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<p class="MsoNormal" align="center" style="text-align:center"><img width="190" height="90" style="width:1.9791in;height:.9375in" id="Picture_x0020_2" src="cid:image001.png@01D85882.0A3D9370"><b><o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%">An important message from the FSU Office of Human Resources<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><b>This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.</b><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#0E101A">The 2022 Courtesy Mass Appointment Verification process begins May 9, 2022. Departments should use the mass verification process to ensure any courtesy appointments still serve the University or departmental
business needs. Before the Courtesy Mass Appointment Verification process begins, Department Representatives should utilize the query </span><span style="color:#782F40">FSU_COURTESY_BY_DEPT</span><span style="color:#C00000"> </span><span style="color:#0E101A">to
identify and review current courtesy appointments with supervisors within their departments.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#0E101A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#0E101A">Courtesy appointments permit access to university privileges, such as an FSU email account, computer systems, or buildings. It is the department’s responsibility to ensure the accuracy and necessity of these
courtesy appointments annually to protect University resources and security.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#0E101A"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%">During this process, Department Representatives and Department Managers must review, update, and approve each courtesy appointment they wish to keep active within their department. Review the
<a href="https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/training/CourtesyMassAppointmentVerificationForm.pdf">
<span style="color:#0563C1">job aid</span></a> detailing the steps for this process.<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:115%"><b><span style="color:#782F40">Timeline<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u>May 9 – May 13 </u></b><u><o:p></o:p></u></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
The process opens to <b>Department Representatives </b>(originator) in OMNI HR. <b>
All Courtesy Appointments are set to “Terminate” initially. </b>To mark courtesy appointments for retention or termination (requires the
<span style="color:#782F40">FSU_SS_MANAGER</span> role).<i><o:p></o:p></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:10.0pt;margin-left:.5in;line-height:115%;mso-list:l1 level1 lfo1;vertical-align:baseline">
To retain an appointment, check the “Retain” box. <o:p></o:p></li><li class="MsoNormal" style="margin-bottom:10.0pt;margin-left:.5in;line-height:115%;mso-list:l1 level1 lfo1;vertical-align:baseline">
To end an appointment, leave the check in the “Terminate” box. <o:p></o:p></li><li class="MsoNormal" style="margin-bottom:10.0pt;margin-left:.5in;line-height:115%;mso-list:l1 level1 lfo1;vertical-align:baseline">
Once you have reviewed and checked either “Terminate” or “Retain” for each row you must click Save.<o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u>May 16 – May 20</u></b><u><o:p></o:p></u></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b>Department Manager </b>verifies, approves and saves all courtesy appointment designations (requires the
<span style="color:#782F40">FSU_SS_MANAGER</span> role).<i><o:p></o:p></i></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.0pt;margin-left:1.0in;text-indent:-.25in;line-height:115%;mso-list:l0 level1 lfo2;vertical-align:baseline">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Appointments marked for termination </b>by the Department Representative: the checkbox does NOT default to “Approve” for terminations. If the Department Manager wishes to retain an appointment marked for termination, uncheck
the “Terminate” box and check the “Retain” box. The Department Manager MUST mark the “Approve” checkbox to confirm the termination.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.0in;text-indent:-.25in;line-height:115%;mso-list:l0 level1 lfo2;vertical-align:baseline">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Appointments marked for retention </b>by the Department Representative<b>:</b> the checkbox does NOT default to “Approve” for retentions. If the Department Manager wishes to terminate an appointment marked for retention, uncheck
the “Retain” box and check the “Terminate” box. The Department Manager MUST mark the “Approve” checkbox to confirm the retention.<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%;vertical-align:baseline">
<b><u>May 23<o:p></o:p></u></b></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%;vertical-align:baseline">
The file is loaded in OMNI HR. <o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%;vertical-align:baseline">
Run the departmental courtesy query to verify/confirm <span style="color:#782F40">
FSU_COURTESY_BY_DEPT.</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%">To find the Courtesy Appointment Verification screen in OMNI HR, go to:
<i><span style="color:maroon">My FSU > HR > Manager Self Service > Job and Personal Information > FSU Mass Appointments > Mass Appointments: Courtesy</span></i><span style="color:maroon">.</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><a name="OLE_LINK2"></a><a name="OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"><b>Questions?</b></span></a><span style="mso-bookmark:OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"> Please
contact Amy Walker <span style="color:black">at (850) 644-4477 or </span></span></span><a href="mailto:azwalker@fsu.edu"><span style="mso-bookmark:OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"><span style="color:blue">azwalker@fsu.edu</span></span></span><span style="mso-bookmark:OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"></span></span></a><span style="mso-bookmark:OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"><span style="color:black">.</span></span></span><span style="mso-bookmark:OLE_LINK2"></span><span style="mso-bookmark:OLE_LINK1"></span><o:p></o:p></p>
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