From HR-FSUimportantmessage at fsu.edu Wed Feb 1 10:11:58 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 1 Feb 2023 15:11:58 +0000 Subject: [HRMS] Continuous Improvement & Training Changes Message-ID: [cid:image002.jpg at 01D93625.4E2815C0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. [Text Description automatically generated] Please share this information with employees in your department. We are excited to announce changes in the office formerly known as Training and Organizational Development. Over the last year, we have made improvements to reflect the needs of our employees and align with the strategic initiatives of the University. Today we proudly announce the Office of Continuous Improvement & Training as your resource for employee training, well-being initiatives, process, and performance improvement. We are also introducing new programs, recognition tools, and continuous communication options. Please look below for additional information and feel free to reach out with any questions. We look forward to helping you and your department meet your goals. Training and Organizational Development Name Change and New Programs for Spring 2023 A New Name - We're excited to announce new programming and services for university employees, presented by Continuous Improvement & Training (formerly known as Training and Organizational Development). Professional development and workplace training are integral to the success of our organization. * Leaders in Training (L.I.T. Program) - (This program replaces the former Frontline Supervision certificate) This energy-packed, cohort-based, blended learning experience provides leadership development to employees over eight weeks of immersive and interactive training. If you have the desire to improve your leadership skills and build relationships with other like-minded people across campus, then I encourage you to complete the attached application as soon as possible. The deadline is February 13, 2023, but you will want to move quickly because the program size is limited to 20 participants. To learn more about the program requirements, visiting the L.I.T. webpage. In addition to the L.I.T. certificate program, individual supervisory and leadership classes are available to meet job-specific needs. * The Mind Gym - the official newsletter of Continuous Improvement & Training Exercise your mind with monthly professional development news from the Training team! We'll share our LinkedIn Learning Monthly Challenges, upcoming events, and more. The first edition of The Mind Gym will be released in February 2023 in the FSU Faculty & Staff Announcements. * LinkedIn Group - connect with Continuous Improvement & Training (CIT) and FSU colleagues online for professional development. We're joining LinkedIn! Be the first to know activities and employee development opportunities happening in CIT and connect and find your FSU colleagues through our new page. The first 100 employees to "follow" will be entered into a drawing to win a prize! * New Badging Programs - our certificate programs are getting a makeover! Florida State University supports continuous learning for employee development through digital badges and certificates - a way to share and validate your achievements. We've updated our certificate training series to give employees digital recognition for their achievements. New badges available Spring 2023: * Leaders in Training Program * Customer Service * HR Department Representative We hope employees will get as excited about these new changes as we are! Questions? Contact us at training at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 902303 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 387264 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Feb 3 11:55:10 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 3 Feb 2023 16:55:10 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image002.png at 01D937C6.5D453810] An important message from FSU Office of Human Resources This message has been approved by Phaedra Harris, Senior Director, HRIS, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner, so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 11 283200 Aero, Mech, Energy Center 52 096000 Aerospace Studies 4 197000 Art Education 78 006002 Athletics Administration 60 160000 CAPD Deans Office 9 229000 CARE (DSA) 7 099000 CARE (UGS) 2 124000 COE Office of Research 98 244001 COGS Administrative 24 235012 Campus Rec Fitness Center 1 235009 Campus Recreation- Salary 2 160027 Campus Reimagined Initiative 10 233000 Career Center 4 075000 Chemistry & Biochemistry 24 215000 Civil & Environmental Engineer 279 076000 Classics 4 141000 Coll of Criminology & Crim Jst 2 161000 Coll of Social Sciences 128 144000 College of Law 123 080000 Computer Science 428 232000 Counseling & Psychological Ser 5 157000 Ctr for Prev & Early Intervent 4 131000 DRS Administration 5 194000 Dance Dep't Operation 39 171000 DeVoe Moore Center 38 114000 Dean College of Business 23 212000 Dean College of Engineering 30 098000 Dean Undergraduate Studies 62 230000 Dept Student Supp & Transition 17 239002 Dept of Student Government 4 069000 Earth, Ocean & Atmospheric Sci 76 241028 Elections Office Bureau 16 216000 Electrical & Computer Engineer 18 212006 Engineer Comp & Multimedia Svc 36 212008 Engineer Undergrad Acad & Stdt 186 212016 Engineering Marketing 18 011000 Enterprise Resource Planning 1 024000 Environmental Health & Safety 11 241002 Executive Branch 42 283000 FL CTR for ADV Aero-propulsion 84 162000 FL Public Affairs Ctr 275 162001 FL Public Affairs Ctr Auxil 1 231000 FSU Childcare Centers 94 224000 FSU Coastal & Marine Lab 5 053000 FSU Foundation 50 112003 Florida Virtual Campus 44 166000 Geography 1 090000 Humanities 13 217000 Industrial & Manufacturing Eng 137 108000 Information Technology Service 118 073000 Inst of Molecular Biophysics 40 114007 Institute for Applied Business 4 046005 Institutional Research 1 169000 International Affairs 3 145000 Law Library 6 177000 LeRoy Collins Institute 22 186000 Learning Systems Institute 50 218000 Mechanical Engineering 406 625000 Moran College Entrepreneurship 3 112002 NWRDC-State Data Center 25 227000 Natl High Magnetic Field Lab 98 048000 News & Research Communication 16 112000 Northwest Regional Data Center 11 086000 Nuclear Services 1 140002 Nursing Department 22 107000 Office of Distance Learning 4 065000 Office of Financial Aid 2 051001 Opening Nights 5 019000 Parking & Transportation 13 163000 Pepper Inst on Aging & Pub Pol 28 084000 Physics 29 168000 Political Science 2 089000 Psychology 388 026000 Public Safety 32 092000 Religion 4 241001 SA&O Accounting 80 130000 School of Teacher Education 116 241004 Senate Branch 26 161006 Soc Sci Geographic Info Std 12 161003 Soc Sci Interdisciplinary Pgm 1 172000 Sociology 52 088000 Statistics 4 176000 Stavros Center 84 113000 The Graduate School 7 250006 Union Administration 1 030000 Univ Business Administrators 3 054000 University Communications 3 237000 University Health Services 3 047000 University Relations 10 401000 VP University Advancement 3 055020 WFSU Florida Channel 58 055016 WFSU Satellite Operations 1 095000 Women in Math Sci & Engineer 44 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From pharris at fsu.edu Fri Feb 3 12:08:31 2023 From: pharris at fsu.edu (Phaedra Harris) Date: Fri, 3 Feb 2023 17:08:31 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image001.png at 01D937C8.04180450] An important message from FSU Office of Human Resources This message has been approved by Phaedra Harris, Senior Director, HRIS, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there is still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to processed corrections and data changes. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 283200 Aero, Mech, Energy Center 52 096000 Aerospace Studies 4 197000 Art Education 3 006002 Athletics Administration 60 074000 Biological Science 4 229000 CARE (DSA) 7 099000 CARE (UGS) 2 124000 COE Office of Research 98 244001 COGS Administrative 24 233000 Career Center 4 075000 Chemistry & Biochemistry 24 215000 Civil & Environmental Engineer 10 076000 Classics 4 141000 Coll of Criminology & Crim Jst 2 161000 Coll of Social Sciences 115 080000 Computer Science 428 232000 Counseling & Psychological Ser 1 194000 Dance Dep't Operation 1 171000 DeVoe Moore Center 38 212000 Dean College of Engineering 1 187000 Dean College of Music 3 098000 Dean Undergraduate Studies 22 230000 Dept Student Supp & Transition 17 239002 Dept of Student Government 4 069000 Earth, Ocean & Atmospheric Sci 20 241028 Elections Office Bureau 16 216000 Electrical & Computer Engineer 18 212006 Engineer Comp & Multimedia Svc 36 212008 Engineer Undergrad Acad & Stdt 186 212016 Engineering Marketing 18 011000 Enterprise Resource Planning 1 024000 Environmental Health & Safety 11 241002 Executive Branch 42 283000 FL CTR for ADV Aero-propulsion 84 162000 FL Public Affairs Ctr 275 162001 FL Public Affairs Ctr Auxil 1 231000 FSU Childcare Centers 94 224000 FSU Coastal & Marine Lab 6 286000 Fl Center For Reading Res 4 112003 Florida Virtual Campus 42 166000 Geography 1 090000 Humanities 13 217000 Industrial & Manufacturing Eng 137 108000 Information Technology Service 76 073000 Inst of Molecular Biophysics 40 114007 Institute for Applied Business 4 046005 Institutional Research 1 169000 International Affairs 3 177000 LeRoy Collins Institute 22 186000 Learning Systems Institute 1 218000 Mechanical Engineering 406 625000 Moran College Entrepreneurship 3 112002 NWRDC-State Data Center 25 048000 News & Research Communication 16 112000 Northwest Regional Data Center 10 086000 Nuclear Services 1 051001 Opening Nights 5 084000 Physics 29 089000 Psychology 385 092000 Religion 4 241001 SA&O Accounting 80 241004 Senate Branch 26 161006 Soc Sci Geographic Info Std 12 161003 Soc Sci Interdisciplinary Pgm 1 088000 Statistics 4 176000 Stavros Center 84 113000 The Graduate School 1 250006 Union Administration 3 030000 Univ Business Administrators 2 054000 University Communications 3 047000 University Relations 10 055020 WFSU Florida Channel 58 055016 WFSU Satellite Operations 1 095000 Women in Math Sci & Engineer 44 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From pharris at fsu.edu Fri Feb 3 13:13:38 2023 From: pharris at fsu.edu (Phaedra Harris) Date: Fri, 3 Feb 2023 18:13:38 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image001.png at 01D937D1.5329EF50] An important message from FSU Office of Human Resources This message has been approved by Phaedra Harris, Senior Director, HRIS, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'P' The first version of the Cost Center Report for Payroll 'P' (pay period ending 2/2/23) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, February 6, 2023. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed, and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Feb 3 15:00:12 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 3 Feb 2023 20:00:12 +0000 Subject: [HRMS] Sick Leave Pool Open Enrollment Starts Monday Message-ID: [cid:image002.jpg at 01D937DC.D0B5F9E0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Department Representatives and Supervisors: please share the following information with employees in your department. Open enrollment for University Sick Leave Pool membership is February 6 - February 24, 2023. Please visit the HR Sick Leave Pool website to access Sick Leave Pool information, including the 2023 application, eligibility requirements, and related forms. Applications must be submitted directly to Stephanie Saltos via email at ssaltos at fsu.edu no later than Friday, February 24, 2023. Current Sick Leave Pool Members Current Sick Leave Pool Members do not need to reapply. The following query in OMNI HR identifies employees in your department who are currently members: FSU_TL_SICKPOOL_MEMBERS_5Z_DEP. You can also identify current members by looking at the leave plans listed on an employee's timesheet in OMNI HR. The leave plan "Sick Pool" will be listed (with a zero balance) if the employee is a member. [cid:image003.png at 01D937E0.3643B830][cid:image004.png at 01D937DC.D0B5F9E0] Questions? Contact Stephanie Saltos at ssaltos at fsu.edu or (850) 644-9610. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 27258 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 8252 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 230 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Mon Feb 6 07:34:44 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 6 Feb 2023 12:34:44 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image002.png at 01D939FD.7AE8DA50] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'P' The second version of the Cost Center Report for Payroll 'P' (pay period ending 2/2/2023) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Feb 7 07:34:47 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 7 Feb 2023 12:34:47 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image002.png at 01D93AC6.A6AFE060] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'P' The final version of the Cost Center Report for Payroll 'P' (pay period ending 2/2/2023) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon Feb 13 13:00:19 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 13 Feb 2023 18:00:19 +0000 Subject: [HRMS] 2023 Summer Mass Appointments Message-ID: [cid:image002.png at 01D93F86.05994A80] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Large volumes of Graduate Assistant and Faculty Reappointments must be completed each semester. The Mass Appointments process aids by allowing you to reappoint more than one employee at a time. Summer 2023 Graduate Assistant Mass Appointments Summer 2023 appointments should have a minimum appointment period of at least five (5) business days before the first day of classes through the last day of finals, as outlined in the academic calendar. Appointments for teaching assignments requiring grading must continue through the grade submission deadline. GA Mass Appointments are entered by Department Representatives in OMNI HR and then made available in batches to Department Managers for approval. As a reminder, effective August 8, 2022, a minimum of $20.83 per hour is required. Please ensure your period amount is calculated at this hourly rate. Timeline for the 2023 Summer Graduate Mass Appointments Process Wednesday, March 01 - Wednesday, March 08 Graduate Mass Appointments open to Department Representatives (Originator) for entry. Thursday, March 09 - Wednesday, March 15 Open for Manager approval for all Graduate changes. Thursday, March 16 - Wednesday, March 22 Open for Department Representatives (Originator) to review and update any changes per Manager. Thursday, March 23 - Wednesday, March 29 Open for Manager to approve final changes. Thursday, March 30 Load file in OMNI HR, close of business. Please reference the Graduate Mass Appointments job aid and schedule. Summer 2023 Faculty Mass Appointments With the exceptions noted below, the OMNI HR online Mass Appointments process will produce summer salaried appointments for 9-month and 10-month faculty needing E&G, Auxiliary, and Contract and Grant appointments. Most salaried summer appointments, including existing appointments, should be entered into the OMNI HR "Enter Mass Appointments" screen by staff in each Dean's, Director's, or Vice President's office. Faculty on Leave Faculty members currently on a paid or unpaid leave of absence (including sabbaticals) will not be included in the Mass Appointments screens. Please submit a pPAF to return these faculty members from leave and appoint them for the summer. Visa Tab Note the "Visa" tab on the Faculty Mass Appointment screen. If a faculty member's work authorization information is not current in OMNI HR, you will not be able to appoint the faculty via Mass Appointment. Instead, send the updated work authorization documents and an ePAF to Human Resources to complete the summer appointment. Attach the work authorization to the ePAF. Timeline for the 2023 Summer Faculty Appointments Process Wednesday, March 01 - Friday, March 31 Faculty Mass Appointments open to Department Representatives (Originator) for entry. Monday, April 03 Load file in OMNI HR, close of business. Please reference the Faculty Mass Appointments job aid and schedule. Questions? Please contact Amy Walker at (850) 644-4477, azwalker at fsu.edu or hrcourtesydocs at fsu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Feb 17 09:00:02 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 17 Feb 2023 14:00:02 +0000 Subject: [HRMS] Courtesy Smart Onboarding Updates Message-ID: [cid:image002.png at 01D942AC.AC024BA0] An important message from the FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. A new look for the Courtesy Smart Onboarding portal is here! The Office of Human Resources will launch two updates to the Courtesy Smart Onboarding process on Monday, February 20, 2023. Social Security Number or Temp ID Placeholder The first update is in the Smart Onboarding Courtesy Portal under Candidate Information. If a courtesy candidate chooses not to use their Social Security number or does not have one, they will be instructed to reach out to their HR Department Representative to request a Temp ID placeholder. This field will be required before the courtesy candidate can complete the Smart Onboarding process. The HR Department Representative must reach out to the HR-CourtesyDocs at fsu.edu email to request a Temp ID on behalf of the candidate, providing their name, date of birth, and start date. The overall process for the Temp ID generation will not change; it will only change the order of when it is requested to assist candidates further. Photo ID Our second update to the Courtesy Smart Onboarding process is for ID verification. A courtesy candidate must upload a photo ID in their Supplemental Documents. This photo ID can be domestic or international as long as the ID contains a picture of the candidate and the candidate's name. If the courtesy candidate does not upload their photo ID, it will be the HR Department Representative's responsibility to upload it in Departmental Supplemental Documents. The Department Representative must also verify the name on the photo ID matches the courtesy candidate in the Onboarding process before submitting it to HR. Questions? Please reach out to the HR-CourtesyDocs at fsu.edu email address. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Feb 17 10:00:19 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 17 Feb 2023 15:00:19 +0000 Subject: [HRMS] February HR Forum Message-ID: [cid:image002.png at 01D942AD.1CECB2B0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please join us at the February HR Forum for a presentation on the Staff Compensation Redesign and an overview of the compensation resources available to departments. This HR forum will highlight the methodologies that went into our recently implemented and revised Compensation Structure. We will discuss the logic behind using Job Code medians as a measure for career progression. Additionally, we will provide a refresher on the compensation mechanisms in place to reward key talent and help move individuals upward through their job code quartiles as they gain knowledge, skills, and abilities in their roles. Date: February 28, 2023 Time: 1:00 P.M. - 2:00 P.M. Zoom Link: https://fsu.zoom.us/j/94014526494 We look forward to connecting with you during our virtual forum. Questions? Contact Shelley Lopez at (850) 644-6602 or s.lopez at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Feb 17 11:33:11 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 17 Feb 2023 16:33:11 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image002.png at 01D942C2.F534FF00] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner, so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 283200 Aero, Mech, Energy Center 114 096000 Aerospace Studies 1 006002 Athletics Administration 12 161017 Bachelors Sci in Public Health 8 160000 CAPD Deans Office 55 229000 CARE (DSA) 4 099000 CARE (UGS) 161 124000 COE Office of Research 130 160027 Campus Reimagined Initiative 10 038006 Campus Sustainability 70 236000 Center for Global Engagement 16 213000 Challenger Learning Center 2 214000 Chemical Engineering 121 075000 Chemistry & Biochemistry 48 215000 Civil & Environmental Engineer 340 161000 Coll of Social Sciences 114 144000 College of Law 129 185000 College of Motion Picture Arts 58 080000 Computer Science 359 150002 Ctr Info Mang & Educate Serv 3 154000 Ctr for Adv of Human Rights 8 225000 Ctr for Advanced Power Systems 4 234000 Ctr for Ldrsp & Social Change 25 157000 Ctr for Prev & Early Intervent 14 131000 DRS Administration 130 194000 Dance Dep't Operation 55 114000 Dean College of Business 24 123000 Dean College of Education 2 212000 Dean College of Engineering 28 191000 Dean College of Fine Arts 2 098000 Dean Undergraduate Studies 50 230000 Dept Student Supp & Transition 18 069000 Earth, Ocean & Atmospheric Sci 118 216000 Electrical & Computer Engineer 9 212008 Engineer Undergrad Acad & Stdt 36 212004 Engineering Machine Shop 1 011000 Enterprise Resource Planning 5 024000 Environmental Health & Safety 5 283000 FL CTR for ADV Aero-propulsion 56 231000 FSU Childcare Centers 56 053500 FSU Real Estate Foundation 6 112003 Florida Virtual Campus 6 217000 Industrial & Manufacturing Eng 127 108000 Information Technology Service 47 114007 Institute for Applied Business 2 186000 Learning Systems Institute 43 081000 Mathematics 2 218000 Mechanical Engineering 446 082000 Modern Languages & Linguistics 26 112002 NWRDC-State Data Center 12 227000 Natl High Magnetic Field Lab 76 048000 News & Research Communication 2 112000 Northwest Regional Data Center 13 086000 Nuclear Services 2 140002 Nursing Department 3 107000 Office of Distance Learning 1 019000 Parking & Transportation 23 084000 Physics 41 563000 Program in Neuroscience 12 089000 Psychology 332 026000 Public Safety 45 172000 Sociology 30 220000 Sponsored Rsch Administration 6 088000 Statistics 8 113000 The Graduate School 3 250006 Union Administration 146 030000 Univ Business Administrators 2 054000 University Communications 4 237000 University Health Services 2 047000 University Relations 17 219000 VP Research 17 055011 WFSU Content 10 056010 WFSU FM News 5 055014 WFSU Membership 3 055015 WFSU Underwriting 1 095000 Women in Math Sci & Engineer 24 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Feb 17 12:04:59 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 17 Feb 2023 17:04:59 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image002.png at 01D942C4.1BB8CF20] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there is still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to processed corrections and data changes. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 096000 Aerospace Studies 1 006002 Athletics Administration 12 099000 CARE (UGS) 28 124000 COE Office of Research 130 213000 Challenger Learning Center 2 214000 Chemical Engineering 2 075000 Chemistry & Biochemistry 48 215000 Civil & Environmental Engineer 340 161000 Coll of Social Sciences 114 185000 College of Motion Picture Arts 58 080000 Computer Science 359 154000 Ctr for Adv of Human Rights 2 131000 DRS Administration 106 194000 Dance Dep't Operation 55 114000 Dean College of Business 11 123000 Dean College of Education 1 212000 Dean College of Engineering 1 098000 Dean Undergraduate Studies 28 069000 Earth, Ocean & Atmospheric Sci 113 212008 Engineer Undergrad Acad & Stdt 36 212004 Engineering Machine Shop 1 011000 Enterprise Resource Planning 5 231000 FSU Childcare Centers 26 108000 Information Technology Service 16 114007 Institute for Applied Business 2 186000 Learning Systems Institute 3 218000 Mechanical Engineering 8 048000 News & Research Communication 2 140002 Nursing Department 2 084000 Physics 23 089000 Psychology 249 172000 Sociology 30 088000 Statistics 8 054000 University Communications 4 237000 University Health Services 2 047000 University Relations 17 056010 WFSU FM News 5 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Feb 17 13:21:18 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 17 Feb 2023 18:21:18 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image002.png at 01D942D1.211913F0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'Q' The first version of the Cost Center Report for Payroll 'Q' (pay period ending 2/16/23) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, February 20, 2023. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed, and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon Feb 20 07:38:22 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 20 Feb 2023 12:38:22 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image001.png at 01D944FE.507754C0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'Q' The second version of the Cost Center Report for Payroll 'Q' (pay period ending 2/16/2023) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Feb 21 07:40:32 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 21 Feb 2023 12:40:32 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image002.png at 01D945C7.C5AB5A10] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'Q' The final version of the Cost Center Report for Payroll 'Q' (pay period ending 2/16/2023) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Wed Feb 22 09:00:13 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 22 Feb 2023 14:00:13 +0000 Subject: [HRMS] =?windows-1252?q?Reminder_=96_Sick_Leave_Pool_Open_Enroll?= =?windows-1252?q?ment?= Message-ID: [cid:image002.jpg at 01D94696.8D3AA5D0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Department Representatives and Supervisors: Please share the following information with employees in your department. Open enrollment for University Sick Leave Pool membership is currently in progress and ends February 24, 2023. To access Sick Leave Pool information, including the 2023 application, eligibility requirements, and related forms, please visit the HR Sick Leave Pool website. Applications must be submitted directly to Stephanie Saltos via email at ssaltos at fsu.edu no later than Friday, February 24, 2023. Current Sick Leave Pool Members Current Sick Leave Pool Members do not need to reapply. The following query in OMNI HR identifies employees in your department who are currently members: FSU_TL_SICKPOOL_MEMBERS_5Z_DEP. You can also identify current members by looking at the leave plans listed on an employee?s timesheet in OMNI HR. The leave plan ?Sick Pool? will be listed (with a zero balance) if the employee is a member. [cid:image001.png at 01D9469C.116674B0] [cid:image001.png at 01D9469C.116674B0] [cid:image001.png at 01D9469C.116674B0] [cid:image006.png at 01D9469C.116674B0][Graphical user interface, text, application, chat or text message Description automatically generated] Questions? Contact Stephanie Saltos at ssaltos at fsu.edu or (850) 644-9610. -------------- next part -------------- An HTML attachment was scrubbed... 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Name: image006.png Type: image/png Size: 273 bytes Desc: image006.png URL: From HR-FSUimportantmessage at fsu.edu Mon Feb 27 08:57:17 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 27 Feb 2023 13:57:17 +0000 Subject: [HRMS] Reminder - February HR Forum Message-ID: [cid:image002.png at 01D94A86.1E3C6D50] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please join us at the February HR Forum for a presentation on the Staff Compensation Redesign and an overview of the compensation resources available to departments. This HR forum will highlight the methodologies that went into our recently implemented and revised Compensation Structure. We will discuss the logic behind using Job Code medians as a measure for career progression. Additionally, we will provide a refresher on the compensation mechanisms in place to reward key talent and help move individuals upward through their job code quartiles as they gain knowledge, skills, and abilities in their roles. Date: February 28, 2023 Time: 1:00 P.M. - 2:00 P.M. Zoom Link: https://fsu.zoom.us/j/94014526494 We look forward to connecting with you during our virtual forum. Questions? Contact Shelley Lopez at (850) 644-6602 or s.lopez at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon Feb 27 10:00:13 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 27 Feb 2023 15:00:13 +0000 Subject: [HRMS] 2023 Summer Camps & DCF Background Checks Message-ID: [cid:image002.png at 01D94A8B.587A7430] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. 2023 Summer Camp Background Checks The 2023 Summer Camp season is approaching, and preparations must be made soon. Summer Camp background checks are conducted and adjudicated by The Florida Department of Children and Families (DCF) through the Care Provider Background Screening Clearinghouse as mandated by Florida Statute 409.175. They require all new and returning summer camp personnel (owners, operators, administrative staff, employees, and volunteers) that provide care to minors to be screened and determined eligible by DCF via a Level 2 Fingerprint-based Background Check before working, training, or volunteering for the camp. All FSU-Sponsored Summer Camps and camps held on FSU campuses must comply with DCF Background Screening requirements. Summer Camps held virtually still require a background check due to the live virtual interaction. Please coordinate with the HR Background Check Team to appropriately submit the Summer Camp Roster. The Summer Camp Page on the Background Check Website provides a detailed guide on initiating Summer Camp Background Checks, including forms, exemptions, and timelines to process Summer Camp Background Checks more efficiently. All Summer Camp Candidate DCF Clearinghouse Forms have been updated. Please replace all previously saved versions with the 2023 versions. Required Summer Camp documents must be submitted to The Office of Human Resources Background Check Team via FSU Nifty to hr-ers at fsu.edu no later than 30 days before the anticipated start dates to ensure the timely processing of DCF Summer Camp Background Checks. If hiring camp counselors or staff as OPS employees, please visit the HR Employee Data Management Website and review the OPS Employment Checklist to ensure the hires are made efficiently and your employees are paid on time. Other Summer Camp Resources * Protection of Vulnerable Persons Act: It is important for all camp volunteers and staffers to be trained in protecting minors and the reporting requirements for suspected child abuse. Please have your staff review the Protection of Vulnerable Persons Act and the linked training video and tips. * Summer Camp Housing: https://housing.fsu.edu/conference-services. * Environment Health & Safety/Insurance: https://www.safety.fsu.edu/ * FSU Parking Services: If parking plans are needed for your camp, please contact FSU TAPS. Questions? Contact Andrew Kapec at (850) 644-7938 or akapec at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: