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<p class="MsoNormal"><span style="color:#1F497D">Hi everyone,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">As noted in our meeting this week I have been working hard to secure a hotel and meeting space for our annual meeting. I just received the proposal below and would like to recommend we move forward with contracting
with the Marriott. While this is not the lowest room rate that I received, they will provide us with complementary meeting space and AV for the board meeting. I just wanted to hear everyone’s thoughts before we move forward.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Sarah<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="color:#1F497D">Sarah D. DeVille, MLIS<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Head of Public Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Canizaro Library<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Ave Maria University<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">(239) 280-2422<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:#1F497D">Follow us on social media<o:p></o:p></span></b></p>
<p class="MsoNormal"><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.facebook.com_canizarolibrary&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR-79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=N8tXNTB4TBP_pnN000i25ZQfKdCyUgIYIesx3xQYhNU&e="><span style="text-decoration:none"><img border="0" width="60" height="60" id="_x0000_i1030" src="cid:image003.jpg@01D3E912.C788A2A0" alt="facebook small"></span></a><span style="color:#1F497D">
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Ryan, Tracy (F) [mailto:Tracy.Ryan@marriott.com]
<br>
<b>Sent:</b> Friday, May 11, 2018 10:28 AM<br>
<b>To:</b> Sarah DeVille<br>
<b>Cc:</b> Botea, Sara<br>
<b>Subject:</b> RE: Fl Assoc College and Research Libraries Meeting<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Thanks Sarah!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Yes, we will give you a full days use of our meeting space set up for 15 board room style with extra seats in the room. This room will be available from 8am-7pm on Thursday 10/18. Please let me know if you need
to arrange for any catering to be in the room (we will of course have water available in the room). We also have a screen/projector already in the room (drop down from the ceiling) that you can plug directly into.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">If your BOD approves, will reservations be made via rooming list or individuals pay on their own?
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Also would this be contract with Ave Maria University or Florida Association of College and Research Libraries.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Many thanks, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:3.0pt"><span style="font-size:14.0pt;font-family:"Helvetica","sans-serif";color:#1F497D">Tracy Ryan<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:3.0pt"><b><span style="font-size:8.5pt;font-family:"Helvetica","sans-serif";color:#1F497D">Sales Manager, Fort Myers<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:7.5pt;font-family:"Helvetica","sans-serif";color:#1F497D">T</span></b><span style="font-size:7.5pt;font-family:"Helvetica","sans-serif";color:#1F497D"> 239.789.4207<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Sarah DeVille [<a href="mailto:Sarah.DeVille@avemaria.edu">mailto:Sarah.DeVille@avemaria.edu</a>]
<br>
<b>Sent:</b> Friday, May 11, 2018 10:23 AM<br>
<b>To:</b> Ryan, Tracy (F)<br>
<b>Cc:</b> Botea, Sara<br>
<b>Subject:</b> RE: Fl Assoc College and Research Libraries Meeting<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Hi Tracy,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Thank you for your reply. This is looking in line with what we were thinking, but before I send it to the Board of Directors, I would like to confirm the meeting space is in fact complementary. We would need
a board room setup for 13 with a few extra seats along the outside. Would this type of setup be available? <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Sarah<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D">Sarah D. DeVille, MLIS<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Florida Assocation of College and Research Libraries, Board Member<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Head of Public Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Canizaro Library<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Ave Maria University<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">(239) 280-2422<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> Ryan, Tracy (F) [<a href="mailto:Tracy.Ryan@marriott.com">mailto:Tracy.Ryan@marriott.com</a>]
<br>
<b>Sent:</b> Friday, May 11, 2018 10:12 AM<br>
<b>To:</b> Sarah DeVille<br>
<b>Cc:</b> Botea, Sara<br>
<b>Subject:</b> Fl Assoc College and Research Libraries Meeting<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Good morning Sarah!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Happy Friday! I received a request for a proposal for your meeting taking place on 10/18-10/19 for 30 rooms. Below are proposals for both properties that are location within the Gulf Coast Town Center.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman","serif"">Proposal:
<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"">Total of 30 rooms (can offer 15 rooms at each property if you would like, to give your guests options)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"">Checking in Thursday 10/18<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"">Checking out Friday 10/19<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"">Rates are valid for 2 days before and after contracted check in and out times.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"">Complimentary Use of our meeting space on 10/18 from 3pm-5pm<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN" style="font-family:"Times New Roman","serif"">Courtyard Gulf Coast Town Center
<a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.marriott.com_rswap&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR-79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=-8fMX0FiHBYaPmoRliWpBY37CWRtqJOmMlB9qDEwdH4&e=">www.marriott.com/rswap</a><o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Times New Roman","serif"">King Room with Twin Sofa Bed – $129 a night (Retail $169 a night)<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Times New Roman","serif"">Queen Queen Room - $139 a night (Retail $179 a night)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"">Features<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-family:"Times New Roman","serif"">Bistro Restaurant onsite for Breakfast/Dinner( Starbucks products available 24 hours)<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-family:"Times New Roman","serif"">Full Service Bar<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-family:"Times New Roman","serif"">Fitness Center/Entertainment Center/Market -24 hours<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-family:"Times New Roman","serif"">Laundry Room(Coin Based)<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-family:"Times New Roman","serif"">Outside Pool/Firepit<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-family:"Times New Roman","serif"">Onsite Market-24 hours<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-family:"Times New Roman","serif"">Complimentary Shuttle Service to Airport -24 hours<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-family:"Times New Roman","serif"">Walking Distance to over 80 Shops and Restaurants in the Town Center<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-family:"Times New Roman","serif"">Complimentary Wireless Access<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman","serif"">Residence Inn Gulf Coast Town Center
<a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.marriott.com_rswra&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR-79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=b8Tx5Ks-OwqUJztx40y1lZ46XXLd_NpraBsnzIHW5Pk&e=">www.marriott.com/rswra</a><o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Times New Roman","serif"">Studio King with Queen Sofa Bed – $139 a night (Retail $169 a night)<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Times New Roman","serif"">One bedroom with 1 King and 1 Queen Sofa Bed - $149 a night (Retail $179 a night)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif"">Features<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo6"><span style="font-family:"Times New Roman","serif"">Hot Breakfast Included everyday<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo6"><span style="font-family:"Times New Roman","serif"">Spacious Suites-Fully equipped kitchen, sleeper sofa , and living room area in each suite<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo6"><span style="font-family:"Times New Roman","serif"">Pet friendly- ($100 one time nonrefundable pet cleaning fee)<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo6"><span style="font-family:"Times New Roman","serif"">Fitness Center & Market-24 Hours<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo6"><span style="font-family:"Times New Roman","serif"">Complimentary Shuttle Service to Airport- 24 hours<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo6"><span style="font-family:"Times New Roman","serif"">Walking Distance to over 80 shops and Restaurants<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo6"><span style="font-family:"Times New Roman","serif"">Complimentary Wireless access<o:p></o:p></span></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please let me know if you would like to move forward with this proposal.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Best regards, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:3.0pt"><span style="font-size:14.0pt;font-family:"Helvetica","sans-serif"">Tracy Ryan<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:3.0pt"><b><span style="font-size:8.5pt;font-family:"Helvetica","sans-serif"">Sales Manager, Fort Myers<o:p></o:p></span></b></p>
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