<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Aptos;}
@font-face
{font-family:"Segoe UI";
panose-1:2 11 5 2 4 2 4 2 2 3;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
font-size:11.0pt;
font-family:"Aptos",sans-serif;
mso-ligatures:standardcontextual;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Aptos",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:11.0pt;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:1162886690;
mso-list-template-ids:-1625141846;}
@list l0:level1
{mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level2
{mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level3
{mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level4
{mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level5
{mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level6
{mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level7
{mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level8
{mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level9
{mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#467886" vlink="#96607D" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black"><img width="184" height="96" style="width:1.9166in;height:1.0in" id="_x0000_i1025" src="cid:image002.png@01DB2C3A.3F6B3F00" alt="A close up of a logo
Description automatically generated"></span></b><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">An important message from FSU Office of Human Resources<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives.<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Any unused compensatory leave earned through
<b>December 5, 2024</b>, will be paid out on paychecks issued December 13, 2024. Employees wishing to retain their compensatory leave may submit a
</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;mso-ligatures:none"><a href="https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.hr.fsu.edu%2FPDF%2FForms%2FTimeandLeave%2FCompensatory_Leave_Retention_Form.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C42b7fd61a92f4116bac108dcfa7521c2%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638660628189824977%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=OevQavGr9r3tOWJyBn368Od5OiB1SMhHhrOi0DQ2lD4%3D&reserved=0" originalsrc="http://www.hr.fsu.edu/PDF/Forms/TimeandLeave/Compensatory_Leave_Retention_Form.pdf" shash="XIMpYpO50rvSQrSPOerhHETJXpLHNGFznlSbZC7LcnxTQiteYPIF5UdUfDwwxYD/HygA0znVfTryivDMQWeYKdycQcReg6EZhEsJXjy3Dy6teJR1HnWGQiOqNv9Euj6hdc0Xs7QRCJUTSbg6z9aPiNLlPyJl4gZ0XyDG6QzHa/0="><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:blue">Request
to Retain Compensatory Leave Form</span></a></span><span style="font-family:"Calibri",sans-serif;color:blue;mso-ligatures:none">
</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">by <b>November 26, 2024</b>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Per FSU policy, supervisors may require employees to use their compensatory leave rather than having it paid out or carried forward, provided that this usage requirement
does not violate any applicable collective bargaining agreement provisions. Compensatory leave hours may only be earned or used with prior supervisory approval.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">When employees use leave for purposes other than qualifying sick events, compensatory leave must be used
<b>first</b>, instead of vacation leave, to reduce the cost of the compensatory leave payout. Departments may use the
<span style="color:#C00000">FSU_TL_VACHT_W_COMP_BAL</span><span style="color:#C00000">
</span>query in OMNI HR each pay period to identify employees using vacation leave while maintaining a compensatory leave balance.
<u>Time entry should be corrected to use compensatory leave instead of vacation leave</u>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:3.0pt"><b><span style="font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none">OMNI HR Queries<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Departments can use the queries listed below to identify employees with compensatory leave.</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<table class="MsoNormalTable" border="1" cellspacing="0" cellpadding="0" width="590" style="border-collapse:collapse;border:none">
<tbody>
<tr>
<td width="590" colspan="2" valign="top" style="width:6.15in;border:solid windowtext 1.0pt;background:#782F40;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;color:white;mso-ligatures:none">Queries by Department (require DEPTID to run)<o:p></o:p></span></b></p>
</td>
</tr>
<tr>
<td width="235" style="width:2.45in;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-family:"Calibri",sans-serif;color:#C00000;mso-ligatures:none">FSU_TL_COMP_BAL_BY_DEPT</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
</td>
<td width="355" valign="top" style="width:3.7in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Shows compensatory leave balances by department (straight-time and overtime).<o:p></o:p></span></p>
</td>
</tr>
<tr>
<td width="235" style="width:2.45in;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-family:"Calibri",sans-serif;color:#C00000;mso-ligatures:none">FSU_TL_COMP_EARN_TAKEN_DEPT</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
</td>
<td width="355" valign="top" style="width:3.7in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Shows a history of straight-time and overtime compensatory leave earned, used, and paid out by Department ID within a given date range.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">12/08/2023 - 12/05/2024 are the dates for the current payout period unless compensatory leave was retained by an employee from a previous payout period. <o:p></o:p></span></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<table class="MsoNormalTable" border="1" cellspacing="0" cellpadding="0" style="border-collapse:collapse;border:none">
<tbody>
<tr>
<td width="575" colspan="2" valign="top" style="width:431.5pt;border:solid windowtext 1.0pt;background:#782F40;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;color:white;mso-ligatures:none">Queries by Employee (require EMPLID to run)<o:p></o:p></span></b></p>
</td>
</tr>
<tr>
<td width="234" style="width:175.5pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-family:"Calibri",sans-serif;color:#C00000;mso-ligatures:none">FSU_TL_COMP_BAL_BY_EMPLID</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
</td>
<td width="341" valign="top" style="width:256.0pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Shows a complete OMNI HR history of all compensatory leave earned and used for an employee with their balances (straight-time and overtime).<o:p></o:p></span></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Note</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">: The “Sum Quantity” is the total of the hours entered on timesheets. The queries only
include payable time. If compensatory leave used is not approved and has not been processed, the hours will not be on the query.</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:3.0pt"><b><span style="font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none">Requests to “Carry Forward” Unused Compensatory Leave<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Compensatory leave may be retained rather than paid out. Employees may request to retain their unused compensatory leave as follows:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l0 level1 lfo1"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Submit the
</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;mso-ligatures:none"><a href="https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.hr.fsu.edu%2FPDF%2FForms%2FTimeandLeave%2FCompensatory_Leave_Retention_Form.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C42b7fd61a92f4116bac108dcfa7521c2%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638660628189824977%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=OevQavGr9r3tOWJyBn368Od5OiB1SMhHhrOi0DQ2lD4%3D&reserved=0" originalsrc="http://www.hr.fsu.edu/PDF/Forms/TimeandLeave/Compensatory_Leave_Retention_Form.pdf" shash="XIMpYpO50rvSQrSPOerhHETJXpLHNGFznlSbZC7LcnxTQiteYPIF5UdUfDwwxYD/HygA0znVfTryivDMQWeYKdycQcReg6EZhEsJXjy3Dy6teJR1HnWGQiOqNv9Euj6hdc0Xs7QRCJUTSbg6z9aPiNLlPyJl4gZ0XyDG6QzHa/0="><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:blue">Request
to Retain Compensatory Leave Form</span></a></span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> to their supervisor and Dean, Director, or Department Head.
<o:p></o:p></span></li></ol>
<p class="MsoNormal" style="margin-left:.25in"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> <o:p></o:p></span></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoNormal" style="mso-list:l0 level1 lfo1"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Once approved by the department, all retention request forms must be forwarded to Human Resources for review and final approval by the Associate
Vice President for Human Resources. Send completed forms to Attendance and Leave at
</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;mso-ligatures:none"><a href="mailto:hr-AttendanceLeave@fsu.edu"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:blue">hr-AttendanceLeave@fsu.edu</span></a></span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">.</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></li></ol>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoNormal" style="mso-list:l0 level1 lfo1"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Deadline</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">: Request to Retain Compensatory Leave Retention
Forms must be <b>received</b> in Human Resources by<b> November 26, 2024</b>.</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></li></ol>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">If the employee’s compensatory leave balance on December 5, 2024, is less than one hour, it will be paid out and CANNOT be carried forward.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Questions?</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> Contact Tyler Beasley at
<u><span style="color:blue">tcbeasley@fsu.edu</span></u> or (850) 644-9641.<u><span style="color:blue"><o:p></o:p></span></u></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>