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<p class="MsoNormal" align="center" style="text-align:center"><span style="mso-ligatures:none"><img width="190" height="90" style="width:1.9791in;height:.9375in" id="Picture_x0020_2" src="cid:image002.png@01DA898E.5EDD8C70"></span><b><span style="mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="mso-ligatures:none">An important message from the FSU Office of Human Resources<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><b><span style="mso-ligatures:none">This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.</span></b><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">The 2024 Courtesy Mass Appointment Verification process begins on April 23, 2024. Courtesy appointments permit access to university privileges, such as an FSU email account, computer systems, and buildings.
Departments and academic units are responsible for oversight of all courtesy candidates and assessing the risk associated with courtesy appointments. To protect University security and resources, campus departments must review and confirm the accuracy and
necessity of courtesy appointments on an annual basis. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Before the Courtesy Mass Appointment Verification process begins, Department Representatives should use the query
<span style="color:#943634">FSU_CRTSY_NON_CITIZEN_BY_DEPT</span> to identify and review active Visiting Scholar Courtesy Appointments. Reference the end date on the initial RAMP approval for the Unpaid Visiting Scholar. If the Visiting Scholar Appointment
<a name="_Int_j6F1UDYT">is continuing</a>, a request should be submitted through RAMP for approval by the inviting faculty member to extend the appointment. If continued affiliation is no longer valid, the appointment should be terminated.</span><span style="color:#0E101A;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Department Representatives should also utilize the query
<span style="color:#943634">FSU_COURTESY_BY_DEPT<b> </b></span>to identify and review current courtesy appointments with inactive or blank supervisors within their departments. To add or correct a supervisor, submit a Courtesy ePAF before Courtesy Mass opening.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">During the 2024 verification process, Department Representatives and Department Managers must review, update, and approve each courtesy appointment they wish to keep active within their department.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">View the <a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FPDF%2FPublications%2Ftraining%2FCourtesyMassAppointmentVerificationForm.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C0621db49c40f49c0dfa608dc57cbf7c5%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638481780736419793%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=yhdcw7IP00d0NwUZe%2BgJQRnebwiczc%2B0l9zkS9egSRg%3D&reserved=0" originalsrc="https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/training/CourtesyMassAppointmentVerificationForm.pdf" shash="AuUkSfuVss2Ph02KtYFbEIUbPLj6LbXjhFIm7wymsmYyHhsbc5EFApl2I+iS+3HkLnO+8hcb6MeBbUdg8LPni1BcnNGSd8wiN9La6XGej1FjWoEmUO8QYObZfsIj3qTxaoOj1fo+6jXDtNDRJQSqRK241cHhamDaMG2wnZr9e2k=">
<span style="color:#0563C1">job aid</span></a> detailing the steps for this process.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:115%"><b><span style="color:#782F40;mso-ligatures:none">Timeline<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u><span style="mso-ligatures:none">April 23 – April 29<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<span style="mso-ligatures:none">The process opens to <b>Department Representatives
</b>(originator) in OMNI HR to mark courtesy appointments for retention or termination (requires the
<span style="color:#782F40">FSU_SS_MANAGER</span> role).<i><o:p></o:p></i></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%;mso-list:l1 level1 lfo3">
<span style="mso-ligatures:none">To retain an appointment, check the “Retain” box.
<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%;mso-list:l1 level1 lfo3">
<span style="mso-ligatures:none">To end an appointment, check the “Terminate” box.
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u><span style="mso-ligatures:none">April 30 – May 7<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><span style="mso-ligatures:none">Department Manager </span></b><span style="mso-ligatures:none">verifies and approves all courtesy appointment designations</span><span style="mso-ligatures:none"> (requires the
<span style="color:#782F40">FSU_SS_MANAGER</span> role).<i><o:p></o:p></i></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.0pt;margin-left:1.0in;text-indent:-.25in;line-height:115%;mso-list:l0 level1 lfo5;vertical-align:baseline">
<![if !supportLists]><span style="font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="mso-ligatures:none">Appointments marked for termination
</span></b><span style="mso-ligatures:none">by the Department Representative: the checkbox does NOT default to “Approve” for terminations. If the Department Manager wishes to retain an appointment marked for termination, uncheck the “Terminate” box and check
the “Retain” box. The Department Manager MUST mark the “Approve” checkbox to confirm the termination.</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.0in;text-indent:-.25in;line-height:115%;mso-list:l0 level1 lfo5;vertical-align:baseline">
<![if !supportLists]><span style="font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="mso-ligatures:none">Appointments marked for retention
</span></b><span style="mso-ligatures:none">by the Department Representative<b>:</b> the checkbox does NOT default to “Approve” for retentions. If the Department Manager wishes to terminate an appointment marked for retention, uncheck the “Retain” box and check
the “Terminate” box. The Department Manager MUST mark the “Approve” checkbox to confirm the retention.</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u><span style="mso-ligatures:none">May 8<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<span style="mso-ligatures:none">The file is loaded in OMNI HR. <i><u><o:p></o:p></u></i></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="mso-ligatures:none">Department Representatives run the courtesy query
</span><span style="color:#782F40;mso-ligatures:none">FSU_COURTESY_BY_DEPT</span><span style="color:#943634;mso-ligatures:none">
</span><span style="mso-ligatures:none">to verify/confirm updates.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="mso-ligatures:none">To find the Courtesy Appointment Verification screen in OMNI HR, go to
<i><span style="color:maroon">My FSU > HR > Manager Self Service > Job and Personal Information > FSU Mass Appointments > Mass Appointments: Courtesy</span></i><span style="color:maroon">.</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><a name="OLE_LINK2"></a><a name="OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"><b><span style="mso-ligatures:none">Questions?</span></b></span></a><span style="mso-bookmark:OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"><span style="mso-ligatures:none">
Please contact Amelia Colorado <span style="color:black">at (850) 644-6846, </span>
</span></span></span><a href="mailto:acolorado@fsu.edu"><span style="mso-bookmark:OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"><span style="color:#0563C1;mso-ligatures:none">acolorado@fsu.edu</span></span></span><span style="mso-bookmark:OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"></span></span></a><span style="mso-bookmark:OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"><span style="mso-ligatures:none">,<span style="color:blue">
</span>or </span></span></span><a href="mailto:HR-CourtesyDocs@fsu.edu"><span style="mso-bookmark:OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"><span style="color:#0563C1;mso-ligatures:none">HR-CourtesyDocs@fsu.edu</span></span></span><span style="mso-bookmark:OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"></span></span></a><span style="mso-bookmark:OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"><u><span style="color:#0563C1;mso-ligatures:none">.</span></u></span></span><span style="mso-bookmark:OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"><span style="mso-ligatures:none">
</span></span></span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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