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<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt"><img width="190" height="90" style="width:1.9833in;height:.9416in" id="_x0000_i1035" src="cid:image002.png@01D9DA75.EF3CFA80" alt="Office-Human-Resources-V_for_email"></span><b><span style="mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">An important message from FSU Office of Human Resources<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="mso-ligatures:none">This message has been approved by Phaedra Harris, Senior Director HRIS, for distribution to all Department Representatives.</span></b><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><a name="_Hlk115091219"><i><span style="mso-ligatures:none">Please share this information with faculty and staff in your department.
<o:p></o:p></span></i></a></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk115091219"><span style="font-family:"Arial",sans-serif;mso-ligatures:none"><o:p> </o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk115091219"><span style="mso-ligatures:none">University officials have reviewed the latest forecast for Hurricane Idalia from the National Hurricane Center. Based on the 11:00 a.m. ET advisory, and in anticipation
of widespread power outages in Tallahassee and Leon County, the Florida State University Tallahassee campus will be closed for business operations starting Tuesday, August 29, at 12:00 p.m. and remain closed Wednesday, August 30, Thursday, August 31, and Friday,
September 1, 2023. Additional updates can be viewed at </span></span><a href="https://alerts.fsu.edu/"><span style="mso-bookmark:_Hlk115091219"><span style="color:#0563C1;mso-ligatures:none">https://alerts.fsu.edu/</span></span><span style="mso-bookmark:_Hlk115091219"></span></a><span style="mso-bookmark:_Hlk115091219"><span style="mso-ligatures:none">.<o:p></o:p></span></span></p>
<span style="mso-bookmark:_Hlk115091219"></span>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><span style="color:#782F40;mso-ligatures:none">Reporting Administrative Leave<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-ligatures:none">To be paid for the University closure, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) for at least a portion of the
<u>scheduled</u> workday on August 29, 2023.<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt;margin-left:-.25in;mso-list:l0 level1 lfo1">
<span style="mso-ligatures:none">Full-time employees receive 8 hours of Administrative Leave for the closure. Part-time employees receive a proportionate number of leave hours for the closure based on their FTE.<o:p></o:p></span></li><ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt;margin-left:-.5in;mso-list:l0 level2 lfo1">
<span style="mso-ligatures:none">Example – While a 1.0 FTE employee gets 8 hours of paid Administrative Leave, a 0.75 FTE employee would get 6 hours of Administrative Leave.<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><span style="color:#782F40;mso-ligatures:none">Employees designated as Essential Personnel<o:p></o:p></span></b></p>
<p class="MsoNormal" style="background:white"><span style="color:black;background:white;mso-ligatures:none">Employees designated by their Dean, Director, Department Head, or designee as Essential Critical Personnel or Medium Priority Personnel should report
the correct hours worked during the closure. The compensation of Essential Personnel is contingent upon an employee’s FLSA classification, pay band, and essential personnel designation level as outlined in the
</span><span style="color:black;mso-ligatures:none"><a href="https://policies.vpfa.fsu.edu/policies-and-procedures/faculty-staff/attendance-and-leave#E13"><span style="color:#0563C1;background:white">Essential Personnel Classification & Compensation</span></a><span style="background:white">
policy. Reports of </span><a href="https://www.hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Forms/classification/Essential-Employees-Spreadsheet-fill.pdf"><span style="color:#0563C1;background:white">Essential Critical Personnel</span></a><span style="background:white">
should be sent to HR no later than 72 hours after University on-campus operations have resumed.
