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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt"><img width="190" height="90" style="width:1.9791in;height:.9375in" id="_x0000_i1029" src="cid:image001.png@01D792A4.6D1F2B10" alt="Office-Human-Resources-V_for_email"></span><b><o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives.</b><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Florida State University Tallahassee Campus, Panama City Campus, and the Coastal & Marine Lab were restricted to essential personnel on Monday, August 16, 2021. Below is guidance on handling timekeeping and managing hours worked due to
Tropical Storm Fred. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><span style="color:#782F40">Who is eligible for Administrative Leave?<o:p></o:p></span></b></p>
<p class="MsoNormal" style="background:white"><span style="color:black">Employees who cannot complete their job duties remotely will be provided Administrative Leave for Monday, August 16, 2021. Full-time salaried employees (USPS, A&P and Faculty) unable to
work remotely will receive up to </span><span style="color:black">receive 8 hours of Administrative Leave not to exceed their FTE for the workweek. Part-time employees will receive a proportionate number of leave hours based on their FTE.
</span><span style="color:black;background:white">Departments and employees will need to enter Administrative Leave on their timesheets with the override code </span><u><span style="color:#782F40">CLOSE</span></u><span style="color:black;background:white">.
Employees should </span><span style="color:black">be in pay status (either working or on approved leave) for the
<u>scheduled</u> workday before August 16, 2021.</span><span style="background:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><span style="color:#782F40"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><span style="color:#782F40">Who is NOT eligible for Administrative Leave?<o:p></o:p></span></b></p>
<p class="MsoNormal" style="background:white"><span style="color:black">Employees with job duties that can be performed remotely should be Teleworking on August 16, 2021, and are not eligible for Administrative Leave. Additionally, employees directly involved
with the protection of life and property (i.e., law enforcement) and patient care (i.e., nurses and emergency first responders) are considered essential in emergencies based on the duties inherent in their position. Hours worked can be documented as Regular/Contract
Hours Worked (REGHP/REGCP) and, if applicable, personal leave.</span><o:p></o:p></p>
<p class="MsoNormal" style="background:white"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><span style="color:#782F40">Employees designated as On-Site Essential Personnel<o:p></o:p></span></b></p>
<p class="MsoNormal" style="background:white"><span style="color:black;background:white">Employees designated by their Dean, Director, Department Head, or designee as on-site Essential Critical Personnel or Medium Priority Personnel should report the correct
hours worked during restricted operations. The compensation of Essential Personnel is contingent upon an employee’s FLSA classification, pay band, and essential personnel designation level as outlined in the
</span><span style="color:black"><a href="https://policies.vpfa.fsu.edu/policies-and-procedures/faculty-staff/attendance-and-leave#E13"><span style="color:#0563C1;background:white">Essential Personnel Classification & Compensation</span></a></span><span style="color:black;background:white">
policy. Reports of </span><span style="color:black"><a href="https://www.hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Forms/classification/Essential-Employees-Spreadsheet-fill.pdf"><span style="color:#0563C1;background:white">Essential Critical Personnel</span></a></span><span style="color:black;background:white">
should be sent to HR no later than 72 hours after University on campus operations have resumed.
</span><span style="color:black"><a href="https://www.hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Forms/classification/Medium-Priority-Personnel-fill.pdf"><span style="color:#0563C1;background:white">Medium Priority</span></a></span><span style="color:black;background:white">
reports can be maintained at the department level. </span><span style="background:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:#782F40">How to Report Administrative Leave on August 16<o:p></o:p></span></b></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Employees eligible for <u><span style="color:#782F40">Administrative Leave Taken (ADMHT)
</span></u>will need to document it on their timesheets with the override code <u>
<span style="color:#782F40">CLOSE</span></u>. See examples below:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" align="center" style="margin-left:.5in;text-align:center"><o:p> </o:p></p>
<p class="MsoNormal" align="center" style="text-align:center"><img border="0" width="623" height="167" style="width:6.493in;height:1.743in" id="Picture_x0020_9" src="cid:image003.jpg@01D792A4.C2EA5D30"><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><b><span style="color:#782F40">Nonexempt On-site Essential Critical Personnel</span></b><span style="color:#782F40"><o:p></o:p></span></p>
<p class="MsoNormal">Nonexempt employees designated as Essential Critical Personnel should report hours worked on-site during restricted operations with the time reporting code
<u><span style="color:#782F40">Campus Closure Hours Worked - CCRHP</span></u> and
<u><span style="color:#782F40">Administrative Leave Taken (ADMHT) </span></u>on their timesheets with the override code
<u><span style="color:#782F40">CLOSE</span></u>. See the example below:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img border="0" width="623" height="185" style="width:6.493in;height:1.9236in" id="Picture_x0020_10" src="cid:image005.jpg@01D792A4.C2EA5D30"><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><b><span style="color:#782F40">Exempt Essential On-site Critical Personnel and Medium Priority Personnel<o:p></o:p></span></b></p>
<p class="MsoNormal">Exempt employees in pay band 4, 5, and 6 that are designated as Essential Critical Personnel or Medium Priority Personnel that worked on-site during restricted operations should report
<u><span style="color:#782F40">Straight-time Comp Earned – REGCE </span></u>and <u>
<span style="color:#782F40">Administrative Leave Taken (ADMHT) </span></u>on their timesheets with the override code
<u><span style="color:#782F40">CLOSE</span></u>. See the example below:<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><img border="0" width="623" height="121" style="width:6.493in;height:1.2638in" id="Picture_x0020_1" src="cid:image007.jpg@01D792A4.C2EA5D30"><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><b><span style="color:#782F40">Nonexempt On-site Medium Priority Personnel<o:p></o:p></span></b></p>
<p class="MsoNormal">Nonexempt employees designated as Medium Priority Personnel that work more than the required number of hours in the workweek during restricted operations can report
<u><span style="color:#782F40">Straight-time Comp Earned – REGCE </span></u>and <u>
<span style="color:#782F40">Administrative Leave Taken (ADMHT) </span></u>on their timesheets with the override code
<u><span style="color:#782F40">CLOSE</span></u>. See example below:<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt"><img border="0" width="624" height="188" style="width:6.5in;height:1.9583in" id="Picture_x0020_7" src="cid:image009.jpg@01D792A4.C2EA5D30"><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt;line-height:115%"><b><u>OPS Employees<o:p></o:p></u></b></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:115%">Per University Policy, OPS employees are not eligible to receive Administrative Leave.<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="line-height:115%;mso-list:l0 level1 lfo1"><b>OPS Nonexempt Employees</b> (paid for time worked)
<b><u>do not</u></b> receive Administrative Leave. Only hours worked on August 16 should be reported on the timesheet.<o:p></o:p></li><li class="MsoNormal" style="line-height:115%;mso-list:l0 level1 lfo1"><b>OPS Exempt Employees</b> (Grad Assistants/Adjuncts/OPS Faculty)
<b><u>do not</u></b> report time on their timesheets. If the employee is funded on August 16, their compensation for the week will not be impacted.<o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-bottom:10.0pt"><b><span style="color:#782F40"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b>Questions?</b> Please contact an <a href="http://hr.fsu.edu/?page=about_hr/contact/contact&group=section">
<span style="color:blue">HR Attendance & Leave representative</span></a><u><span style="color:blue">.</span></u>
<span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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