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<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt"><img width="190" height="90" style="width:1.9833in;height:.9416in" id="_x0000_i1032" src="cid:image002.png@01DA4241.66C00A60" alt="Office-Human-Resources-V_for_email"></span><b><span style="mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">An important message from FSU Office of Human Resources<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="mso-ligatures:none">This message has been approved by Christine Conley, Director for Benefits & Leave, for distribution to all Department Representatives.</span></b><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><a name="_Hlk115091219"><i><span style="mso-ligatures:none">Please share this information with faculty and staff in your department.
<o:p></o:p></span></i></a></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk115091219"><span style="font-family:"Arial",sans-serif;mso-ligatures:none"><o:p> </o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk115091219"><span style="mso-ligatures:none">Due to the anticipated severe weather threat coming into the area overnight, Florida State University will be closed from 11:00 pm (ET) Monday, January 8, through
11:00 pm (ET) Tuesday, January 9. The closure will apply to the main campus, Florida State University Schools (FSUS), and The Collegiate School in Panama City.
<o:p></o:p></span></span></p>
<span style="mso-bookmark:_Hlk115091219"></span>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><span style="mso-ligatures:none">Reporting Administrative Leave<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-ligatures:none">To be paid for the University closure, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) for at least a portion of the
<u>scheduled</u> workday on January 8, 2024.<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt;margin-left:-.25in;mso-list:l0 level1 lfo1">
<span style="mso-ligatures:none">Full-time employees receive 8 hours of Administrative Leave for the closure. Part-time employees receive a proportionate number of leave hours for the closure based on their FTE.<o:p></o:p></span></li><ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt;margin-left:-.5in;mso-list:l0 level2 lfo1">
<span style="mso-ligatures:none">Example – While a 1.0 FTE employee gets 8 hours of paid Administrative Leave, a 0.75 FTE employee would get 6 hours of Administrative Leave.<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><span style="mso-ligatures:none">Employees designated as Essential Personnel<o:p></o:p></span></b></p>
<p class="MsoNormal" style="background:white"><span style="color:black;background:white;mso-ligatures:none">Employees designated by their Dean, Director, Department Head, or designee as Essential Critical Personnel or Medium Priority Personnel should report
the correct hours worked during the closure. The compensation of Essential Personnel is contingent upon an employee’s FLSA classification, pay band, and essential personnel designation level as outlined in the
</span><span style="color:black"><a href="https://policies.vpfa.fsu.edu/policies-and-procedures/faculty-staff/attendance-and-leave#E13"><span style="color:#0563C1;background:white;mso-ligatures:none">Essential Personnel Classification & Compensation</span></a><span style="background:white;mso-ligatures:none">
policy. Reports of </span><a href="https://www.hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Forms/classification/Essential-Employees-Spreadsheet-fill.pdf"><span style="color:#0563C1;background:white;mso-ligatures:none">Essential Critical Personnel</span></a><span style="background:white;mso-ligatures:none">
should be sent to HR no later than 72 hours after University on-campus operations have resumed.
</span><a href="https://www.hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Forms/classification/Medium-Priority-Personnel-fill.pdf"><span style="color:#0563C1;background:white;mso-ligatures:none">Medium Priority</span></a><span style="background:white;mso-ligatures:none">
reports can be maintained at the department level. </span></span><span style="background:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="background:white"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><span style="color:#782F40;mso-ligatures:none">How to Report the January 9 Closure<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><span style="mso-ligatures:none">Departments and employees must enter
<u><span style="color:#782F40">Administrative Leave Taken (ADMHT)</span></u> on their timesheets with the override code
<u><span style="color:#782F40">CLOSE</span></u>. See examples below:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><b><u><span style="mso-ligatures:none">Elapsed Timesheet<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><img border="0" width="624" height="86" style="width:6.5in;height:.8916in" id="Picture_x0020_10" src="cid:image003.png@01DA4241.66C00A60" alt="A screenshot of a computer
Description automatically generated"><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white"><img border="0" width="624" height="77" style="width:6.5in;height:.8in" id="Picture_x0020_11" src="cid:image004.png@01DA4241.66C00A60"></span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="mso-ligatures:none">Punch Timesheet<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-left:1.0in"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><img border="0" width="625" height="284" style="width:6.5083in;height:2.9583in" id="Picture_x0020_12" src="cid:image005.png@01DA4241.66C00A60" alt="A screenshot of a computer
Description automatically generated"><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><b><span style="mso-ligatures:none">Nonexempt Essential Critical Personnel</span></b><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Nonexempt employees designated as Essential Critical Personnel should report hours worked with the time reporting code
<u><span style="color:#782F40">Campus Closure Hours Worked - CCRHP</span></u> and
<u><span style="color:#782F40">Administrative Leave Taken (ADMHT) </span></u>on their timesheets with the override code
<u><span style="color:#782F40">CLOSE</span></u>. See example below:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><img border="0" width="623" height="166" style="width:6.4916in;height:1.7333in" id="Picture_x0020_13" src="cid:image006.png@01DA4241.66C00A60" alt="A screenshot of a computer
Description automatically generated"><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><b><span style="mso-ligatures:none">Exempt Essential On-site Critical Personnel and Medium Priority Personnel<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Exempt employees in pay bands 1 - 10 designated as Essential Critical Personnel or Medium Priority Personnel should report
<u><span style="color:#782F40">Straight-time Comp Earned – REGCE</span></u><span style="color:#782F40">
</span>for hours worked and <u><span style="color:#782F40">Administrative Leave Taken (ADMHT)</span></u><span style="color:#782F40">
</span>on their timesheets with the override code <u><span style="color:#782F40">CLOSE</span></u>. See example below:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><img border="0" width="625" height="98" style="width:6.5083in;height:1.025in" id="Picture_x0020_14" src="cid:image007.png@01DA4241.66C00A60" alt="A screenshot of a computer
Description automatically generated"><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><b><span style="mso-ligatures:none">Nonexempt On-site Medium Priority Personnel<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Nonexempt employees designated as Medium Priority Personnel or approved to work more than the required number of hours (typically 32) in the workweek can report
<u><span style="color:#782F40">Straight-time Comp Earned – REGCE</span></u><span style="color:#782F40">
</span>and <u><span style="color:#782F40">Administrative Leave Taken (ADMHT)</span></u><span style="color:#782F40">
</span>on their timesheets with the override code <u><span style="color:#782F40">CLOSE</span></u>. Nonexempt employees not designated as Medium Priority or not approved to work more than the required hours should have their Administrative Leave reduced. Below
is an example of someone approved to work 1 additional hour on January 8, 2024, and 4 hours during the closure:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><img border="0" width="624" height="268" style="width:6.5in;height:2.7916in" id="Picture_x0020_15" src="cid:image008.png@01DA4241.66C00A60" alt="A screenshot of a computer
Description automatically generated"><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><img border="0" width="637" height="165" style="width:6.6333in;height:1.7166in" id="Picture_x0020_1" src="cid:image009.png@01DA4241.66C00A60" alt="A screenshot of a computer
Description automatically generated"><u><span style="mso-ligatures:none"><o:p></o:p></span></u></p>
<p class="MsoNormal" style="margin-bottom:12.0pt;line-height:115%"><b><u><span style="mso-ligatures:none"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-bottom:12.0pt;line-height:115%"><b><u><span style="mso-ligatures:none">OPS Employees<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:115%"><span style="mso-ligatures:none">Per University Policy, OPS employees are not eligible to receive Administrative Leave.<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="line-height:115%;mso-list:l1 level1 lfo2"><b><span style="mso-ligatures:none">OPS Nonexempt Employees</span></b><span style="mso-ligatures:none"> (paid for time worked)
<b><u>do not</u></b> receive Administrative Leave. Only hours worked on January 9 should be reported on the timesheet.<o:p></o:p></span></li><li class="MsoNormal" style="line-height:115%;mso-list:l1 level1 lfo2"><b><span style="mso-ligatures:none">OPS Exempt Employees</span></b><span style="mso-ligatures:none"> (Grad Assistants/Adjuncts/OPS Faculty)
<b><u>do not</u></b> report time on their timesheets. If the employee is funded on January 9, their compensation for the week will not be impacted.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="color:#782F40;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="mso-ligatures:none">Questions? </span></b><span style="mso-ligatures:none">Please contact a member of the
<a href="https://hr.fsu.edu/about-us/contacts?tid=16"><span style="color:blue">Attendance & Leave staff</span></a>.</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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