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<p class="MsoNormal">Dear Faculty,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please see the directive below. The Art Office will not be placing any further orders for equipment or class supplies (unless absolutely essential) until we are given permission to do so. I’m not sure how we can make an argument for essential
but if you have one then we will consider it. Please note that access to FAB has been limited due to security issues and
<o:p></o:p></p>
<p class="MsoNormal">Staff asked to work remotely if they can. Orders coming in will require someone to receive them and this will take some managing.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks for your patience and your help in responding to all of the matters so far.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Stephanie<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Stephanie James<o:p></o:p></p>
<p class="MsoNormal">Chair, Department of Art<o:p></o:p></p>
<p class="MsoNormal">College of Fine Arts<o:p></o:p></p>
<p class="MsoNormal">Florida State University<o:p></o:p></p>
<p class="MsoNormal">Tel: (850) 644-8254<o:p></o:p></p>
<p class="MsoNormal">Email: sljames@fsu.edu<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">Rachel Collins <racollins@fsu.edu><br>
<b>Date: </b>Thursday, March 19, 2020 at 3:11 PM<br>
<b>To: </b>Bradley Brock <BBrock@admin.fsu.edu>, Stephanie James <sljames@fsu.edu>, Antonio Cuyler <acuyler@fsu.edu>, Preston McLane <pmclane@fsu.edu>, Jill Pable <jpable@fsu.edu>, Adam Jolles <ajolles@admin.fsu.edu>, Anjali Austin <aaustin@fsu.edu><br>
<b>Cc: </b>Amber Vann Lee <avann@fsu.edu>, Robert Berg <rberg@admin.fsu.edu>, Tori Cole <vcole@fsu.edu>, Jean Young <jdyoung@fsu.edu>, Deborah Alexander <dlalexander@fsu.edu>, Sheri Patton <spatton@admin.fsu.edu>, Anna Singleton <ASingleton@admin.fsu.edu><br>
<b>Subject: </b>FW: Coronavirus Impacts on University Expenditures and Contracts<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="color:#1F497D">Good Afternoon,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">The email below was just sent out to all of the Financial Representatives this afternoon. It outlines that due to the COVID-19, the University is asking for all departments to be fiscally conservative as we
do not know how long this will impact operations. This means that non-essential purchases should not be made at this time. If you have any pending purchase orders for non-essential items, those should be cancelled.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">If you have pending orders and are awaiting their arrival, it would be best to contact the vendor to see if you are able to get tracking information so you can ensure that someone can be available when it arrives.
If these items are for faculty members who are not on campus, your staff should contact the faculty member to set an appointment for pickup.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">At this time, all of our buildings should be locked down to outside visitors if possible. We want to ensure that all faculty and staff are safe and protected.
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">If you should have any questions or need additional clarification, please feel free to contact the offices listed in the email below.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Thank you,<br>
Rachel</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Lucida Calligraphy";color:#C00000">Rachel Collins</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Chief Operations Manager</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">FSU College of Fine Arts/UBA</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">(850) 645-0496</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
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<p class="MsoNormal"><b>From:</b> FinRep [mailto:finrep-bounces@lists.fsu.edu] <b>
On Behalf Of </b>Financial Representatives via FinRep<br>
<b>Sent:</b> Thursday, March 19, 2020 2:04 PM<br>
<b>To:</b> finrep@lists.fsu.edu<br>
<b>Subject:</b> [FinRep] Coronavirus Impacts on University Expenditures and Contracts<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt">Coronavirus Impacts on University Expenditures and Contracts</span></u></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt">COVID-19 continues to impact our day-to-day operations as State and University leaders act to protect students, faculty, and staff, and to plan for the future.
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt">Essential Purchases</span></u></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Although it is difficult to predict how long this challenging time will persist, departments are encouraged to be fiscally prudent and conservative at this point. As possible, pending contracts and expenses
should be evaluated by departmental management, and purchases deemed to be nonessential should be delayed for the time being.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt">Existing Requisitions and Contracts</span></u></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Calibri",sans-serif">In light of the recent developments with the COVID-19 pandemic, we are hoping to help you with any purchase order cancellations or changes/postponements that may be necessary.
For specific information please visit </span><a href="https://procurement.fsu.edu/Covid19POs"><span style="font-family:"Calibri",sans-serif">https://procurement.fsu.edu/Covid19POs</span></a><span style="font-family:"Calibri",sans-serif">.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt">Supplier Access to Campus</span></u></b><o:p></o:p></p>
<p style="margin-top:0in"><span style="font-family:"Calibri",sans-serif">If there is a specific need that requires a supplier to come to campus at this time, please contact Procurement Services prior to any visit.
<strong><span style="font-family:"Calibri",sans-serif">This request is especially critical for those individuals meeting the identified criteria for self-isolation</span></strong>. To limit social congregating, we are encouraging “virtual” meetings (Zoom, GoTo,
etc.) or teleconferences in the coming weeks. We appreciate your continuing support of the University. As more information becomes available, we will be sending updates. If you have specific questions, please feel free to reach out to your main contact in
the Procurement Services.</span><o:p></o:p></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt">Questions and Assistance</span></u></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">For purchase order and contract questions, including cancellations, postponements, and extensions, please contact Procurement Services at
</span><a href="mailto:procurement@fsu.edu"><span style="font-size:12.0pt">procurement@fsu.edu</span></a><span style="font-size:12.0pt;color:black"> or x46850.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">For spending and carryforward spending/budget questions please contact the Budget Office at
</span><a href="mailto:budget@fsu.edu"><span style="font-size:12.0pt">budget@fsu.edu</span></a><span style="font-size:12.0pt;color:black">.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">For questions regarding legal issues and disputes regarding contracts, please contact the Office of General Counsel at x43300.</span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
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