From HR-FSUimportantmessage at fsu.edu Wed Nov 1 09:19:52 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 1 Nov 2023 13:19:52 +0000 Subject: [HRMS] Compensatory Leave Payouts Message-ID: [cid:image002.png at 01DA0CA4.912594A0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Any unused compensatory leave earned through December 7, 2023, will be paid out on paychecks issued December 15, 2023. Employees wishing to retain their compensatory leave may submit a Request to Retain Compensatory Leave Form by December 1, 2023. Per FSU policy, supervisors may require employees to use their compensatory leave rather than having it paid out or carried forward as long as this usage requirement does not violate any applicable collective bargaining agreement provisions. Compensatory leave hours may only be earned or used with prior supervisory approval. When employees use leave for purposes other than qualifying sick events, compensatory leave must be used first, instead of vacation leave, to reduce the cost of the compensatory leave payout. Departments may use the FSU_TL_VACHT_W_COMP_BAL query in OMNI HR each pay period to identify employees using vacation leave while maintaining a compensatory leave balance. Time entry should be corrected to use compensatory leave instead of vacation leave. OMNI HR Queries Departments can use the queries listed below to identify employees with compensatory leave. Queries by Department (require DEPTID to run) FSU_TL_COMP_BAL_BY_DEPT Shows compensatory leave balances by department (straight-time and overtime). FSU_TL_COMP_EARN_TAKEN_DEPT Shows a history of straight-time and overtime compensatory leave earned, used, and paid out by Department ID within a given date range. 12/09/2022 - 12/07/2023 are the dates for the current payout period unless compensatory leave was retained by an employee from a previous payout period. Queries by Employee (require EMPLID to run) FSU_TL_COMP_BAL_BY_EMPLID Shows a complete OMNI HR history of all compensatory leave earned and used for an employee with their balances (straight-time and overtime). Note: The "Sum Quantity" is the total hours entered on timesheets. The queries only include payable time. If the compensatory leave used is not approved and has not been processed, the hours will not be on the query. Requests to "Carry Forward" Unused Compensatory Leave Compensatory leave may be retained rather than paid out. Employees may request to retain their unused compensatory leave as follows: 1. Submit the Request to Retain Compensatory Leave Form to their supervisor and Dean, Director, or Department Head. 1. Once approved by the department, all retention request forms must be forwarded to Human Resources for review and final approval by the Associate Vice President for Human Resources. Send completed forms to Attendance and Leave at hr-AttendanceLeave at fsu.edu. 1. Deadline: Request to Retain Compensatory Leave Retention Forms must be received in Human Resources by December 1, 2023. If the employee's compensatory leave balance on December 7, 2023, is less than one hour, it will be paid out and CANNOT be carried forward. Questions? Contact Tyler Beasley at tcbeasley at fsu.edu or (850) 644-9641. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Nov 7 10:00:07 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 7 Nov 2023 15:00:07 +0000 Subject: [HRMS] New I-9 Form and Remote I-9 Process Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. U.S. Citizenship and Immigration Services (USCIS) announced a new version of the Form I-9, Employment Eligibility Verification. The updated form from USCIS has been available since August but has become mandatory for all employers as of November 1, 2023. Guardian has been updated to reflect the new form. Overview of Form I-9 Changes * Reduces Sections 1 and 2 to a single-sided sheet. * Designed to be a fillable form on tablets and mobile devices. * Revises the List of Acceptable Documents page to include some acceptable receipts, guidance, and links to information on automatic extensions of employment authorization documentation. * Provides an alternative procedure for remote examination of documents. New Remote I-9 Process In addition to the new Form I-9, USCIS has allowed optional alternatives for employers to examine Form I-9 documentation. The new form subsequently has a checkbox to indicate when an employee's Form I-9 documentation was examined using a DHS-authorized alternative procedure. This process is to be used for remote hires only. Department Representatives performing remote verification must conduct a live video interview with the employee and retain copies of all documents presented in the I-9 verification process. Since Department Representatives can initiate the remote process for applicable employees on their own, the Remote I-9 Request Form Tile will be removed in OMNI. Please see the attached reference guide for virtual verification steps. For more information, visit the I-9 Remote Hire website. Questions? Please contact Derik Lipford at dlipford at fsu.edu or (850) 644-4915. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 19504 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Remote I-9 Process.pdf Type: application/pdf Size: 317941 bytes Desc: Remote I-9 Process.pdf URL: From HR-FSUimportantmessage at fsu.edu Wed Nov 8 09:00:38 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 8 Nov 2023 14:00:38 +0000 Subject: [HRMS] Timekeeping Guidance for Veterans Day, Fall & Thanksgiving Holiday Message-ID: [cid:image002.png at 01DA121A.4C7D9840] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. The Veterans Day holiday will be observed on November 10, 2023. The Fall Break and Thanksgiving holidays occur November 22-24, 2023. This guidance applies to Pay Period 'K,' which includes November 10, 22 and 23. The final day of the holiday, Friday, November 24, occurs in a different Pay Period and is not reflected in this guidance. The payroll processing schedule for Pay Period 'K' is accelerated. To be paid for the holiday, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) for at least a portion of the scheduled workday before the holiday. * Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of holiday leave hours based on their FTE. * Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6 hours of paid holiday leave. * If you have employees on alternate schedules (full-time or part-time), they should be advised to work the appropriate hours for the workweek of November 10 - November 16 and November 17 - November 23, 2023, based on the amount of holiday leave they receive for the holiday. Reporting Veterans Day Holiday for the workweek of November 10 - 16 and Reporting Fall Holiday and Thanksgiving Day Holiday for the workweek of November 17 - 23: Elapsed Timesheet 1. DO NOT ENTER TIME FOR THE HOLIDAY for A&P, AEX, USPS, or Faculty employees using the elapsed timesheet. 2. The OMNI HR elapsed timesheet will show no hours (blank) for November 10, November 22, and November 23. The holiday hours will be added automatically by the system. See the example below: [cid:image003.png at 01DA121A.4C7D9840] [cid:image004.png at 01DA121A.4C7D9840] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet must enter their holiday hours for November 10, November 22, and November 23. See the example below: [cid:image005.png at 01DA121A.4C7D9840] [A screenshot of a computer Description automatically generated] [A screenshot of a computer Description automatically generated] [cid:image008.png at 01DA121A.4C7D9840] OPS Employees OPS employees are not eligible to receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday, the system will generate pay based on their appointment. Compensatory Leave For full-time USPS or A&P employees who worked on the holiday and/or beyond the required number of hours for the workweek, the Time Reporting Code of "Straight Time Comp Earned - REGCE" should be reported as described in the following scenarios: A&P Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked on the holiday (November 10) and worked more than the required 32 hours during the workweek of November 10 - November 16 (8 hours maximum REGCE allowed). * Use "Straight-time Comp Earned - REGCE" if the employee worked on the holiday (November 22 and November 23) and worked more than the required 24 hours during the workweek of November 17 - November 23 (16 hours maximum REGCE allowed). USPS Nonexempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the workweek of November 10 - November 16 (8 hours maximum REGCE allowed). * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 24 hours during the workweek of November 17 - November 23 (16 hours maximum REGCE allowed). Example: A USPS employee worked their regular scheduled 8 hours on November 17 and November 20 but had to work an additional 2 hours (until 7:00 p.m.) on November 21. Since the employee worked over 24 hours, the other 2 hours will be reflected as Straight-time Comp Earned - REGCE. See example below: [A screenshot of a computer Description automatically generated][A screenshot of a computer Description automatically generated] If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE for hours over 40. * To generate Overtime Pay - enter either OVHHP or REGHP for hours over 40. USPS Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the workweek of November 10 - November 16 (8 hours maximum REGCE allowed). * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 24 hours during the workweek of November 17 - November 23 (16 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Straight-time Comp Leave Earned - enter REGCE for hours over 40. * To generate Pay at the Straight-time Rate - enter REGHP for hours over 40. Other Types of Leave Employees on Workers' Compensation Since most of these employees receive Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). The Workers' Compensation and the holiday amounts must be reported on the timesheet. Elapsed timesheet example for the holiday workweeks: Fri 11/10 Sat 11/11 Sun 11/12 Mon 11/13 Tue 11/14 Wed 11/15 Thu 11/16 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 Holiday - HOLHT Fri 11/17 Sat 11/18 Sun 11/19 Mon 11/20 Tue 11/21 Wed 11/22 Thu 11/23 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 -5.25 Holiday - HOLHT Punch timesheet example for the holiday workweeks: Time Reporting Code Quantity Fri - 11/10 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Sat - 11/11 Sun - 11/12 Mon - 11/13 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Tue - 11/14 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 11/15 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Thu - 11/16 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Time Reporting Code Quantity Fri - 11/17 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Sat - 11/18 Sun - 11/19 Mon - 11/20 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Tue - 11/21 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 11/22 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Thu - 11/23 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Employees on Family and Medical Leave If an employee is on continuous FMLA, they MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight-time compensatory leave, overtime compensatory leave, or leave without pay. Elapsed timesheet example for the holiday workweeks: Fri 11/10 Sat 11/11 Sun 11/12 Mon 11/13 Tue 11/14 Wed 11/15 Thu 11/16 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 Sick Leave Taken - SKCHT Fri 11/17 Sat 11/18 Sun 11/19 Mon 11/20 Tue 11/21 Wed 11/22 Thu 11/23 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 Sick Leave Taken - SKCHT Overseas Time Reporting Certain non-US citizens working outside the United States must report Overseas Hours Worked (OVSEA) in conjunction with hours worked/leave. The following is an example of a full-time OPS Exempt employee approved to use this code while working overseas. Elapsed timesheet example for the holiday workweeks: Fri 11/10 Sat 11/11 Sun 11/12 Mon 11/13 Tue 11/14 Wed 11/15 Thu 11/16 8 8 8 8 8 Regular Hours Worked (REGHP) / Contract Hours (REGCP) 8 8 8 8 8 Overseas Hours Worked - OVSEA Fri 11/17 Sat 11/18 Sun 11/19 Mon 11/20 Tue 11/21 Wed 11/22 Thu 11/23 8 8 8 8 8 Regular Hours Worked (REGHP) / Contract Hours (REGCP) 8 8 8 8 8 Overseas Hours Worked - OVSEA Resources Department Representatives should review time entry queries and myFSU BI reports to ensure their department's timekeeping complies with University guidelines. Please reference the time entry guidance on the HR website. Questions? Please contact a member of the Attendance & Leave staff. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image008.png Type: image/png Size: 48411 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 49997 bytes Desc: image009.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image010.png Type: image/png Size: 45493 bytes Desc: image010.png URL: From HR-FSUimportantmessage at fsu.edu Wed Nov 8 10:06:32 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 8 Nov 2023 15:06:32 +0000 Subject: [HRMS] 2023 USPS Performance Evaluations Message-ID: [cid:image002.png at 01DA122A.FF14F1A0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please share this information with supervisors and managers of USPS employees. The current USPS performance evaluation rating period will end on December 31, 2023. Supervisors will be responsible for evaluating their employees' performance beginning January 3, 2024, for the 2023 rating period. The performance evaluation is a constructive tool for continued improvement and development and ensures that employees receive feedback on their performance for the rating period. It is essential that performance evaluations are completed in a timely manner. In preparation for the creation of the performance evaluation documents, please review the following deadlines: * Performance evaluations are not required for USPS employees who have been hired or promoted to an A&P position on or after May 1, 2023. Additionally, performance evaluations are not required for USPS employees who were hired or transferred to a new USPS position on or after May 1, 2023, and are in probationary status. These employees will not have evaluations available in OMNI HR. * In order to be fully approved by Compensation Services, position description updates and any management changes that should be reflected on the 2023 evaluation form must be entered by November 24, 2023. * Any position-related changes and/or management changes must be submitted via ePAF. The performance evaluation form will reflect changes made to the position description as long as the effective date for the