From HR-FSUimportantmessage at fsu.edu Mon Dec 5 09:30:36 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 5 Dec 2022 14:30:36 +0000 Subject: [HRMS] Updated Guidance on Hiring of Foreign Workers (HB 7017) Message-ID: [cid:image002.png at 01D9088B.1D708510] An important message from the FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The November 2, 2022, memo, distributed by the Office of Compliance and Ethics, updates previous guidance on HB 7017 screenings dated March 11, 2022, and is intended to provide information about the revised list of visitors, researchers, and employees who are required to undergo additional employment screening in accordance with 2021 House Bill 7017, codified at s. 1010.35, Florida Statutes. FSU has updated the list of impacted job codes to now include tenure track hires with start dates on or after January 1, 2023. Please refer to the updated Job Code List. All candidates for positions in these job codes must be screened if they are a Citizen of a foreign country (any country that is not the U.S.) or U.S. citizen or permanent resident (green card holder) who has a year or more of employment or training in a country of concern (China, Cuba, Iran, North Korea, Russia, Syria, Venezuela). Candidates who meet these criteria should be prepared to provide the following information to FSU upon request: * Every institution of higher education attended, whether or not listed on the CV or resume * All previous employment since 18th birthday * A list of all published material * A list of all current and pending research funding from any source, including details about the research, role, funding source, and amount * A list of any current paid or unpaid affiliations, such as board membership * List and description of any non-university professional activities * Any affiliation with an institution or program in a foreign country * A complete copy of the passport * Most recently submitted DS-160 (Online Nonimmigrant Visa Application) * Declaration of any government, military, intelligence agency, or police service You may conduct interviews and have preliminary discussions about a job or visiting opportunity before the screening. Please discuss with serious international candidates the requirements of the statute and request that they begin document collection and outreach to previous employers to help expedite the process should an offer be extended. Conditional offers are allowed. If you make an offer prior to completion of a screening, the offer must expressly indicate that the offer is contingent upon successful completion of the state screening. You can use the following language for contingent hires: "This offer is contingent upon the candidate meeting all qualifications and successful completion of all background checks, including any applicable screening required for foreign workers." The Office of Compliance and Ethics will continue to use the RAMP system for screening in conjunction with the established Export Control process. Even if your candidate does not require Export Control screening, please submit a RAMP Export Control item so that we can track the screening and ensure it is completed prior to the candidate's start date. This guidance is unchanged from the March 2022 guidance but is re-stated here: * Employment prior to July 1, 2021: Any person employed at FSU prior to July 1, 2021, does not need to be screened prior to taking a position on the Job Code List. This includes a previously appointed GA being appointed in a new semesterly position, an existing employee being appointed into a different job code, or a person receiving a promotion into a job on the Job Code List. * Appointment into a non-research position: If the candidate will be appointed into a job code on the Job Code List but will not be engaging in or supporting research (e.g., a GA appointment that is teaching or grading only), please use the Exemption Request form to seek an exemption for that candidate. If an exemption is granted, please note that the candidate cannot be placed in a research-related position without being screened first. If you know that the person will be in a teaching position for a limited time and then engaged in research, it is at your discretion whether to conduct the screening at the time of initial hire or at the time of the future appointment. * Fulbright Scholars: Fulbrights who are not from a country of concern may be