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<body lang="EN-US" link="#467886" vlink="#96607D" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><img width="173" height="89" style="width:1.8in;height:.925in" id="Picture_x0020_1" src="cid:image002.png@01DADF39.1CCBA910"></span></b><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">An important message from FSU Office of Human Resources<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">We have important appointment reminders to share with you.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="100%" style="width:100.0%;border-collapse:collapse">
<tbody>
<tr style="height:12.6pt">
<td width="100%" valign="top" style="width:100.0%;background:#F2F2F2;padding:0in 5.4pt 0in 5.4pt;height:12.6pt">
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:105%;background:#F2F2F2">
<a name="_Hlk71039207"><b><span style="font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none">Hiring</span></b></a><b><span style="font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none"><o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:3.0pt;margin-left:-4.5pt;line-height:105%;mso-list:l0 level1 lfo1;background:#F2F2F2">
<b><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Express pools</span></b><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"> are available for OPS, GA, and OPS Faculty appointments.
</span><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"><a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2F%3Fpage%3Dtraining%2Ftraining_omni&data=05%7C02%7Chrms%40lists.fsu.edu%7Ccd225b6b626d4aa6377d08dcad7325cd%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638575957270099999%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=jCx8NCrC9Uwkcx06HOeeiyrKfXGRL6t4pUjRzWoJMhM%3D&reserved=0" originalsrc="https://hr.fsu.edu/?page=training/training_omni" shash="yR91hJRVrh2vrMJvCLMqrnN02JPhKX3mbXaq6vSEiuBeN3AEJf4ByRA8v2RCKjTxg1U02QZOBo3FKK2FGHWJhENjqwjXtcqQVLgW+3gff3CeDNJutTA+8Z0UcuYzc6V+9ku+D4Z3iAsK42WPx+4AaMUJ1hZKicofdo0EcR1xmyQ="><span style="color:#0563C1">Training
guides</span></a></span><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"> are available for step-by-step instructions.</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:6.0pt;margin-left:-4.5pt;line-height:105%;mso-list:l0 level1 lfo1;background:#F2F2F2">
<span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Before offering a prospective employee
</span><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"><a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fpolicies.vpfa.fsu.edu%2Fpolicies-and-procedures%2Ffaculty-staff%2Femployment-and-recruitment%234-OP-C-7-B12&data=05%7C02%7Chrms%40lists.fsu.edu%7Ccd225b6b626d4aa6377d08dcad7325cd%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638575957270099999%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=FVFUgtEhRtbBqtDbjpYx8dXXugEK9Nro3QOEcOMQFPA%3D&reserved=0" originalsrc="https://policies.vpfa.fsu.edu/policies-and-procedures/faculty-staff/employment-and-recruitment#4-OP-C-7-B12" shash="X8cS13lrxWKMyTcoyba+7fn7xzqAf1HtheTssKkWYz7MbiHmKePtJQ0CE85UacTw/a6UHttDrtUK873BERiCCsxyAqPpYhGKkr5N8jm1qO+JGddR0NuqZl6vP1zTNFdykmDJvEuDRKZMX4oo++V68C2mHKuY3TEhdfm82ESlLhs="><span style="color:#0563C1">Recruiting
Incentives</span></a></span><b><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"> (sign-on bonus or direct payment of moving expenses),
</span></b><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">pre-approvals must be received from the Chief Human Resources Officer (CHRO), the appropriate Vice-President, and (where applicable) Sponsored Research Administration (Contract
and Grants). The incentive must be documented in the offer letter, and applicable forms are to be included with the offer letter.</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:6.0pt;margin-left:-4.5pt;line-height:105%;mso-list:l0 level1 lfo1;background:#F2F2F2">
<b><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">I-9 Deadlines:</span></b><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"> Section 1 of the I-9 form must be completed on or before the employee’s
</span><span style="font-family:"Calibri",sans-serif;color:red;mso-ligatures:none">first day of work</span><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">. Section 2 of the form must be completed by the
</span><span style="font-family:"Calibri",sans-serif;color:red;mso-ligatures:none">third business day</span><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">. If you hire an employee who will be working remotely and cannot complete
an in-person I-9 on campus, initiate the remote I-9 process through Guardian. </span>
<span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:6.0pt;margin-left:-4.5pt;line-height:105%;mso-list:l0 level1 lfo1;background:#F2F2F2">
<b><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">International Hires</span></b><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"> without Social Security Numbers will only be funded for 60 days. The
I-9 must be updated with the Social Security Number once the employee receives their Social Security Card and brings it to the department for verification. A copy of the signed card should be submitted to
</span><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"><a href="mailto:hr-edmdocs@fsu.edu"><span style="color:#0563C1">hr-edmdocs@fsu.edu</span></a></span><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">
via FSU NiFTy.</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></li></ul>
</td>
</tr>
<tr style="height:13.15pt">
<td width="100%" valign="top" style="width:100.0%;padding:0in 5.4pt 0in 5.4pt;height:13.15pt">
<p class="MsoNormal" style="line-height:105%"><b><span style="font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="line-height:105%"><b><span style="font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none">Graduate Assistant Appointments</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:30.75pt;text-indent:-.25in;line-height:105%;mso-list:l6 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">The minimum hourly rate for all GA appointments is
<b>$23.08 per hour</b>. Please ensure that appointments meet the minimum stipend.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:30.75pt;text-indent:-.25in;line-height:105%;mso-list:l11 level1 lfo3">
<![if !supportLists]><span style="font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">All appointments must have a
<b>minimum appointment period of at least five (5) business days</b> before the first day of classes through the last day of finals as outlined in the academic calendar.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:30.75pt;text-indent:-.25in;line-height:105%;mso-list:l11 level1 lfo3">
<![if !supportLists]><span style="font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.5pt;line-height:105%;font-family:"Calibri",sans-serif;mso-ligatures:none">Appointments for teaching assignments that require grading duties must continue through the grade submission deadline.
</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:30.75pt;text-indent:-.25in;line-height:105%;mso-list:l11 level1 lfo3">
<![if !supportLists]><span style="font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Where practicable, graduate assistants appointed in both the Fall 2024 and Spring 2025 semesters should have a
<b>continuous appointment</b> between semesters without a break in funding. <o:p>
</o:p></span></p>
<p class="MsoNormal" style="margin-left:30.75pt;line-height:105%"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
</td>
</tr>
<tr style="height:13.15pt">
<td width="100%" valign="top" style="width:100.0%;background:#F2F2F2;padding:0in 5.4pt 0in 5.4pt;height:13.15pt">
<p class="MsoNormal" style="line-height:105%"><b><span style="font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none">How can you ensure your employees are paid on time?
</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:30.75pt;text-indent:-.25in;line-height:105%;mso-list:l2 level1 lfo4">
<![if !supportLists]><span style="font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Job Offers and Start Dates:
</span></b><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:75.55pt;text-indent:-.25in;line-height:105%;mso-list:l6 level3 lfo2">
<![if !supportLists]><span style="font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Job Offers must be submitted
<b><u>two weeks</u></b> in advance of the anticipated start date for <b><u>all</u></b> appointments to allow enough time to work through the process of job offer, background check, and onboarding approvals.</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:75.55pt;text-indent:-.25in;line-height:105%;mso-list:l6 level3 lfo2">
<![if !supportLists]><span style="font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">If Job Offers are not received two weeks in advance, Human Resources will work with the department to determine an appropriate start date.
</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:75.55pt;text-indent:-.25in;line-height:105%;mso-list:l6 level3 lfo2">
<![if !supportLists]><span style="font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">To comply</span><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"> with University<a href="https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fpolicies.vpfa.fsu.edu%2Fpolicies-and-procedures%2Ffaculty-staff%2Femployment-and-recruitment%234-OP-C-7-B11&data=05%7C02%7Chrms%40lists.fsu.edu%7Ccd225b6b626d4aa6377d08dcad7325cd%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638575957270099999%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=J9IeiORH1hGL1i3eN1mhhOoajiVqaW6ex3zjPcKP3Vs%3D&reserved=0" originalsrc="http://policies.vpfa.fsu.edu/policies-and-procedures/faculty-staff/employment-and-recruitment#4-OP-C-7-B11" shash="Y11la7hziSz/+iGzW4fY6Zb5t1No1AnrLnyVS7u3XiTtU3tD6PPd+LQZf+U86kVJvWEHm8PSEoVnVZW7aMrjtFSWEep2Nu1QsMYIei9Ic1o1pI0xFEs9cfWlQmMN7DIsus9dKWl9RWS+rNWqdfK9WoWA2OIr7FsPiI/gZzwLTCo="><span style="color:#0563C1">
Policies</span></a> and <a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsections%2Femployment-recruitment-services%2Fdepartments%2Fbackground-checks%2Fx-new-employees&data=05%7C02%7Chrms%40lists.fsu.edu%7Ccd225b6b626d4aa6377d08dcad7325cd%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638575957270099999%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=Uk9we2e2yxHODDdsn7mcmt1Et8ZEAXRm2O2fxYqni7E%3D&reserved=0" originalsrc="https://hr.fsu.edu/sections/employment-recruitment-services/departments/background-checks/x-new-employees" shash="HpuJ+nsecZxKywBW4zup9NAfZO0IP9REydCwye/wxPUpmtzNpiDUlF9CalZaoCaI07WOw0IqB+Udqe764fuF/SzGGXrPIs8F8Itd4Dwq9VOCpEYQhdsGndLH0AtYb46vReV1rRdsFjrlBFSr4CPY0VPH1tFyeIvnRLN05c3AVVE=">
<span style="color:#0563C1">Procedures</span></a></span><u><span style="font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none">,</span></u><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"> work should not begin until
onboarding and all required approvals are complete.</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:30.75pt;text-indent:-.25in;line-height:105%;mso-list:l3 level2 lfo5">
<![if !supportLists]><span style="font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">RAMP Export Control:</span></b><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:75.55pt;text-indent:-.25in;line-height:105%;mso-list:l6 level3 lfo2">
<![if !supportLists]><span style="font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">All departments hiring
</span><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"><a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcompliance.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu3866%2Ffiles%2FForeign%2520Researchers%2520Final%2520Job%2520Code%2520List%252005.2024.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7Ccd225b6b626d4aa6377d08dcad7325cd%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638575957270099999%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=Jof19gb96cxwQzzbHrTJakkBfRssOASBwitGvk5KVAQ%3D&reserved=0" originalsrc="https://compliance.fsu.edu/sites/g/files/upcbnu3866/files/Foreign%20Researchers%20Final%20Job%20Code%20List%2005.2024.pdf" shash="TjAPVkfcdHWdi8GJTXtnS6mJskZzYGV8hxs41DfrZmNbLpCrg0QI8Awndz5uKa2Xak+ajleRQ7b7QTUFsHK2rqOp0WDj66mTuZuKAbNIAxuQUMtWyyRhCIZXsVX5fg7uOPkb2mHMDaXSKyDmYpbWkD8XBEHWa73L4JT2P0ZPmZM="><span style="color:#0563C1">research
or research-related support job codes</span></a></span><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"> will require RAMP Export Control approval. The RAMP process should be initiated as early as possible to avoid delays. This
requirement applies to all international graduate assistantship offers if there is a research assignment or responsibility. A screenshot of the approval must be uploaded to onboarding.</span><b><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">
</span></b><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:30.75pt;text-indent:-.25in;line-height:105%;mso-list:l1 level1 lfo6">
<a name="_Hlk171609593"><![if !supportLists]><span style="font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Foreign Influence Laws Requirement:</span></b></a><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:75.55pt;text-indent:-.25in;line-height:105%;mso-list:l10 level1 lfo7">
<![if !supportLists]><span style="font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">For candidates who are domiciled in, or have other specified connections with, foreign countries of concern (China, Cuba, Iran, North Korea, Syria,
Russia, Venezuela), additional review and approval may be required. More information is available at the
<a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcompliance.fsu.edu%2Fforeign-influence%2Fscreenings&data=05%7C02%7Chrms%40lists.fsu.edu%7Ccd225b6b626d4aa6377d08dcad7325cd%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638575957270099999%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=Ff2XLR7k%2BtrsaWkx%2BlnqH5k1po6yD3FLLRaEAzXVhEk%3D&reserved=0" originalsrc="https://compliance.fsu.edu/foreign-influence/screenings" shash="dxQ5Mt6I2ZqQMRTcU7RVS+Ed28QeQVrgfFxKsAJCbuNbxlnrZCmR7TIra93fOuVV8ElCEI1gDLxxkknhRNCCxX8/9KGhakSGz7jwSq0RSmRXkaYnBVNUy0jyUB245OOu4Pj/MQ5QHBjE3mEqXE+2PnmhBrGtFfDYnxAS7n3DzNs=">
<span style="color:#0563C1">Office of Compliance and Ethics</span></a> website.</span><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:30.75pt;text-indent:-.25in;line-height:105%;mso-list:l9 level2 lfo8">
<![if !supportLists]><span style="font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Payroll Deadlines:</span></b><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:75.55pt;text-indent:-.25in;line-height:105%;mso-list:l6 level3 lfo2">
<![if !supportLists]><span style="font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Complete Onboarding appointments are due according to the
</span><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"><a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FPDF%2FPublications%2Ftimeandleave%2F2024%2520OnBoarding%2520Deadline%2520Calendar.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7Ccd225b6b626d4aa6377d08dcad7325cd%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638575957270099999%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=IrBDDnJX2yFNE1ZPbTU9PIBm7SQO7JjpMIAhoTGOmB8%3D&reserved=0" originalsrc="https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/timeandleave/2024%20OnBoarding%20Deadline%20Calendar.pdf" shash="PsuQ7bViA3WnQqOhKatcRXmcxCiwJCxtXASTeHGm9Wx6UwqAFfvqowIXDNiIffewlIc2PZ60KLNJ9HEYXQN5HUFQ/CBVR27/VpiOPnBHiZQ+iyVxseojl6BwIyNyNzcdK3jDTk7nH2AdQiKCSYIAYgePH+CudpR79ZW7DV73TF8="><span style="color:#0563C1">Onboarding
Deadlines Calendar</span></a></span><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">. Invitations are considered complete when all required documents and approvals are submitted to HR for final processing.
</span><b><span style="font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:75.55pt;text-indent:-.25in;line-height:105%;mso-list:l6 level3 lfo2">
<![if !supportLists]><span style="font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Other Personnel Actions (pPAF, ePAF, Additional/One Time Payment Requests) must be received by the
</span><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"><a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FPDF%2FPublications%2Ftimeandleave%2F2024%2520Payroll%2520Deadlines%2520For%2520Personnel%2520Actions.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7Ccd225b6b626d4aa6377d08dcad7325cd%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638575957270099999%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=QwZ2h1FaABQ%2FpHrePVTUNxxzuogTn%2BPXB44mv6ns9oM%3D&reserved=0" originalsrc="https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/timeandleave/2024%20Payroll%20Deadlines%20For%20Personnel%20Actions.pdf" shash="PVLGDxZNXnr+asVvZteuXnJRVXfm13CbIhP6wtAprJ1An1RwTd5JPIUkZn5Dz8X21CyqUxAHWngJkMLKdrraVs//Z9oTVWRFwtfAyscU55bhGSlNB7ZZQy3uEzqCtpGUuv1VKoCkCWd4nnhKGDCtSSxcoR7BLXLxc52XgD8GlLI="><span style="color:#0563C1">deadline
for personnel actions</span></a></span><u><span style="font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none">.</span></u><u><span style="font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none">
</span></u><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:30.75pt;text-indent:-.25in;line-height:105%;mso-list:l5 level2 lfo9">
<![if !supportLists]><span style="font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Meeting Payroll Deadlines helps to ensure that:
</span></b><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:75.55pt;text-indent:-.25in;line-height:105%;mso-list:l6 level3 lfo2">
<![if !supportLists]><span style="font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">New employees can obtain appropriate system, building, and email access on their first day of work.</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:75.55pt;text-indent:-.25in;line-height:105%;mso-list:l6 level3 lfo2">
<![if !supportLists]><span style="font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Employees receive timely and accurate paychecks.
</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:75.55pt;text-indent:-.25in;line-height:105%;mso-list:l6 level3 lfo2">
<![if !supportLists]><span style="font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">New employees can make timely benefit selections (if applicable).
</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
</td>
</tr>
<tr style="height:13.15pt">
<td width="100%" valign="top" style="width:100.0%;padding:0in 5.4pt 0in 5.4pt;height:13.15pt">
<p class="MsoNormal" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:6.0pt;margin-left:0in;line-height:105%">
<b><span style="font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none">Background Checks<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:30.75pt;text-indent:-.25in;line-height:105%;mso-list:l8 level1 lfo10">
<![if !supportLists]><span style="font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Approval</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> from the Office of Human Resources must be received for all appointments
<b>before work begins</b> per University Policy </span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fpolicies.vpfa.fsu.edu%2Fpolicies-and-procedures%2Ffaculty-staff%2Femployment-and-recruitment%234-OP-C-7-B11&data=05%7C02%7Chrms%40lists.fsu.edu%7Ccd225b6b626d4aa6377d08dcad7325cd%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638575957270099999%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=BdIxlvNSIHpT5czMTpZj1wrJgTu43lFaD64GR8It2gU%3D&reserved=0" originalsrc="https://policies.vpfa.fsu.edu/policies-and-procedures/faculty-staff/employment-and-recruitment#4-OP-C-7-B11" shash="xWHGXl1miVrZXRcZXsMJKIZSMe0zP2jfq2IdiZKOw1iL2JtrFi4LBoY5AQea9s+qq/zLudRNsSoqRlosq6lq5ohHQETxDUoQhRwjre/XoHZBUnus3tMFGI53D0QrySkNqDbnSwCYP5I6piin3V/nIGIsOtP86jmGmzQ2XFGJtC0="><span style="color:#0563C1">4-OP-C-7-B11</span></a></span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">.
Previous or current appointments do not negate the requirement for approval by HR before work begins.<b><o:p></o:p></b></span></p>
<p class="MsoNormal" style="margin-left:30.75pt;text-indent:-.25in;line-height:105%;mso-list:l8 level1 lfo10">
<![if !supportLists]><span style="font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Working with Regulated Materials?</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> For easy lookup and to ensure compliance, refer
to our new comprehensive <a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FMaster-List-of-Regulated-Materials.xlsx&data=05%7C02%7Chrms%40lists.fsu.edu%7Ccd225b6b626d4aa6377d08dcad7325cd%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638575957270099999%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=aIYILTTKGg66y0gSFoAQDEcXk5Pp%2FGEnJh6UWsQwl0Y%3D&reserved=0" originalsrc="https://hr.fsu.edu/sites/g/files/upcbnu2186/files/Master-List-of-Regulated-Materials.xlsx" shash="bGsQGWz3UhFARVvHQrb+YGa+2DACmQvw10MsBxjtxGx7R9+j/G0htLhEPUPNcwNsFat6UDsr+12CcEKJDsN10qxRwyjUcouwei+7nQAT2QtiEj7kZxZ9N0SoMzVWKEdHnVdRInY02myacmFZABIkj75Ugu8nTzNJDgMdNlFQfSo=">
<span style="color:#0563C1">List of Materials</span></a> covered under the various federal regulations that require Level 2 Background Checks.</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:30.75pt;text-indent:-.25in;line-height:105%;mso-list:l8 level1 lfo10">
<![if !supportLists]><span style="font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">FSU enrolled students are typically exempted from university-required background checks; however, the university background check policy may apply if students volunteer
outside their courses. Please partner with HR on events, internships, or volunteer programs to determine if any background check is required.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;line-height:105%"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
</td>
</tr>
<tr style="height:13.15pt">
<td width="100%" valign="top" style="width:100.0%;background:#F2F2F2;padding:0in 5.4pt 0in 5.4pt;height:13.15pt">
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:105%"><b><span style="font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none">myFSU BI Reports for Appointment Verification<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.0pt;margin-left:30.75pt;text-indent:-.25in;line-height:105%;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">The Active Employees Report</span></b><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"> should be run on Wednesdays
before the time entry deadline each pay period during a normal pay cycle. </span>
<span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-14.25pt;line-height:105%;mso-list:l4 level2 lfo11">
<![if !supportLists]><span style="font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">All appointments that made the deadline should appear on the report for verification.
</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.0pt;margin-left:1.0in;text-indent:-14.25pt;line-height:105%;mso-list:l4 level2 lfo11">
<![if !supportLists]><span style="font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Verify appointment details and report any discrepancies via an FSU Service Center case.</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.0pt;margin-left:30.75pt;text-indent:-.25in;line-height:105%;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Cost Center Report</span></b><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">: Cost Center reports are available during
payroll processing and provide an opportunity to review payroll data before final payroll processing to ensure the accuracy of employee paychecks. During normal pay cycles, two preliminary reports are released before the final report, one on Friday afternoon
and one on Monday morning. </span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-14.25pt;line-height:105%;mso-list:l12 level2 lfo12">
<![if !supportLists]><span style="font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Discrepancies on the Cost Center Report should be addressed through an FSU Service Center case as soon as possible. The deadline for cases during a
normal payroll cycle to ensure corrections prior to the final processing of payroll is 10:30 a.m. on Monday.
</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
</td>
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<a name="_Hlk102549426"><b><span style="font-family:"Calibri",sans-serif;color:#782F40;mso-ligatures:none">Employee Eligibility for Insurance<o:p></o:p></span></b></a></p>
<span style="mso-bookmark:_Hlk102549426"></span>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="line-height:105%;mso-list:l8 level1 lfo10"><a name="_Hlk171582128"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">New appointments and reappointments in different positions can have varying impacts on an employee’s
eligibility for insurance, retirement, enrollment deadlines, and other University benefits. Please refer any employee inquiries to the following resources:<o:p></o:p></span></a></li></ul>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-9.0pt;line-height:105%;mso-list:l8 level2 lfo10">
<span style="mso-bookmark:_Hlk171582128"><![if !supportLists]><span style="font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> HR Benefits
</span></span><a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Farticle%2Femployee-eligibility-insurance&data=05%7C02%7Chrms%40lists.fsu.edu%7Ccd225b6b626d4aa6377d08dcad7325cd%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638575957270256141%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=Pj7bqjNaB5Y1ccDDGfr6ULCPz9DC9TQHZxabPKDImlQ%3D&reserved=0" originalsrc="https://hr.fsu.edu/article/employee-eligibility-insurance" shash="AMwDEkWrJTB91Rv1KoZlfVgZKsOpwXv42eNlOT91VU8OuXJjKkGLlPLnvfbUH0828gRgm9CkQBmWdWblNn7K4sVPIJvcmRU/fx4DmIRqQdMrGvVVYuYOOT9JjOLZcnPEEvjhdFIMzsCYiIcEYZAV5M+QjMP+FqcmbXkCpaLcr08="><span style="mso-bookmark:_Hlk171582128"><span style="font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none">website</span></span><span style="mso-bookmark:_Hlk171582128"></span></a><span style="mso-bookmark:_Hlk171582128"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">.<o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-9.0pt;line-height:105%;mso-list:l8 level2 lfo10">
<span style="mso-bookmark:_Hlk171582128"><![if !supportLists]><span style="font-family:Wingdings;mso-ligatures:none"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> HR Benefits Staff at (850) 644-4015,
</span></span><a href="mailto:insurance@fsu.edu"><span style="mso-bookmark:_Hlk171582128"><span style="font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none">insurance@fsu.edu</span></span><span style="mso-bookmark:_Hlk171582128"></span></a><span style="mso-bookmark:_Hlk171582128"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">,
or </span></span><a href="mailto:retirement@fsu.edu"><span style="mso-bookmark:_Hlk171582128"><span style="font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none">retirement@fsu.edu</span></span><span style="mso-bookmark:_Hlk171582128"></span></a><span style="mso-bookmark:_Hlk171582128"></span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">.<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></b></p>
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</v:shapetype><v:shape id="_x0000_s1026" type="#_x0000_t75" alt="Questions?
• For questions regarding the Background Check process, please contact Andrew Kapec at akapec@fsu.edu or (850) 644-7938.
• For questions regarding the appointment or onboarding process, please contact Ashlee Shafer at ashafer@fsu.edu or (850) 645-0370, or Anna Capenos at acapenos@fsu.edu or (850) 644-1449.
• For questions regarding benefits and eligibility, please contact Joel Huffman at jrhuffman@fsu.edu or (850) 644-7932.
" href="mailto:akapec@fsu.edu" style='position:absolute;margin-left:0;margin-top:1043.6pt;width:1380.75pt;height:84.75pt;z-index:251659264;visibility:visible;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:9pt;mso-wrap-distance-top:3.6pt;mso-wrap-distance-right:9pt;mso-wrap-distance-bottom:3.6pt;mso-position-horizontal:left;mso-position-horizontal-relative:margin;mso-position-vertical:absolute;mso-position-vertical-relative:text;mso-width-percent:0;mso-height-percent:0;mso-width-relative:margin;mso-height-relative:margin'>
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• For questions regarding the Background Check process, please contact Andrew Kapec at akapec@fsu.edu or (850) 644-7938.
• For questions regarding the appointment or onboarding process, please contact Ashlee Shafer at ashafer@fsu.edu or (850) 645-0370, or Anna Capenos at acapenos@fsu.edu or (850) 644-1449.
• For questions regarding benefits and eligibility, please contact Joel Huffman at jrhuffman@fsu.edu or (850) 644-7932.
" v:shapes="_x0000_s1026"></a><![endif]><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></p>
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