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<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt"><img width="190" height="90" style="width:1.9791in;height:.9375in" id="_x0000_i1030" src="cid:image002.png@01D8D1C3.0D0DB660" alt="Office-Human-Resources-V_for_email"></span><b><o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">An important message from FSU Office of Human Resources<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives.</b><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><a name="_Hlk115091219"><i>Please share this information with faculty and staff in your department.
<o:p></o:p></i></a></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk115091219"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk115091219">Due to the threat of severe weather resulting from Hurricane Ian, the Florida State University Tallahassee and Panama City, FL campuses will be closed for business operations starting Wednesday,
September 28 at 5 p.m. and remain closed Thursday, September 29, and Friday, September 30, 2022. Additional updates can be viewed at
</span><a href="https://alerts.fsu.edu/"><span style="mso-bookmark:_Hlk115091219"><span style="color:#0563C1">https://alerts.fsu.edu/</span></span><span style="mso-bookmark:_Hlk115091219"></span></a><span style="mso-bookmark:_Hlk115091219">.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk115091219"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk115091219">Time entry and approvals will be accelerated for pay period ‘G’ (ending 9/29/22) but will resume normal processes on Monday, October 3.
<b><span style="color:red">The time entry deadline for pay period “G” is Tuesday, September 27, at 5 p.m.
</span></b><span style="color:black">Please review the accelerated time-entry and approval deadlines for this pay period.</span><o:p></o:p></span></p>
<span style="mso-bookmark:_Hlk115091219"></span>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><u>Payroll Schedule ‘G’ Overview<o:p></o:p></u></b></p>
<p class="MsoNormal">Tuesday, 9/27/22 – 5 p.m. Time Entry Deadline<o:p></o:p></p>
<p class="MsoNormal">Wednesday, 9/28/22 – 12 p.m. (Noon) Approvals Deadline and First Cost Center Report will be released around 1 p.m.
<o:p></o:p></p>
<p class="MsoNormal">Monday, 10/3/22 – Second Cost Center Report and 10:30 a.m. Case Deadline<o:p></o:p></p>
<p class="MsoNormal">Tuesday, 10/4/22 – Final Cost Center Report<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><span style="color:#782F40">Reporting Administrative Leave<o:p></o:p></span></b></p>
<p class="MsoNormal">To be paid for the University closure, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) for at least a portion of the
<u>scheduled</u> workday on September 28, 2022.<o:p></o:p></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt;margin-left:-.25in;mso-list:l0 level1 lfo1">
Full-time employees receive 8 hours of Administrative Leave for the closure. Part-time employees receive a proportionate number of leave hours for the closure based on their FTE.<o:p></o:p></li><ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt;margin-left:-.5in;mso-list:l0 level2 lfo1">
Example – While a 1.0 FTE employee gets 8 hours of paid Administrative Leave, a 0.75 FTE employee would get 6 hours of Administrative Leave.<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><span style="color:#782F40">Employees designated as Essential Personnel<o:p></o:p></span></b></p>
<p class="MsoNormal" style="background:white"><span style="color:black;background:white">Employees designated by their Dean, Director, Department Head, or designee as Essential Critical Personnel or Medium Priority Personnel should report the correct hours
worked during the closure. The compensation of Essential Personnel is contingent upon an employee’s FLSA classification, pay band, and essential personnel designation level as outlined in the
</span><span style="color:black"><a href="https://policies.vpfa.fsu.edu/policies-and-procedures/faculty-staff/attendance-and-leave#E13"><span style="color:#0563C1;background:white">Essential Personnel Classification & Compensation</span></a><span style="background:white">
policy. Reports of </span><a href="https://www.hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Forms/classification/Essential-Employees-Spreadsheet-fill.pdf"><span style="color:#0563C1;background:white">Essential Critical Personnel</span></a><span style="background:white">
should be sent to HR no later than 72 hours after University on-campus operations have resumed.
</span><a href="https://www.hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Forms/classification/Medium-Priority-Personnel-fill.pdf"><span style="color:#0563C1;background:white">Medium Priority</span></a><span style="background:white"> reports can be maintained
at the department level. </span></span><span style="background:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="background:white"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:#782F40">How to Report the September 29-30 Closure<o:p></o:p></span></b></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Departments and employees will need<b> </b>to enter <u><span style="color:#782F40">Administrative Leave Taken (ADMHT)
</span></u>on their timesheets with the override code <u><span style="color:#782F40">CLOSE</span></u>. See examples below:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><b><u>Elapsed Timesheet<o:p></o:p></u></b></p>
<p class="MsoNormal"><img border="0" width="624" height="119" style="width:6.5in;height:1.2395in" id="Picture_x0020_2" src="cid:image003.png@01D8D1C3.0D0DB660" alt="Graphical user interface, application
Description automatically generated"><o:p></o:p></p>
<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><o:p> </o:p></p>
<p class="MsoNormal"><b><u>Punch Timesheet<o:p></o:p></u></b></p>
<p class="MsoNormal" style="margin-left:1.0in"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><img border="0" width="620" height="277" style="width:6.4583in;height:2.8854in" id="Picture_x0020_4" src="cid:image004.png@01D8D1C3.0D0DB660" alt="Graphical user interface, application, table, Excel
Description automatically generated"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><b><span style="color:#782F40">Nonexempt Essential Critical Personnel</span></b><span style="color:#782F40"><o:p></o:p></span></p>
<p class="MsoNormal">Nonexempt employees designated as Essential Critical Personnel should report hours worked with the time reporting code
<u><span style="color:#782F40">Campus Closure Hours Worked - CCRHP</span></u> and
<u><span style="color:#782F40">Administrative Leave Taken (ADMHT) </span></u>on their timesheets with the override code
<u><span style="color:#782F40">CLOSE</span></u>. See example below:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img border="0" width="624" height="282" style="width:6.5in;height:2.9375in" id="Picture_x0020_5" src="cid:image005.png@01D8D1C3.0D0DB660" alt="Graphical user interface, application
Description automatically generated"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><b><span style="color:#782F40">Exempt Essential On-site Critical Personnel and Medium Priority Personnel<o:p></o:p></span></b></p>
<p class="MsoNormal">Exempt employees in pay band 4, 5, and 6 that are designated as Essential Critical Personnel or Medium Priority Personnel should report
<u><span style="color:#782F40">Straight-time Comp Earned – REGCE </span></u>and <u>
<span style="color:#782F40">Administrative Leave Taken (ADMHT) </span></u>on their timesheets with the override code
<u><span style="color:#782F40">CLOSE</span></u>. See example below:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><img border="0" width="624" height="133" style="width:6.5in;height:1.3854in" id="Picture_x0020_1" src="cid:image006.png@01D8D1C3.0D0DB660" alt="Graphical user interface
Description automatically generated"><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><b><span style="color:#782F40">Nonexempt On-site Medium Priority Personnel<o:p></o:p></span></b></p>
<p class="MsoNormal">Nonexempt employees designated as Medium Priority Personnel that work more than the required number of hours in the workweek during restricted operations can report
<u><span style="color:#782F40">Straight-time Comp Earned – REGCE </span></u>and <u>
<span style="color:#782F40">Administrative Leave Taken (ADMHT) </span></u>on their timesheets with the override code
<u><span style="color:#782F40">CLOSE</span></u>. See example below:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img border="0" width="623" height="284" style="width:6.4895in;height:2.9583in" id="Picture_x0020_6" src="cid:image007.png@01D8D1C3.0D0DB660" alt="Graphical user interface, application, table, Excel
Description automatically generated"><o:p></o:p></p>
<p class="MsoNormal"><u><o:p><span style="text-decoration:none"> </span></o:p></u></p>
<p class="MsoNormal" style="margin-bottom:12.0pt;line-height:115%"><b><u>OPS Employees<o:p></o:p></u></b></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:115%">Per University Policy, OPS employees are not eligible to receive Administrative Leave.<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="line-height:115%;mso-list:l1 level1 lfo2"><b>OPS Nonexempt Employees</b> (paid for time worked)
<b><u>do not</u></b> receive Administrative Leave. Only hours worked on September 29-30 should be reported on the timesheet.<o:p></o:p></li><li class="MsoNormal" style="line-height:115%;mso-list:l1 level1 lfo2"><b>OPS Exempt Employees</b> (Grad Assistants/Adjuncts/OPS Faculty)
<b><u>do not</u></b> report time on their timesheets. If the employee is funded on September 29-30, their compensation for the week will not be impacted.<o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-bottom:6.0pt"><span style="color:#782F40"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><span style="color:#782F40">Satellite Campuses
<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><span style="color:black">Please contact Attendance and Leave for further guidance.
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Questions? </b>Please contact a member of the <a href="https://hr.fsu.edu/about-us/contacts?tid=16">
<span style="color:blue">Attendance & Leave staff</span></a>.<span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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