exempt from screening but will still need RAMP approval. * Professors Emeritus/Emerita: Screening is not required for these appointments. Thank you for all your efforts in furtherance of our compliance obligations. Questions? For questions or clarification, please contact the Office of Compliance and Ethics (850) 644-5238 or compliance at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Dec 9 08:59:10 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 9 Dec 2022 13:59:10 +0000 Subject: [HRMS] Winter Break Holiday Schedule Procedural Information Message-ID: [cid:image002.png at 01D90BAC.25E1B650] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. As a follow-up to the amended 2022 University Holiday Schedule announcement, please review the additional information provided below. The 2022 Winter Break and Holiday Schedule: 2022 Winter Break & Holiday Schedule Monday, December 19, 2022 Normal Business Hours Tuesday, December 20, 2022 Normal Business Hours Wednesday, December 21, 2022 Winter Break Holiday Thursday, December 22, 2022 Winter Break Holiday Friday, December 23, 2022 Winter Break Holiday Monday, December 26, 2022 University Holiday Tuesday, December 27, 2022 Winter Break Holiday Wednesday, December 28, 2022 Winter Break Holiday Thursday, December 29, 2022 Winter Break Holiday Friday, December 30, 2022 Winter Break Holiday Monday, January 2, 2023 University Holiday Tuesday, January 3, 2023 Normal Business Hours If supervisors require employees to work during this time to prevent a disruption to business operations, employees may be eligible to earn compensatory leave. The President's Winter Break holidays are considered benefits to current employees of the University. Therefore, employees receiving the benefits will be required to return to work following the conclusion of the break. For employees represented by a union, the University will seek to reach an agreement with the unions to provide the additional holidays. If successful, an updated communication will be provided after we have reached an agreement with the unions. OPS employees required to work during these periods must have supervision and will only be paid for time worked. Therefore, they are not eligible for holiday pay and will not accrue compensatory time. Payroll Processing for December Paychecks 'L' and 'M' Please review the processing schedule information for December payrolls 'L' and 'M.' Payroll Schedule 'L' Overview (Paycheck Date 12/16/22): Thursday, 12/8/22 - Time Entry Deadline Friday, 12/9/22 - Approvals Deadline and First Cost Center Report in myFSU BI Monday, 12/12/22 - Second Cost Center Report and 10:30 am Case Deadline Tuesday, 12/13/22 - Final Cost Center Report Alternate Payroll 'L' Schedule Departments should ensure a representative is available during processing to review payroll reports and address any errors identified timely. Cases requesting off-cycle checks for 'L' must be submitted by Wednesday, December 14, 2022, at 2:00 p.m. to be processed. Due to winter break, the payroll schedule for pay period 'M' (ending 12/22/22) must be accelerated. Employees and supervisors should enter and approve time by the deadlines outlined below. Departments should review payroll processes to ensure the accuracy of employee payments. Payroll Schedule 'M' Overview (Paycheck Date 12/30/22): Wednesday, 12/14/22 - Time Entry Deadline Thursday, 12/15/22 - Approvals Deadline and First Cost Center Report in myFSU BI Friday, 12/16/22 - Second Cost Center Report and 10:30 am Case Deadline Monday, 12/19/22 - Final Cost Center Report Alternate Payroll 'M' Schedule Cases requesting off-cycle checks for 'M' must be submitted by Tuesday, January 3, 2023, at 12:00 p.m. to be processed. Please note that during the Winter Break holiday week, there will be limited monitoring of myFSU Service Center cases. Questions? General questions regarding the break or Attendance & Leave concerns should be directed to Christine Conley at caconley at fsu.edu. Questions regarding the break for union-represented USPS employees should be directed to Tracey Pearson at tvpearson at fsu.edu. Questions regarding the break for union-represented Faculty employees should be directed to Rebecca Peterson at rpeterson at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Dec 9 11:34:55 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 9 Dec 2022 16:34:55 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image002.png at 01D90BC0.670334B0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner, so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 283200 Aero, Mech, Energy Center 82 096000 Aerospace Studies 1 049000 Alumni Affairs 59 006002 Athletics Administration 137 013000 Business Services 2 160000 CAPD Deans Office 3 229000 CARE (DSA) 1 099000 CARE (UGS) 113 124000 COE Office of Research 57 160027 Campus Reimagined Initiative 56 038006 Campus Sustainability 10 213000 Challenger Learning Center 3 219300 Clinical Research Adv 1 161000 Coll of Social Sciences 141 144000 College of Law 95 029000 Controller 11 150002 Ctr Info Mang & Educate Serv 2 059000 Ctr Ocean Atmos Prediction Stu 4 154000 Ctr for Adv of Human Rights 1 225000 Ctr for Advanced Power Systems 21 234000 Ctr for Ldrsp & Social Change 26 157000 Ctr for Prev & Early Intervent 19 131000 DRS Administration 895 070000 Dean Coll of Arts & Sciences 20 133000 Dean College Health & Hum Sci 3 181000 Dean College of Communication 6 212000 Dean College of Engineering 3 187000 Dean College of Music 16 098000 Dean Undergraduate Studies 56 230000 Dept Student Supp & Transition 12 239002 Dept of Student Government 5 048002 Digital Production 1 129000 Edu Leadership & Policy Stds 12 216000 Electrical & Computer Engineer 1 212006 Engineer Comp & Multimedia Svc 36 077000 English 42 011000 Enterprise Resource Planning 12 024000 Environmental Health & Safety 5 241002 Executive Branch 42 283000 FL CTR for ADV Aero-propulsion 76 231000 FSU Childcare Centers 30 053000 FSU Foundation 76 281000 FSU Research Foundation 2 057009 Faculty Development & Advment 1 286000 Fl Center For Reading Res 1 112003 Florida Virtual Campus 38 029006 Foundation Accounting 4 166000 Geography 34 050000 Governmental Relations 4 222001 Human Subjects Protection 2 138001 Information Dept 4 108012 Information Tech Admin ITAPP 20 108000 Information Technology Service 190 146000 Inst of Sci & Public Affairs 10 114007 Institute for Applied Business 4 169000 International Affairs 2 179000 International Programs 44 177000 LeRoy Collins Institute 30 202008 Med Outreach & Advising 6 082000 Modern Languages & Linguistics 4 112002 NWRDC-State Data Center 35 227000 Natl High Magnetic Field Lab 77 048000 News & Research Communication 10 112000 Northwest Regional Data Center 13 140002 Nursing Department 6 221000 Office of Commercialization 1 107000 Office of Distance Learning 32 051001 Opening Nights 3 301015 PCC Library 52 304010 PCC Office of Advancement 4 019000 Parking & Transportation 88 163000 Pepper Inst on Aging & Pub Pol 33 084000 Physics 17 168000 Political Science 56 563000 Program in Neuroscience 16 089000 Psychology 143 170000 Public Administration 3 026000 Public Safety 151 241001 SA&O Accounting 36 137000 Scientific Computing 3 161006 Soc Sci Geographic Info Std 21 172000 Sociology 6 088000 Statistics 6 176000 Stavros Center 6 241011 Student Publications 28 030000 Univ Business Administrators 6 054000 University Communications 1 237000 University Health Services 21 047000 University Relations 9 167000 Urban & Regional Planning 2 219000 VP Research 5 241056 Veteran Student Union 4 055020 WFSU Florida Channel 4 095000 Women in Math Sci & Engineer 26 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Dec 9 12:05:44 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 9 Dec 2022 17:05:44 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image002.png at 01D90BC6.8995B420] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there is still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to processed corrections and data changes. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 283200 Aero, Mech, Energy Center 82 049000 Alumni Affairs 12 006002 Athletics Administration 127 205001 Autism Institute 2 229000 CARE (DSA) 1 099000 CARE (UGS) 93 124000 COE Office of Research 59 213000 Challenger Learning Center 3 076000 Classics 1 219300 Clinical Research Adv 1 161000 Coll of Social Sciences 79 059000 Ctr Ocean Atmos Prediction Stu 4 225000 Ctr for Advanced Power Systems 1 131000 DRS Administration 197 133000 Dean College Health & Hum Sci 3 181000 Dean College of Communication 6 212000 Dean College of Engineering 3 098000 Dean Undergraduate Studies 24 230000 Dept Student Supp & Transition 5 239002 Dept of Student Government 5 048002 Digital Production 1 129000 Edu Leadership & Policy Stds 12 216000 Electrical & Computer Engineer 1 077000 English 17 011000 Enterprise Resource Planning 12 241002 Executive Branch 42 283000 FL CTR for ADV Aero-propulsion 76 231000 FSU Childcare Centers 30 281000 FSU Research Foundation 2 112003 Florida Virtual Campus 38 166000 Geography 34 050000 Governmental Relations 4 222001 Human Subjects Protection 2 138001 Information Dept 4 108012 Information Tech Admin ITAPP 6 108000 Information Technology Service 161 146000 Inst of Sci & Public Affairs 10 114007 Institute for Applied Business 4 169000 International Affairs 2 177000 LeRoy Collins Institute 30 202003 Med Clinical Learning Center 2 202008 Med Outreach & Advising 6 082000 Modern Languages & Linguistics 4 112002 NWRDC-State Data Center 35 048000 News & Research Communication 10 112000 Northwest Regional Data Center 13 051001 Opening Nights 3 301015 PCC Library 52 304010 PCC Office of Advancement 4 303030 PCC Student Affairs & FA 2 084000 Physics 18 089000 Psychology 145 170000 Public Administration 3 026000 Public Safety 1 241001 SA&O Accounting 36 161006 Soc Sci Geographic Info Std 21 172000 Sociology 6 088000 Statistics 2 176000 Stavros Center 6 241011 Student Publications 28 250006 Union Administration 2 054000 University Communications 1 237000 University Health Services 6 047000 University Relations 9 219000 VP Research 3 241056 Veteran Student Union 4 095000 Women in Math Sci & Engineer 26 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Dec 9 13:02:58 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 9 Dec 2022 18:02:58 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image002.png at 01D90BCE.86CA8C90] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'L' The first version of the Cost Center Report for Payroll 'L' (pay period ending 12/8/22) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, December 12, 2022. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed, and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon Dec 12 07:54:59 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 12 Dec 2022 12:54:59 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image002.png at 01D90DFF.07841AE0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'L' The second version of the Cost Center Report for Payroll 'L' (pay period ending 12/8/2022) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Dec 13 08:05:21 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 13 Dec 2022 13:05:21 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image002.png at 01D90EC9.A4947B70] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'L' The final version of the Cost Center Report for Payroll 'L' (pay period ending 12/8/2022) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 2:00 p.m. tomorrow, 12/14/22. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Wed Dec 14 09:01:32 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 14 Dec 2022 14:01:32 +0000 Subject: [HRMS] Timekeeping Guidance for Winter Break Message-ID: [cid:image002.png at 01D90F96.3DC7B6F0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. The Christmas, Winter Break, and New Year's Day holidays occur over two pay periods and three pay weeks. The week of December 16 - 22 occurs in Pay Period 'M', which is an accelerated payroll. Please refer to the payroll processing schedule for Pay Period 'M'. The week of December 23 - 29 and December 30 - January 5 occurs in Pay Period 'N', which is a normal payroll processing schedule. To be paid for the holiday, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) at least a portion of the scheduled workday before the holiday. * Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of leave hours for holidays based on their FTE. * Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6 hours of paid holiday leave. * If you have employees on alternate schedules (full-time or part-time), they should be advised in advance to work the appropriate hours for the workweek of December 16 - 22 and December 30 - January 5 based on the amount of holiday pay they will receive. Reporting Winter Break, Christmas, and New Year's Day Holidays: Elapsed Timesheet 1. DO NOT ENTER TIME FOR THE HOLIDAY for A&P, AEX, USPS, or Faculty employees using the elapsed timesheet. 2. The OMNI HR elapsed timesheet will show no hours (blanks) for December 21 - January 2. See the examples below: [cid:image003.png at 01D90F96.3DC7B6F0] [cid:image004.png at 01D90F96.3DC7B6F0] [cid:image005.png at 01D90F96.3DC7B6F0] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet (only) must enter their holiday hours for December 21 - January 2. See the examples below: [cid:image006.png at 01D90F96.3DC7B6F0] [cid:image007.png at 01D90F96.3DC7B6F0] [Graphical user interface, application, table, Excel Description automatically generated] OPS Employees OPS employees are not eligible to receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday, the system will generate pay based on their appointment. Compensatory Leave Full-time employees scheduled to work over the Winter Break may be eligible for "Winter Holiday Comp Earned - WTRCE" or "Straight Time Comp Earned - REGCE" per the below guidelines: A&P Exempt Workweek 12/16/22-12/22/22 * Use "Winter Holiday Comp Earned - WTRCE" if the employee works on December 21 and/or 22 and works more than 24 hours during the first holiday week (Daily maximum of 8 hours WTRCE allowed). Workweek 12/23/22-12/29/22 * Use "Straight-time Comp Earned - REGCE" if the employee works on December 26 (8 hours maximum REGCE allowed). * Use "Winter Holiday Comp Earned - WTRCE" if the employee works on December 23, 27, 28, and/or 29 (Daily maximum of 8 hours WTRCE allowed). Workweek 12/30/22-1/5/23 * Use "Straight-time Comp Earned - REGCE" if the employee works on January 2 and works more than the required 24 hours during the holiday week (8 hours maximum REGCE allowed). * Use "Winter Holiday Comp Earned - WTRCE" if the employee works on December 30 and works more than the required 24 hours during the holiday week (Daily maximum of 8 hours WTRCE allowed). USPS Nonexempt & USPS Exempt Workweek 12/16/22-12/22/22 * Use "Straight-time Comp Earned - REGCE" if the employee works more than the required 24 hours during the first holiday week and the work is not performed on December 21 or 22. * Use "Winter Holiday Comp Earned - WTRCE" if the employee works on December 21 and/or 22 and works more than the required 24 hours during the first holiday week. * Combined REGCE and WTRCE for USPS nonexempt employees should not exceed 16 hours during the first holiday week. Workweek 12/23/22-12/29/22 * Use "Straight-time Comp Earned - REGCE" if the employee works on the weekend and/or December 26. * Use "Winter Holiday Comp Earned - WTRCE" if the employee works on December 23, 27, 28, and/or 29. * Combined REGCE and WTRCE for USPS nonexempt employees should not exceed 40 hours during this holiday week. Workweek 12/30/22-1/5/23 * Use "Straight-time Comp Earned - REGCE" if the employee works more than the required 24 hours during the holiday week and the work is not performed on December 30. * Use "Winter Holiday Comp Earned - WTRCE" if the employee works on December 30 and works more than the required 24 hours during the holiday week. * Combined REGCE and WTRCE for USPS nonexempt employees should not exceed 16 hours during the first holiday week. If a USPS Nonexempt employee physically works more than 40 hours during one of the holiday workweeks, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE for hours over 40. * To generate Overtime Pay - enter either OVHHP or REGHP for hours over 40. If a USPS Exempt employee physically works more than 40 hours during one of the holiday workweeks, do one of the following: * To generate Straight-time Comp Leave Earned - enter REGCE for hours over 40. * To generate Pay at the Straight-time Rate - enter REGHP for hours over 40. Other Types of Leave Employees on Workers' Compensation Since most of these employees receive Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). Both the Workers' Compensation and the holiday amounts need to be reported on the timesheet. Elapsed timesheet example for the first and second holiday workweeks: Fri 12/16 Sat 12/17 Sun 12/18 Mon 12/19 Tue 12/20 Wed 12/21 Thu 12/22 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 -5.25 Holiday - HOLHT Fri 12/23 Sat 12/24 Sun 12/25 Mon 12/26 Tue 12/27 Wed 12/28 Thu 12/29 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT -5.25 -5.25 -5.25 -5.25 -5.25 Holiday - HOLHT Punch timesheet example for the first holiday workweek: Time Reporting Code Quantity Fri - 12/16 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Sat - 12/17 Sun - 12/18 Mon - 12/19 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Tue - 12/20 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 12/21 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Thu - 12/22 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Employees on Parental Leave and/or Family and Medical Leave If the employee is on continuous or intermittent FMLA and/or PARENTAL LEAVE, do not report FMLAT and/or PARLV for the holidays. Overseas Time Reporting Certain non-US citizens working outside the United States must report Overseas Hours Worked (OVSEA) in conjunction with hours worked/leave. The following is an example of a full-time OPS Exempt employee approved to use this code while working overseas. Elapsed timesheet example for the first holiday workweek: Fri 12/16 Sat 12/17 Sun 12/18 Mon 12/19 Tue 12/22 Wed 12/21 Thu 12/22 8 8 8 8 8 Regular Hours Worked (REGHP) / Contract Hours (REGCP) 8 8 8 8 8 Overseas Hours Worked - OVSEA Resources Department Representatives should review time entry queries, and myFSU BI reports to ensure their department's timekeeping is compliant with University guidelines. Please reference the time entry guidance on the HR website. Questions? Please contact a member of the Attendance & Leave staff. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image008.png Type: image/png Size: 82413 bytes Desc: image008.png URL: From HR-FSUimportantmessage at fsu.edu Thu Dec 15 11:33:35 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 15 Dec 2022 16:33:35 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image002.png at 01D91079.01F80920] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner, so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 13 283200 Aero, Mech, Energy Center 6 049000 Alumni Affairs 49 197000 Art Education 22 006002 Athletics Administration 56 208000 Behavioral Sci and Social Med 66 074000 Biological Science 83 046000 Budget Office 3 160000 CAPD Deans Office 23 124000 COE Office of Research 125 160027 Campus Reimagined Initiative 8 038006 Campus Sustainability 13 236000 Center for Global Engagement 46 213000 Challenger Learning Center 1 075000 Chemistry & Biochemistry 60 215000 Civil & Environmental Engineer 26 219300 Clinical Research Adv 5 141000 Coll of Criminology & Crim Jst 8 161000 Coll of Social Sciences 65 144000 College of Law 100 080000 Computer Science 32 150002 Ctr Info Mang & Educate Serv 12 225000 Ctr for Advanced Power Systems 1 131000 DRS Administration 128 194000 Dance Dep't Operation 31 171000 DeVoe Moore Center 2 070000 Dean Coll of Arts & Sciences 32 142000 Dean Coll of Social Work 20 123000 Dean College of Education 21 212000 Dean College of Engineering 61 191000 Dean College of Fine Arts 66 098000 Dean Undergraduate Studies 124 230000 Dept Student Supp & Transition 92 239002 Dept of Student Government 1 069000 Earth, Ocean & Atmospheric Sci 20 164000 Economics 11 126000 Edu Psychology & Learning Sys 6 123011 Education Communications 2 123006 Education OASIS 5 212008 Engineer Undergrad Acad & Stdt 16 212016 Engineering Marketing 20 077000 English 21 011000 Enterprise Resource Planning 1 283000 FL CTR for ADV Aero-propulsion 32 162000 FL Public Affairs Ctr 109 231000 FSU Childcare Centers 267 053000 FSU Foundation 23 053500 FSU Real Estate Foundation 2 281000 FSU Research Foundation 9 178000 FSU-Teach A&S/COE 10 057009 Faculty Development & Advment 25 286000 Fl Center For Reading Res 81 112003 Florida Virtual Campus 45 029006 Foundation Accounting 3 166000 Geography 6 071000 Geophysical Fluid Dynamics Ins 10 079000 History 2 115000 Hospitality Administration 20 217000 Industrial & Manufacturing Eng 23 108000 Information Technology Service 84 202500 Interdisciplinary Medical Sci 2 062001 Laboratory Animal Res Training 1 177000 LeRoy Collins Institute 10 186000 Learning Systems Institute 1 209000 MED Research & Grad Prgms 14 218000 Mechanical Engineering 12 201004 Med Public Affairs & Communica 1 097000 Military Science 1 112002 NWRDC-State Data Center 11 227000 Natl High Magnetic Field Lab 57 048000 News & Research Communication 27 112000 Northwest Regional Data Center 29 140002 Nursing Department 77 135000 Nutrition & Integrative Phys 20 221000 Office of Commercialization 1 107000 Office of Distance Learning 14 051001 Opening Nights 7 019000 Parking & Transportation 22 163000 Pepper Inst on Aging & Pub Pol 16 083000 Philosophy 8 084000 Physics 45 027000 Procurement Services 3 563000 Program in Neuroscience 1 089000 Psychology 265 170000 Public Administration 14 026000 Public Safety 92 203006 RMS Campus- Daytona Beach 1 092000 Religion 1 188000 Ringling Center for the Arts 2 161006 Soc Sci Geographic Info Std 12 172000 Sociology 9 066000 Strozier Library 14 228000 Student Affairs 3 113000 The Graduate School 14 208006 Translational Behavioral Resea 284 250006 Union Administration 1 030000 Univ Business Administrators 2 054000 University Communications 2 237000 University Health Services 19 238000 University Housing 5 047000 University Relations 3 219000 VP Research 30 055017 WFSU Local Production 41 055014 WFSU Membership 3 055015 WFSU Underwriting 2 241013 WVFS V-89 Radio Station 4 095000 Women in Math Sci & Engineer 4 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Thu Dec 15 12:08:39 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 15 Dec 2022 17:08:39 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image002.png at 01D9107D.F6066170] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there is still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Friday morning for pending approvals due to processed corrections and data changes. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 049000 Alumni Affairs 51 006002 Athletics Administration 31 074000 Biological Science 20 046000 Budget Office 3 229000 CARE (DSA) 3 124000 COE Office of Research 15 235012 Campus Rec Fitness Center 1 038006 Campus Sustainability 13 213000 Challenger Learning Center 1 215000 Civil & Environmental Engineer 26 219300 Clinical Research Adv 5 161000 Coll of Social Sciences 12 080000 Computer Science 32 029000 Controller 4 131000 DRS Administration 127 194000 Dance Dep't Operation 11 070000 Dean Coll of Arts & Sciences 10 123000 Dean College of Education 5 212000 Dean College of Engineering 4 098000 Dean Undergraduate Studies 102 230000 Dept Student Supp & Transition 61 239002 Dept of Student Government 1 069000 Earth, Ocean & Atmospheric Sci 2 212008 Engineer Undergrad Acad & Stdt 16 011000 Enterprise Resource Planning 1 170001 FL Center for Public Managment 1 162000 FL Public Affairs Ctr 109 231000 FSU Childcare Centers 257 053500 FSU Real Estate Foundation 2 057009 Faculty Development & Advment 20 071000 Geophysical Fluid Dynamics Ins 10 079000 History 2 115000 Hospitality Administration 4 217000 Industrial & Manufacturing Eng 23 108000 Information Technology Service 38 186000 Learning Systems Institute 1 218000 Mechanical Engineering 8 097000 Military Science 1 112002 NWRDC-State Data Center 2 227000 Natl High Magnetic Field Lab 2 048000 News & Research Communication 27 051001 Opening Nights 8 305010 PCC Fin & Admin Director offic 1 084000 Physics 37 563000 Program in Neuroscience 1 089000 Psychology 265 092000 Religion 1 066000 Strozier Library 12 228000 Student Affairs 1 054000 University Communications 2 237000 University Health Services 19 047000 University Relations 3 055017 WFSU Local Production 41 241013 WVFS V-89 Radio Station 4 095000 Women in Math Sci & Engineer 16 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Thu Dec 15 13:24:34 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 15 Dec 2022 18:24:34 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image002.png at 01D91088.914D9E00] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'M' REMINDER: Payroll Processing is early for Pay Period M. The first version of the Cost Center Report for Payroll 'M' (pay period ending 12/22/2022) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Friday, December 16, 2022. Cases submitted after 10:30 a.m. Friday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Friday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Dec 16 07:25:50 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 16 Dec 2022 12:25:50 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image002.png at 01D9111E.F29BD410] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'M' REMINDER: Payroll Processing is early. Alternate Payroll 'M' Schedule The second version of the Cost Center Report for Payroll 'M' (pay period ending 12/22/2022) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon Dec 19 08:09:26 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 19 Dec 2022 13:09:26 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image002.png at 01D91374.F8B31400] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'M' The final version of the Cost Center Report for Payroll 'M' (pay period ending 12/22/2022) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a myFSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 12:00 p.m. on the Tuesday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: