From HR-FSUimportantmessage at fsu.edu Fri Jul 1 09:00:17 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 1 Jul 2022 13:00:17 +0000 Subject: [HRMS] Timekeeping Guidance for the Independence Day Holiday Message-ID: [cid:image002.png at 01D88D25.E0F923C0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. The Independence Day holiday occurs on Monday, July 4, 2022. The payroll processing schedule for Pay Period 'A' is normal. To be paid for the holiday, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) at least a portion of the scheduled workday before the holiday. * Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of leave hours for holidays based on their FTE. * Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6 hours of paid holiday leave. * If you have employees on alternate schedules (full-time or part-time), they should be advised in advance to work the appropriate hours for the workweek of July 1, 2022 - July 7, 2022, based on the amount of holiday leave they receive for the holiday. Reporting the Independence Day holiday for workweek of July 1 - July 7: Elapsed Timesheet 1. DO NOT ENTER TIME FOR THE HOLIDAY for A&P, AEX, USPS, or Faculty employees using the elapsed timesheet. 2. The OMNI HR elapsed timesheet will show no hours (blank) for July 4. The holiday hours will be added in automatically by the system. See example below: [cid:image003.jpg at 01D88D25.E0F923C0] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet must enter their holiday hours for July 4. See example below: [cid:image004.png at 01D88D25.E0F923C0] OPS Employees OPS employees are not eligible to receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday period, the system will generate pay based on their appointment. Compensatory Leave If a full-time USPS or A&P employee worked on the holiday and/or beyond the required number of hours for the workweek, the Time Reporting Code of "Straight Time Comp Earned - REGCE" should be reported as described in the following scenarios: A&P Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked on the holiday (July 4) and worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). USPS Nonexempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE for hours over 40. * To generate Overtime Pay - enter either OVHHP or REGHP for hours over 40. USPS Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Straight-time Comp Leave Earned - enter REGCE for hours over 40. * To generate Pay at the Straight-time Rate - enter REGHP for hours over 40. Other Types of Leave Employees on Workers' Compensation Since most of these employees receive Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). Both the Workers' Compensation and the holiday amounts need to be reported on the timesheet. Elapsed timesheet example for the holiday workweek: Fri 7/1 Sat 7/2 Sun 7/3 Mon 7/4 Tue 7/5 Wed 7/6 Thu 7/7 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 Holiday - HOLHT Punch timesheet example for the holiday workweek: Time Reporting Code Quantity Fri - 7/1 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Sat - 7/2 Sun - 7/3 Mon - 7/4 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Tue - 7/5 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 7/6 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Thu - 7/7 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Employees on Family and Medical Leave If an employee is on continuous FMLA, they MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. (The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight time compensatory leave, overtime compensatory leave, or leave without pay). Elapsed timesheet example for the holiday workweek: Fri 7/1 Sat 7/2 Sun 7/3 Mon 7/4 Tue 7/5 Wed 7/6 Thu 7/7 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 Sick Leave Taken - SKCHT Overseas Time Reporting Certain non-US citizens working outside of the United States must report Overseas Hours Worked (OVSEA) in conjunction with hours worked/leave. The following is an example of a full-time OPS Exempt employee who was approved to use this code while working overseas. Elapsed timesheet example for the holiday workweek: Fri 7/1 Sat 7/2 Sun 7/3 Mon 7/4 Tue 7/5 Wed 7/6 Thu 7/7 8 8 8 8 8 Regular Hours Worked (REGHP) / Contract Hours (REGCP) 8 8 8 8 8 Overseas Hours Worked - OVSEA Resources Department Representatives should review time entry queries and myFSU BI reports to ensure their department's timekeeping is compliant with University guidelines. Please reference the time entry guidance on the HR website. Questions? Please contact a member of the Attendance & Leave staff. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 111774 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 63277 bytes Desc: image004.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jul 1 10:45:00 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 1 Jul 2022 14:45:00 +0000 Subject: [HRMS] Appreciation Day Leave Instructions Message-ID: [cid:image002.png at 01D88D35.FB38B3D0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. As announced by President McCullough, all salaried and annual leave-earning employees (A&P, USPS, Executive Service, and 12-month faculty) hired before June 30, 2022, will receive an extra day off in the 2023 fiscal year. Full-time eligible employees will receive 8 hours of Appreciation Day leave. Part-time eligible employees will receive a prorated number of leave hours based on their FTE. The Appreciation Day leave will be credited to each eligible employee and must be used in full by June 30, 2023. Similar to a Personal Holiday, Appreciation Day leave cannot be split over multiple days, does not carry any payout value, and is not eligible to roll to another leave type. Employees must receive supervisory approval before utilizing their Appreciation Day. The Appreciation Day will be populated to the HR-OMNI timesheet no later than July 5, 2022, but is available for use as early as July 1, 2022. The use of any leave type cannot cause an employee to exceed their FTE for the workweek. Therefore, employees on altered work schedules may need to adjust their workweek and only work the appropriate number of hours during the week they use their Appreciation Day. Reporting the Appreciation Day Elapsed Timesheet [Calendar Description automatically generated with medium confidence] Punch Timesheet [Table Description automatically generated] Questions? Please contact a member of the Attendance & Leave staff. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 62376 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 107926 bytes Desc: image004.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jul 8 11:46:59 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 8 Jul 2022 15:46:59 +0000 Subject: [HRMS] Approvals 15 Minute Notice Message-ID: [cid:image002.png at 01D89208.F15012A0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:45 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner, so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 283200 Aero, Mech, Energy Center 14 049000 Alumni Affairs 6 006002 Athletics Administration 46 208000 Behavioral Sci and Social Med 25 074000 Biological Science 18 099000 CARE (UGS) 49 124000 COE Office of Research 70 038006 Campus Sustainability 22 236000 Center for Global Engagement 3 075000 Chemistry & Biochemistry 4 215000 Civil & Environmental Engineer 8 201100 Clinical and Community Affairs 2 141000 Coll of Criminology & Crim Jst 26 161000 Coll of Social Sciences 23 080000 Computer Science 1 232000 Counseling & Psychological Ser 15 059000 Ctr Ocean Atmos Prediction Stu 1 225000 Ctr for Advanced Power Systems 260 152000 Ctr for Econ Forecast & Anly 12 250011 DSA Marketing 3 114000 Dean College of Business 25 123000 Dean College of Education 7 212000 Dean College of Engineering 3 187000 Dean College of Music 8 098000 Dean Undergraduate Studies 22 239002 Dept of Student Government 6 048002 Digital Production 1 069000 Earth, Ocean & Atmospheric Sci 57 129000 Edu Leadership & Policy Stds 66 126000 Edu Psychology & Learning Sys 1 123006 Education OASIS 6 212006 Engineer Comp & Multimedia Svc 5 077000 English 20 011000 Enterprise Resource Planning 1 024000 Environmental Health & Safety 10 241002 Executive Branch 8 162000 FL Public Affairs Ctr 230 231000 FSU Childcare Centers 145 178000 FSU-Teach A&S/COE 22 071000 Geophysical Fluid Dynamics Ins 40 079000 History 8 203008 Immokalee Med Sc Training Site 2 108012 Information Tech Admin ITAPP 6 108000 Information Technology Service 50 046005 Institutional Research 20 169000 International Affairs 8 186000 Learning Systems Institute 31 081000 Mathematics 252 203001 Medicine Orlando 3 203002 Medicine Pensacola 1 097000 Military Science 1 112002 NWRDC-State Data Center 6 227000 Natl High Magnetic Field Lab 176 086000 Nuclear Services 1 005000 Ofc of IG Services 1 051001 Opening Nights 1 301015 PCC Library 1 083000 Philosophy 27 084000 Physics 183 168000 Political Science 10 027000 Procurement Services 1 089000 Psychology 101 170000 Public Administration 12 241001 SA&O Accounting 20 137000 Scientific Computing 1 161006 Soc Sci Geographic Info Std 24 172000 Sociology 5 220000 Sponsored Rsch Administration 24 088000 Statistics 3 241011 Student Publications 22 250006 Union Administration 6 054000 University Communications 2 237000 University Health Services 2 219000 VP Research 4 055011 WFSU Content 2 055016 WFSU Satellite Operations 2 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jul 8 12:09:03 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 8 Jul 2022 16:09:03 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image002.png at 01D89209.1D58F600] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there is still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to processed corrections and data changes. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 283200 Aero, Mech, Energy Center 14 049000 Alumni Affairs 6 006002 Athletics Administration 46 208000 Behavioral Sci and Social Med 25 099000 CARE (UGS) 49 124000 COE Office of Research 31 038006 Campus Sustainability 22 236000 Center for Global Engagement 3 075000 Chemistry & Biochemistry 4 215000 Civil & Environmental Engineer 8 201100 Clinical and Community Affairs 2 161000 Coll of Social Sciences 24 144000 College of Law 7 080000 Computer Science 1 232000 Counseling & Psychological Ser 1 059000 Ctr Ocean Atmos Prediction Stu 1 225000 Ctr for Advanced Power Systems 254 234000 Ctr for Ldrsp & Social Change 1 250011 DSA Marketing 3 114000 Dean College of Business 25 123000 Dean College of Education 7 212000 Dean College of Engineering 3 098000 Dean Undergraduate Studies 17 048002 Digital Production 1 069000 Earth, Ocean & Atmospheric Sci 1 123006 Education OASIS 6 212006 Engineer Comp & Multimedia Svc 5 077000 English 20 011000 Enterprise Resource Planning 1 162000 FL Public Affairs Ctr 234 231000 FSU Childcare Centers 105 004000 General Counsel 1 071000 Geophysical Fluid Dynamics Ins 40 203008 Immokalee Med Sc Training Site 2 108012 Information Tech Admin ITAPP 5 108000 Information Technology Service 47 169000 International Affairs 8 186000 Learning Systems Institute 31 081000 Mathematics 136 203002 Medicine Pensacola 1 097000 Military Science 1 051001 Opening Nights 1 301015 PCC Library 1 089000 Psychology 101 161006 Soc Sci Geographic Info Std 24 142002 Soc Work Multidisciplinary Aux 2 220000 Sponsored Rsch Administration 24 250006 Union Administration 6 054000 University Communications 2 219000 VP Research 4 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jul 8 13:20:26 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 8 Jul 2022 17:20:26 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image002.png at 01D89209.89BCEA90] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'A' The first version of the Cost Center Report for Payroll 'A' (pay period ending 7/7/22) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, July 11, 2022. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed, and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jul 11 07:51:40 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 11 Jul 2022 11:51:40 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image002.png at 01D894FB.0EA64730] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'A' The second version of the Cost Center Report for Payroll 'A' (pay period ending 7/7/2022) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jul 12 07:35:48 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 12 Jul 2022 11:35:48 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image002.png at 01D895C1.FFC18910] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'A' The final version of the Cost Center Report for Payroll 'A' (pay period ending 7/7/2022) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jul 22 11:33:36 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 22 Jul 2022 15:33:36 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image002.png at 01D89DBE.E0F661E0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner, so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 18 197000 Art Education 66 006002 Athletics Administration 61 208000 Behavioral Sci and Social Med 6 099000 CARE (UGS) 5 124000 COE Office of Research 31 236000 Center for Global Engagement 1 213000 Challenger Learning Center 20 214000 Chemical Engineering 20 075000 Chemistry & Biochemistry 68 165000 Claude Pepper Center 16 219300 Clinical Research Adv 1 141000 Coll of Criminology & Crim Jst 20 161000 Coll of Social Sciences 31 144000 College of Law 155 029000 Controller 3 059000 Ctr Ocean Atmos Prediction Stu 10 225000 Ctr for Advanced Power Systems 2 157000 Ctr for Prev & Early Intervent 1 250011 DSA Marketing 1 194000 Dance Dep't Operation 24 171000 DeVoe Moore Center 4 142000 Dean Coll of Social Work 6 114000 Dean College of Business 19 123000 Dean College of Education 1 212000 Dean College of Engineering 54 191000 Dean College of Fine Arts 10 187000 Dean College of Music 73 098000 Dean Undergraduate Studies 48 230000 Dept Student Supp & Transition 19 239002 Dept of Student Government 1 069000 Earth, Ocean & Atmospheric Sci 62 129000 Edu Leadership & Policy Stds 48 123011 Education Communications 1 212008 Engineer Undergrad Acad & Stdt 51 011000 Enterprise Resource Planning 6 024000 Environmental Health & Safety 4 231000 FSU Childcare Centers 123 202403 FSU PrimaryHealth 1 053500 FSU Real Estate Foundation 1 281000 FSU Research Foundation 3 178000 FSU-Teach A&S/COE 1 166000 Geography 98 071000 Geophysical Fluid Dynamics Ins 11 040000 Grounds 3 079000 History 1 203008 Immokalee Med Sc Training Site 2 217000 Industrial & Manufacturing Eng 143 108012 Information Tech Admin ITAPP 9 108000 Information Technology Service 135 142027 Inst for Justice Res & Devt 15 046005 Institutional Research 5 169000 International Affairs 16 145000 Law Library 3 186000 Learning Systems Institute 12 081000 Mathematics 210 218000 Mechanical Engineering 50 201003 Med Finance & Administration 1 201001 Medicine Info Technology 2 097000 Military Science 3 082000 Modern Languages & Linguistics 12 625000 Moran College Entrepreneurship 10 086000 Nuclear Services 2 107000 Office of Distance Learning 13 301010 PCC Academic Faculty Office Su 48 084000 Physics 248 168000 Political Science 4 027000 Procurement Services 7 563000 Program in Neuroscience 2 089000 Psychology 124 170000 Public Administration 112 026000 Public Safety 199 118000 RMI, REE & Legal Studies 12 161006 Soc Sci Geographic Info Std 25 172000 Sociology 1 220000 Sponsored Rsch Administration 3 088000 Statistics 9 066000 Strozier Library 178 001009 Student Veterans Center 1 250006 Union Administration 12 030000 Univ Business Administrators 4 237000 University Health Services 6 055011 WFSU Content 5 055014 WFSU Membership 6 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jul 22 12:05:13 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 22 Jul 2022 16:05:13 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image002.png at 01D89DC3.4AF01060] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there is still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to processed corrections and data changes. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 71 208000 Behavioral Sci and Social Med 6 099000 CARE (UGS) 23 124000 COE Office of Research 31 213000 Challenger Learning Center 4 214000 Chemical Engineering 20 219300 Clinical Research Adv 1 161000 Coll of Social Sciences 9 144000 College of Law 111 183000 Communication Disorders 2 225000 Ctr for Advanced Power Systems 4 194000 Dance Dep't Operation 24 142000 Dean Coll of Social Work 6 114000 Dean College of Business 19 212000 Dean College of Engineering 24 191000 Dean College of Fine Arts 2 098000 Dean Undergraduate Studies 56 239002 Dept of Student Government 1 069000 Earth, Ocean & Atmospheric Sci 2 164000 Economics 20 123011 Education Communications 1 212008 Engineer Undergrad Acad & Stdt 51 011000 Enterprise Resource Planning 6 024000 Environmental Health & Safety 4 231000 FSU Childcare Centers 38 224000 FSU Coastal & Marine Lab 16 202403 FSU PrimaryHealth 1 053500 FSU Real Estate Foundation 1 178000 FSU-Teach A&S/COE 1 166000 Geography 98 071000 Geophysical Fluid Dynamics Ins 11 203008 Immokalee Med Sc Training Site 2 217000 Industrial & Manufacturing Eng 143 108012 Information Tech Admin ITAPP 9 108000 Information Technology Service 101 169000 International Affairs 16 218000 Mechanical Engineering 52 201001 Medicine Info Technology 2 097000 Military Science 3 082000 Modern Languages & Linguistics 12 625000 Moran College Entrepreneurship 10 086000 Nuclear Services 1 301010 PCC Academic Faculty Office Su 38 084000 Physics 176 563000 Program in Neuroscience 2 089000 Psychology 124 026000 Public Safety 2 118000 RMI, REE & Legal Studies 12 161006 Soc Sci Geographic Info Std 25 250006 Union Administration 10 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jul 22 13:10:35 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 22 Jul 2022 17:10:35 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image002.png at 01D89DCC.6CDB4BF0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'B' The first version of the Cost Center Report for Payroll 'B' (pay period ending 7/21/22) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, July 25, 2022. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed, and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jul 25 07:32:46 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 25 Jul 2022 11:32:46 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image002.png at 01D89FF8.BC9448D0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'B' The second version of the Cost Center Report for Payroll 'B' (pay period ending 7/21/2022) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jul 26 07:41:51 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 26 Jul 2022 11:41:51 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image002.png at 01D8A0C3.2B1AC070] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'B' The final version of the Cost Center Report for Payroll 'B' (pay period ending 7/21/2022) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jul 29 09:47:15 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 29 Jul 2022 13:47:15 +0000 Subject: [HRMS] 2022-2023 Faculty Employment Contracts Message-ID: [cid:image002.png at 01D8A32E.81C20970] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Faculty employment contracts for the 2022-2023 academic year are now available to generate in OMNI HR, upon the completion of your fall faculty appointments. Step-by-step instructions on generating faculty contracts in OMNI HR can be found on the HR website. New and renewed contracts for the 2022-2023 academic year must be completed by August 31, 2022. An overview of the faculty contract process and additional general reminders are available on the HR Faculty Relations website. General Process * Faculty contracts are generated online, reviewed by the generator for accuracy, then submitted to be approved and acknowledged electronically via workflow in OMNI HR. * Once approved by the appropriate Dean, Director, or Department Head (DDDH), the contract will automatically route to the faculty member for approval. * Email notifications are sent when the contract is ready for the DDDH's or faculty member's review. * Faculty members electronically sign their contracts in OMNI HR. * Contracts will automatically populate to the faculty member's personnel file once they are fully approved and signed electronically. Reminders * If necessary, you may print a contract manually by using the In-Unit or Out-if-Unit faculty contracts posted online. * As always, review faculty contracts carefully for accuracy. If a contract contains inaccurate information, there is probably an error in the faculty member's OMNI HR records. Please submit the appropriate paperwork to correct any errors before submitting the contract for electronic approval. * Specialized faculty on four-year, multi-year appointments (MYAs) are only provided new/extended contracts every other year. However, if the faculty member receives any pay increases, an updated contract will need to be generated in alternate years (the beginning of years two and four). Use the ad hoc process to generate an updated contract, but only do this after the increases are implemented. Make sure the salary increases are entered in OMNI HR before you generate the updated contract. OMNI HR will only generate the remaining three years on the four-year MYA in year two. * For specialized faculty members appointed at a Level II or Level III in a time-limited appointment or visiting status, a manual contract reflecting the appointment dates rather than an MYA is most appropriate. Questions? Contact Adam Donaldson at adonaldson at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: