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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" align="center" style="text-align:center"><img width="190" height="90" style="width:1.9791in;height:.9375in" id="Picture_x0020_2" src="cid:image002.png@01D734FA.74A50880"><b><o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%">An important message from the FSU Office of Human Resources<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><b>This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.</b><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#0E101A">The 2021 Courtesy Mass Appointment Verification process begins May 3, 2021. Departments should use the mass verification process to ensure that current courtesy appointments still serve the University or departmental
business needs. Before the Courtesy Mass Appointment Verification process begins, Department Representatives should utilize the query </span><b><span style="color:#872631">FSU_COURTESY_BY_DEPT</span></b><span style="color:#0E101A"> to identify and review current
courtesy appointments with supervisors within their departments.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#0E101A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#0E101A">Courtesy appointments permit access to University privileges, such as an FSU email account, computer systems, or buildings. It is the department’s responsibility to ensure the accuracy and necessity of these
courtesy appointments annually to protect University resources and security.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#0E101A"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%">During this process, Department Representatives and Department Managers must review, update, and approve each courtesy appointment they wish to keep active within their department. All courtesy
appointments for your department will be <b><span style="color:#0E101A">automatically terminated </span></b>unless selected by the Department Representative for retention and approved to be retained by the Department Manager in OMNI HR<b><span style="color:#0E101A"> </span></b>by<b><span style="color:#0E101A"> 5:00
p.m. </span></b>on<b><span style="color:#0E101A"> June 4, 2021</span></b>. For more information, view the Courtesy Mass Appointment Verification
<a href="https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/training/CourtesyMassAppointmentVerificationForm.pdf">
<span style="color:#0563C1">job aid</span></a>.<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:115%"><b><span style="color:#782F40">Timeline<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u>May 3 – May 14 </u></b><u><o:p></o:p></u></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
The process opens to <b>Department Representatives </b>(originator) in OMNI HR to mark courtesy appointments for retention (requires the
<span style="color:#782F40">FSU_SS_MANAGER</span> role).<i><o:p></o:p></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:10.0pt;margin-left:.5in;line-height:115%;mso-list:l1 level1 lfo1;vertical-align:baseline">
To retain an appointment, uncheck the “Terminate” box. <o:p></o:p></li><li class="MsoNormal" style="margin-bottom:10.0pt;margin-left:.5in;line-height:115%;mso-list:l1 level1 lfo1;vertical-align:baseline">
To end an appointment, leave the “Terminate” box checked. <o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-left:1.0in;vertical-align:baseline"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u>May 17 – May 21</u></b><u><o:p></o:p></u></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b>Department Manager </b>verifies and approves all courtesy appointment designations (requires the
<span style="color:#782F40">FSU_SS_MANAGER</span> role).<i><o:p></o:p></i></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.0pt;margin-left:1.0in;text-indent:-.25in;line-height:115%;mso-list:l0 level1 lfo2;vertical-align:baseline">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Appointments marked for termination </b>by the Department Representative: The checkbox defaults to “Approve” for all “Terminate” entries. If the Department Manager wishes to retain an appointment marked for termination, uncheck
the “Approve” box and enter comments (required) to retain the appointment. <o:p>
</o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.0in;text-indent:-.25in;line-height:115%;mso-list:l0 level1 lfo2;vertical-align:baseline">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Appointments marked for retention </b>by the Department Representative<b>:</b> The checkbox does NOT default to “Approve” for retentions. The Department Manager
<b>MUST</b> mark the “Approve” checkbox to confirm the retention. If the Department Manager wishes to terminate an appointment marked for retention, leave the “Approve” box unchecked and add comments directing the Department Representative to terminate the
appointment. <o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u>May 24 – May 28</u></b><i><u><o:p></o:p></u></i></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b>Department Representatives</b> (originator) review and update any changes requested by the Department Manager.<i><o:p></o:p></i></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<i><span style="font-size:4.0pt;line-height:115%"><o:p> </o:p></span></i></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u>June 1 – June 4</u></b><u><o:p></o:p></u></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b>Department Manager </b>approves final changes (<u>must be designated on the Department Table as Department Manager</u>).<i> <o:p></o:p></i></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<span style="font-size:4.0pt;line-height:115%"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u>June 7<o:p></o:p></u></b></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%;vertical-align:baseline">
The file is loaded in OMNI HR. <o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%;vertical-align:baseline">
Run the departmental courtesy query to verify/confirm <b><span style="color:#872631">FSU_COURTESY_BY_DEPT</span></b>.<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%">To find the Courtesy Appointment Verification screen in OMNI HR, go to
<i><span style="color:maroon">My FSU > HR > Manager Self Service > Job and Personal Information > FSU Mass Appointments > Mass Appointments: Courtesy</span></i><span style="color:maroon">.</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><a name="OLE_LINK2"></a><a name="OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"><b>Questions?</b></span></a><span style="mso-bookmark:OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"> Please
contact Amy Walker <span style="color:black">at (850) 645-6421 or </span></span></span><a href="mailto:azwalker@fsu.edu"><span style="mso-bookmark:OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"><span style="color:blue">azwalker@fsu.edu</span></span></span><span style="mso-bookmark:OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"></span></span></a><span style="mso-bookmark:OLE_LINK1"><span style="mso-bookmark:OLE_LINK2"><span style="color:black">.</span></span></span><span style="mso-bookmark:OLE_LINK2"></span><span style="mso-bookmark:OLE_LINK1"></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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