From HR-FSUimportantmessage at fsu.edu Fri Aug 4 11:32:38 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 4 Aug 2023 15:32:38 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image002.png at 01D9C523.A093D370] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 1 283200 Aero, Mech, Energy Center 62 049000 Alumni Affairs 31 074000 Biological Science 264 160000 CAPD Operations 13 099000 CARE (UGS) 7 124000 COE Office of Research 59 038006 Campus Sustainability 6 075000 Chemistry & Biochemistry 48 215000 Civil & Environmental Engineer 256 165000 Claude Pepper Center 12 161000 Coll of Social Sciences 132 144000 College of Law 255 185000 College of Motion Picture Arts 20 080000 Computer Science 330 150002 Ctr Info Mang & Educate Serv 1 157000 Ctr for Prev & Early Intervent 12 194000 Dance Dep't Operation 6 070000 Dean Coll of Arts & Sciences 1 114000 Dean College of Business 27 212000 Dean College of Engineering 3 187000 Dean College of Music 140 098000 Dean Undergraduate Studies 2 230000 Dept Student Supp & Transition 1 069000 Earth, Ocean & Atmospheric Sci 52 216000 Electrical & Computer Engineer 12 212008 Engineer Undergrad Acad & Stdt 44 212016 Engineering Marketing 1 283000 FL CTR for ADV Aero-propulsion 140 162000 FL Public Affairs Ctr 4 231000 FSU Childcare Centers 73 224000 FSU Coastal & Marine Lab 6 053000 FSU Foundation 102 053500 FSU Real Estate Foundation 2 202400 FSU SeniorHealth 1 112003 Florida Virtual Campus 4 166000 Geography 10 217000 Industrial & Manufacturing Eng 292 108000 Information Technology Service 25 177000 LeRoy Collins Institute 82 186000 Learning Systems Institute 130 041012 Maint Const Labor 8 081000 Mathematics 3 218000 Mechanical Engineering 228 204000 Medicine Biomedical Sciences 4 097000 Military Science 4 082000 Modern Languages & Linguistics 1 112002 NWRDC-State Data Center 9 230004 New Student & Family Programs 6 048000 News & Research Communication 2 112000 Northwest Regional Data Center 3 140002 Nursing Department 22 005000 Ofc of Audit and Advisory Svcs 3 051001 Opening Nights 2 019000 Parking & Transportation 16 084000 Physics 8 089000 Psychology 479 026000 Public Safety 20 092000 Religion 16 161006 Soc Sci Geographic Info Std 18 161010 Soc Sci Health Policy Research 34 161003 Soc Sci Interdisciplinary Pgm 1 250006 Union Administration 9 237000 University Health Services 2 047000 University Relations 53 167000 Urban & Regional Planning 6 056010 WFSU FM News 16 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Aug 4 12:05:08 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 4 Aug 2023 16:05:08 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image002.png at 01D9C523.BF5F2070] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to processed corrections and data changes. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 049000 Alumni Affairs 30 099000 CARE (UGS) 6 124000 COE Office of Research 59 075000 Chemistry & Biochemistry 48 215000 Civil & Environmental Engineer 202 165000 Claude Pepper Center 12 161000 Coll of Social Sciences 70 144000 College of Law 120 185000 College of Motion Picture Arts 20 080000 Computer Science 330 150002 Ctr Info Mang & Educate Serv 1 194000 Dance Dep't Operation 3 114000 Dean College of Business 20 212000 Dean College of Engineering 4 187000 Dean College of Music 44 098000 Dean Undergraduate Studies 2 230000 Dept Student Supp & Transition 1 212016 Engineering Marketing 1 231000 FSU Childcare Centers 73 224000 FSU Coastal & Marine Lab 1 053000 FSU Foundation 39 053500 FSU Real Estate Foundation 2 112003 Florida Virtual Campus 4 108000 Information Technology Service 24 046005 Institutional Research 8 177000 LeRoy Collins Institute 82 186000 Learning Systems Institute 20 081000 Mathematics 3 218000 Mechanical Engineering 78 097000 Military Science 4 082000 Modern Languages & Linguistics 1 112002 NWRDC-State Data Center 8 230004 New Student & Family Programs 6 048000 News & Research Communication 2 112000 Northwest Regional Data Center 3 051001 Opening Nights 2 084000 Physics 8 089000 Psychology 479 092000 Religion 16 161010 Soc Sci Health Policy Research 34 161003 Soc Sci Interdisciplinary Pgm 1 047000 University Relations 53 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Aug 4 13:45:39 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 4 Aug 2023 17:45:39 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image002.png at 01D9C524.B8272D10] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'C' The first version of the Cost Center Report for Payroll 'C' (pay period ending 8/3/23) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, August 7, 2023. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed, and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon Aug 7 07:39:37 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 7 Aug 2023 11:39:37 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image002.png at 01D9C902.54375410] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'C' The second version of the Cost Center Report for Payroll 'C' (pay period ending 8/3/2023) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Aug 8 07:37:10 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 8 Aug 2023 11:37:10 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image002.png at 01D9C9CB.22D85FD0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'C' The final version of the Cost Center Report for Payroll 'C' (pay period ending 8/3/2023) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Wed Aug 9 09:00:10 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 9 Aug 2023 13:00:10 +0000 Subject: [HRMS] OPS Minimum Wage Increase Message-ID: [cid:image002.png at 01D9CA99.57725CE0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. This is a reminder that effective September 30, 2023, the new Florida minimum hourly rate is $12.00. In November 2020, Florida voters approved incremental increases to the state's minimum wage, which will be $15 an hour by September 2026. To comply, employers must implement the following hourly minimum wage schedule: Effective Date Florida Minimum Wage (non-tipped employees) September 30, 2021 $10.00 September 30, 2022 $11.00 September 30, 2023 $12.00 September 30, 2024 $13.00 September 30, 2025 $14.00 September 30, 2026 $15.00 As a result, the current State Labor Law Poster will need to be updated. We ask that you remove the old poster (or the section of the All-in-One poster) and replace it with the new "Notice to Employers, Minimum Wage In Florida" poster. All other Labor Law Posters are not affected and should remain posted in conspicuous locations that are accessible to all employees. Please use the link provided above to print a copy of the updated version and post it in the same area as your other Federal and State Labor Law Posters. Employee actions with an effective date of September 30, 2023, or after should be appointed at the new hourly rate. All OPS employees making less than $12.00 per hour will be systematically increased in OMNI HR. Questions? For questions regarding the minimum wage increase, please contact Anna Capenos at acapenos at fsu.edu or (850) 644-1449. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Wed Aug 9 10:00:07 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 9 Aug 2023 14:00:07 +0000 Subject: [HRMS] 2022-2023 Annual A&P Performance Evaluations Message-ID: [A picture containing graphical user interface Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please share this information with supervisors and managers of A&P employees. Performance evaluations for A&P employees are now available in OMNI HR for the 2022-2023 rating period. * The evaluation period measures performance from August 8, 2022, to August 7, 2023. * Performance evaluations are not required for A&P employees who were hired or promoted to an A&P position on or after May 6, 2023. These employees will not have evaluations available in OMNI HR. Please Note: Performance evaluations are still required for employees that held an A&P position prior to transitioning to a new department or promoting or transferring to another A&P position. * An overall rating of Below Satisfactory requires a Performance Improvement Plan (PIP). Supervisors must contact Employee & Labor Relations (ELR) before initiating a Below Satisfactory performance evaluation. In addition, a Performance Expectations Plan is recommended with a Marginal Satisfactory overall rating. Supervisors may contact the Employee & Labor Relations main line at (850) 644-6475 for assistance. * Supervisors can access the performance documents by navigating to myFSU > HR > Manager Self Service > Performance Management > Current Documents. * Track completed evaluations and status updates by using the query: FSU_ELR_EPERF_STATUS_DEPT. To run the query, insert Review Period End Date of 8/7/2023. * The deadline for all A&P ePerformance evaluations to be completed is September 15, 2023. * Supervisors and Department Representatives are encouraged to utilize the training resources provided by the Office of Human Resources. Online training guides for the ePerformance process can be found on the Human Resources website. Questions? Please reference Florida State University Policy 4-OP-C-7-G1 or contact the Employee & Labor Relations section at (850) 644-6475. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 19504 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Thu Aug 10 09:00:31 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 10 Aug 2023 13:00:31 +0000 Subject: [HRMS] Legislative Updates to the Florida Retirement System Message-ID: [cid:image002.png at 01D9CB63.D43E16E0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The Human Resources Benefits Office has been monitoring the recent legislative updates regarding the Florida Retirement System (FRS). Below are some recent legislative updates to the FRS, including revisions to the Deferred Retirement Option Program (DROP). A general overview of the recent legislative changes includes: Employer Contribution Rates - New contribution rates for state-administered retirement programs began July 1, 2023. The employer contribution rates paid into FRS Investment Plan accounts have increased by 2% in all membership classes. DROP Participation - Eliminated the restrictive entry window for eligible FRS members to participate in DROP for all retirement classes. * It also allows entry into DROP for eligible members at any age as long as years of service or age and vesting requirements are met. The maximum time for a qualified FRS member to participate in DROP increased from 60 to 96 calendar months for all classes. * Please note, current active DROP participants can participate in DROP for up to 96 months. * These employees will need to complete the new Optional DP-ELE form. * The interest rate applied to a member's accrued monthly benefit increased from 1.3 percent to 4 percent, effective July 1, 2023. K-12 Instructional Personnel DROP Extension - Extended the maximum amount of time for K-12 Instructional Personnel, as defined by Florida Statute, to participate in DROP from 96 to 120 calendar months, effective June 30, 2023. Special Risk Class Normal Retirement Date - Effective July 1, 2023, the normal retirement age for members of the Special Risk Class is age 55, if vested, or 25 years of service. Vesting requirements and average final compensation calculations will continue to be based on the employee's FRS enrollment date. Employees are encouraged to regularly prepare and review their retirement plans, regardless of their retirement account type. Employees participating in the FRS Pension Plan are encouraged to contact the Florida Division of Retirement, the administrator of the FRS Pension Plan, at least one year before they plan to retire to request an estimate of benefits. Investment Plan participants are encouraged to use the MyFRS resources to monitor their retirement accounts. Optional Retirement Plan (ORP) participants should use their investment provider(s) websites to monitor their retirement account(s). Questions? Please contact the Benefits Office at retirement at fsu.edu or (850) 644-4015. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Thu Aug 10 13:00:28 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 10 Aug 2023 17:00:28 +0000 Subject: [HRMS] Background Check Cost Adjustment Message-ID: [A logo of a state university Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Department Representatives and Hiring Managers: Background Check Rates After a careful review of our background check fee structure, we are revising our rates. Required statutory fees vary by location and are unique to each candidate's address history. While current package prices include an estimate for these fees, the unpredictability of this variable has created a need to adjust our package prices. The new rate structure may result in varying fees for each candidate's background check at the department level; however, the changes will also lead to lower departmental costs for close to 70% of packages processed where statutory fees do not apply. Please see the current list of applicable statutory and county fees for reference. The rate changes outlined below will be effective for all background