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<p class="MsoNormal" align="center" style="text-align:center"><img width="190" height="90" style="width:1.9833in;height:.9416in" id="Picture_x0020_2" src="cid:image002.png@01D9C071.3D20D6A0"><b><span style="mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="mso-ligatures:none">An important message from FSU Office of Human Resources<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><b><span style="mso-ligatures:none">This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.</span></b><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:115%"><span style="mso-ligatures:none">Faculty employment contracts for the 2023-2024 academic year are now available to generate in OMNI HR, upon the completion of your fall faculty appointments.
Step-by-step instructions on generating faculty contracts in OMNI HR can be found on the
<a href="https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/docs/faculty-relations/Contract-Instructions-Final-2022-a.pdf">
<span style="color:blue">HR website</span></a>. New and renewed contracts for the 2023-2024 academic year must be completed by August 31, 2023. <span style="color:black">An overview of the faculty contract process and additional general reminders are available
on the </span><a href="https://hr.fsu.edu/sections/faculty-relations"><span style="color:blue">HR Faculty Relations</span></a><span style="color:black"> website.
</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;text-align:justify;line-height:115%">
<b><span style="mso-ligatures:none">General Process<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%;mso-list:l1 level1 lfo1">
<span style="mso-ligatures:none">Faculty contracts are generated online, reviewed by the generator for accuracy, then submitted to be approved and acknowledged electronically via workflow in OMNI HR.
<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%;mso-list:l1 level1 lfo1">
<span style="mso-ligatures:none">Once approved by the appropriate Dean, Director, or Department Head (DDDH), the contract will automatically route to the faculty member for approval.
<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%;mso-list:l1 level1 lfo1">
<span style="mso-ligatures:none">Email notifications are sent when the contract is ready for the DDDH’s or faculty member’s review.
<o:p></o:p></span></li><li class="MsoNormal" style="color:#782F40;margin-bottom:10.0pt;line-height:115%;mso-list:l1 level1 lfo1">
<span style="color:windowtext;mso-ligatures:none">Faculty members electronically sign their contracts in OMNI HR.</span><b><span style="mso-ligatures:none"><o:p></o:p></span></b></li><li class="MsoNormal" style="color:#782F40;margin-bottom:10.0pt;line-height:115%;mso-list:l1 level1 lfo1">
<span style="color:windowtext;mso-ligatures:none">Contracts will automatically populate to the faculty member’s personnel file once they are fully approved and signed electronically.</span><b><span style="mso-ligatures:none"><o:p></o:p></span></b></li></ul>
<p class="MsoNormal" style="margin-left:.5in;mso-add-space:auto;line-height:115%">
<b><span style="color:#782F40;mso-ligatures:none"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:115%"><b><span style="mso-ligatures:none">Reminders<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%;mso-list:l0 level1 lfo2">
<span style="mso-ligatures:none">If necessary, you may print a contract manually by using the
</span><span style="mso-ligatures:none"><a href="http://www.hr.fsu.edu/PDF/Forms/EDM/EmplConFaculty_InUnit.pdf"><span style="color:blue">In-Unit</span></a></span><span style="mso-ligatures:none"> or
</span><span style="mso-ligatures:none"><a href="http://www.hr.fsu.edu/PDF/Forms/EDM/EmpConFacultyOutofUnit.pdf"><span style="color:blue">Out-of-Unit</span></a></span><span style="mso-ligatures:none"> faculty contracts posted online.<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%;mso-list:l0 level1 lfo2">
<span style="mso-ligatures:none">As always, review faculty contracts carefully for accuracy. If a contract contains inaccurate information, there is probably an error in the faculty member’s OMNI HR records. Please submit the appropriate paperwork to correct
any errors <b>before</b> submitting the contract for electronic approval.<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%;mso-list:l0 level1 lfo2">
<span style="mso-ligatures:none">Specialized faculty on four-year, multi-year appointments (MYAs) are only provided new/extended contracts every other year. However, if the faculty member receives any pay increases, an updated contract will need to be generated
in alternate years (<b>the beginning of years two and four</b>). Use the ad hoc process to generate an updated contract, but only do this<b> after</b> the increases are implemented. Make sure the salary increases are entered in OMNI HR before you generate
the updated contract. OMNI HR will only generate the remaining three years on the four-year MYA in year two.<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%;mso-list:l0 level1 lfo2">
<span style="mso-ligatures:none">For specialized faculty members appointed at a Level II or Level III in a
<u>time-limited appointment or visiting status</u>, a manual contract reflecting the appointment dates rather than an MYA is most appropriate.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-left:.5in;mso-add-space:auto;line-height:115%">
<span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><span style="mso-ligatures:none">Questions?</span></b><span style="mso-ligatures:none"> Contact Tiffany Ward at
</span><span style="mso-ligatures:none"><a href="mailto:tnward@fsu.edu"><span style="color:blue">tnward@fsu.edu</span></a>.
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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