change is within the rating period. If you or members of your staff have questions regarding the position description or management change updates, please contact your department's assigned Compensation Services analyst. * We are requesting that only substantive position description updates be made. If you have minor updates (i.e., non-substantive changes that do not impact the essential functions of the position), please hold on submitting changes at this time. * The deadline for all performance evaluation documents to be completed is March 1, 2024. * Supervisors and Department Representatives are encouraged to utilize the training resources provided by the Office of Human Resources. Questions? Please reference Policy 4-OP-C-7-G1, or contact the Employee & Labor Relations section at (850) 644-6475. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Thu Nov 9 11:33:20 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 9 Nov 2023 16:33:20 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [A logo of a state university Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 283200 Aero, Mech, Energy Center 26 049000 Alumni Affairs 82 006002 Athletics Administration 57 046000 Budget Office 10 013000 Business Services 5 160000 CAPD Operations 8 229000 CARE (DSA) 1 099000 CARE (UGS) 17 124000 COE Office of Research 73 236000 Center for Global Engagement 4 214000 Chemical Engineering 104 075000 Chemistry & Biochemistry 1 215000 Civil & Environmental Engineer 184 165000 Claude Pepper Center 18 141000 Coll of Criminology & Crim Jst 2 161000 Coll of Social Sciences 85 144000 College of Law 157 080000 Computer Science 354 154000 Ctr for Adv of Human Rights 2 225000 Ctr for Advanced Power Systems 4 157000 Ctr for Prev & Early Intervent 8 070000 Dean Coll of Arts & Sciences 2370 114000 Dean College of Business 63 123000 Dean College of Education 42 212000 Dean College of Engineering 74 187000 Dean College of Music 42 098000 Dean Undergraduate Studies 8 230000 Dept Student Supp & Transition 1 239002 Dept of Student Government 30 048002 Digital Production 1 069000 Earth, Ocean & Atmospheric Sci 201 126000 Edu Psychology & Learning Sys 2 123011 Education Communications 2 123006 Education OASIS 2 216000 Electrical & Computer Engineer 2 212008 Engineer Undergrad Acad & Stdt 133 212007 Engineering Library 4 212016 Engineering Marketing 72 283000 FL CTR for ADV Aero-propulsion 131 156000 FL Ctr for Prevention Rsch 24 162000 FL Public Affairs Ctr 282 162001 FL Public Affairs Ctr Auxil 1 202404 FSU Behavioral Health(TM) 1 231000 FSU Childcare Centers 12 224000 FSU Coastal & Marine Lab 6 053000 FSU Foundation 47 053500 FSU Real Estate Foundation 2 281000 FSU Research Foundation 20 178000 FSU-Teach A&S/COE 6 131000 FSUS Administration 339 057009 Faculty Development & Advment 59 286000 Fl Center For Reading Res 2 112003 Florida Virtual Campus 1 040000 Grounds 60 079000 History 10 136000 Human Development & Family Sci 2 217000 Industrial & Manufacturing Eng 85 108012 Information Tech Admin ITAPP 7 108000 Information Technology Service 20 146000 Inst of Sci & Public Affairs 8 202500 Interdisciplinary Medical Sci 2 169000 International Affairs 1 179000 International Programs 2 062001 Laboratory Animal Res Training 1 177000 LeRoy Collins Institute 34 186000 Learning Systems Institute 25 120000 Marketing 1 081000 Mathematics 5 218000 Mechanical Engineering 373 201003 Med Finance & Administration 1 202001 Medical Education 3 201001 Medicine Info Technology 3 203002 Medicine Pensacola 2 202009 Medicine Student Affairs 1 097000 Military Science 1 082000 Modern Languages & Linguistics 20 625000 Moran College Entrepreneurship 5 112002 NWRDC-State Data Center 14 227000 Natl High Magnetic Field Lab 271 048000 News & Research Communication 79 112000 Northwest Regional Data Center 3 086000 Nuclear Services 15 140002 Nursing Department 66 135000 Nutrition & Integrative Phys 142 051001 Opening Nights 160 302000 PCC Sponsored Programs 4 303030 PCC Student Affairs & FA 21 163000 Pepper Inst on Aging & Pub Pol 34 084000 Physics 106 057000 Provost & VP Academic Affairs 3 089000 Psychology 440 026000 Public Safety 159 118000 RMI, REE & Legal Studies 23 092000 Religion 2 188000 Ringling Center for the Arts 54 241001 SA&O Accounting 2 130000 School of Teacher Education 14 137000 Scientific Computing 1 161006 Soc Sci Geographic Info Std 13 172000 Sociology 17 220000 Sponsored Rsch Administration 15 128000 Sport Management 22 088000 Statistics 2 176000 Stavros Center 154 066000 Strozier Library 22 241011 Student Publications 2 250006 Union Administration 358 030000 Univ Business Administrators 2 054000 University Communications 14 237000 University Health Services 24 047000 University Relations 7 167000 Urban & Regional Planning 24 219000 VP Research 12 055011 WFSU Content 49 055012 WFSU Education Services 27 055017 WFSU Local Production 80 055000 WFSU TV 2 241013 WVFS V-89 Radio Station 26 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Thu Nov 9 12:06:20 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 9 Nov 2023 17:06:20 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [A logo of a state university Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to processed corrections and data changes. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 4 049000 Alumni Affairs 63 006002 Athletics Administration 57 046000 Budget Office 10 099000 CARE (UGS) 4 124000 COE Office of Research 33 214000 Chemical Engineering 104 215000 Civil & Environmental Engineer 184 165000 Claude Pepper Center 18 141000 Coll of Criminology & Crim Jst 2 161000 Coll of Social Sciences 40 080000 Computer Science 354 154000 Ctr for Adv of Human Rights 2 234000 Ctr for Ldrsp & Service (CLS) 2 194000 Dance Dep't Operation 6 114000 Dean College of Business 1 123000 Dean College of Education 42 212000 Dean College of Engineering 74 191000 Dean College of Fine Arts 2 098000 Dean Undergraduate Studies 2 239002 Dept of Student Government 6 048002 Digital Production 1 069000 Earth, Ocean & Atmospheric Sci 193 126000 Edu Psychology & Learning Sys 2 123011 Education Communications 2 123006 Education OASIS 4 216000 Electrical & Computer Engineer 2 212008 Engineer Undergrad Acad & Stdt 133 212007 Engineering Library 4 212016 Engineering Marketing 72 231000 FSU Childcare Centers 13 224000 FSU Coastal & Marine Lab 1 053500 FSU Real Estate Foundation 2 131000 FSUS Administration 339 057009 Faculty Development & Advment 59 136000 Human Development & Family Sci 2 217000 Industrial & Manufacturing Eng 85 169000 International Affairs 1 186000 Learning Systems Institute 36 120000 Marketing 1 218000 Mechanical Engineering 373 097000 Military Science 1 082000 Modern Languages & Linguistics 14 625000 Moran College Entrepreneurship 6 048000 News & Research Communication 79 086000 Nuclear Services 15 140002 Nursing Department 68 135000 Nutrition & Integrative Phys 3 051001 Opening Nights 161 303030 PCC Student Affairs & FA 21 307710 PCC Student Government Council 4 163000 Pepper Inst on Aging & Pub Pol 34 084000 Physics 106 057000 Provost & VP Academic Affairs 1 089000 Psychology 442 170000 Public Administration 4 118000 RMI, REE & Legal Studies 2 092000 Religion 2 241001 SA&O Accounting 2 130000 School of Teacher Education 14 220000 Sponsored Rsch Administration 14 088000 Statistics 2 176000 Stavros Center 152 066000 Strozier Library 6 241011 Student Publications 2 250006 Union Administration 350 054000 University Communications 14 047000 University Relations 7 167000 Urban & Regional Planning 24 241013 WVFS V-89 Radio Station 26 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Thu Nov 9 13:01:55 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 9 Nov 2023 18:01:55 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [A logo of a state university Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'J' REMINDER: Payroll Processing is early for Pay Period J. The first version of the Cost Center Report for Payroll 'J' (pay period ending 11/9/2023) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, November 13, 2023. Cases submitted after 10:30 a.m. Monday will not be worked before the payroll calculation is completed, and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon Nov 13 07:58:33 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 13 Nov 2023 12:58:33 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image002.png at 01DA1607.35F7B7E0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'J' The second version of the Cost Center Report for Payroll 'J' (pay period ending 11/9/2023) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Nov 14 07:39:56 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 14 Nov 2023 12:39:56 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image002.png at 01DA16CD.C37BFB00] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'J' The final version of the Cost Center Report for Payroll 'J' (pay period ending 11/9/2023) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 12:00 p.m. (noon) on Thursday, November 16, to be processed. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Nov 21 11:41:46 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 21 Nov 2023 16:41:46 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image002.png at 01DA1C4E.544E37D0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:40 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 283200 Aero, Mech, Energy Center 4 193000 Art History 5 006002 Athletics Administration 81 046000 Budget Office 13 229000 CARE (DSA) 3 099000 CARE (UGS) 11 124000 CEHHS Office of Research 64 244001 COGS Administrative 20 235055 Camp Rec Intramurals 2 213000 Challenger Learning Center 16 214000 Chemical Engineering 30 215000 Civil & Environmental Engineer 20 165000 Claude Pepper Center 2 161000 Coll of Social Sciences 32 185000 College of Motion Picture Arts 14 182000 Communication 2 080000 Computer Science 196 232000 Counseling & Psychological Ser 2 059000 Ctr Ocean Atmos Prediction Stu 16 152000 Ctr for Econ Forecast & Anly 8 234000 Ctr for Ldrsp & Service (CLS) 40 070000 Dean Coll of Arts & Sciences 75 212000 Dean College of Engineering 40 191000 Dean College of Fine Arts 1 187000 Dean College of Music 54 098000 Dean Undergraduate Studies 2 230000 Dept Student Supp & Transition 20 239002 Dept of Student Government 60 048002 Digital Production 1 069000 Earth, Ocean & Atmospheric Sci 5 129000 Edu Leadership & Policy Stds 2 241028 Elections Office Bureau 4 216000 Electrical & Computer Engineer 16 212006 Engineer Comp & Multimedia Svc 1 212008 Engineer Undergrad Acad & Stdt 18 212004 Engineering Machine Shop 1 212016 Engineering Marketing 42 077000 English 1 011000 Enterprise Resource Planning 18 024000 Environmental Health & Safety 1 283000 FL CTR for ADV Aero-propulsion 106 228010 FL Ctr for Interactive Media 1 162000 FL Public Affairs Ctr 195 202200 FMPP Operations 20 053000 FSU Foundation 75 131000 FSUS Administration 32 286000 Fl Center For Reading Res 6 029006 Foundation Accounting 2 135000 Health, Nutrition, & Food Sci 106 217000 Industrial & Manufacturing Eng 29 108000 Information Technology Service 6 057050 Innovation Hub 14 169000 International Affairs 1 145000 Law Library 5 177000 LeRoy Collins Institute 46 186000 Learning Systems Institute 5 081000 Mathematics 4 218000 Mechanical Engineering 62 201008 Med Facilities and Operations 1 201003 Med Finance & Administration 1 204000 Medicine Biomedical Sciences 11 201001 Medicine Info Technology 7 202009 Medicine Student Affairs 1 625000 Moran College Entrepreneurship 3 227000 Natl High Magnetic Field Lab 137 048000 News & Research Communication 16 086000 Nuclear Services 6 140002 Nursing Department 4 163000 Pepper Inst on Aging & Pub Pol 24 084000 Physics 116 168000 Political Science 12 057000 Provost & VP Academic Affairs 9 089000 Psychology 289 026000 Public Safety 23 241001 SA&O Accounting 10 241004 Senate Branch 8 142002 Soc Work Multidisciplinary Aux 1 220000 Sponsored Rsch Administration 9 128000 Sport Management 2 066000 Strozier Library 19 001009 Student Veterans Center 2 250006 Union Administration 3 030000 Univ Business Administrators 2 054000 University Communications 8 237000 University Health Services 43 167000 Urban & Regional Planning 12 055017 WFSU Local Production 1 095000 Women in Math Sci & Engineer 218 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Nov 21 12:03:07 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 21 Nov 2023 17:03:07 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image002.png at 01DA1C70.3B199C60] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to processed corrections and data changes. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 283200 Aero, Mech, Energy Center 4 006002 Athletics Administration 81 046000 Budget Office 13 229000 CARE (DSA) 3 099000 CARE (UGS) 11 124000 CEHHS Office of Research 64 244001 COGS Administrative 20 235055 Camp Rec Intramurals 2 213000 Challenger Learning Center 16 215000 Civil & Environmental Engineer 20 165000 Claude Pepper Center 2 161000 Coll of Social Sciences 5 185000 College of Motion Picture Arts 14 182000 Communication 22 080000 Computer Science 196 232000 Counseling & Psychological Ser 2 059000 Ctr Ocean Atmos Prediction Stu 19 234000 Ctr for Ldrsp & Service (CLS) 40 070000 Dean Coll of Arts & Sciences 15 212000 Dean College of Engineering 40 187000 Dean College of Music 8 230000 Dept Student Supp & Transition 20 239002 Dept of Student Government 60 048002 Digital Production 1 241028 Elections Office Bureau 4 216000 Electrical & Computer Engineer 16 212006 Engineer Comp & Multimedia Svc 1 212008 Engineer Undergrad Acad & Stdt 18 212004 Engineering Machine Shop 1 212016 Engineering Marketing 42 283000 FL CTR for ADV Aero-propulsion 110 162000 FL Public Affairs Ctr 195 202200 FMPP Operations 22 178000 FSU-Teach A&S/COE 6 131000 FSUS Administration 32 029006 Foundation Accounting 2 135000 Health, Nutrition, & Food Sci 106 217000 Industrial & Manufacturing Eng 29 218000 Mechanical Engineering 70 201003 Med Finance & Administration 1 201001 Medicine Info Technology 2 625000 Moran College Entrepreneurship 3 048000 News & Research Communication 16 086000 Nuclear Services 6 140002 Nursing Department 6 084000 Physics 114 057000 Provost & VP Academic Affairs 1 089000 Psychology 289 026000 Public Safety 2 241001 SA&O Accounting 10 241004 Senate Branch 8 142002 Soc Work Multidisciplinary Aux 1 228000 Student Affairs 2 054000 University Communications 8 237000 University Health Services 36 238000 University Housing 14 167000 Urban & Regional Planning 12 095000 Women in Math Sci & Engineer 218 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Nov 21 13:06:12 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 21 Nov 2023 18:06:12 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image002.png at 01DA1C7B.7F64F990] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'K' REMINDER: Payroll Processing is early for Pay Period K. The first version of the Cost Center Report for Payroll 'K' (pay period ending 11/23/2023) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, November 27, 2023. Cases submitted after 10:30 a.m. Monday will not be worked before the payroll calculation is completed, and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon Nov 27 07:33:05 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 27 Nov 2023 12:33:05 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image002.png at 01DA2103.F76BDA30] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'K' The second version of the Cost Center Report for Payroll 'K' (pay period ending 11/23/2023) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Nov 28 07:36:07 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 28 Nov 2023 12:36:07 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image002.png at 01DA21CD.8BB2E3E0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'K' The final version of the Cost Center Report for Payroll 'K' (pay period ending 11/23/2023) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Nov 28 13:02:57 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 28 Nov 2023 18:02:57 +0000 Subject: [HRMS] Year-End Paycheck Information Message-ID: [cid:image002.png at 01DA21F8.9E1456B0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Due to the extended Winter Break, payrolls impacting December paychecks will be accelerated for the rest of the calendar year. To ensure employees are paid appropriately, departmental staff must thoroughly perform their administrative duties, including submitting timely personnel actions and reviewing all versions of their Cost Center Reports. If you wait until an employee notifies you that they did not receive their direct deposit, it may result in them waiting until the University reopens in January to receive payment. There will be no off-cycle for pay period L, and the off-cycle for pay period M will be closed on Friday, December 15 at 12:00 p.m. Errors in payroll identified after noon on December 15 cannot be addressed until the University reopens on January 3, 2024. The department must comply with the accelerated processing timelines to ensure active employees receive their paychecks on December 15 and/or December 29. Please carefully review the Accelerated Payroll Schedules and communicate the accelerated timelines to all employees and supervisors within your department. Additionally, every department should have a representative available during payroll processing periods. Questions? Please contact Christine Conley at caconley at fsu.edu or (850) 644-1978. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Nov 28 13:59:45 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 28 Nov 2023 18:59:45 +0000 Subject: [HRMS] Excess Annual Leave Rollover & Retention Message-ID: [cid:image002.png at 01DA21F8.205CCE50] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please notify all employees in your department of this important information. As announced in October, the University has temporarily increased the maximum annual leave year-end limit by 80 hours. Employees with hours above the 2023 maximum year-end annual leave limit as of December 21, 2023, will have those hours converted to sick leave at the end of Pay Period "N" (January 4, 2024). Employees can view their new leave balances on January 9, 2024. Maximum Year-End Annual Leave Balances: All hours beyond these limits are considered excess annual leave. Employee Type Maximum Year-End Annual Leave Balance USPS 320 A&P 432 Faculty (12-month) 432 Executive Service 560 Employees who do not want to retain the 80 hours of annual leave and would like hours above the normal pay plan limit for their classification converted to sick leave will need to complete the Request to Roll Over Excess Annual Leave Hours to Sick form. The completed form must be received in Human Resources no later than December 8, 2023, to be eligible for review and processing. The increase to the 2023 maximum year-end annual leave balances will NOT impact the lifetime maximum leave payout limits outlined in the policy. All leave payouts will be in accordance with normal maximum payout amounts. How to Determine if Employees Have Excess Annual Leave Balances: Departments can use this OMNI query to identify employees with excess annual leave balances. Query by Department (require DEPTID to run) FSU_TL_LEAVE_BAL_MAX_DEP_RET80 EE Vac Bal> Carry +80 by Dept FSU_TL_LEAVE_BAL_MAX_EE_RET80 By EE Vac Leave Bals > Max +80 Questions? Please contact a member of the Attendance & Leave staff. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: