From HR-FSUimportantmessage at fsu.edu Wed Jul 1 08:59:44 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 1 Jul 2020 12:59:44 +0000 Subject: [HRMS] REMINDER: Campus Repopulation Guidance Zoom Meeting Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please remember to join us today for our Campus Repopulation Guidance Zoom meeting. Representatives from FSUPD - Emergency Management and Environmental Health & Safety will be joining us to assist with answering your pre-submitted questions. Meeting Information Wednesday, July 1, 2020 1:30 p.m. - 3:00 p.m. Instructions for Using Zoom Zoom Meeting Link We look forward to answering your questions! Questions? Please contact HR-COVID19 at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 18386 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Wed Jul 1 10:02:06 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 1 Jul 2020 14:02:06 +0000 Subject: [HRMS] =?windows-1252?q?Smart_Onboarding_Login_Expansion_=96_Exp?= =?windows-1252?q?ress_Pools?= Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The Office of Human Resources is pleased to announce that we have expanded the use of myFSU login credentials in Smart Onboarding to include Express appointments for current and former employees as well as current and former FSU students. These changes will allow internal candidates, rehires, and current and former students to utilize their myFSU credentials to log in and complete required steps for Smart Onboarding. This enhancement also allows for some existing data to prepopulate into the onboarding session, resulting in faster candidate entry. What?s Changing Beginning July 8, 2020, hiring departments will have the ability to enter a candidate?s employee/student ID and FSUID when adding Express appointments. This will carry through to the job offer. Departments should obtain the employee/student ID and FSUID directly from the candidate to ensure an incorrect ID is not utilized when entering the Express appointment. Employees, former employees, and current and former FSU students whose Express appointments are created with the applicant type ?Employee? will no longer have to create a unique set of credentials for the onboarding portal. The candidates will instead receive a link with instructions to log in using their myFSU credentials. [cid:image006.jpg at 01D64F8E.ABFA3460] Role/Security Updates The role name for creating Express appointments has been changed to FSU_ERS_ADD_EXPRESS. For Department Representatives who previously had the FSU_GRAD_EX_PILOT role, it has been automatically updated and no further action is needed. Department representatives who did not have FSU_GRAD_EX_PILOT but will need access to appoint via the Express process must request the role FSU_ERS_ADD_EXPRESS through eORR. Resources Appointing OPS Candidate via OPS Express Appointing Graduate Assistants via GA Express Appointing OPS Faculty via Faculty OPS Express Appointing Courtesy Candidates via Courtesy Express We hope these changes will continue to improve the Smart Onboarding experience for departments and candidates. Questions? Please contact your department?s assigned recruiter (compensated appointments) or Shayna Harris (courtesy appointments) at slharris3 at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 18386 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 16122 bytes Desc: image006.jpg URL: From HR-FSUimportantmessage at fsu.edu Thu Jul 2 09:59:26 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 2 Jul 2020 13:59:26 +0000 Subject: [HRMS] Timekeeping Guidance for the Independence Day Holiday Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. The Independence Day holiday will be observed on Friday, July 3, 2020. The payroll processing schedule for Pay Period 'A' is normal. To be paid for the holiday, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) at least a portion of the scheduled workday before the holiday. * Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of leave hours for holidays based on their FTE. ? Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6 hours of paid holiday leave. * If you have employees on alternate schedules (full-time or part-time), they should be advised in advance to work the appropriate hours for the workweek of July 3, 2020 - July 9, 2020, based on the amount of holiday leave they receive for the holiday. Reporting the Independence Day Holiday for July 3 - July 9 Workweek: Elapsed Timesheet * DO NOT ENTER TIME FOR THE HOLIDAY for A&P, AEX, USPS, or Faculty employees using the elapsed timesheet. * The OMNI HR elapsed timesheet will show no hours (blank) for July 3. The holiday hours will be added in automatically by the system. See example below: [cid:image003.png at 01D65054.560436C0] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet must enter their holiday hours for July 3. See example below: [cid:image004.png at 01D65054.560436C0] OPS Employees OPS employees are not eligible to receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours actually worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday period, the system will generate pay based on their appointment. Compensatory Leave Due to a reduced footprint on FSU campus, the majority of employees should not be working over their scheduled hours in a workweek. However, if a full-time USPS or A&P employee worked on the holiday and/or beyond the required number of hours for the workweek, the Time Reporting Code of "Straight Time Comp Earned - REGCE" should be reported as described in the following scenarios: A&P Exempt ? Use "Straight-time Comp Earned - REGCE" if the employee worked on the holiday (July 3) and worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). USPS Nonexempt ? Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE for the hours over 40. * To generate Overtime Pay - enter either OVHHP or REGHP for the hours over 40. USPS Exempt ? Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Straight-time Comp Leave Earned - enter REGCE for the hours over 40. * To generate Pay at the Straight-time Rate - enter REGHP for the hours over 40. Other Types of Leave Employees on Emergency FMLA Emergency FMLA is available to employees who are unable to report to work or work remotely due to caring for a child where the school or place of care has been closed. Eligible employees must apply and be approved for the Emergency FMLA. If approved, the first two-weeks is designated as either Emergency Sick Leave, their own personal leave, or leave without pay. Employees who are out on continuous leave MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. Elapsed/Exempt timesheet example for the holiday workweek: Fri 7/3 Sat 7/4 Sun 7/5 Mon 7/6 Tue 7/7 Wed 7/8 Thu 7/9 8 8 8 8 Paid Family Medical Leave - PDFML 2.67 2.67 2.67 2.67 Sick Leave Taken - SKCHT 8 8 8 8 8 Family Medical Leave Act - FMLAT Punch/Nonexempt timesheet example for the holiday workweek: Time Reporting Code Quantity Fri - 7/3 Holiday - HOLHT Family Medical Leave Act - FMLAT 8 8 Sat - 7/4 Sun - 7/5 Mon - 7/6 Paid Family Medical Leave - PDFML Sick Leave Taken - SKCHT Family Medical Leave Act - FMLAT 8 2.75 8 Tue - 7/7 Paid Family Medical Leave - PDFML Sick Leave Taken - SKCHT Family Medical Leave Act - FMLAT 8 2.75 8 Wed - 7/8 Paid Family Medical Leave - PDFML Sick Leave Taken - SKCHT Family Medical Leave Act - FMLAT 8 2.75 8 Thu - 7/9 Paid Family Medical Leave - PDFML Sick Leave Taken - SKCHT Family Medical Leave Act - FMLAT 8 2.75 8 Employees on Workers' Compensation Since most of these employees are receiving Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). Both the Workers' Compensation and the holiday amounts need to be reported on the timesheet. Elapsed timesheet example for the holiday workweek: Fri 7/3 Sat 7/4 Sun 7/5 Mon 7/6 Tue 7/7 Wed 7/8 Thu 7/9 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 Holiday - HOLHT Punch timesheet example for the holiday workweek: Time Reporting Code Quantity Fri - 7/3 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Sat - 7/4 Sun - 7/5 Mon - 7/6 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Tue - 7/7 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 7/8 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Thu - 7/9 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Employees on Military Leave All military time reporting codes allow the employee to be paid for holidays; they should not report anything on an official holiday. Refer to the Military Leave Checklist for departments located on the HR Forms page for a complete list of military time reporting codes. Elapsed timesheet example for the holiday workweek: Fri 7/3 Sat 7/4 Sun 7/5 Mon 7/6 Tue 7/7 Wed 7/8 Thu 7/9 8 8 8 8 Military Leave w/o Pay - MLWHP Employees on Family and Medical Leave If an employee is on continuous FMLA, they MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. (The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight time compensatory leave, overtime compensatory leave, or leave without pay). Elapsed timesheet example for the holiday workweek: Fri 7/3 Sat 7/4 Sun 7/5 Mon 7/6 Tue 7/7 Wed 7/8 Thu 7/9 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 Sick Leave Taken - SKCHT Resources Department Representatives should review time entry queries and myFSU BI reports to ensure their department's timekeeping is compliant with University guidelines. Please reference the time entry guidance on the HR website. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 107540 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 148091 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 19504 bytes Desc: image005.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jul 6 10:00:17 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 6 Jul 2020 14:00:17 +0000 Subject: [HRMS] REMINDER: 2020 Florida TaxWatch Productivity Awards Nominations Deadline July 17, 2020 Message-ID: [cid:image005.jpg at 01D6537C.3FD06380] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. [TaxWatch Productivity Image] The Florida TaxWatch Productivity Awards nomination deadline is July 17, 2020. You are encouraged to submit your nominations as soon as possible, including any nominations related to COVID-19 response efforts. What it is This annual award program recognizes state employees for innovation, creativity, and work products that significantly increase productivity in the delivery of state services. Over the course of the program, more than 16,000 nominations have been received, and awards have been given to state employees for saving or maximizing state dollars to the tune of approximately $10 billion. Winners are expected to be announced in September of this year, followed by local and regional award ceremonies in November. Award recipients will be presented with a cash prize or a commemorative plaque. Who to Nominate You may nominate individuals (including yourself), teams of up to five members, or an entire department whose efforts, performance, creativity, and ideas have resulted in measurable productivity gains and/or cost savings to an FSU service or product. Nominees must be full-time or OPS FSU employees. If you are aware of an individual or team that deserves recognition for their outstanding contributions to FSU, you are encouraged to submit a nomination. How to Nominate Nominations must be submitted through the Florida TaxWatch Productivity Awards website and are due on July 17, 2020. Please note that cost saving estimates and FTE reductions will be verified by Florida TaxWatch staff. Remember to submit any appropriate supporting documentation. Questions? Please contact Sandra Dixon at hr-ppacoordinator at fsu.edu or (850) 645-6468. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 3850 bytes Desc: image005.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 5898 bytes Desc: image006.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Jul 10 11:33:36 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 10 Jul 2020 15:33:36 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image003.png at 01D656AD.F257A750] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 196000 Art Department 8 006002 Athletics Administration 22 208000 Behavioral Sci and Social Med 4 074000 Biological Science 20 241024 Black Student Union 14 160000 CAPD Deans Office 2 099000 CARE (UGS) 595 233000 Career Center 1 213000 Challenger Learning Center 2 075000 Chemistry & Biochemistry 6 161000 Coll of Social Sciences 94 144000 College of Law 53 080000 Computer Science 16 150002 Ctr Info Mang & Educate Serv 3 160017 Ctr for Intensive Engl Std 1 131000 DRS Administration 1 194000 Dance Dep't Operation 4 171000 DeVoe Moore Center 14 142000 Dean Coll of Social Work 162 114000 Dean College of Business 5 123000 Dean College of Education 9 212000 Dean College of Engineering 60 187000 Dean College of Music 17 098000 Dean Undergraduate Studies 14 239002 Dept of Student Government 2 069000 Earth, Ocean & Atmospheric Sci 30 126000 Edu Psychology & Learning Sys 4 123006 Education OASIS 1 212008 Engineer Undergrad Acad & Stdt 44 011000 Enterprise Resource Planning 6 228010 FL Ctr for Interactive Media 3 156000 FL Ctr for Prevention Rsch 24 162000 FL Public Affairs Ctr 217 231000 FSU Childcare Centers 7 224000 FSU Coastal & Marine Lab 1 281000 FSU Research Foundation 1 206000 Family Medicine & Rural Health 3 286000 Fl Center For Reading Res 28 166000 Geography 42 071000 Geophysical Fluid Dynamics Ins 10 217000 Industrial & Manufacturing Eng 242 108000 Information Technology Service 28 142027 Inst for Justice Res & Devt 134 146000 Inst of Sci & Public Affairs 16 120000 Marketing 11 081000 Mathematics 4 218000 Mechanical Engineering 107 201008 Med Facilities and Operations 64 201001 Medicine Info Technology 24 097000 Military Science 1 227000 Natl High Magnetic Field Lab 37 112000 Northwest Regional Data Center 6 107000 Office of Distance Learning 40 065000 Office of Financial Aid 1 084000 Physics 4 026000 Public Safety 10 118000 RMI, REE & Legal Studies 1 220000 Sponsored Rsch Administration 1 066000 Strozier Library 45 250006 Union Administration 25 232000 University Counseling Center 12 237000 University Health Services 8 219000 VP Research 1 055011 WFSU Content 4 056011 WFSU FM Operations 1 055017 WFSU Local Production 45 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 40156 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jul 10 12:03:46 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 10 Jul 2020 16:03:46 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image003.png at 01D656B2.28F23E20] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 208000 Behavioral Sci and Social Med 4 074000 Biological Science 20 241024 Black Student Union 14 160000 CAPD Deans Office 2 099000 CARE (UGS) 491 235009 Campus Recreation- Salary 2 075000 Chemistry & Biochemistry 5 144000 College of Law 3 080000 Computer Science 16 150002 Ctr Info Mang & Educate Serv 3 194000 Dance Dep't Operation 4 171000 DeVoe Moore Center 14 142000 Dean Coll of Social Work 152 114000 Dean College of Business 5 212000 Dean College of Engineering 38 187000 Dean College of Music 4 098000 Dean Undergraduate Studies 6 239002 Dept of Student Government 2 069000 Earth, Ocean & Atmospheric Sci 6 