pt;mso-position-horizontal:absolute;mso-position-horizontal-relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:text;mso-width-percent:0;mso-height-percent:0;mso-width-relative:margin;mso-height-relative:margin'>
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<w:wrap type="square"/>
</v:shape><![endif]--><![if !vml]><a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.research.fsu.edu%2Frise%2Fexport-controls%2Framp-ec%2F&data=05%7C02%7Chrms%40lists.fsu.edu%7C12139686133947709e4108dd7db840f3%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638804952490585145%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=DbpWYlC6IWU9rRFmFhGAAeRpFcZocHOxWNwYFxeSfqw%3D&reserved=0" originalsrc="https://www.research.fsu.edu/rise/export-controls/ramp-ec/"><img border="0" width="484" height="453" style="width:5.0416in;height:4.7166in" src="cid:image007.png@01DBAF7F.95C5D7C0" align="left" hspace="12" vspace="5" alt="RAMP Considerations
ü An active RAMP EC with dates that have not lapsed is required for international employees in all Colleges, the Libraries, and the Research Division.
ü If RAMP is current, upload to the ePAF, the approved GSWAP form, and a screenshot of the Visa Information Tab showing the current dates.
ü Upload the screenshot of the approved RAMP EC to include the Visa Information Tab when reappointing for the Fall semester via ePAF.
ü If the GA job code for Fall will be different from Spring, an approved amendment will be required before the ePAF is approved.
ü HR will push back ePAFs to the department level if the action does not match the current RAMP EC job code and dates in position.
ü Check the RAMP status now and initiate a new EC if the dates are not active.
ü Work should not continue without RAMP compliance.
ü Allow ample time for RISE to process RAMP amendments.
ü Refer to the Research Integrity, Security, and Ethics (RISE) website for current information and guidance.
" v:shapes="_x0000_s1026"></a><![endif]><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><b><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><b><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none">Questions?</span></b><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none">
</span><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif;mso-ligatures:none">Please contact the Employee Data Management team at
<a href="mailto:hr-edm@fsu.edu" target="_blank" title="mailto:hr-edm@fsu.edu"><span style="color:#0563C1">hr-edm@fsu.edu</span></a>, Ashley Jarvis in the Graduate School at
<a href="mailto:a.jarvis@fsu.edu"><span style="color:#0563C1">a.jarvis@fsu.edu</span></a>, or the RISE team at
<a href="mailto:rise-exportcontrol@fsu.edu"><span style="color:#0563C1">rise-exportcontrol@fsu.edu</span></a>.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Open Sans",sans-serif"><o:p> </o:p></span></p>
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