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<p class="MsoNormal" align="center" style="text-align:center"><img width="195" height="101" style="width:2.0312in;height:1.052in" id="Picture_x0020_1" src="cid:image002.jpg@01DB8C16.9FCD6990" alt="A close-up of a logo
Description automatically generated"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">An important message from FSU Office of Human Resources<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all
Department Representatives.</span></b><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-family:"Calibri",sans-serif;color:#0E101A;mso-ligatures:none">The 2025 Courtesy Mass Appointment Verification process begins on
<b>March 19, 2025</b>. Courtesy appointments permit access to university privileges, such as an FSU email account, computer systems, and buildings. Departments and academic units are responsible for overseeing all courtesy candidates and assessing the risk
associated with courtesy appointments. To protect university security and resources, campus departments must review and confirm the accuracy and necessity of courtesy appointments with the courtesy’s supervisor.</span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-family:"Calibri",sans-serif;color:#0E101A;mso-ligatures:none"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-family:"Calibri",sans-serif;color:#0E101A;mso-ligatures:none">During the 2025 verification process, Department Representatives and Department Managers must review, select, and approve each
courtesy appointment they wish to keep active within their department. View the </span>
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;mso-ligatures:none"><a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FPDF%2FPublications%2Ftraining%2FCourtesyMassAppointmentVerificationForm.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C0c38e471f10c42cc647208dd5a5bb8c4%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638766072156633853%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=aqJ5Uc32p5KCtmtCwlMBhRj6O51eob1anIQMps2tJho%3D&reserved=0" originalsrc="https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/training/CourtesyMassAppointmentVerificationForm.pdf" target="_blank"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0563C1">job
aid</span></a></span><span style="font-family:"Calibri",sans-serif;color:#0E101A;mso-ligatures:none"> detailing the steps for this process. </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-family:"Calibri",sans-serif;color:#0E101A;mso-ligatures:none"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><b><span style="font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none">Timeline<o:p></o:p></span></b></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Before March 17</span></b><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-family:"Calibri",sans-serif;color:#0E101A;mso-ligatures:none">Department Representatives run the query
</span><span style="font-family:"Calibri",sans-serif;color:#632423;mso-ligatures:none">FSU_COURTESY_BY_DEPT</span><span style="font-family:"Calibri",sans-serif;color:#0E101A;mso-ligatures:none"> to review active courtesy appointments.<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:#0E101A;line-height:115%;mso-list:l2 level1 lfo1;vertical-align:baseline">
<span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Reach out to the supervisor listed to confirm the appointment is necessary.</span><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p></o:p></span></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="color:#0E101A;margin-left:-.25in;mso-add-space:auto;line-height:115%;mso-list:l2 level2 lfo1;vertical-align:baseline">
<span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Identify and correct inactive or blank supervisors by submitting a Courtesy ePAF before Courtesy Mass opening.
<o:p></o:p></span></li></ul>
<li class="MsoNormal" style="color:#0E101A;line-height:115%;mso-list:l2 level1 lfo1;vertical-align:baseline">
<span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Identify Courtesy Appointments that require RAMP amendments.
</span><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p></o:p></span></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="color:#0E101A;margin-bottom:10.0pt;margin-left:-.25in;line-height:115%;mso-list:l2 level2 lfo1;vertical-align:baseline">
<span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Reference the end date on the initial RAMP approval for the Courtesy. If the Courtesy Appointment is continuing, an amendment request should be submitted through RAMP for approval to extend the
appointment. <o:p></o:p></span></li><ul style="margin-top:0in" type="square">
<li class="MsoNormal" style="color:#0E101A;margin-bottom:10.0pt;line-height:115%;mso-list:l2 level3 lfo1;vertical-align:baseline">
<span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Updated RAMP guidance and information on RAMP amendments are available on the
</span><span style="font-family:"Calibri",sans-serif;color:windowtext;mso-ligatures:none"><a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.research.fsu.edu%2Frise%2Fexport-controls%2Framp-ec%2F&data=05%7C02%7Chrms%40lists.fsu.edu%7C0c38e471f10c42cc647208dd5a5bb8c4%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638766072156646371%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=GVRurTOP0CaO%2BHiuLY5FTZ452yx6aN0l0CikUOIdlAc%3D&reserved=0" originalsrc="https://www.research.fsu.edu/rise/export-controls/ramp-ec/"><span style="color:#0563C1">Research
Integrity, Security, and Ethics</span></a></span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> website.
<o:p></o:p></span></li></ul>
<li class="MsoNormal" style="color:#0E101A;margin-bottom:10.0pt;margin-left:-.25in;line-height:115%;mso-list:l2 level2 lfo1;vertical-align:baseline">
<span style="font-family:"Calibri",sans-serif;mso-ligatures:none">If continued affiliation is no longer valid or the
</span><span style="font-family:"Calibri",sans-serif;color:windowtext;mso-ligatures:none"><a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fglobal.fsu.edu%2Fabout%2Fvisiting-scholars&data=05%7C02%7Chrms%40lists.fsu.edu%7C0c38e471f10c42cc647208dd5a5bb8c4%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638766072156654291%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=tsMKpMiBHTOg%2F3p6D0ocmQAFRGJ0IVw%2FMjY8jPnQ4UQ%3D&reserved=0" originalsrc="https://global.fsu.edu/about/visiting-scholars"><span style="color:#0563C1">Visiting
Scholar Time Limit</span></a></span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> is exceeded, the appointment should be terminated via ePAF prior to Mass opening.<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal" style="margin-left:.75in;vertical-align:baseline"><span style="font-family:"Calibri",sans-serif;color:#0E101A;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">March 19 – March 25 </span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> </span><span style="font-family:"Calibri",sans-serif;color:#0E101A;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">The process opens to Department Representatives<b>
</b>(originator) in OMNI HR to mark courtesy appointments for retention (requires the
<span style="color:#782F40">FSU_SS_MANAGER</span> role). </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%;mso-list:l1 level1 lfo2;vertical-align:baseline">
<span style="font-family:"Calibri",sans-serif;mso-ligatures:none">To retain an appointment, uncheck the “Terminate” box. <o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%;mso-list:l1 level1 lfo2;vertical-align:baseline">
<span style="font-family:"Calibri",sans-serif;mso-ligatures:none">To end an appointment, leave the “Terminate” box checked. <o:p></o:p></span></li></ul>
<p class="MsoNormal" style="vertical-align:baseline"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">March 26 – April 1</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Department Managers<b>
</b>verify and approve all courtesy appointment designations (requires the <span style="color:#782F40">
FSU_SS_MANAGER</span> role). </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%;mso-list:l0 level1 lfo3;vertical-align:baseline">
<b><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Appointments marked for termination
</span></b><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">by the Department Representative: the checkbox does NOT default to “Approve” for terminations. If the Department Manager wishes to retain an appointment marked for termination,
uncheck the “Terminate” box and check the “Retain” box. The Department Manager MUST mark the “Approve” checkbox to confirm the termination. </span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%;mso-list:l0 level1 lfo3;vertical-align:baseline">
<b><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Appointments marked for retention
</span></b><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">by the Department Representative<b>:</b> the checkbox does NOT default to “Approve” for retentions. If the Department Manager wishes to terminate an appointment marked
for retention, uncheck the “Retain” box and check the “Terminate” box. The Department Manager MUST mark the “Approve” checkbox to confirm the retention.</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> </span><span style="font-size:12.0pt;line-height:115%;font-family:"Times New Roman",serif;mso-ligatures:none"><o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-left:.5in;vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">April 2</span></b><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">The file is loaded in OMNI HR. Department Representatives run the courtesy query
<span style="color:#943634">FSU_COURTESY_BY_DEPT </span>to verify/confirm updates. To find the Courtesy Appointment Verification screen in OMNI HR, go to
<i><span style="color:maroon">My FSU > HR > Manager Self Service > Job and Personal Information > FSU Mass Appointments > Mass Appointments: Courtesy</span></i><span style="color:maroon">. </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="vertical-align:baseline"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Questions?</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> Please contact Amelia Colorado
<span style="color:black">at (850) 644-6846 or </span></span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;mso-ligatures:none"><a href="mailto:acolorado@fsu.edu"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0563C1">acolorado@fsu.edu</span></a></span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">.<span style="color:black"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
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