checks conducted after October 1, 2023, and the new rates will be reflected in the following month's billing cycle. PACKAGE PREVIOUS RATE NEW BASE RATE Standard Level Background Check $65 $57 Level 2 Background Check (Standard + Fingerprinting) - On-Campus Fingerprinting $74 $71 Level 2 Background Check (Standard + Fingerprinting) - Out of Town Fingerprinting $85 $79 Level 2 Background Check (Standard + Fingerprinting) - Volunteers (non-Summer Camp) $60 $59 Level 2 Background Check (Standard + Fingerprinting) - Volunteers (non-Summer Camp) - Out of Town Fingerprinting $70 $67 Level 2 DCF Summer Camp Background Check - On-Campus Fingerprinting $58 $58 Level 2 DCF Summer Camp Background Check - Out of Town Fingerprinting $75 $75 Level 2 DCF Summer Camp - FBI Resubmission $25 $25 As a reminder, the University Background Check payment process transitioned to the Auxiliary Accounts Receivable and Billing process effective July 1, 2018. All departments must have an active Purchase Order each year. To create a Purchase Order, please see the Auxiliary AR/Billing OMNI Training Guide. To update an existing Purchase Order, please complete an Internal Purchase Order Change Request Form. Pursuant to University Policy 4-OP-D-1.II.C.2.b, the new rate schedule includes a separate rate when charging sponsored contracts and grants. Any additional city, county, or state fees associated with these individual screenings will be applied. For additional information, please see the Sponsored Regulations page. For a complete list of background check costs, see the Background Check Costs Page of the Background Check Website. Questions? Contact Andrew Kapec at (850) 644-7938 or akapec at fsu.edu. * FL statewide searches are run in all packages, and fees are integrated in the package price and not passed through to departments. NY statewide is applied only with NY address history, and fees are applied for each alias searched. Other statewide searches are run only on an as-needed basis to confirm data from other sources. MVR fees are not applicable. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon Aug 14 13:01:19 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 14 Aug 2023 17:01:19 +0000 Subject: [HRMS] E&G Salary and Wage Limit Increase Message-ID: [cid:image002.png at 01D9CEAD.1A23D400] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. This spring, legislation passed increasing the limit on E&G salaries and wages from $200,000 to $250,000 annually (pending the approval of congruent BOG regulation changes). In anticipation of the pending salary increases, please review all employees subject to the statutory E&G salary limit to determine if related adjustments should be made to their appointment so that their E&G funding does not exceed $250,000. If adjustments are required, enter an ePAF with an effective date of August 18, 2023, no later than August 14, 2023, to adjust their funding accordingly. Failure to adjust their appointment in a timely manner may necessitate an eRDF at a later date. Questions? For questions, please contact: * Faculty appointments - Susan Alexander, Office of the Provost, at salexander at fsu.edu. * Staff appointments - Gail Friedrich, Budget Office, at gfriedri at admin.fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon Aug 14 13:30:14 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 14 Aug 2023 17:30:14 +0000 Subject: [HRMS] Leaders In Training (LIT) Applications Open Message-ID: [cid:image002.png at 01D9CEB2.43F96A60] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. In February of 2023, the Human Resources Continuous Improvement & Training Unit launched the Leaders in Training (L.I.T.) Program. This cohort-based, blended learning experience provides leadership development to employees over eight weeks of immersive training. Applications are now open for the upcoming cohort. Please review the outline and commitment related to the successful completion of the program, and remember to factor in that your manager needs to complete a portion of the application before it is submitted. The next cohort of 25 begins on September 21, 2023. If you wish to apply for the program, please complete the application on the LIT Program Website by Monday, August 28. Questions? Please contact Michelle Baragona, Director of Continuous Improvement & Training, at jbaragona at fsu.edu or (850) 645-6429. To contact the Training Center, email training at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Aug 18 11:41:31 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 18 Aug 2023 15:41:31 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image002.png at 01D9D1C8.ED9660A0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 283200 Aero, Mech, Energy Center 36 049000 Alumni Affairs 72 197000 Art Education 6 046000 Budget Office 11 160000 CAPD Operations 3 099000 CARE (UGS) 42 124000 COE Office of Research 73 236000 Center for Global Engagement 3 075000 Chemistry & Biochemistry 37 215000 Civil & Environmental Engineer 226 076000 Classics 3 201100 Clinical and Community Affairs 1 141000 Coll of Criminology & Crim Jst 54 161000 Coll of Social Sciences 35 144000 College of Law 148 080000 Computer Science 79 232000 Counseling & Psychological Ser 3 154000 Ctr for Adv of Human Rights 2 157000 Ctr for Prev & Early Intervent 1 194000 Dance Dep't Operation 4 114000 Dean College of Business 8 181000 Dean College of Communication 1 123000 Dean College of Education 16 212000 Dean College of Engineering 16 187000 Dean College of Music 134 098000 Dean Undergraduate Studies 20 230000 Dept Student Supp & Transition 44 239002 Dept of Student Government 2 048002 Digital Production 1 069000 Earth, Ocean & Atmospheric Sci 9 212016 Engineering Marketing 16 283000 FL CTR for ADV Aero-propulsion 112 156000 FL Ctr for Prevention Rsch 17 202404 FSU Behavioral Health(TM) 1 231000 FSU Childcare Centers 13 053000 FSU Foundation 63 053500 FSU Real Estate Foundation 1 038000 Facilities Admin Services 1 057009 Faculty Development & Advment 14 121000 Finance 16 286000 Fl Center For Reading Res 62 166000 Geography 9 079000 History 8 108000 Information Technology Service 13 177000 LeRoy Collins Institute 40 186000 Learning Systems Institute 82 209006 MRI Facility 1 218000 Mechanical Engineering 10 625000 Moran College Entrepreneurship 1 227000 Natl High Magnetic Field Lab 207 230004 New Student & Family Programs 76 086000 Nuclear Services 1 221000 Office of Commercialization 2 107000 Office of Distance Learning 2 065000 Office of Financial Aid 3 051001 Opening Nights 2 202010 PA Program 4 301010 PCC Academic Faculty Office Su 2 301711 PCC Early Childhood Autism 7 303030 PCC Student Affairs & FA 6 307710 PCC Student Government Council 46 163000 Pepper Inst on Aging & Pub Pol 18 084000 Physics 71 168000 Political Science 15 089000 Psychology 412 026000 Public Safety 6 203006 RMS Campus- Daytona Beach 1 130000 School of Teacher Education 1 137000 Scientific Computing 1 220000 Sponsored Rsch Administration 2 066000 Strozier Library 42 250006 Union Administration 8 047000 University Relations 58 167000 Urban & Regional Planning 4 055017 WFSU Local Production 47 055016 WFSU Satellite Operations 6 094000 Women, Gender, Sexuality Stds 14 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From pharris at fsu.edu Fri Aug 18 12:05:34 2023 From: pharris at fsu.edu (Phaedra Harris) Date: Fri, 18 Aug 2023 16:05:34 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image001.png at 01D9D1CB.7BB6BCC0] An important message from FSU Office of Human Resources This message has been approved by Phaedra Harris, Senior Director, HRIS, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to processed corrections and data changes. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 047000 University Relations 58 048002 Digital Production 1 049000 Alumni Affairs 72 051001 Opening Nights 2 053500 FSU Real Estate Foundation 1 057009 Faculty Development & Advment 14 065000 Office of Financial Aid 3 066000 Strozier Library 1 069000 Earth, Ocean & Atmospheric Sci 5 076000 Classics 1 079000 History 3 080000 Computer Science 81 082000 Modern Languages & Linguistics 1 084000 Physics 71 086000 Nuclear Services 1 089000 Psychology 428 108000 Information Technology Service 10 114000 Dean College of Business 8 124000 COE Office of Research 33 130000 School of Teacher Education 1 144000 College of Law 128 156000 FL Ctr for Prevention Rsch 17 160000 CAPD Operations 3 161000 Coll of Social Sciences 55 166000 Geography 9 167000 Urban & Regional Planning 4 168000 Political Science 1 177000 LeRoy Collins Institute 40 181000 Dean College of Communication 1 187000 Dean College of Music 120 201100 Clinical and Community Affairs 1 203006 RMS Campus- Daytona Beach 1 209006 MRI Facility 1 212000 Dean College of Engineering 16 212016 Engineering Marketing 16 215000 Civil & Environmental Engineer 218 218000 Mechanical Engineering 10 221000 Office of Commercialization 2 230004 New Student & Family Programs 76 231000 FSU Childcare Centers 13 232000 Counseling & Psychological Ser 3 236000 Center for Global Engagement 3 239002 Dept of Student Government 2 283000 FL CTR for ADV Aero-propulsion 44 301010 PCC Academic Faculty Office Su 2 301711 PCC Early Childhood Autism 4 303030 PCC Student Affairs & FA 5 625000 Moran College Entrepreneurship 1 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From pharris at fsu.edu Fri Aug 18 13:49:12 2023 From: pharris at fsu.edu (Phaedra Harris) Date: Fri, 18 Aug 2023 17:49:12 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image001.png at 01D9D1D5.9445C560] An important message from FSU Office of Human Resources This message has been approved by Phaedra Harris, Senior Director, HRIS, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'D' The first version of the Cost Center Report for Payroll 'D' (pay period ending 8/17/23) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, August 21, 2023. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed, and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From pharris at fsu.edu Mon Aug 21 07:55:12 2023 From: pharris at fsu.edu (Phaedra Harris) Date: Mon, 21 Aug 2023 11:55:12 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image001.png at 01D9D400.A5367B80] An important message from FSU Office of Human Resources This message has been approved by Phaedra Harris, Senior Director, HRIS, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'D' The second version of the Cost Center Report for Payroll 'D' (pay period ending 8/17/2023) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Aug 21 14:30:01 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 21 Aug 2023 18:30:01 +0000 Subject: [HRMS] Onboarding My Tasks Update Message-ID: [cid:image001.png at 01D9D431.F0EEAD00] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Onboarding invitations are considered complete when all required supplemental documents and approvals are submitted to HR for final processing according to the Smart Onboarding Deadlines Calendar. Invitations received after the deadline or missing required documents may not be processed by the end of the pay period. Currently, HR holds the incomplete invitations that are missing required documents and communicates with Department Representatives to reach compliance on the missing items before processing. What's New? A new feature has been developed which allows HR to push the invitation back to the department's My Tasks at the Supplemental Documents (Admin) step for missing or incomplete documents. The job offer originator will receive an email notification of what is missing. Once the required document is uploaded, the department can click the "Save and Submit" button and send it back to HR for review and processing. This process will streamline communication and monitoring for Department Representatives and HR. Department Representatives should continue to monitor My Tasks daily for items in their worklist requiring action. Search My Tasks in the onboarding portal to complete any items pending your review. * From Department Administration > FSU On-Boarding Tile > FSU On-Boarding Landing Page > My Tasks * Complete the Supplemental Documents step and upload all required documents. Click "Save and Submit" to send it to HR. [A screenshot of a computer Description automatically generated] In addition, the following query FSU_SM_PEND_CAND_STEP_BY_DEPT can be run in OMNI HR to monitor all candidates pending from your department(s) and where they are in the onboarding process. Questions? Please contact Anna Capenos at acapenos at gmail.com or (850) 644-1449. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 156949 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Aug 22 07:25:39 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 22 Aug 2023 11:25:39 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [A logo of a state university Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'D' The final version of the Cost Center Report for Payroll 'D' (pay period ending 8/17/2023) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Aug 22 13:00:05 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 22 Aug 2023 17:00:05 +0000 Subject: [HRMS] =?windows-1252?q?Early_Payroll_Schedule_for_Pay_Period_?= =?windows-1252?q?=91E=92?= Message-ID: [cid:image002.png at 01D9D4F6.D5A31B60] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. EARLY PAYROLL SCHEDULE for PAY PERIOD ?E? To ensure paychecks are distributed for the pay date of Friday, September 8, 2023, the payroll schedule for pay period ?E? (ending 8/31/2023) must be moved up by one day, and the deadline to submit cases before the final payroll calculation is 10:30 am on Friday. Please refer to the Alternate Payroll Schedule ?E? for details. Payroll Schedule ?E? Overview: Wednesday, 8/30/23 ? Time Entry Deadline Thursday, 8/31/23 ? Approvals Deadline and First Cost Center Report in myFSU BI Friday, 9/1/23 ? Second Cost Center Report and Final Payroll Calculation Tuesday, 9/5/23 ? Final Cost Center Report Questions? Please contact a member of the Attendance & Leave staff listed on HR?s website. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Wed Aug 23 09:00:44 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 23 Aug 2023 13:00:44 +0000 Subject: [HRMS] Out of State Reporting Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The State of Florida is seeking information from the University about employees or volunteers working out of state for Workers' Compensation reporting purposes. If your department has any employees (Faculty, AEX, A&P, USPS, or OPS) with a primary office location outside of the State of Florida during the 2023 fiscal year (July 1, 2022 - June 30, 2023), please provide the information requested in the attached spreadsheet by 5:00 p.m. on September 1, 2023, to hr-workerscomp at fsu.edu. We appreciate your cooperation with the quick turnaround for this information. This includes employees with permanent or temporary out-of-state office locations (e.g., an employee currently telecommuting from out of state). The request does not apply to employees who merely travel to conferences or other business trips. Questions? Lonyell L. Butler at llb22b at fsu.edu or (850) 645-2731. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 29415 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Out of State Employee Information Spreadsheet 2022 - 2023.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 19905 bytes Desc: Out of State Employee Information Spreadsheet 2022 - 2023.xlsx URL: From HR-FSUimportantmessage at fsu.edu Tue Aug 29 08:27:35 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 29 Aug 2023 12:27:35 +0000 Subject: [HRMS] Accelerated Payroll "E" Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Phaedra Harris, Senior Director HRIS, for distribution to all Department Representatives. Due to the campus closure beginning at noon on Tuesday, August 29, 2023, the time entry deadline for pay period 'E' (ending 8/31/2023) will be moved up. The time entry deadline for pay period "E" is on Tuesday, August 29 is 10:00 a.m. The time approvals deadline on Tuesday, August 29 is noon. Please review the accelerated time-entry and approval deadlines for this pay period as well as actives to ensure appointments and payment information accurately reflect your employees. If there is a discrepancy, please submit a SalesForce case as soon as possible. Payroll Schedule 'E' Overview Tuesday, 8/29/23 - Time Entry Deadline 10:00 a.m. Tuesday, 8/29/23 - Time Approvals Deadline noon. Thursday, 8/31/23 - First Cost Center Report in myFSU BI Friday, 9/1/23 - Second Cost Center Report, 10:30 a.m. Case Deadline and Final Payroll Calculation Tuesday, 9/5/23 - Final Cost Center Report Questions? Please contact a member of the Attendance & Leave staff. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 19504 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Aug 29 13:24:58 2023 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 29 Aug 2023 17:24:58 +0000 Subject: [HRMS] Hurricane Idalia - Timekeeping Guidance Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Phaedra Harris, Senior Director HRIS, for distribution to all Department Representatives. Please share this information with faculty and staff in your department. University officials have reviewed the latest forecast for Hurricane Idalia from the National Hurricane Center. Based on the 11:00 a.m. ET advisory, and in anticipation of widespread power outages in Tallahassee and Leon County, the Florida State University Tallahassee campus will be closed for business operations starting Tuesday, August 29, at 12:00 p.m. and remain closed Wednesday, August 30, Thursday, August 31, and Friday, September 1, 2023. Additional updates can be viewed at https://alerts.fsu.edu/. Reporting Administrative Leave To be paid for the University closure, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) for at least a portion of the scheduled workday on August 29, 2023. * Full-time employees receive 8 hours of Administrative Leave for the closure. Part-time employees receive a proportionate number of leave hours for the closure based on their FTE. * Example - While a 1.0 FTE employee gets 8 hours of paid Administrative Leave, a 0.75 FTE employee would get 6 hours of Administrative Leave. Employees designated as Essential Personnel Employees designated by their Dean, Director, Department Head, or designee as Essential Critical Personnel or Medium Priority Personnel should report the correct hours worked during the closure. The compensation of Essential Personnel is contingent upon an employee's FLSA classification, pay band, and essential personnel designation level as outlined in the Essential Personnel Classification & Compensation policy. Reports of Essential Critical Personnel should be sent to HR no later than 72 hours after University on-campus operations have resumed. Medium Priority reports can be maintained at the department level. How to Report the August 29-31 and September 1 Closure Departments and employees will need to enter Administrative Leave Taken (ADMHT) on their timesheets with the override code CLOSE. See examples below: Elapsed Timesheet [cid:image003.png at 01D9DA75.EF3CFA80][A screenshot of a computer Description automatically generated] Punch Timesheet [cid:image005.png at 01D9DA75.EF3CFA80][cid:image006.png at 01D9DA75.EF3CFA80][cid:image007.png at 01D9DA75.EF3CFA80] Nonexempt Essential Critical Personnel Nonexempt employees designated as Essential Critical Personnel should report hours worked with the time reporting code Campus Closure Hours Worked - CCRHP and Administrative Leave Taken (ADMHT) on their timesheets with the override code CLOSE. See example below: [cid:image005.png at 01D9DA75.EF3CFA80][cid:image008.png at 01D9DA75.EF3CFA80] Exempt Essential On-site Critical Personnel and Medium Priority Personnel Exempt employees in pay bands 1 - 10 that are designated as Essential Critical Personnel or Medium Priority Personnel should report Straight-time Comp Earned - REGCE and Administrative Leave Taken (ADMHT) on their timesheets with the override code CLOSE. See example below: [cid:image009.png at 01D9DA75.EF3CFA80] Nonexempt On-site Medium Priority Personnel Nonexempt employees designated as Medium Priority Personnel that work more than the required number of hours in the workweek during restricted operations can report Straight-time Comp Earned - REGCE and Administrative Leave Taken (ADMHT) on their timesheets with the override code CLOSE. See example below: [cid:image005.png at 01D9DA75.EF3CFA80][cid:image010.png at 01D9DA75.EF3CFA80] OPS Employees Per University Policy, OPS employees are not eligible to receive Administrative Leave. * OPS Nonexempt Employees (paid for time worked) do not receive Administrative Leave. Only hours worked on August 29-31 and September 1 should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded on August 29-31 and September 1, their compensation for the week will not be impacted. 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Name: image010.png Type: image/png Size: 39684 bytes Desc: image010.png URL: From pharris at fsu.edu Thu Aug 31 13:22:13 2023 From: pharris at fsu.edu (Phaedra Harris) Date: Thu, 31 Aug 2023 17:22:13 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image001.png at 01D9DC0C.4F00C8B0] An important message from FSU Office of Human Resources This message has been approved by Phaedra Harris, Senior Director, HRIS, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'E' REMINDER: Payroll Processing is early for Pay Period E. The first version of the Cost Center Report for Payroll 'E' (pay period ending 8/31/2023) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Friday, September 1, 2023. Cases submitted after 10:30 a.m. Friday will not be worked before the payroll calculation is completed, and the employee may be paid incorrectly. Do not wait until Friday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... 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