<div style="color:;font: 12pt Arial, Helvetica, sans-serif;">Hi all,
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<div>I attended a virtual conference last Friday and wanted to share how they organized it. They had 2 main concurrent tracks and used YouTube Live for each. The third track was really a landing page of zoom room links for attendees to chat with vendors. In between sessions, they looped sponsors' video "commercials".</div>
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<div>main schedule: <a href="https://urldefense.com/v3/__https://minneapolis.wordcamp.org/2020/schedule/__;!!PhOWcWs!mk2ZqD-j-v0glYD6n8qk6cVvRKsbkwYRfY7FpvaT49Tb4ouFrGc3tP1Z75K7hFecNMKm3V4M7g$">https://minneapolis.wordcamp.org/2020/schedule/</a></div>
<div>page with links to tracks: <a href="https://urldefense.com/v3/__https://minneapolis.wordcamp.org/2020/virtual/__;!!PhOWcWs!mk2ZqD-j-v0glYD6n8qk6cVvRKsbkwYRfY7FpvaT49Tb4ouFrGc3tP1Z75K7hFecNMLvzUqogA$">https://minneapolis.wordcamp.org/2020/virtual/</a></div>
<div>landing page with sponsor booths: <a href="https://urldefense.com/v3/__https://minneapolis.wordcamp.org/2020/session/hallway-track/__;!!PhOWcWs!mk2ZqD-j-v0glYD6n8qk6cVvRKsbkwYRfY7FpvaT49Tb4ouFrGc3tP1Z75K7hFecNMIC8A181Q$">https://minneapolis.wordcamp.org/2020/session/hallway-track/</a><br>
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We'll need to have either passwords for the Zoom rooms, or a password-protected page that has the links to the Zoom rooms in order to ensure only registered attendees get access.</div>
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<div style="background-color:rgb(255, 255, 255);"><span style="font-family:Georgia, New Times, serif;"><font size="3">Guy Cicinelli, MLIS</font></span></div>
<div style="background-color:rgb(255, 255, 255);"><span style="font-family:Georgia, New Times, serif;"><font size="3">Library Technology Manager </font></span></div>
<div style="background-color:rgb(255, 255, 255);"><span style="font-family:Georgia, New Times, serif;"><font size="3">Lee County Library System</font></span></div>
<div style="background-color:rgb(255, 255, 255);"><span style="font-family:Georgia, New Times, serif;"><font size="3">mobile: 239-777-2827</font></span></div>
<div style="background-color:rgb(255, 255, 255);"><span style="font-family:Georgia, New Times, serif;"><font size="3">email: <a rel="nofollow" target="_blank" href="mailto:gcicinelli@aol.com" style="text-decoration-line:underline;color:blue;">gcicinelli@aol.com</a></font></span></div>
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<div style="font-family:arial,helvetica;font-size:10pt;color:black">-----Original Message-----<br>
From: Alyssa Koclanes via Fla-facrlboard <fla-facrlboard@lists.fsu.edu><br>
To: Cristy Moran <cmoran@broward.edu><br>
Cc: fla-facrlboard@lists.fsu.edu <fla-facrlboard@lists.fsu.edu><br>
Sent: Thu, Aug 20, 2020 3:28 pm<br>
Subject: Re: [Fla-facrlboard] Hopin Virtual Event Platform<br>
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<div dir="ltr">Great, thanks everyone for the feedback! The Program Committee discussed having interactive poster sessions where each poster presenter would have their own Zoom room and attendees could visit different ones, so we would need to use some additional Zoom licenses for that part since there are six poster presenters, but it looks like we would be set as several of us have Zoom accounts to use.
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<div>All 22 presenters have confirmed acceptance, which is great! I will connect with Guy and Craig about the sponsorship levels and hopefully we can open up registration to the conference next week and start advertising that. </div>
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<div>Alyssa</div>
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<div><font size="2"><span style="color:rgb(0,0,0);"><font size="2" style="font-family:verdana, sans-serif;">--</font><br clear="none"><font face="arial, helvetica, sans-serif"><b>Alyssa Koclanes, M.A.</b> </font></span></font><span style="color:rgb(34,34,34);">(she/her/hers)</span><font size="2"><font size="2" face="arial, helvetica, sans-serif"><i style="color:rgb(0,0,0);"><font color="#666666"><br clear="none"></font></i><span style="color:rgb(0,0,0);"></span></font></font><font face="arial, helvetica, sans-serif"><font size="2" color="#666666"><span style="color:rgb(0,0,0);"></span></font><font size="2"><font size="2"><span style="color:rgb(0,0,0);"><font size="2"><font size="2"><span style="color:rgb(0,0,0);">Associate Professor</span></font></font><font size="2"><font size="2"><span style="color:rgb(0,0,0);"><br clear="none"></span></font></font></span><font color="#000000">Technical Services, Serials, and Instruction Librarian</font></font></font></font></div>
<div><font size="2"><font size="2" color="#0000ff" face="arial, helvetica, sans-serif"><a rel="nofollow" shape="rect" target="_blank" href="https://urldefense.com/v3/__https://www.eckerd.edu/library/__;!!PhOWcWs!jqi5uxKXFL47JysyN2i2C0txeQHwa11h7IvbG0mLKX2vzJ47Cd7pSySttLPZ7Ux1QsrxqWUNOg$">Eckerd College Library</a></font></font></div>
<div><font size="2" face="arial, helvetica, sans-serif">727.864.8460</font></div>
<div><font face="arial, helvetica, sans-serif"><font size="2"><i><br clear="none"></i><span style="color:rgb(0,0,0);"><a rel="nofollow" shape="rect" target="_blank" href="https://urldefense.com/v3/__http://www.eckerd.edu__;!!PhOWcWs!jqi5uxKXFL47JysyN2i2C0txeQHwa11h7IvbG0mLKX2vzJ47Cd7pSySttLPZ7Ux1Qspmyda3hw$">Eckerd College</a></span></font><font size="2"><br clear="none" style="color:rgb(0,0,0);"><span style="color:rgb(0,0,0);">4200 54th Avenue South </span></font></font></div>
<div><font size="2" face="arial, helvetica, sans-serif"><span style="color:rgb(0,0,0);">St. Petersburg, Florida 33711 </span></font></div>
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<div class="yiv7644945375gmail_attr" dir="ltr">On Thu, Aug 20, 2020 at 3:11 PM Cristy Moran <<a rel="nofollow" shape="rect" ymailto="mailto:cmoran@broward.edu" target="_blank" href="mailto:cmoran@broward.edu">cmoran@broward.edu</a>> wrote:<br clear="none"></div>
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<div class="yiv7644945375MsoNormal">Good call. I also have an institutional Zoom license/ account.
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Thanks! </span><span style="color:black;"><u></u><u></u></span></div>
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</span><span style="color:black;"><u></u><u></u></span></div>
<div class="yiv7644945375MsoNormal" style="vertical-align:baseline;"><span style="color:black;border:1pt none windowtext;padding:0in;">Cristy Moran</span><span style="color:black;"><u></u><u></u></span></div>
<div class="yiv7644945375MsoNormal" style="vertical-align:baseline;"><span style="color:black;border:1pt none windowtext;padding:0in;">She/ Her/ Ella</span><span style="color:black;"><u></u><u></u></span></div>
<div class="yiv7644945375MsoNormal" style="vertical-align:baseline;"><span style="color:black;border:1pt none windowtext;padding:0in;">Broward College North Campus Library</span><span style="color:black;"><u></u><u></u></span></div>
<div class="yiv7644945375MsoNormal" style="vertical-align:baseline;"><span style="color:black;border:1pt none windowtext;padding:0in;"><br clear="none">
</span><b><span style="color:black;">For Additional Information & Help<u></u><u></u></span></b></div>
<div class="yiv7644945375MsoNormal" style="vertical-align:baseline;"><span style="color:black;"><a rel="nofollow" shape="rect" target="_blank" href="https://urldefense.com/v3/__http://broward.libcal.com/appointments/__;!!PhOWcWs!jqi5uxKXFL47JysyN2i2C0txeQHwa11h7IvbG0mLKX2vzJ47Cd7pSySttLPZ7Ux1QsqmvcKWaA$" title="http://broward.libcal.com/appointments/"><span style="border:1pt none windowtext;padding:0in;">Make an appointment for research
help</span></a><u></u><u></u></span></div>
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now</span></a><u></u><u></u></span></div>
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<div class="yiv7644945375MsoNormal"><u></u> <u></u></div>
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College" alt="Broward College" style="min-width:135px;font-size:12px;"></a></td><td align="left" colspan="1" rowspan="1" style="padding:10px 0px 10px 10px;vertical-align:top;"><table cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;font-size:0px;"><tbody><tr style="font-size:0px;"><td align="left" colspan="1" rowspan="1" style="vertical-align:top;"><table cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;font-size:0px;color:rgb(96,96,96);font-style:normal;font-weight:bold;white-space:normal;text-decoration:none;"><tbody><tr style="font-size:14.25px;"><td align="left" colspan="1" rowspan="1" style="vertical-align:top;text-align:left;font-family:Arial, Helvetica, sans-serif;">Cristy Moran<span style="font-family:remialcxesans;font-size:1px;color:rgb(255,255,255);line-height:1px;"></span></td></tr><tr style="font-size:0px;line-height:15.83px;"><td align="left" colspan="1" rowspan="1" style="vertical-align:top;"><table cellpadding="0" 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<div class="yiv7644945375MsoNormal"><b>From:</b> Deborah Prosser <DPROSSER@Rollins.edu> <br clear="none">
<b>Sent:</b> Thursday, August 20, 2020 2:56 PM<br clear="none">
<b>To:</b> Alyssa Koclanes <<a rel="nofollow" shape="rect" ymailto="mailto:koclanan@eckerd.edu" target="_blank" href="mailto:koclanan@eckerd.edu">koclanan@eckerd.edu</a>>; Cristy Moran <<a rel="nofollow" shape="rect" ymailto="mailto:cmoran@broward.edu" target="_blank" href="mailto:cmoran@broward.edu">cmoran@broward.edu</a>><br clear="none">
<b>Subject:</b> RE: [Fla-facrlboard] Hopin Virtual Event Platform<u></u><u></u></div>
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<div class="yiv7644945375MsoNormal">I agree using Zoom makes sense from a financial perspective.<u></u><u></u></div>
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<div class="yiv7644945375MsoNormal"><span style="font-size:14pt;font-family:Script;">Deborah<u></u><u></u></span></div>
<div class="yiv7644945375MsoNormal"><span style="font-size:12pt;">Deborah Prosser, Ph.D.<u></u><u></u></span></div>
<div class="yiv7644945375MsoNormal"><span style="font-size:12pt;">Director of Olin Library<u></u><u></u></span></div>
<div class="yiv7644945375MsoNormal"><span style="font-size:12pt;">Rollins College<u></u><u></u></span></div>
<div class="yiv7644945375MsoNormal"><span style="font-size:12pt;"><a rel="nofollow" shape="rect" ymailto="mailto:dprosser@rollins.edu" target="_blank" href="mailto:dprosser@rollins.edu"><span style="color:rgb(5,99,193);">dprosser@rollins.edu</span></a>
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<div class="yiv7644945375MsoNormal"><b>From:</b> Fla-facrlboard <<a rel="nofollow" shape="rect" ymailto="mailto:fla-facrlboard-bounces@lists.fsu.edu" target="_blank" href="mailto:fla-facrlboard-bounces@lists.fsu.edu">fla-facrlboard-bounces@lists.fsu.edu</a>>
<b>On Behalf Of </b>Alyssa Koclanes via Fla-facrlboard<br clear="none">
<b>Sent:</b> Thursday, August 20, 2020 2:47 PM<br clear="none">
<b>To:</b> Cristy Moran <<a rel="nofollow" shape="rect" ymailto="mailto:cmoran@broward.edu" target="_blank" href="mailto:cmoran@broward.edu">cmoran@broward.edu</a>><br clear="none">
<b>Cc:</b> <a rel="nofollow" shape="rect" ymailto="mailto:fla-facrlboard@lists.fsu.edu" target="_blank" href="mailto:fla-facrlboard@lists.fsu.edu">fla-facrlboard@lists.fsu.edu</a><br clear="none">
<b>Subject:</b> Re: [Fla-facrlboard] Hopin Virtual Event Platform<u></u><u></u></div>
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<div class="yiv7644945375MsoNormal">Thanks Crisy for the clarification on that. Since we would have to use Hopin's registration, it would increase the price by quite a lot. Also, I found out during the demo that if we wanted to have a test run with the presenters in advance,
that has to be set up as an event and use tickets, so that would also increase the cost.
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<div class="yiv7644945375MsoNormal">Using Zoom Meeting for the breakout sessions would definitely be more cost effective, as Nancy (Program Chair,), Heather and I all have accounts to use Eckerd College's Zoom Meeting license, which can have up to 300 participants and each
of us could run one for the concurrent breakout sessions...we could have three Zoom links for the different tracks (A, B and C). The Tampa Bay Library Consortium has done this for two online conferences recently with concurrent breakout sessions and it worked
very well.<u></u><u></u></div>
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<div class="yiv7644945375MsoNormal">It would also be easy to set up a demo time with the presenters and Zoom would be a much more familiar platform for both the presenters and attendees. This would also allow us to use our current registration system in Wild Apricot for the
conference.<u></u><u></u></div>
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<div class="yiv7644945375MsoNormal">Alyssa<u></u><u></u></div>
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</span><b><span style="font-size:10pt;font-family:Arial, sans-serif;color:black;">Alyssa Koclanes, M.A.</span></b><span style="font-size:10pt;font-family:Arial, sans-serif;color:black;"> </span><span style="color:rgb(34,34,34);">(she/her/hers)</span><i><span style="font-size:10pt;font-family:Arial, sans-serif;color:rgb(102,102,102);"><br clear="none">
</span></i><span style="font-size:10pt;font-family:Arial, sans-serif;color:black;">Associate Professor<br clear="none">
Technical Services, Serials, and Instruction Librarian</span><u></u><u></u></div>
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<div class="yiv7644945375MsoNormal">On Thu, Aug 20, 2020 at 11:25 AM Cristy Moran via Fla-facrlboard <<a rel="nofollow" shape="rect" ymailto="mailto:fla-facrlboard@lists.fsu.edu" target="_blank" href="mailto:fla-facrlboard@lists.fsu.edu">fla-facrlboard@lists.fsu.edu</a>> wrote:<u></u><u></u></div>
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<div class="yiv7644945375MsoNormal">This listserv message is brought to you courtesy of Florida Library Association<u></u><u></u></div>
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<div class="yiv7644945375MsoNormal" style="margin-bottom:12pt;">I asked a question on the Hopin demo about the registration (the demo portion of the webinar mentioned uploading CSV or other forms for our own registrants if they've signed up in different systems including
Eventbrite) and they responded the following:<br clear="none">
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On the EA plan the default reg is Hopin but on the Pro plan you can use other registration systems<br clear="none">
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Thanks!<br clear="none">
__<br clear="none">
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Cristy Moran<br clear="none">
She/ Her/ Ella<br clear="none">
Broward College North Campus Library<br clear="none">
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For Additional Information & Help<br clear="none">
Make an appointment for research help<br clear="none">
Chat with a librarian now<br clear="none">
Visit the Broward College Library website<br clear="none">
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<div class="yiv7644945375MsoNormal"><b><span style="font-size:10.5pt;font-family:Arial, sans-serif;color:rgb(96,96,96);">Cristy Moran</span></b><b><span style="font-size:1pt;font-family:remialcxesans, serif;color:white;"></span></b><b><span style="font-size:10.5pt;font-family:Arial, sans-serif;color:rgb(96,96,96);"><u></u><u></u></span></b></div>
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<div class="yiv7644945375MsoNormal">-----Original Message-----<br clear="none">
From: Fla-facrlboard <<a rel="nofollow" shape="rect" ymailto="mailto:fla-facrlboard-bounces@lists.fsu.edu" target="_blank" href="mailto:fla-facrlboard-bounces@lists.fsu.edu">fla-facrlboard-bounces@lists.fsu.edu</a>> On Behalf Of Alyssa Koclanes via Fla-facrlboard<br clear="none">
Sent: Friday, August 14, 2020 2:53 PM<br clear="none">
To: Cooke, Rachel <<a rel="nofollow" shape="rect" ymailto="mailto:rcooke@fgcu.edu" target="_blank" href="mailto:rcooke@fgcu.edu">rcooke@fgcu.edu</a>><br clear="none">
Cc: FACRL Board <<a rel="nofollow" shape="rect" ymailto="mailto:fla-facrlboard@lists.fsu.edu" target="_blank" href="mailto:fla-facrlboard@lists.fsu.edu">fla-facrlboard@lists.fsu.edu</a>><br clear="none">
Subject: Re: [Fla-facrlboard] Hopin Virtual Event Platform<br clear="none">
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