</span><a href="https://www.hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Forms/classification/Medium-Priority-Personnel-fill.pdf"><span style="color:#0563C1;background:white">Medium Priority</span></a><span style="background:white"> reports can be maintained
at the department level. </span></span><span style="background:white;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="background:white;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><span style="color:#782F40;mso-ligatures:none">How to Report the August 29-31 and September 1 Closure<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><span style="mso-ligatures:none">Departments and employees will need to enter
<u><span style="color:#782F40">Administrative Leave Taken (ADMHT)</span></u> on their timesheets with the override code
<u><span style="color:#782F40">CLOSE</span></u>. See examples below:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><b><u><span style="mso-ligatures:none">Elapsed Timesheet<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><img border="0" width="686" height="111" style="width:7.1416in;height:1.1583in" id="_x0000_i1034" src="cid:image003.png@01D9DA75.EF3CFA80"><img border="0" width="700" height="95" style="width:7.2916in;height:.9916in" id="_x0000_i1033" src="cid:image004.png@01D9DA75.EF3CFA80" alt="A screenshot of a computer
Description automatically generated"><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="mso-ligatures:none">Punch Timesheet<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-left:1.0in"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><img border="0" width="620" height="228" style="width:6.4583in;height:2.375in" id="Picture_x0020_4" src="cid:image005.png@01D9DA75.EF3CFA80"><img border="0" width="619" height="157" style="width:6.45in;height:1.6333in" id="Picture_x0020_5" src="cid:image006.png@01D9DA75.EF3CFA80"><img border="0" width="624" height="62" style="width:6.5in;height:.6416in" id="Picture_x0020_6" src="cid:image007.png@01D9DA75.EF3CFA80"><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><b><span style="color:#782F40;mso-ligatures:none">Nonexempt Essential Critical Personnel</span></b><span style="color:#782F40;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Nonexempt employees designated as Essential Critical Personnel should report hours worked with the time reporting code
<u><span style="color:#782F40">Campus Closure Hours Worked - CCRHP</span></u> and
<u><span style="color:#782F40">Administrative Leave Taken (ADMHT) </span></u>on their timesheets with the override code
<u><span style="color:#782F40">CLOSE</span></u>. See example below:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><img border="0" width="624" height="229" style="width:6.5in;height:2.3833in" id="Picture_x0020_7" src="cid:image005.png@01D9DA75.EF3CFA80"><img border="0" width="624" height="151" style="width:6.5in;height:1.575in" id="Picture_x0020_8" src="cid:image008.png@01D9DA75.EF3CFA80"><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><b><span style="color:#782F40;mso-ligatures:none">Exempt Essential On-site Critical Personnel and Medium Priority Personnel<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Exempt employees in pay bands 1 - 10 that are designated as Essential Critical Personnel or Medium Priority Personnel should report
<u><span style="color:#782F40">Straight-time Comp Earned – REGCE</span></u><span style="color:#782F40">
</span>and <u><span style="color:#782F40">Administrative Leave Taken (ADMHT)</span></u><span style="color:#782F40">
</span>on their timesheets with the override code <u><span style="color:#782F40">CLOSE</span></u>. See example below:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><img border="0" width="659" height="122" style="width:6.8666in;height:1.2666in" id="Picture_x0020_2" src="cid:image009.png@01D9DA75.EF3CFA80"><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><b><span style="color:#782F40;mso-ligatures:none">Nonexempt On-site Medium Priority Personnel<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Nonexempt employees designated as Medium Priority Personnel that work more than the required number of hours in the workweek during restricted operations can report
<u><span style="color:#782F40">Straight-time Comp Earned – REGCE</span></u><span style="color:#782F40">
</span>and <u><span style="color:#782F40">Administrative Leave Taken (ADMHT)</span></u><span style="color:#782F40">
</span>on their timesheets with the override code <u><span style="color:#782F40">CLOSE</span></u>. See example below:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><img border="0" width="623" height="229" style="width:6.4916in;height:2.3833in" id="Picture_x0020_1" src="cid:image005.png@01D9DA75.EF3CFA80"><img border="0" width="624" height="155" style="width:6.5in;height:1.6166in" id="Picture_x0020_3" src="cid:image010.png@01D9DA75.EF3CFA80"><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><u><span style="mso-ligatures:none"><o:p><span style="text-decoration:none"> </span></o:p></span></u></p>
<p class="MsoNormal" style="margin-bottom:12.0pt;line-height:115%"><b><u><span style="mso-ligatures:none">OPS Employees<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:115%"><span style="mso-ligatures:none">Per University Policy, OPS employees are not eligible to receive Administrative Leave.<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="line-height:115%;mso-list:l1 level1 lfo2"><b><span style="mso-ligatures:none">OPS Nonexempt Employees</span></b><span style="mso-ligatures:none"> (paid for time worked)
<b><u>do not</u></b> receive Administrative Leave. Only hours worked on August 29-31 and September 1 should be reported on the timesheet.<o:p></o:p></span></li><li class="MsoNormal" style="line-height:115%;mso-list:l1 level1 lfo2"><b><span style="mso-ligatures:none">OPS Exempt Employees</span></b><span style="mso-ligatures:none"> (Grad Assistants/Adjuncts/OPS Faculty)
<b><u>do not</u></b> report time on their timesheets. If the employee is funded on August 29-31 and September 1, their compensation for the week will not be impacted.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="color:#782F40;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><span style="color:#782F40;mso-ligatures:none">Satellite Campuses
<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><span style="color:black;mso-ligatures:none">Please contact Attendance and Leave for further guidance.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="mso-ligatures:none">Questions? </span></b><span style="mso-ligatures:none">Please contact a member of the
<a href="https://hr.fsu.edu/about-us/contacts?tid=16"><span style="color:blue">Attendance & Leave staff</span></a>.</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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