<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:"Segoe UI";
panose-1:2 11 5 2 4 2 4 2 2 3;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Calibri",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-family:"Calibri",sans-serif;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:201329607;
mso-list-type:hybrid;
mso-list-template-ids:838128678 67698689 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:-.5in;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:0in;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:.5in;
text-indent:-.25in;
font-family:Wingdings;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:1.0in;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:1.5in;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:2.0in;
text-indent:-.25in;
font-family:Wingdings;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:2.5in;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:3.0in;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:3.5in;
text-indent:-.25in;
font-family:Wingdings;}
@list l1
{mso-list-id:1001005145;
mso-list-type:hybrid;
mso-list-template-ids:740692970 1398470692 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l1:level1
{mso-level-start-at:0;
mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;
mso-fareast-font-family:Calibri;
mso-bidi-font-family:"Times New Roman";}
@list l1:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l1:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l1:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l1:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l1:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l1:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l1:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l1:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal" align="center" style="text-align:center"><img width="190" height="90" style="width:1.9791in;height:.9375in" id="Picture_x0020_2" src="cid:image002.png@01D97695.7A92DC70"><b><o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%">An important message from the FSU Office of Human Resources<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><b>This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.</b><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#0E101A">The 2023 Courtesy Mass Appointment Verification process begins May 8, 2023. Courtesy appointments permit access to university privileges, such as an FSU email account, computer systems, or buildings. It is the
department’s responsibility to annually ensure the accuracy and necessity of courtesy appointments to protect University resources and security.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#0E101A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#0E101A">Before the Courtesy Mass Appointment Verification process begins, Department Representatives should use the query
</span><span style="color:#782F40">FSU_CRTSY_NON_CITIZEN_BY_DEPT</span><span style="color:#0E101A"> to identify and review active Visiting Scholar Courtesy Appointments. Visiting Scholars with appointments for more than one year beyond the DS-2019 end date
must be terminated. If continued access is needed, a request should be submitted through RAMP for approval and then CGE for approval by the inviting faculty member to establish a new appointment.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#0E101A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#0E101A">Department Representatives should also utilize the query </span><span style="color:#782F40">FSU_COURTESY_BY_DEPT</span><span style="color:#0E101A"> to identify and review current courtesy appointments with inactive
or blank supervisors within their departments. To add or correct a supervisor, department representatives must submit a Courtesy ePAF before Courtesy Mass opening.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#0E101A"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%">During the 2023 verification process, Department Representatives and Department Managers must review, update, and approve each courtesy appointment they wish to keep active within their department.
View the <a href="https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/training/CourtesyMassAppointmentVerificationForm.pdf">
<span style="color:#0563C1">job aid</span></a> detailing the steps for this process.<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:115%"><b><span style="color:#782F40">Timeline<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u>May 8 – May 15 </u></b><u><o:p></o:p></u></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
The process opens to <b>Department Representatives </b>(originator) in OMNI HR to mark courtesy appointments for retention or termination (requires the
<span style="color:#782F40">FSU_SS_MANAGER</span> role). All Courtesy Appointments are set to “Terminate” initially.<i><o:p></o:p></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%;mso-list:l1 level1 lfo1">
To retain an appointment, check the “Retain” box. <o:p></o:p></li><li class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%;mso-list:l1 level1 lfo1">
To end an appointment, leave the “Terminate” box selected. <o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-left:.5in"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u>May 16 – May 22<o:p></o:p></u></b></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b>Department Manager </b>verifies and approves all courtesy appointment designations (requires the
<span style="color:#782F40">FSU_SS_MANAGER</span> role).<i><o:p></o:p></i></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.0pt;margin-left:.75in;text-indent:-.25in;line-height:115%;mso-list:l0 level1 lfo2;vertical-align:baseline">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Appointments marked for termination </b>by the Department Representative: the checkbox does NOT default to “Approve” for terminations. If the Department Manager wishes to retain an appointment marked for termination, uncheck
the “Terminate” box and check the “Retain” box. The Department Manager MUST mark the “Approve” checkbox to confirm the termination.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:.75in;text-indent:-.25in;line-height:115%;mso-list:l0 level1 lfo2;vertical-align:baseline">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Appointments marked for retention </b>by the Department Representative<b>:</b> the checkbox does NOT default to “Approve” for retentions. If the Department Manager wishes to terminate an appointment marked for retention, uncheck
the “Retain” box and check the “Terminate” box. The Department Manager MUST mark the “Approve” checkbox to confirm the retention.<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u>May 23</u></b><i><u><o:p></o:p></u></i></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
The file is loaded in OMNI HR. Run the departmental courtesy query to verify/confirm
<span style="color:maroon">FSU_COURTESY_BY_DEPT</span>.<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%">To find the Courtesy Appointment Verification screen in OMNI HR, go to:
<i><span style="color:maroon">My FSU > HR > Manager Self Service > Job and Personal Information > FSU Mass Appointments > Mass Appointments: Courtesy</span></i><span style="color:maroon">.</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><a name="OLE_LINK2"></a><a name="OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"><b>Questions?</b></span></a><span style="mso-bookmark:OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"> Please
contact Amy Walker at (850) 644-4477, </span></span><a href="mailto:azwalker@fsu.edu"><span style="mso-bookmark:OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"><span style="color:#0563C1">azwalker@fsu.edu</span></span></span></a><span style="mso-bookmark:OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"><span style="color:#0563C1">
</span></span></span><span style="mso-bookmark:OLE_LINK1"><span style="mso-bookmark:OLE_LINK2">or
</span></span><a href="mailto:HR-CourtesyDocs@fsu.edu"><span style="mso-bookmark:OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"><span style="color:#0563C1">HR-CourtesyDocs@fsu.edu</span></span></span><span style="mso-bookmark:OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"></span></span></a><span style="mso-bookmark:OLE_LINK2"></span><span style="mso-bookmark:OLE_LINK1"></span>.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>