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<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:10.0pt"><img width="190" height="90" style="width:1.9791in;height:.9375in" id="Picture_x0020_2" src="cid:image001.png@01D593DA.BBEA3660" alt="Office-Human-Resources-V_for_email"></span><b><o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">An important message from FSU Office of Human Resources<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><b>This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.</b><b><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif"><o:p></o:p></span></b></p>
<p class="MsoNormal"><i>Please notify all employees in your department of this important information.</i><o:p></o:p></p>
<p class="MsoNormal"><i><o:p> </o:p></i></p>
<p class="MsoNormal">At the end of each calendar year, employees’ excess annual (vacation) leave balances will be converted into sick leave. Staff and Faculty who have excess annual leave balances on
<b>December 26, 2019</b>, will have those hours converted to sick leave at the end of Pay Period “O” (January 9, 2020). Employees will be able to view their new leave balances on January 14, 2020. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:#782F40">Maximum Year-End Annual Leave Balances:<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:4.0pt;color:#782F40"><o:p> </o:p></span></b></p>
<p class="MsoNormal">All hours beyond these limits are considered excess annual leave.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div align="center">
<table class="MsoNormalTable" border="1" cellspacing="0" cellpadding="0" style="border-collapse:collapse;border:none">
<tbody>
<tr>
<td valign="top" style="border:solid windowtext 1.0pt;background:#782F40;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><b><span style="color:white">Employee Type <o:p></o:p></span></b></p>
</td>
<td valign="top" style="border:solid windowtext 1.0pt;border-left:none;background:#782F40;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="color:white">Maximum Year-End Annual Leave Balance<o:p></o:p></span></b></p>
</td>
</tr>
<tr>
<td valign="top" style="border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal">USPS <o:p></o:p></p>
</td>
<td valign="top" style="border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center">240<o:p></o:p></p>
</td>
</tr>
<tr>
<td valign="top" style="border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal">A&P <o:p></o:p></p>
</td>
<td valign="top" style="border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center">352<o:p></o:p></p>
</td>
</tr>
<tr>
<td valign="top" style="border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal">Faculty (12-month) <o:p></o:p></p>
</td>
<td valign="top" style="border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center">352<o:p></o:p></p>
</td>
</tr>
<tr>
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<p class="MsoNormal">Executive Service <o:p></o:p></p>
</td>
<td valign="top" style="border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center">480<o:p></o:p></p>
</td>
</tr>
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</div>
<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:#782F40">How to Determine if Employees Have Excess Annual Leave Balances:<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:4.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt">Departments can use this OMNI query to identify employees who have excess annual leave balances.<o:p></o:p></p>
<div align="center">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="0" style="width:6.15in;border-collapse:collapse">
<tbody>
<tr>
<td colspan="2" valign="top" style="border:solid windowtext 1.0pt;background:#782F40;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-left:-19.5pt;text-indent:19.5pt"><b><span style="color:white">Query by Department (requires DEPTID to run)<o:p></o:p></span></b></p>
</td>
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<tr style="height:59.75pt">
<td style="border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt;height:59.75pt">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="color:#C00000">FSU_TL_LEAVE_BAL_MAX_BY_DEPT</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#C00000"><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:white"><o:p> </o:p></span></p>
</td>
<td valign="top" style="border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 0in 0in 0in;height:59.75pt">
<p class="MsoNormal">Shows the following for employees in the department: annual leave balances, amount of annual leave they can carryover (based on the limit for their employee type), and each employee’s individual rollover amount (for all employees who are
over the limit). <span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
</td>
</tr>
</tbody>
</table>
</div>
<p class="MsoNormal"><b><span style="color:#782F40"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="color:#782F40">How Can Employees Avoid Excess Annual Leave Prior to the Rollover Date?<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:4.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal">Supervisors should work with employees who expect to have excess annual leave and schedule vacation days off to help avoid or alleviate excess annual leave. For employees with high balances, this should be practiced year-round to avoid
using large clusters of leave near the end of the year. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><i><span style="color:red">Note: Due to Winter Break, all annual leave must be reported by 5:00 PM on December 16, 2019.
<o:p></o:p></span></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:#782F40">How to Request to Retain Excess Annual Leave:<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:4.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal">Executive Service, A&P, USPS, and Out-of-Unit Faculty must request and be approved to retain any excess annual leave. In-Unit Faculty cannot request to retain excess annual leave.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in"><o:p> </o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="color:black"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>The employee must submit the <span style="font-size:10.0pt;font-family:"Arial",sans-serif">
<a href="https://hr.fsu.edu/pdf/excess-annual-retention-request2019.pdf"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:blue">Excess Annual Leave Retention Request Form</span></a></span> to their supervisor, Director, or Department Head.
<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="color:black"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>The form must be signed by the supervisor, Director/Department Head,
<b>AND</b> the appropriate Dean or Vice President. <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="color:black"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Once approved by the department and Dean/Vice President, the form must be forwarded to Human Resources for review and final approval by the Associate Vice President for Human Resources.
<u><span style="color:#3366FF"><o:p></o:p></span></u></p>
<p class="MsoNormal" style="margin-left:.5in"><u><span style="font-size:4.0pt;color:#3366FF"><o:p><span style="text-decoration:none"> </span></o:p></span></u></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="color:black"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Send forms to the attention of Sue Andres using Mail Code 2410 or email
<span style="font-size:10.0pt;font-family:"Arial",sans-serif"><a href="mailto:sandres@fsu.edu"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:blue">sandres@fsu.edu</span></a>.
</span> <span style="color:#3366FF"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.25in"><o:p> </o:p></p>
<p class="MsoNormal">Excess Annual Leave Retention Request Forms must be received by Human Resources no later than
<b>December 13, 2019</b>, to be considered for approval. <span style="color:#3366FF">
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.75in"><u><span style="color:#3366FF"><o:p><span style="text-decoration:none"> </span></o:p></span></u></p>
<p class="MsoNormal"><b>Questions? </b>Contact Sue Andres at <span style="font-size:10.0pt;font-family:"Arial",sans-serif">
<a href="mailto:sandres@fsu.edu"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:blue">sandres@fsu.edu</span></a></span> (850) 644-5052.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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