From HR-FSUimportantmessage at fsu.edu Fri Jun 9 11:34:30 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 9 Jun 2023 15:34:30 +0000 Subject: [HRMS] Approvals 30-Minute Notice Message-ID: [A picture containing text, logo, font, emblem Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the entries needing approval, not separate employees. The data is intentionally conveyed in this manner, so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 1 283200 Aero, Mech, Energy Center 78 049000 Alumni Affairs 4 006002 Athletics Administration 135 006003 Athletics F&A 1 161017 Bachelors Sci in Public Health 9 046000 Budget Office 10 013000 Business Services 1 244001 COGS Administrative 36 235055 Camp Rec Intramurals 1 235012 Campus Rec Fitness Center 7 038006 Campus Sustainability 120 215000 Civil & Environmental Engineer 534 141000 Coll of Criminology & Crim Jst 35 161000 Coll of Social Sciences 50 144000 College of Law 26 185000 College of Motion Picture Arts 2 080000 Computer Science 343 232000 Counseling & Psychological Ser 5 225000 Ctr for Advanced Power Systems 4 234000 Ctr for Ldrsp & Social Change 2 142000 Dean Coll of Social Work 179 114000 Dean College of Business 8 123000 Dean College of Education 2 212000 Dean College of Engineering 2 187000 Dean College of Music 254 098000 Dean Undergraduate Studies 1 230000 Dept Student Supp & Transition 1 239002 Dept of Student Government 3 048002 Digital Production 3 069000 Earth, Ocean & Atmospheric Sci 136 212008 Engineer Undergrad Acad & Stdt 1 011000 Enterprise Resource Planning 1 024000 Environmental Health & Safety 3 283000 FL CTR for ADV Aero-propulsion 73 228010 FL Ctr for Interactive Media 5 202404 FSU Behavioral Health(TM) 1 231000 FSU Childcare Centers 32 053000 FSU Foundation 2 202403 FSU PrimaryHealth 5 202400 FSU SeniorHealth 2 112003 Florida Virtual Campus 7 166000 Geography 4 217000 Industrial & Manufacturing Eng 30 108000 Information Technology Service 195 057050 Innovation Hub 6 169000 International Affairs 2 179000 International Programs 3 202115 LH Internal Med CC GME Program 4 177000 LeRoy Collins Institute 4 186000 Learning Systems Institute 10 041012 Maintenance Construction Labor 3 081000 Mathematics 1 218000 Mechanical Engineering 143 202003 Med Clinical Learning Center 5 201008 Med Facilities and Operations 3 201003 Med Finance & Administration 14 204000 Medicine Biomedical Sciences 2 201001 Medicine Info Technology 12 203001 Medicine Orlando 5 203004 Medicine Tallahassee 1 082000 Modern Languages & Linguistics 30 112002 NWRDC-State Data Center 4 227000 Natl High Magnetic Field Lab 285 230004 New Student & Family Programs 14 086000 Nuclear Services 1 051001 Opening Nights 21 302000 PCC Sponsored Programs 4 303030 PCC Student Affairs & FA 39 307710 PCC Student Government Council 42 019000 Parking & Transportation 27 084000 Physics 38 089000 Psychology 220 026000 Public Safety 54 203007 RMS Campus- Ft Pierce 4 202109 SMH Emergency Medicine GME Pro 5 161006 Soc Sci Geographic Info Std 6 161010 Soc Sci Health Policy Research 36 142002 Soc Work Multidisciplinary Aux 9 088000 Statistics 8 176000 Stavros Center 8 066000 Strozier Library 104 202106 TMH General Surgery GME Prog 1 250006 Union Administration 58 030000 Univ Business Administrators 25 237000 University Health Services 11 047000 University Relations 2 219000 VP Research 2 202110 WHH Family Medicine GME Progra 4 095000 Women in Math Sci & Engineer 20 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jun 9 12:03:53 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 9 Jun 2023 16:03:53 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [A picture containing text, logo, font, emblem Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to processed corrections and data changes. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 049000 Alumni Affairs 4 006002 Athletics Administration 47 205001 Autism Institute 8 161017 Bachelors Sci in Public Health 9 046000 Budget Office 8 244001 COGS Administrative 36 235055 Camp Rec Intramurals 1 235012 Campus Rec Fitness Center 7 042020 Central Utilities Plant 2 36 215000 Civil & Environmental Engineer 534 165000 Claude Pepper Center 2 161000 Coll of Social Sciences 41 185000 College of Motion Picture Arts 2 080000 Computer Science 4 232000 Counseling & Psychological Ser 5 234000 Ctr for Ldrsp & Social Change 2 142000 Dean Coll of Social Work 164 123000 Dean College of Education 2 212000 Dean College of Engineering 2 187000 Dean College of Music 190 230000 Dept Student Supp & Transition 1 239002 Dept of Student Government 1 048002 Digital Production 3 069000 Earth, Ocean & Atmospheric Sci 136 212008 Engineer Undergrad Acad & Stdt 1 011000 Enterprise Resource Planning 1 202404 FSU Behavioral Health(TM) 1 231000 FSU Childcare Centers 32 053000 FSU Foundation 2 202403 FSU PrimaryHealth 5 202400 FSU SeniorHealth 1 217000 Industrial & Manufacturing Eng 31 108000 Information Technology Service 191 146000 Inst of Sci & Public Affairs 2 169000 International Affairs 2 179000 International Programs 3 041012 Maintenance Construction Labor 3 218000 Mechanical Engineering 143 202003 Med Clinical Learning Center 5 201008 Med Facilities and Operations 1 201003 Med Finance & Administration 1 204000 Medicine Biomedical Sciences 2 201001 Medicine Info Technology 12 203001 Medicine Orlando 5 203004 Medicine Tallahassee 1 112002 NWRDC-State Data Center 3 227000 Natl High Magnetic Field Lab 288 230004 New Student & Family Programs 14 086000 Nuclear Services 1 051001 Opening Nights 21 302000 PCC Sponsored Programs 4 084000 Physics 18 089000 Psychology 194 203007 RMS Campus- Ft Pierce 4 202109 SMH Emergency Medicine GME Pro 5 161010 Soc Sci Health Policy Research 36 088000 Statistics 8 176000 Stavros Center 8 202106 TMH General Surgery GME Prog 1 237000 University Health Services 2 047000 University Relations 2 219000 VP Research 1 202110 WHH Family Medicine GME Progra 4 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jun 9 13:20:29 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 9 Jun 2023 17:20:29 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [A picture containing text, logo, font, emblem Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'Y' The first version of the Cost Center Report for Payroll 'Y' (pay period ending 6/8/23) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, June 12, 2023. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed, and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jun 12 07:37:53 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 12 Jun 2023 11:37:53 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image002.png at 01D99D00.CBCD4AD0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'Y' The second version of the Cost Center Report for Payroll 'Y' (pay period ending 6/8/2023) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jun 13 07:38:59 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 13 Jun 2023 11:38:59 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image002.png at 01D99DCA.1C4D8FA0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'Y' The final version of the Cost Center Report for Payroll 'Y' (pay period ending 6/8/2023) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Due to fiscal year-end processing, cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on Thursday, June 15, 2023. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Wed Jun 14 12:58:36 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 14 Jun 2023 16:58:36 +0000 Subject: [HRMS] New eRDF Improvements Message-ID: [cid:image002.png at 01D99EBE.65ED36C0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The following message has been sent on behalf of Payroll Services. eRDF Improvements It is important for departments to be proactive in managing their payroll to maintain accurate information. However, we recognize there are times when a retroactive payroll correction must be completed. We have created guidance for the Electronic Retroactive Distribution of Funding (eRDF) process. The purpose of this document is to outline what retroactive payroll changes can be included on the same eRDF. This job aid and the eRDF Guidance sheet can be found on the Training section of the Controller's office website: Payroll Training Materials > Department Representative Resources > Submitting an Electronic Retroactive Distribution Form (eRDF). * For procedures to enter an eRDF, refer to the Submitting an Electronic Retroactive Distribution of Funding Form (eRDF) job aid. * For guidelines, please reference the eRDF Guidance sheet. [cid:image003.png at 01D99EBE.65ED36C0] Effective Tuesday, June 13, 2023, the eRDF Form will include a new Reason for Redistribution Request box that contains a list of reasons for needing the eRDF. Please select an appropriate reason for needing the eRDF. You can select Other and type in a different reason if needed. [cid:image004.png at 01D99EBE.65ED36C0] Questions? Please contact Payroll Services at Payroll at fsu.edu or (850) 644-3813. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 70044 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 89498 bytes Desc: image004.png URL: From HR-FSUimportantmessage at fsu.edu Wed Jun 14 15:03:43 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 14 Jun 2023 19:03:43 +0000 Subject: [HRMS] Timekeeping Guidance for the Juneteenth Holiday Message-ID: [cid:image002.png at 01D99ED1.673FD3D0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. The Juneteenth holiday occurs on Monday, June 19, 2023. Due to the holiday and fiscal year-end, cases requesting off-cycle payments for Pay Period 'Y' must be submitted by 10:30 a.m. on Thursday, June 15, 2023. The payroll processing schedule for Pay Period 'Z' is normal. To be paid for the holiday, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) at least a portion of the scheduled workday before the holiday. * Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of leave hours for holidays based on their FTE. * Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6 hours of paid holiday leave. * If you have employees on alternate schedules (full-time or part-time), they should be advised in advance to work the appropriate hours for the workweek of June 16, 2023 - June 22, 2023, based on the amount of holiday leave they receive for the holiday. Reporting Juneteenth holiday for workweek of June 16 - June 22: Elapsed Timesheet 1. DO NOT ENTER TIME FOR THE HOLIDAY for A&P, AEX, USPS, or Faculty employees using the elapsed timesheet. 2. The OMNI HR elapsed timesheet will show no hours (blank) for June 19. The holiday hours will be added in automatically by the system. See example below: [A screenshot of a computer Description automatically generated with medium confidence] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet (only) must enter their holiday hours for June 19. See example below: [cid:image004.jpg at 01D99ED1.673FD3D0] OPS Employees OPS employees are not eligible to receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday period, the system will generate pay based on their appointment. Compensatory Leave If a full-time USPS or A&P employee worked on the holiday and/or beyond the required number of hours for the workweek, the Time Reporting Code of "Straight Time Comp Earned - REGCE" should be reported as described in the following scenarios: A&P Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked on the holiday (June 19) and worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). USPS Nonexempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE for hours over 40. * To generate Overtime Pay - enter either OVHHP or REGHP for hours over 40. USPS Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Straight-time Comp Leave Earned - enter REGCE for hours over 40. * To generate Pay at the Straight-time Rate - enter REGHP for hours over 40. Other Types of Leave Employees on Workers' Compensation Since most of these employees receive Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). Both the Workers' Compensation and the holiday amounts need to be reported on the timesheet. Elapsed timesheet example for the holiday workweek: Fri 6/16 Sat 6/17 Sun 6/18 Mon 6/19 Tue 6/20 Wed 6/21 Thu 6/22 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 Holiday - HOLHT Punch timesheet example for the holiday workweek: Time Reporting Code Quantity Fri - 6/16 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Sat - 6/17 Sun - 6/18 Mon - 6/19 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Tue - 6/20 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 6/21 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Thu - 6/22 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Employees on Family and Medical Leave If an employee is on continuous FMLA, they MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. (The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight time compensatory leave, overtime compensatory leave, or leave without pay). Elapsed timesheet example for the holiday workweek: Fri 6/16 Sat 6/17 Sun 6/18 Mon 6/19 Tue 6/20 Wed 6/21 Thu 6/22 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 Sick Leave Taken - SKCHT Overseas Time Reporting Certain non-US citizens working outside of the United States must report Overseas Hours Worked (OVSEA) in conjunction with hours worked/leave. The following is an example of a full-time OPS Exempt employee who was approved to use this code while working overseas. Elapsed timesheet example for the holiday workweek: Fri 6/16 Sat 6/17 Sun 6/18 Mon 6/19 Tue 6/20 Wed 6/21 Thu 6/22 8 8 8 8 8 Regular Hours Worked (REGHP) / Contract Hours (REGCP) 8 8 8 8 8 Overseas Hours Worked - OVSEA Resources Department Representatives should review time entry queries and myFSU BI reports to ensure their department's timekeeping is compliant with University guidelines. Please reference the time entry guidance on the HR website. Questions? Please contact a member of the Attendance & Leave staff. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 237571 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 126572 bytes Desc: image004.jpg URL: From HR-FSUimportantmessage at fsu.edu Tue Jun 20 09:29:59 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 20 Jun 2023 13:29:59 +0000 Subject: [HRMS] Final Reminder: Personal Holiday & Appreciation Day Deadline Message-ID: [cid:image002.png at 01D9A359.C76D82C0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. This is a final reminder that employees will lose their 2022-2023 Personal Holiday (USPS) or Appreciation Day if not taken on or before June 30, 2023. Employees unable to use their 2022-2023 Personal Holiday or Appreciation Day on or before June 30, 2023, can replace a vacation day with their Personal Holiday and/or Appreciation Day. This action will return the vacation leave hours to the employee's available vacation balance. The change must be entered and approved by June 30, 2023. If the entry is more than 90 days in the past, submit a myFSU Service Center case to HR-Time, Attendance & Leave queue requesting the change. The 2023-2024 Personal Holiday will be available for use by eligible USPS employees on July 1, 2023. The Appreciation Day was only granted for the 2022-2023 fiscal year and will not be available beginning July 1, 2023. Personal Holiday Queries (USPS) * FSU_TL_PERHOL_NOT_TAKEN_DEPT - Shows employees in a department who have not used their Personal Holiday for 2022-2023. * FSU_TL_PERHOL_USED_BY_EE - Shows the date and the number of Personal Holiday hours used by an individual for the 2022-2023 fiscal year. Enter 7/1/2022 for the "FY beg date" and 6/30/2023 for the "FY end date." Appreciation Day Queries (A&P, AEX, F12, USPS) * FSU_TL_APPDAY_NOT_TAKEN_DEPT - Shows employees in a department who have not used their Appreciation Day. * FSU_TL_APPDAY_USED_BY_EE - Shows the date an employee used their Appreciation Day for the 2022-2023 fiscal year. Questions? Contact Stephanie Saltos at (850) 644-9610 or ssaltos at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jun 20 12:58:19 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 20 Jun 2023 16:58:19 +0000 Subject: [HRMS] HR System Upgrade is Complete Message-ID: [cid:image002.png at 01D9A36C.69D4F5E0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. We are excited to announce myFSU HR has upgraded to a new version. Employees may now access HR but should clear their cache before signing in. New Features You Should Know 1. The Employee Self Service Timesheet now allows employees to review payable time and if applicable their scheduled hours in the system. Click on the drop-down arrow next to the date on the timesheet. [cid:image003.png at 01D9A36C.69D4F5E0] 1. Applicants can now reference Job Posting information for jobs that are not actively advertised. [cid:image004.png at 01D9A36C.69D4F5E0] 1. The Timesheet now has an accessible calendar to quickly navigate to previous or future dated weeks. Always select a Friday date to ensure you are viewing the timesheet based on the FSU workweek. [cid:image005.png at 01D9A36C.69D4F5E0] 1. Accessibility enhancements have been made to the external applicant experience. [cid:image006.png at 01D9A36C.69D4F5E0] Questions? If you experience any issues or have questions about the myFSU HR upgrade, please submit a case or contact Christine Conley at caconley at fsu.edu or (850) 644-1978. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 29789 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 6670 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 20035 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 4429 bytes Desc: image006.png URL: From pharris at fsu.edu Fri Jun 23 11:38:29 2023 From: pharris at fsu.edu (Phaedra Harris) Date: Fri, 23 Jun 2023 15:38:29 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image001.png at 01D9A5C7.39F3E360] An important message from FSU Office of Human Resources This message has been approved by Phaedra Harris, Senior Director, HRIS, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the entries needing approval, not separate employees. The data is intentionally conveyed in this manner, so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 005000 Ofc of IG Services 1 006002 Athletics Administration 2 010050 Assoc VP for Fin Admin Costs 8 013000 Business Services 7 019000 Parking & Transportation 60 024000 Environmental Health & Safety 19 026000 Public Safety 115 027000 Procurement Services 6 029000 Controller 3 030000 Univ Business Administrators 17 038006 Campus Sustainability 22 039003 Fac Services Union Custodial 20 039004 Fac Services Housing Custodial 119 046005 Institutional Research 12 047000 University Relations 12 048000 News & Research Communication 1 048002 Digital Production 7 049000 Alumni Affairs 61 051001 Opening Nights 23 053000 FSU Foundation 42 053500 FSU Real Estate Foundation 4 055011 WFSU Content 2 055012 WFSU Education Services 2 055017 WFSU Local Production 37 056010 WFSU FM News 5 056011 WFSU FM Operations 7 057000 Provost & VP Academic Affairs 3 066000 Strozier Library 39 069000 Earth, Ocean & Atmospheric Sci 111 071000 Geophysical Fluid Dynamics Ins 14 080000 Computer Science 312 084000 Physics 111 086000 Nuclear Services 4 089000 Psychology 533 095000 Women in Math Sci & Engineer 32 098000 Dean Undergraduate Studies 125 099000 CARE (UGS) 92 107000 Office of Distance Learning 3 108000 Information Technology Service 10 108012 Information Tech Admin ITAPP 14 112002 NWRDC-State Data Center 1 113000 The Graduate School 2 133000 Dean College Health & Hum Sci 1 140002 Nursing Department 3 142000 Dean Coll of Social Work 2 142002 Soc Work Multidisciplinary Aux 14 144000 College of Law 32 154000 Ctr for Adv of Human Rights 6 161000 Coll of Social Sciences 122 161006 Soc Sci Geographic Info Std 11 162000 FL Public Affairs Ctr 314 162001 FL Public Affairs Ctr Auxil 1 165000 Claude Pepper Center 2 168000 Political Science 5 169000 International Affairs 8 170000 Public Administration 30 177000 LeRoy Collins Institute 64 185000 College of Motion Picture Arts 12 187000 Dean College of Music 65 201001 Medicine Info Technology 2 201003 Med Finance & Administration 3 201100 Clinical and Community Affairs 3 202001 Medical Education 1 202004 Med Faculty Development 1 203001 Medicine Orlando 3 203006 RMS Campus- Daytona Beach 2 212000 Dean College of Engineering 7 212008 Engineer Undergrad Acad & Stdt 2 212016 Engineering Marketing 8 213000 Challenger Learning Center 8 215000 Civil & Environmental Engineer 358 218000 Mechanical Engineering 67 219000 VP Research 3 220000 Sponsored Rsch Administration 13 224000 FSU Coastal & Marine Lab 10 227000 Natl High Magnetic Field Lab 472 228000 Student Affairs 3 228010 FL Ctr for Interactive Media 1 230000 Dept Student Supp & Transition 17 230004 New Student & Family Programs 1576 231000 FSU Childcare Centers 58 236000 Center for Global Engagement 1 237000 University Health Services 1 239002 Dept of Student Government 33 241023 Asian Student Union 10 244001 COGS Administrative 8 250006 Union Administration 20 281000 FSU Research Foundation 1 283000 FL CTR for ADV Aero-propulsion 110 283200 Aero, Mech, Energy Center 60 286000 Fl Center For Reading Res 6 301210 PCC Adv Sci Diving Pgm-UCSI 1 304010 PCC Office of Advancement 2 305050 PCC Police & Public Safety 2 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From pharris at fsu.edu Fri Jun 23 12:07:17 2023 From: pharris at fsu.edu (Phaedra Harris) Date: Fri, 23 Jun 2023 16:07:17 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image001.png at 01D9A5CA.8202D1E0] An important message from FSU Office of Human Resources This message has been approved by Phaedra Harris, Senior Director, HRIS, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to processed corrections and data changes. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 004000 General Counsel 1 005000 Ofc of IG Services 1 013000 Business Services 4 024000 Environmental Health & Safety 19 030000 Univ Business Administrators 2 038006 Campus Sustainability 22 039003 Fac Services Union Custodial 20 047000 University Relations 12 048000 News & Research Communication 1 048002 Digital Production 7 049000 Alumni Affairs 5 051001 Opening Nights 23 053500 FSU Real Estate Foundation 4 057000 Provost & VP Academic Affairs 3 069000 Earth, Ocean & Atmospheric Sci 109 071000 Geophysical Fluid Dynamics Ins 14 084000 Physics 111 086000 Nuclear Services 4 089000 Psychology 490 095000 Women in Math Sci & Engineer 32 099000 CARE (UGS) 12 107000 Office of Distance Learning 3 108000 Information Technology Service 4 112002 NWRDC-State Data Center 1 140002 Nursing Department 3 154000 Ctr for Adv of Human Rights 6 157000 Ctr for Prev & Early Intervent 2 161000 Coll of Social Sciences 122 161006 Soc Sci Geographic Info Std 11 165000 Claude Pepper Center 2 169000 International Affairs 8 177000 LeRoy Collins Institute 64 185000 College of Motion Picture Arts 12 187000 Dean College of Music 65 201100 Clinical and Community Affairs 3 212008 Engineer Undergrad Acad & Stdt 2 213000 Challenger Learning Center 8 215000 Civil & Environmental Engineer 358 218000 Mechanical Engineering 67 227000 Natl High Magnetic Field Lab 13 228010 FL Ctr for Interactive Media 1 230000 Dept Student Supp & Transition 14 230004 New Student & Family Programs 66 231000 FSU Childcare Centers 58 239002 Dept of Student Government 33 241023 Asian Student Union 10 244001 COGS Administrative 8 250006 Union Administration 20 281000 FSU Research Foundation 1 283000 FL CTR for ADV Aero-propulsion 110 283200 Aero, Mech, Energy Center 56 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From pharris at fsu.edu Fri Jun 23 13:10:49 2023 From: pharris at fsu.edu (Phaedra Harris) Date: Fri, 23 Jun 2023 17:10:49 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image001.png at 01D9A5D3.D4C73D90] An important message from FSU Office of Human Resources This message has been approved by Phaedra Harris, Senior Director, HRIS, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'Z' The first version of the Cost Center Report for Payroll 'Z' (pay period ending 6/22/23) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, June 26, 2023. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed, and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jun 26 07:37:19 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 26 Jun 2023 11:37:19 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image002.png at 01D9A801.0EF79300] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'Z' The second version of the Cost Center Report for Payroll 'Z' (pay period ending 6/22/2023) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jun 27 07:33:32 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 27 Jun 2023 11:33:32 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image002.png at 01D9A8C9.AB2B3A10] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'Z' The final version of the Cost Center Report for Payroll 'Z' (pay period ending 6/22/2023) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jun 27 08:57:16 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 27 Jun 2023 12:57:16 +0000 Subject: [HRMS] 2022-2023 Annual A&P Performance Evaluations Message-ID: [A picture containing graphical user interface Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please share this information with supervisors and managers of A&P employees. The current A&P performance evaluation rating period will end on August 7, 2023, and supervisors are responsible for evaluating their employees' performance beginning August 8, 2023, for the 2022-2023 rating period. In preparation for the creation of the performance evaluation documents, please review the following deadlines: * Position description updates that should be reflected on the 2022-2023 evaluation form and any management changes must be submitted by ePAF to Compensation Services for review/approval no later than Friday, July 7, 2023. The Performance evaluation form will reflect changes made to the position description as long as the effective date for the change is within the rating period. If you or members of your staff have questions regarding the position description or management changes updates, please contact your department's assigned Compensation Services analyst. * Removals, additions, and updates to the Goals section in ePerformance must be completed through the Person Profile screen in OMNI HR no later than Friday, July 28, 2023. The goals and objectives identified in the Person Profile are pre-populated in the Goals section of the performance evaluation. Goals added or updated after the deadline will not transfer to the 2022-2023 evaluation form. The step-by-step guide is a helpful tool for updating goals and objectives. * Performance evaluations are not required for A&P employees who have been hired or promoted to an A&P position on or after Friday, May 5, 2023. These employees will not have evaluations available in OMNI HR. * A&P evaluations for the 2022-2023 rating period will become available in OMNI HR ePerformance on Tuesday, August 8, 2023. * The deadline for all performance evaluation documents to be completed is Friday, September 15, 2023. If you or members of your staff have any questions regarding this procedure, please reference Florida State University Policy 4-OP-C-7-G1, or contact the Employee & Labor Relations section. Questions? Please contact Employee & Labor Relations at (850) 644-6475. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 19504 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Thu Jun 29 09:00:46 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 29 Jun 2023 13:00:46 +0000 Subject: [HRMS] Timekeeping Guidance for July 3 and the Independence Day Holiday Message-ID: [cid:image002.png at 01D9AA59.82C17CB0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. Following Gov. DeSantis' decision Tuesday afternoon to close state offices on Monday, July 3, Florida State University will also close for business and classes will not meet that day. The University will be closed Monday, July 3, 2023, and Tuesday, July 4, 2023, for the Independence Day Holiday. The payroll processing schedule for Pay Period 'A' is normal. To be paid for the holidays, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) at least a portion of the scheduled workday before the holidays. * Full-time employees receive 8 hours of leave for each holiday. Part-time employees receive a proportionate number of leave hours for holidays based on their FTE. * Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6 hours of paid holiday leave. * If you have employees on alternate schedules (full-time or part-time), they should be advised in advance to work the appropriate hours for the workweek of June 30, 2023 - July 6, 2023, based on the amount of holiday leave they will receive. Reporting the Holidays for the workweek of June 30 - July 6: Elapsed Timesheet 1. DO NOT ENTER TIME FOR THE HOLIDAYS for A&P, AEX, USPS, or Faculty employees using the elapsed timesheet. 2. The OMNI HR elapsed timesheet will show no hours (blank) for July 3 and July 4. The holiday hours will be added in automatically by the system. See example below: [cid:image003.png at 01D9AA59.82C17CB0] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet must enter their holiday hours for July 3 and July 4. See example below: [cid:image004.png at 01D9AA59.82C17CB0] [A screenshot of a computer Description automatically generated with low confidence] OPS Employees OPS employees are not eligible to receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday period, the system will generate pay based on their appointment. Compensatory Leave If a full-time USPS or A&P employee worked on a holiday and/or beyond the required number of hours for the workweek, the Time Reporting Code of "Straight Time Comp Earned - REGCE" should be reported as described in the following scenarios: A&P Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked on a holiday (July 3 and July 4) and worked more than the required 24 hours during the holiday workweek (8 hour per day maximum REGCE allowed). USPS Nonexempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 24 hours during the holiday workweek (16 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE for hours over 40. * To generate Overtime Pay - enter either OVHHP or REGHP for hours over 40. USPS Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 24 hours during the holiday workweek (16 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Straight-time Comp Leave Earned - enter REGCE for hours over 40. * To generate Pay at the Straight-time Rate - enter REGHP for hours over 40. Other Types of Leave Employees on Workers' Compensation Since most of these employees receive Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). Both the Workers' Compensation and the holiday amounts need to be reported on the timesheet. Elapsed timesheet example for the holiday workweek: Fri 6/30 Sat 7/1 Sun 7/2 Mon 7/3 Tue 7/4 Wed 7/5 Thu 7/6 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 -5.25 Holiday - HOLHT Punch timesheet example for the holiday workweek: Time Reporting Code Quantity Fri - 6/30 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Sat - 7/1 Sun - 7/2 Mon - 7/3 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Tue - 7/4 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Wed - 7/5 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Thu - 7/6 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Employees on Family and Medical Leave If an employee is on continuous FMLA, they MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. (The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight time compensatory leave, overtime compensatory leave, or leave without pay). Elapsed timesheet example for the holiday workweek: Fri 6/30 Sat 7/1 Sun 7/2 Mon 7/3 Tue 7/4 Wed 7/5 Thu 7/6 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 Sick Leave Taken - SKCHT Overseas Time Reporting Certain non-US citizens working outside of the United States must report Overseas Hours Worked (OVSEA) in conjunction with hours worked/leave. The following is an example of a full-time OPS Exempt employee who was approved to use this code while working overseas. Elapsed timesheet example for the holiday workweek: Fri 6/30 Sat 7/1 Sun 7/2 Mon 7/3 Tue 7/4 Wed 7/5 Thu 7/6 8 8 8 8 8 Regular Hours Worked (REGHP) / Contract Hours (REGCP) 8 8 8 8 8 Overseas Hours Worked - OVSEA Resources Department Representatives should review time entry queries and myFSU BI reports to ensure their department's timekeeping is compliant with University guidelines. Please reference the time entry guidance on the HR website. Questions? Please contact a member of the Attendance & Leave staff. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 30576 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... 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