156000 FL Ctr for Prevention Rsch 24 231000 FSU Childcare Centers 7 224000 FSU Coastal & Marine Lab 1 206000 Family Medicine & Rural Health 3 071000 Geophysical Fluid Dynamics Ins 10 217000 Industrial & Manufacturing Eng 1 142027 Inst for Justice Res & Devt 20 120000 Marketing 11 201001 Medicine Info Technology 24 089000 Psychology 10 118000 RMI, REE & Legal Studies 1 066000 Strozier Library 1 250006 Union Administration 25 232000 University Counseling Center 8 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 40156 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jul 10 13:13:30 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 10 Jul 2020 17:13:30 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image003.png at 01D656BB.E68D95C0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'A' The first version of the Cost Center Report for Payroll 'A' (pay period ending 7/9/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, July 13, 2020. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 40156 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jul 13 07:36:45 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 13 Jul 2020 11:36:45 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image001.png at 01D658E8.5D3994C0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'A' The second version of the Cost Center Report for Payroll 'A' (pay period ending 7/9/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jul 14 07:25:13 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 14 Jul 2020 11:25:13 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image001.png at 01D659AF.E9D1ADB0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'A' The final version of the Cost Center Report for Payroll 'A' (pay period ending 7/9/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Thu Jul 16 09:01:21 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 16 Jul 2020 13:01:21 +0000 Subject: [HRMS] Fall Appointment Reminders Message-ID: [cid:image003.png at 01D65B4F.ABE5B3B0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. As we near the start of the fall semester, we have important appointment reminders to share with you. For recruitment, hiring guidelines, and information on the current hiring freeze during COVID-19, please visit the HR COVID-19 information page. New Hires/Rehires * Fall express pools are available for use for OPS, GA, and OPS Faculty appointments. Training guides are available for step-by-step instructions. * Confirming a Top Candidate's Qualifications: Before entering a job offer in OMNI HR, a hiring department must exercise due diligence by vetting a top candidate's qualifications. * I-9 Deadlines: Section 1 of the I-9 form must be completed on or before the employee's first day of work. Section 2 of the form must be completed by the third business day. If you are hiring an employee who will be working remotely and is not available to complete an in-person I-9 on campus, complete the Remote I-9 Request form to initiate the remote I-9 process. Smart Onboarding * Smart Onboarding is used for new hires, rehires, additional appointments, and internal movement (e.g., promotions, laterals, etc.). * Job Offers must be submitted 2-3 weeks in advance of the expected start date. * Once the job offer is final approved, HR will launch the invitation to your candidate. * Candidate invitations will expire after 21 days. Please ensure candidates start the onboarding process timely. * NEW Express Appointment Login Enhancement: FSU credential (FSUID) logins may be used for current employees, previous employees, and current and former FSU students. Departments must enter the employee/student ID and FSUID when creating express appointments and the candidate will receive a link with instructions to log in using their FSU credentials. * Department Representatives and approvers should proactively monitor their My Tasks activities, worklist, and FSU Onboarding Approvals. The Smart Onboarding website includes Department Representative training materials, required security roles, and helpful tips and tricks for appointments. * Offer letters and employment contracts should not be executed until a University required background check has been completed and a clear to proceed notification has been received. * For original onboarding invitations, HR Department Representatives should upload the following to the Supplemental Documents page within the Smart Onboarding portal before submitting to HR: * a signed copy of the social security card, * notarized loyalty oath, and * any supplemental documents required for the position (ex: contract, driver's license, etc.) Refer to Appointment Papers Matrix. * Foreign Government Talent Recruitment Program (FGTRP) form for candidates being hired into salaried appointments, faculty OPS appointments, or OPS research appointments. Background Checks * Questionnaires: All OMNI Job Offers and Job Postings contain the integrated Questionnaire; however, ePAF, pPAF, and one-time pay actions for new hires, rehires, additional appointments, and internal movement actions (e.g., job code, department, or position number changes) still require manual completion of the Questionnaire via the Background Check Forms Portal. * Approval from The Office of Human Resources must be received for all appointments before work begins per University Policy 4-OP-C-7-B11. * Purchase Order transition to Fiscal Year 2021: FY 2020 POs have closed. Please ensure new Background Check Purchase Orders are created for FY 2021. * Working with Regulated Materials? See our new comprehensive List of Materials covered under the various federal regulations which require Level 2 Background Checks for easy lookup and to ensure compliance. Faculty Hires * Original official transcripts are required for all Faculty appointments. * Transcripts uploaded to Smart Onboarding must have the proper chain of custody. If you have questions, please see the Transcripts Procedures FAQs. Graduate Assistant Hires * Graduate Assistant Offer Letters are required for all Graduate Assistant new hires, rehires, and additional appointments. * Effective August 7, 2020, the minimum pay rate is $20.00 per hour for all Graduate Assistant appointments. Dual Compensation Forms * Additional Appointments may warrant a dual compensation form if: * The employee is being hired into a different department than the currently active appointment(s), * The currently active appointment is salaried and the new appointment is OPS (and vice versa), or * The additional appointment increases the employee's total combined FTE to exceed 1.0. * Dual Compensation forms for additional appointments should be submitted electronically through Smart Onboarding. Appointment Deadlines * Complete appointment paperwork received by the deadline for personnel actions will be processed by the end of the pay period. Complete Smart Onboarding appointments are due according to Smart Onboarding Deadlines Calendar . Appointments received after the deadline or missing required documents may not be processed by the end of the pay period. myFSU BI Reports for Appointment Verification * Active Employees Report: Should be run on Wednesdays before the time entry deadline, each pay period during a normal pay cycle. * All appointments that made deadline should appear on the report for verification. * Verify appointment details and report any discrepancies via FSU Service Center case. * Cost Center Report: Available during payroll processing. Two preliminary reports are released before the final report, one on Friday afternoon and one on Monday morning, during normal pay cycles. * Discrepancies on the cost center report should be addressed as soon as possible through an FSU Service Center case. The deadline for cases during a normal payroll cycle is 10:30 a.m. on Monday. Questions? For questions regarding the Background Check process, contact Andrew Kapec at akapec at fsu.edu or (850) 644-7938. For appointment or onboarding related questions, please contact Amy Espinosa at amy.espinosa at fsu.edu or (850) 644-4286, or Abigail Lejeune at alejeune at fsu.edu or (850) 644-6470. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 29608 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jul 17 09:05:12 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 17 Jul 2020 13:05:12 +0000 Subject: [HRMS] Return to Campus COVID-19 Testing Protocol Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The Office of Human Resources, in consultation with the COVID-19 Medical Advisory Committee (MAC), has developed detailed information on testing and workplace exposure concerns. We have updated the HR website on the following topics: * Voluntary Testing * Employees Not Clear to Return to Campus * Follow-Up Testing * Workplace Exposure (Close Contact) Assessments * Notification of Workplace Exposures * Symptomatic Employees * Privacy and Confidentiality We are working to stay up to date on the evolving guidance regarding COVID-19. We will continue to update our website as new information becomes available or as guidance changes. Please check back often for updates. Questions? Please email HR-COVID19 at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 18386 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Wed Jul 22 08:58:45 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 22 Jul 2020 12:58:45 +0000 Subject: [HRMS] =?windows-1252?q?Human_Resources_Open_Zoom_Q=26A_=96_July?= =?windows-1252?q?_24=2C_2020?= Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. As part of our continued commitment to keep the campus community informed, the Office of Human Resources will host another open Zoom meeting on Friday, July 24, 2020. The FSU Medical Advisory Committee will join the conversation to answer your questions related to testing for COVID-19, exposure, and notification of positive test results. Your questions are encouraged, and we hope you will join us. Meeting Information Friday, July 24, 2020 1:30 p.m. ? 3:00 p.m. Instructions for Using Zoom Zoom Meeting Link If you would like to submit your questions to Human Resources before the meeting, please follow the instructions outlined below. Human Resources will select the questions that are generally applicable to the group and provide answers during the meeting. Unique or highly specific questions that may not apply to the group will be addressed individually. The deadline to submit questions is 12:00 p.m. on Thursday, July 23. Instructions for submission * Email your questions to Gladys King at gmurray2 at fsu.edu by 12:00 p.m. on Thursday, July 23. * Include the subject line ?HR Zoom Question?. * If you have multiple questions, please submit all of the questions in one email. * There will be no identifying information included with the questions when answered during the meeting or posted online. We look forward to answering your questions! Questions? Please contact HR-COVID19 at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 18386 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jul 24 09:53:40 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 24 Jul 2020 13:53:40 +0000 Subject: [HRMS] =?windows-1252?q?REMINDER=3A_Human_Resources_Open_Zoom_Q?= =?windows-1252?q?=26A_=96_July_24=2C_2020?= Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please remember to join the Office of Human Resources and the University COVID-19 Medical Advisory Committee Open Zoom Q&A today. Meeting Information Friday, July 24, 2020 1:30 p.m. ? 3:00 p.m. Instructions for Using Zoom Zoom Meeting Link We look forward to answering your questions! Questions? Please contact HR-COVID19 at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 18386 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jul 24 11:34:09 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 24 Jul 2020 15:34:09 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image001.png at 01D661AD.5F8D98C0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee?s unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee?s pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 151 006003 Athletics F&A 2 205001 Autism Institute 10 229000 CARE (DSA) 1 099000 CARE (UGS) 262 215000 Civil & Environmental Engineer 110 161000 Coll of Social Sciences 88 144000 College of Law 226 150002 Ctr Info Mang & Educate Serv 3 225000 Ctr for Advanced Power Systems 6 194000 Dance Dep't Operation 2 171000 DeVoe Moore Center 26 142000 Dean Coll of Social Work 116 114000 Dean College of Business 6 212000 Dean College of Engineering 13 187000 Dean College of Music 24 098000 Dean Undergraduate Studies 12 239002 Dept of Student Government 2 069000 Earth, Ocean & Atmospheric Sci 5 123006 Education OASIS 2 212008 Engineer Undergrad Acad & Stdt 40 077000 English 1 011000 Enterprise Resource Planning 5 283000 FL CTR for ADV Aero-propulsion 1 170001 FL Center for Public Managment 3 156000 FL Ctr for Prevention Rsch 27 148000 FL Natural Areas Inventory 37 162000 FL Public Affairs Ctr 234 231000 FSU Childcare Centers 4 029006 Foundation Accounting 13 079000 History 8 203008 Immokalee Med Sc Training Site 1 217000 Industrial & Manufacturing Eng 40 108000 Information Technology Service 36 142027 Inst for Justice Res & Devt 61 146000 Inst of Sci & Public Affairs 18 046005 Institutional Research 3 209000 MED Research & Grad Prgms 2 218000 Mechanical Engineering 1 202008 Med Outreach & Advising 8 625000 Moran College Entrepreneurship 4 107000 Office of Distance Learning 290 019000 Parking & Transportation 22 163000 Pepper Inst on Aging & Pub Pol 7 083000 Philosophy 18 084000 Physics 4 089000 Psychology 1 026000 Public Safety 87 130000 School of Teacher Education 2 161010 Soc Sci Health Policy Research 20 142002 Soc Work Multidisciplinary Aux 2 088000 Statistics 12 113000 The Graduate School 18 232000 University Counseling Center 1 047000 University Relations 9 167000 Urban & Regional Planning 40 219000 VP Research 6 055014 WFSU Membership 1 095000 Women in Math Sci & Engineer 6 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jul 24 12:04:16 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 24 Jul 2020 16:04:16 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image001.png at 01D661B2.690F9470] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 18 229000 CARE (DSA) 1 099000 CARE (UGS) 298 161000 Coll of Social Sciences 88 144000 College of Law 61 142000 Dean Coll of Social Work 22 114000 Dean College of Business 6 098000 Dean Undergraduate Studies 6 239002 Dept of Student Government 2 069000 Earth, Ocean & Atmospheric Sci 5 024000 Environmental Health & Safety 1 156000 FL Ctr for Prevention Rsch 27 231000 FSU Childcare Centers 4 202400 FSU SeniorHealth 1 029006 Foundation Accounting 2 079000 History 8 203008 Immokalee Med Sc Training Site 3 209000 MED Research & Grad Prgms 2 019000 Parking & Transportation 2 026000 Public Safety 15 161010 Soc Sci Health Policy Research 20 142002 Soc Work Multidisciplinary Aux 2 088000 Statistics 12 232000 University Counseling Center 1 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jul 24 13:05:06 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 24 Jul 2020 17:05:06 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image001.png at 01D661B9.D14C2240] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'B' The first version of the Cost Center Report for Payroll 'B' (pay period ending 7/23/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, July 27, 2020. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jul 27 07:59:37 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 27 Jul 2020 11:59:37 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image001.png at 01D663EB.D9DC82E0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'B' The second version of the Cost Center Report for Payroll 'B' (pay period ending 7/23/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jul 27 15:18:52 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 27 Jul 2020 19:18:52 +0000 Subject: [HRMS] =?windows-1252?q?Human_Resources_Open_Zoom_Q=26A_=96_July?= =?windows-1252?q?_31=2C_2020?= Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. As the fall semester approaches, we will continue to create opportunities to share information and answer your questions regarding the impact of COVID-19 to our campus community. On Friday, July 31, Human Resources will host an open Zoom Question and Answer session with Provost Sally McRorie, Vice President of Finance & Administration Kyle Clark, and Vice President of Student Affairs Dr. Amy Hecht. This is a great opportunity to have your questions about the Fall 2020 Reopening Plan answered by University leadership. We encourage you to submit your questions before the meeting. Meeting Information Friday, July 31, 2020 1:30 p.m. ? 3:00 p.m. Instructions for Using Zoom Zoom Meeting Link To submit your questions to Human Resources, please follow the instructions outlined below. Human Resources will select the questions that are generally applicable to the group and provide answers during the meeting. Unique or highly specific questions that may not apply to the group will be addressed individually. The deadline to submit questions is 12:00 p.m. on Thursday, July 30. Instructions for Submission * Email your questions to Gladys King at gmurray2 at fsu.edu by 12:00 p.m. on Thursday, July 30. * Include the subject line ?HR Zoom Question?. * If you have multiple questions, please submit all of the questions in one email. * There will be no identifying information included with the questions when answered during the meeting or posted online. We look forward to answering your questions! Questions? Please contact HR-COVID19 at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 18386 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jul 28 07:40:55 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 28 Jul 2020 11:40:55 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image001.png at 01D664B2.6CAD95C0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'B' The final version of the Cost Center Report for Payroll 'B' (pay period ending 7/23/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Thu Jul 30 09:00:30 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 30 Jul 2020 13:00:30 +0000 Subject: [HRMS] 2020-2021 Faculty Contracts Message-ID: [cid:c318d5e1-df42-4381-87fb-fef20f000e9c] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Faculty employment contracts for the 2020?2021 academic year are now available to generate in OMNI HR, upon the completion of fall faculty appointments. * Step-by-step instructions on generating faculty contracts in OMNI HR are attached. General Process * Faculty contracts are generated online, reviewed by the generator for accuracy, then submitted to be approved and acknowledged electronically via workflow in OMNI HR. * Once approved by the appropriate Dean, Director, or Department Head (DDDH), the contract will automatically route to the faculty member for their approval. * Email notifications are sent when the contract is ready for the DDDH?s or faculty member?s review. * Faculty members electronically sign their contracts in OMNI HR. * Contracts will automatically populate to the faculty member?s personnel file once they are fully approved and signed electronically. General Reminders New/renewed contracts effective August 7, 2020, for the 2020-2021 academic year must be completed by August 28, 2020. If necessary, you may print a contract manually by using the In-Unit or Out-of-Unit faculty contracts posted online. * If you have already issued manual faculty contracts for the academic year, you do NOT need to re-issue contracts using the updated process, but you will need to forward copies of the printed contracts to Human Resources Faculty Relations (mail code: 2410) for the personnel file. * As always, review faculty contracts carefully for accuracy. If a contract contains inaccurate information, there is probably an error in the faculty member?s OMNI HR records. Please submit the appropriate paperwork to correct any errors before submitting the contract for electronic approval. * Specialized faculty at a level III are on four-year multi-year appointments (MYAs) and are only provided new/extended contracts every other year. However, if the faculty member receives any pay increases, a new, updated contract will need to be generated in alternate years (the beginning of years two and four) after the increases are implemented and reflected in OMNI. Use the ad hoc process (see the attached instructions) to generate an updated contract. OMNI HR will only generate the remaining three years on the four-year MYA in year two. * For specialized faculty members appointed at a Level II or Level III in a time-limited appointment or visiting status, a manual contract reflecting the appointment dates rather than a MYA is most appropriate. Questions? Contact Adam Donaldson at adonaldson at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 11699 bytes Desc: image.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Instructions For Generating Faculty Contracts in OMNI HR .pdf Type: application/pdf Size: 611533 bytes Desc: Instructions For Generating Faculty Contracts in OMNI HR .pdf URL: From HR-FSUimportantmessage at fsu.edu Thu Jul 30 11:33:37 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 30 Jul 2020 15:33:37 +0000 Subject: [HRMS] 2020-2021 Faculty Promotional Increases and Sustained Performance Increases Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. While contract negotiations are ongoing with the United Faculty of Florida (UFF) for the 2020-2021 year, the University has entered into an agreement with the UFF to proceed with faculty increases for promotion and sustained performance increases. Promotional Increases * Promotional increases will be granted in the amount of 12% added to the base salary in recognition of promotion to the ranks of Associate Professor, Associate Curator, Teaching Faculty II, Instructional Specialist II, Research Faculty II, Associate in Research, and Associate University Librarian. * Promotional increases will be granted in the amount of 15% added to the base salary in recognition of promotion to the ranks of Professor, Curator, Teaching Faculty III, Instructional Specialist III, Research Faculty III, Senior Research Associate or University Librarian. * Promotional increases are effective August 7, 2020, and will be reflected on the August 28 paycheck. * No action is required by the department to implement the increases. Sustained Performance Increases * Full Professors and Eminent Scholars who have seven years of continuous University service after their promotion to top rank and who have been rated above "Official Concern" in each of the previous seven years' annual performance evaluation shall receive a 3% increase to base salary. Full Professors and Eminent Scholars who previously received a Sustained Performance Increase in August 2013, and meet the evaluation rating criteria above, will be eligible for a Sustained Performance Increase. * Sustained Performance Evaluations are no longer required for tenured faculty. * Research Faculty III, Teaching Faculty III, Senior Research Associate, Instructional Specialist III, University Librarians, and Curators who have been working continuously at FSU for seven years or more after their promotion to top rank or equivalent (previous years in equivalent non-tenure track classifications) and who have received a rating above "Official Concern" in each of the previous seven years' annual evaluations shall receive a 3% increase to base salary. * Human Resources - Faculty Relations will provide each College with a list of potentially eligible faculty members. It is the department's responsibility to ensure eligibility and to initiate the request for the salary increase. Departments must submit an ePaf or a pPaf with all required approvals to Human Resources by August 7, 2020. * Sustained performance increases are effective August 7, 2020, and will be reflected on the August 28 paycheck provided the ePAF/pPAF is received by the August 7 deadline. Questions? Contact Rebecca Peterson at rpeterson at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 29415 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jul 31 09:01:53 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 31 Jul 2020 13:01:53 +0000 Subject: [HRMS] =?windows-1252?q?NEW_LINK=3A_Human_Resources_Open_Zoom_Q?= =?windows-1252?q?=26A_=96_July_31=2C_2020?= Message-ID: [cid:1be77868-449a-4bd7-98b0-8667bd468f05] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please remember to join us today at 1:30 p.m. Human Resources will host an open Zoom Question and Answer session with Provost Sally McRorie, Vice President of Finance & Administration Kyle Clark, and Vice President of Student Affairs Dr. Amy Hecht. This is a great opportunity to have your questions about the Fall 2020 Reopening Plan answered by University leadership. Please view the meeting information below, in which we have updated the Zoom Meeting link. Meeting Information Friday, July 31, 2020 1:30 p.m. ? 3:00 p.m. Instructions for Using Zoom Zoom Meeting Link We look forward to answering your questions! Questions? Please contact HR-COVID19 at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Outlook-1shtlcbz.png Type: image/png Size: 19172 bytes Desc: Outlook-1shtlcbz.png URL: