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<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif"><img width="189" height="86" style="width:1.9722in;height:.8958in" id="Picture_x0020_1" src="cid:image001.jpg@01D7D612.588F4A20" alt="Text
Description automatically generated"></span><b><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal">An important message from FSU Office of Human Resources<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.</b><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></b></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></i></p>
<p class="MsoNormal"><i>Please notify all employees and supervisors in your department of this important information.</i><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Any unused compensatory leave earned through <b>December 9, 2021</b>, will be paid out on paychecks issued December 17, 2021. Employees wishing to retain their compensatory leave may submit a
<span style="font-size:12.0pt;font-family:"Times New Roman",serif"><a href="http://www.hr.fsu.edu/PDF/Forms/TimeandLeave/Compensatory_Leave_Retention_Form.pdf"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:blue">Request to Retain Compensatory
Leave Form</span></a></span><span style="color:blue"> </span>by <b>December 3, 2021</b>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Per FSU policy, supervisors may require employees to use their compensatory leave rather than having it paid out or carried forward, as long as this usage requirement does not violate any applicable collective bargaining agreement provisions.
Compensatory leave hours may only be earned or used with prior supervisory approval.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">When employees use leave for purposes other than qualifying sick events, compensatory leave must be used
<b>first</b>, instead of vacation leave, to reduce the cost of the compensatory leave payout. Departments may use the
<b><span style="color:#C00000">FSU_TL_VACHT_W_COMP_BAL</span></b><span style="color:#C00000">
</span>query in OMNI HR each pay period to identify employees using vacation leave while maintaining a compensatory leave balance.
<u>Time entry should be corrected to use compensatory leave instead of vacation leave</u>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:3.0pt"><b><span style="color:#782F40">OMNI HR Queries<o:p></o:p></span></b></p>
<p class="MsoNormal">Departments can use the queries listed below to identify employees with compensatory leave.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<table class="MsoNormalTable" border="1" cellspacing="0" cellpadding="0" width="590" style="border-collapse:collapse;border:none">
<tbody>
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<td width="590" colspan="2" valign="top" style="width:6.15in;border:solid windowtext 1.0pt;background:#782F40;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><b><span style="color:white">Queries by Department (require DEPTID to run)<o:p></o:p></span></b></p>
</td>
</tr>
<tr>
<td width="235" style="width:2.45in;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="color:#C00000">FSU_TL_COMP_BAL_BY_DEPT</span></b><o:p></o:p></p>
</td>
<td width="355" valign="top" style="width:3.7in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal">Shows compensatory leave balances by department (straight-time and overtime).<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="235" style="width:2.45in;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="color:#C00000">FSU_TL_COMP_EARN_TAKEN_DEPT</span></b><o:p></o:p></p>
</td>
<td width="355" valign="top" style="width:3.7in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal">Shows a history of straight-time and overtime compensatory leave earned, used, and paid out by Department ID within a given date range.
<o:p></o:p></p>
<p class="MsoNormal">12/11/2020 - 12/09/2021, are the dates for the current payout period, unless compensatory leave was retained by an employee from a previous payout period. <o:p></o:p></p>
</td>
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</tbody>
</table>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<table class="MsoNormalTable" border="1" cellspacing="0" cellpadding="0" style="border-collapse:collapse;border:none">
<tbody>
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<td width="575" colspan="2" valign="top" style="width:431.5pt;border:solid windowtext 1.0pt;background:#782F40;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><b><span style="color:white">Queries by Employee (require EMPLID to run)<o:p></o:p></span></b></p>
</td>
</tr>
<tr>
<td width="234" style="width:175.5pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="color:#C00000">FSU_TL_COMP_BAL_BY_EMPLID</span></b><o:p></o:p></p>
</td>
<td width="341" valign="top" style="width:256.0pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal">Shows a complete OMNI HR history of all compensatory leave earned and used for an employee with their balances (straight-time and overtime).<o:p></o:p></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Note</b>: The “Sum Quantity” is the total of the hours entered on timesheets. The queries only include payable time. If compensatory leave used is not approved and has not been processed, the hours will not be on the query.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:3.0pt"><b><span style="color:#782F40">Requests to “Carry Forward” Unused Compensatory Leave<o:p></o:p></span></b></p>
<p class="MsoNormal">Compensatory leave may be retained rather than paid out. Employees may request to retain their unused compensatory leave as follows:
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l0 level1 lfo1">Submit the <span style="font-size:12.0pt;font-family:"Times New Roman",serif">
<a href="http://www.hr.fsu.edu/PDF/Forms/TimeandLeave/Compensatory_Leave_Retention_Form.pdf"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:blue">Request to Retain Compensatory Leave Form</span></a></span> to their supervisor and Dean,
Director, or Department Head. <o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:.25in"> <o:p></o:p></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoNormal" style="mso-list:l0 level1 lfo1">Once approved by the department, all retention request forms must be forwarded to Human Resources for review and final approval by the Associate Vice President for Human Resources. Send completed forms to
Attendance and Leave at <span style="font-size:12.0pt;font-family:"Times New Roman",serif">
<a href="mailto:HR-AttendanceLeave@fsu.edu"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:blue">HR-AttendanceLeave@fsu.edu</span></a></span>.<o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:.5in"><o:p> </o:p></p>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoNormal" style="mso-list:l0 level1 lfo1"><b>Deadline</b>: Request to Retain Compensatory Leave Retention Forms must be
<b>received</b> in Human Resources by<b> December 3, 2021</b>. <o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:.5in"><o:p> </o:p></p>
<p class="MsoNormal">If the employee’s compensatory leave balance on December 9, 2021, is less than one hour, it will be paid out and CANNOT be carried forward. Compensatory leave earned beginning December 10, 2021, will be available for use until December
2022.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Questions?</b> Contact Tyler Beasley at <u><span style="color:blue">tcbeasley@fsu.edu</span></u> or at (850) 644-9641.<u><span style="color:blue"><o:p></o:p></span></u></p>
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